HomeMy WebLinkAboutComprehensive Annual Financial Report 1985City
of
College Station, texas
FINANCE DEPARTMENT
Comprehensive
Annual Financial
Report
For the Fiscal Year Ending
June 30, 1985
PAT BOUGHT
City Counciln
C I T Y O F C O L L E G E S T A T I 0 N, T E X A S
COMPREHENSIVE ANNUAL FINANCIAL REPORT
YEAR ENDED JUNE 30, 1985
PREPARED BY THE
FINANCE DEPARTMENT OF THE
CITY OF COLLEGE STATION, TEXAS
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1985
TABLE OF CONTENTS
INTRODUCTORY SECTION:
Organizational Chart
Principal City Officials
Letter of Transmittal
Certificate of Conformance in Financial Reporting
FINANCIAL SECTION:
Auditors' Opinion
Combined Financial Statements - Overview (General Purpose Financial
Statements) for the Year ended June 30, 1985:
Combined Balance Sheet - All Fund Types and Account Groups
PAGE
2
3
4
11
14
16
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances - All Governmental Fund Types and Expendable Trust Funds 20
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances - Budget and Actual (Non -GAAP Basis) - General and
Certain Special Revenue Fund Types 22
Combined Statement of Revenues, Expenses and Changes in Retained
Earnings/Fund Balances - All Proprietary Fund Types and
Similar Trust Funds 24
Combined Statement of Changes in Financial Position - All
Proprietary Fund Types and Similar Trust Funds 26
Notes to Combined Financial Statements 28
SUPPLEMENTAL FINANCIAL INFORMATION - INDIVIDUAL AND COMBINING FINANCIAL
STATEMENTS OF FUND TYPES AND ACCOUNT GROUPS FOR THE YEAR ENDED JUNE 30, 1985:
General Fund
Statement of Revenues and Other Financing Sources - Budget and Actual 47
Statement of Expenditures Compared with Budget (Non -GAAP Basis) 49
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1985
TABLE OF CONTENTS
(CONTINUED)
PAGE
SUPPLEMENTAL FINANCIAL INFORMATION (Continued):
Special Revenue Funds
Combining Balance Sheet 61
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances 62
Community Development Fund
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget (GAAP Basis) and Actual 63
Revenue Sharing Fund
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget (GAAP Basis) and Actual 64
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures and Changes
in Fund Balance - Budget (GAAP Basis) and Actual 65
Capital Projects Funds
Combining Balance Sheet 68
Combining Statement of Revenues, Expenditures and
Changes in Fund Balance 70
Enterprise Funds
Combining Balance Sheet 74
Combining Statement of Revenues, Expenses and
Changes in Retained Earnings 76
Combining Statement of Changes in Financial Position 77
Utility Fund
Statement of Revenues - Budget and Actual (Non -GAAP Basis) 79
Statement of Expenses - Budget and Actual (Non -GAAP Basis) 80
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1985
TABLE OF CONTENTS
(CONTINUED)
PAGE
SUPPLEMENTAL FINANCIAL INFORMATION (Continued):
Enterprise Funds (Continued)
Sanitation Fund
Statement of Revenues - Budget and Actual (Non -GAAP Basis) 82
Statement of Expenses - Budget and Actual (Non -GAAP Basis) 83
Reconciliation of Revenues and Expenses (Non -GAAP Basis) to
GAAP Basis Statement of Income 84
Fiduciary Funds
Combining Balance Sheet 86
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances - Expendable Trust Funds 87
General Fixed Assets Account Group
Schedule of General Fixed Assets - By Sources 89
Schedule of General Fixed Assets - By Function and Activity 90
Schedule of Changes in General Fixed Assets - By
Function and Activity 92
Statement of Grant Activity
STATISTICAL SECTION:
94
General Governmental Expenditures and Other Uses by Function 98
General Revenues and Other Financing Sources 100
Property Tax Levies and Collections 102
Assessed and Estimated Actual Value of Taxable Properties 104
Property Tax Rates, Ratios, and Levies - All Overlapping Governments 106
Paving Assessment Collections 108
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1985
TABLE OF CONTENTS
(CONTINUED)
PAGE
STATISTICAL SECTION (Continued):
Computation of Legal Debt Margin 109
Ratio of Net General Bonded Debt to Assessed Value and
Net Bonded Debt Per Capita 110
Statement of Direct and Estimated Overlapping Debt 112
Ratio of Annual Debt Service Expenditures for General Obligation
Debt to Total General Fund Expenditures 113
Schedule of Revenue Bond Coverage - Utility Fund 114
Total Bank Deposits 115
Construction Permits 116
Principal Taxpayers 117
Miscellaneous Statistical Data 118
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CITY OF COLLEGE STATION, TEXAS
PRINCIPAL CITY OFFICIALS
JUNE 30, 1985
Mayor Gary M. Halter
Councilman - At Large James B. Bond
Councilman - At Large Robert C. Runnels
Councilman - At Large Fred Brown
Councilman - At Large Patricia B. Boughton
Councilman - At Large Terri Tongco
Councilman - At Large Lynn Mcllhaney
City Manager North Bardell
Assistant City Manager/Director of Finance A. E. Van Dever, Jr.
Deputy Director of Finance Glenn Schroeder
Personnel Director Karen Dickson
Municipal Court Judge Claude Davis
City Attorney Cathy Locke
City Health Officer Dr. T. 0. Walton, Jr.
- 3 -
`� % City of College Station
POST OFFICE BOX 9960 1 IOI TEXAS AVENUE
`/ COLLEGE STATION. TEXAS 77840.2499
Honorable Mayor,
City Council
City of College
Members of the
Station
November 18, 1985
The Comprehensive Annual Financial Report of the City of College Station,
Texas (the "City") for the fiscal year ended June 30, 1985, is submitted
herewith. This report was prepared by the City's Finance Department.
Responsibility for both the accuracy of the presented data and the completeness
and fairness of the presentation, including all disclosures, rests with the
City. We believe the data, as presented, is accurate in all material aspects;
that it is presented in a manner designed to fairly set forth the financial
position of its various funds; and that all disclosures necessary to enable the
reader to gain the maximum understanding of the City's financial affairs have
been included.
Accounting System and Budgetary Control
In developing and evaluating the City's accounting system, consideration is
given to the adequacy of internal accounting controls. Internal accounting
controls are designed to provide reasonable, but not absolute, assurance
regarding: (1) the safeguarding of assets against loss from unauthorized use
or disposition; and (2) the reliability of financial records for preparing
financial statements and maintaining accountability for assets. The concept of
reasonable assurance recognizes that: The cost of a control should not exceed
the benefits likely to be derived; and the evaluation of costs and benefits
requires estimates and judgements by management.
All internal control evaluations occur within the above framework. We
believe that the City's internal accounting controls adequately safeguard
assets and provide reasonable assurance of proper accounting of financial
transactions.
Budgetary control is maintained at the subfunction level by the encumbrance
of estimated purchase amounts prior to the release of purchase orders to
vendors. Purchase orders which result in an overrun of subfunction balances
are not released until additional appropriations are made available. Open
encumbrances are reported as reservations of fund balance at June 30, 1985.
-4-
The Reporting Entity and Its Services
This report includes all of the funds and account groups of the City, but
contains no agencies. Although the City Council does exercise oversight
responsibility of the College Station Industrial Development Foundation the
impact is immaterial and therefore is not included.
The City provides a full range of municipal services and products. These
include police and fire protection, streets, sanitation, health, art -cultural,
parks, public improvements, planning and zoning, general administrative
services, electrical, water and sewer systems.
General Governmental Function
Revenues and other financing sources for general governmental functions
(General Fund and Debt Service) totaled $12,197,042 in 1985, an increase of
21.64 percent over 1984. The only significant change in revenue in 1985 was
the increase in sales tax revenue. Sales tax receipts increased because of the
changes in tax laws by the Texas legislature. These changes added several new
categories of taxation. Current property taxes were not used for General Fund
purposes in 1985 as 100% were allocated to the Debt Service Fund. The amount
of revenues from various sources and the change from the prior year are shown
in the following tabulation:
Assessed value of 957.4 million represents an increase of 115.7 million
over 1983. Current tax collections were 94.12 percent of the tax levy. This
is the tenth consecutive year in which current property tax collections have
exceeded 94 percent. Total collections (current and delinquent) as compared to
the current tax levy was 96.43 percent. Allocation of the property tax levy by
purpose for 1985 and the preceding two fiscal years are as follows (amounts per
$100 assessed value):
Purpose
1985
1984
Increase
General Fund
$.0000
Percent
(Decrease)
Revenue Source
Amount
of Total
From 1984
Delinquent taxes and penalties
$ 8,408
.07%
$ (17,288)
Franchise taxes
267,991
2.20
(31,278)
City sales & mixed drink tax
3,104,118
25.45
360,270
Licenses, permits & certificates
220,378
1.81
27,313
Fines & service fees
44230921
3.63
92,677
Charges for services
286,010
2.34
16,916
Transfer from Enterprise Fund
in lieu of taxes
3,272,759
26.83
497,819
Miscellaneous revenues
453,871
3.72
98,947
Other financing sources
625,825
5.13
288,455
Debt service property tax
3,514,761
28.82
835,919
Total
$12,197,042
100.00%
$2,169,750
Assessed value of 957.4 million represents an increase of 115.7 million
over 1983. Current tax collections were 94.12 percent of the tax levy. This
is the tenth consecutive year in which current property tax collections have
exceeded 94 percent. Total collections (current and delinquent) as compared to
the current tax levy was 96.43 percent. Allocation of the property tax levy by
purpose for 1985 and the preceding two fiscal years are as follows (amounts per
$100 assessed value):
Purpose
1985
1984
1983
General Fund
$.0000
$.0000
$.0680
General Obligation Debt
.3600
.3100
.2420
Total Tax Rate
$.3600
$.3100
$.3100
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Expenditures and other uses for general governmental purposes (General Fund
and Debt Service) totaled $11,933,349, an increase of 7.29 percent over 1984.
The changes in expenditures and the percent of total expenditures by function
indicated no major fluctuations from 1984 levels. Increases (decreases) in
levels of expenditures for major functions of the City over the preceding year
are shown in the following tabulation:
Function
General Government
Police
Fire
Public Services
Parks & Recreation
Debt Service
Capital Outlay
Reimbursed Administrative Costs
TOTAL
$11,933,349 100.00% $ 810,384
Fund balances and retained earnings in the major operating funds were
maintained at adequate levels. The General Fund balance of $2,007,355 was down
$6,527 from 1984; the Capital projects Fund balance of $13,379,677 was down
$1,880,716 from the prior year; and the $464,392 balance in the Special Revenue
Funds was up $231,792. Of the $919,694 balance in retained earnings of the
Sanitation Fund, $89,646 is the increase from operations in 1985. The Utility
Fund retained earnings increased $8,976,656 as the result of operations.
Debt Administration
The ratio of net bonded debt to assessed value and the amount of bonded
debt per capita are useful indicators of the City's debt position to municipal
management, citizens and investors. These data for the City at the end of the
1985 fiscal year were as follows:
Ratio
of Net Bonded Debt
Amount to Assessed Value
Ratio of Debt Debt
to Present Per
Market Value Capita
Net Direct Bonded Debt $19,603,014 2.05% 2.05% $369.04
Outstanding general obligation bonds at June 30, 1985, totaled
$21,354,000. In addition, $2,699,387 of long—term notes and certificates are
outstanding. For more detailed information about the debt position of the
City, please refer to the notes to the combined financial statements and the
statistical sections of this report.
Increase
(Decrease)
Amount
Percent
From 1984
$ 3,559,610
29.83%
$ 358,748
2,445,386
20.49
356,210
2,008,648
16.83
166,030
1,142,137
9.57
175,730
1,405,236
11.78
245,478
3,499,615
29.33
5,968
651,878
5.46
(110,490)
(2,779,161)
(23.29)
(387,290)
$11,933,349 100.00% $ 810,384
Fund balances and retained earnings in the major operating funds were
maintained at adequate levels. The General Fund balance of $2,007,355 was down
$6,527 from 1984; the Capital projects Fund balance of $13,379,677 was down
$1,880,716 from the prior year; and the $464,392 balance in the Special Revenue
Funds was up $231,792. Of the $919,694 balance in retained earnings of the
Sanitation Fund, $89,646 is the increase from operations in 1985. The Utility
Fund retained earnings increased $8,976,656 as the result of operations.
Debt Administration
The ratio of net bonded debt to assessed value and the amount of bonded
debt per capita are useful indicators of the City's debt position to municipal
management, citizens and investors. These data for the City at the end of the
1985 fiscal year were as follows:
Ratio
of Net Bonded Debt
Amount to Assessed Value
Ratio of Debt Debt
to Present Per
Market Value Capita
Net Direct Bonded Debt $19,603,014 2.05% 2.05% $369.04
Outstanding general obligation bonds at June 30, 1985, totaled
$21,354,000. In addition, $2,699,387 of long—term notes and certificates are
outstanding. For more detailed information about the debt position of the
City, please refer to the notes to the combined financial statements and the
statistical sections of this report.
The City's General Obligation bonds continue to carry the same ratings;
however, due to a 1985 Refunding issue that is MBIA insured, our revenue bond
ratings have changed to AAA. The ratings are as follows:
Moody's Investors Service Standard & Poor's
General Obligation Bonds A-1 A+
Revenue Bonds AAA AAA
Cash Management
Cash temporarily idle during the year was invested in time deposits ranging
from 30 to 365 days to maturity. All time deposits were in the form of
certificates of deposit or U.S. Treasury Bills. The average yield on maturing
investments during the year was 9.26 percent, and the amount of interest
totaled $5,150,419.
The City of College Station took bids in September 1983 to determine which
financial institutions would serve as City Depositories. The funds were bid by
groups: operating, bond, and debt service funds. Favorable investment rates
were achieved in that all operating and the debt service funds received a rate
equal to a factor of 1.05 times the rate in the Treasury bill yield column
while all other funds received .88 times the rate in that column. All demand
accounts are earning interest at 5.25% and this amounted to $37,251 in fiscal
year 1985.
Capital Projects Funds
Proceeds of general obligation bond issues are accounted for in Capital
Projects Funds until the projects are completed. These projects and
construction in progress at year-end are capitalized in the General Fixed
Assets group of accounts. During 1985, projects and other capital additions
totaled $3,747,410.
Authorized but unissued bonds at June 30, 1985, totaled $5,455,000. The
Capital Project Fund balances on hand at June 30, 1985, totaled $13,379,677
consisting primarily of cash and investments.
General Fixed Assets
The general fixed assets of the City are those fixed assets used in the
performance of general governmental functions and exclude the fixed assets of
Enterprise funds. As of June 30, 1985, the general fixed assets of the City
amounted to $28,112,037. This amount represents the original cost of the
assets and is considerably less than their present value. Depreciation of
general fixed assets is not recognized in the city's accounting system.
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Sanitation Fund
Net income for 1985 totaled $112,943 which along with prior period
adjustments of $(27,828) increased retained earnings to $919,694. This reserve
will be used for major capital expenditures in future years.
Utility Fund
The City's utility operation continued to show gains in operating revenues,
number of customers, and net income. The debt service coverage showed little
change. Comparative data for the past three fiscal years are presented in the
following tabulation:
Operating Revenues
Operating Income
Income Available for Debt Service
Average Annual Debt Service
Coverage (income available for debt
service divided by average annual
debt)
Maximum Annual Debt Service
Coverage (income available for debt
service divided by maximum annual
debt)
1985
$31,867,897
8,976,656
10,194,354
3,992,831
2.55
5,823,757
1.75
1984
$26,277,830
8,866,252
10,012,820
4,066,427
2.46
5,688,176
1.76
1983
$23,611,548
7,079,293
8,105,576
2,288,214
3.54
3,787,641
2.14
During the year, $39,610,000 of regularly maturing revenue bonds were
retired in the Utility Fund with a $34,185,000 refunding bond issue. In
addition $368,500 of general obligation bonds, serviced with earnings of the
Utility activities, were retired.
Economic Outlook
The City is growing at a more moderate rate than in recent years. Some of
the indications that point to the City's continued growth are:
1. There are continuing requirements for capital additions in our utility
system streets, parks and office complexes. It was necessary to
increase the ad valorem tax rate from $.36/100 to $.38/100 to fund a
new library facility.
2. The number of Utility customers continues to increase. This is
evidenced by an increase from 16,540 peak count in 1982 to 18,400 and
18,499, respectively, in 1984 and 1985. At this rate there will be
approximately 21,000 in 1988.
3. Sales Tax growth has been steady due to additional taxable items being
added in the 1985 legislative session. It is anticipated that when the
economy turns upward, College Station will experience a strong
resurgence in sales tax growth.
4. Airport facilities have been expanded due to the general growth of the
area. Runway expansions have been completed and new terminal buildings
are planned. With the addition of two new airlines this year, the City
is now served by three commercial airlines; Rio, American Eagle and
Royale.
5. Banking services are provided by five local banks with two of those
being formed within the last four years. Total bank deposits continue
to grow at a very steady pace, increasing $10.4 million during the last
year.
6. The area, for several years, has consistently ranked favorably among
the top four cities in Texas when comparing unemployment statistics.
7. Tourism and convention growth is evidenced by the addition of the
Hilton, a 300 room hotel and convention center completed in May 1985
and the completion of a similar facility estimated for the fall of
1986.
Independent Audit
The City Charter requires an annual audit of the books of account,
financial records, and transactions of all administrative departments of the
City by independent certified public accountants selected by the City Council.
This requirement has been complied with and the auditor's opinion has been
included in this report.
Certificate of Conformance
The Government Finance Officers Association of the United States and Canada
(GFOA) awarded a Certificate of Conformance in Financial Reporting to the City
of College Station, Texas, for its comprehensive annual financial report for
the fiscal year ended June 30, 1984.
In order to be awarded a Certificate of Conformance, a government must
publish an easily readable and efficiently organized comprehensive annual
financial report, whose contents conform to program standards. Such reports
must satisfy both generally accepted accounting principles and applicable legal
requirements.
A Certificate of Conformance is valid for a period of one year only. We
believe our current report continues to conform to Certificate of Conformance
Program requirements, and we are submitting it to GFOA to determine its
eligibility for a certificate.
-9-
Acknowledgements
The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire Finance
Department staff. I would like to express my appreciation to all members of
the Department who assisted and contributed to its preparation. I would also
like to thank the Mayor and City council for their interest and support in
planning and conducting the financial operations of the City in a responsible
and progressive manner.
Respectfully Submitted,
North B. Bardell
City Manager
-10-
a -Z
k
J`'`�l�A. E. , r.Assistant Man
Director of Finance
Certificate
of
Conformance
in Financial
Reporting
Presented to
City of
College Station, Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1984
A Certificate of Conformance in Financial Reporting is
presented by the Government Finance Officers Association
of the United States and Canada to governmental units
and public employee retirement systems whose comprehensive
annual financial reports (CAFR's) are judged to substantially
conform to program standards.
UNITED STATES
_ •
AND President
Z i CANADA i n
bE� CORPORATION Z
CNIL IGG i
Executive Director
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F I N A N C I A L S E C T I O N
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Deloitte
Haskins—Sells
1200 Travis
Houston, Texas 77002
(713) 651-1700
Telex 762840
AUDITORS' OPINION
Mayor Gary Halter and
Members of City Council
of the City of College Station, Texas:
We have examined the combined financial statements of the City of College
Station, Texas (the "City") as of June 30, 1985 and for the year then ended,
listed in the foregoing table of contents. Our examination was made in
accordance with generally accepted auditing standards and, accordingly,
included such tests of the accounting records and such other auditing
procedures as we considered necessary in the circumstances.
In our opinion, the accompanying combined financial statements present fairly
the financial position of each of the fund types and account groups of the
City at June 30, 1985, and the results of operations of such fund types and
the changes in financial position of the proprietary fund types and
nonexpendable trust funds for the year then ended, in conformity with
generally accepted accounting principles applied on a basis consistent with
that of the preceding year after giving retroactive effect to the changes,
with which we concur, in the method of accounting for unbilled utility
revenues and for the classification of general obligation debt serviced by the
enterprise funds as described in Note 1 to the financial statements.
Our examination also comprehended the supplemental financial information,
listed in the foregoing table of contents, as of June 30, 1985 and for the
year then ended. In our opinion, such supplemental financial information,
when considered in relation to the basic financial statements, presents fairly
in all material respects the information shown therein.
In connection with our examination, nothing came to our attention that caused
us to believe that the City was not in compliance with any of the accounting
or financial reporting requirements of the various bond resolutions governing
the outstanding bonds of the City. Our examination was not, however, directed
primarily toward obtaining knowledge of such noncompliance.
The accompanying statistical tables, listed in the foregoing table of
contents, were not audited by us and, accordingly, we express no opinion on
them.
September 13, 1985
- 14 -
(This page intentionally left blank.)
- 15 -
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1985
See notes to combined financial statements.
- 16 -
Governmental Fund Types
Special
Debt
Capital
ASSETS
General
Revenue
Service
Projects
Cash on hand and in bank
$ 24,360
$429,319
$ 63,403
$ 341,517
Investments
1,805,000
150,000
1,643,000
13,286,026
Receivables:
Delinquent taxes (Note 3)
12,827
273,306
Accounts
22,266
Less allowance for uncollect-
ible accounts
(22,115)
Paving assessments
96,153
Accrued interest
23,757
159
46,882
187,798
Ambulance services
38,186
Grants
4,214
160,545
Other
53,243
15,941
Due from other funds (Note 10)
510,897
380
594
118,861
Inventories
90,925
Prepaid expenses
106,381
Restricted assets:
Cash in bank
Investments
Accrued interest receivable
Due from other funds (Note 10)
Inventories
Property and equipment
(Note 4)
Accumulated depreciation
Deferred charges
Amount available for
retirement of bonded
indebtedness
Amount to be provided for:
Retirement of bonded
indebtedness
Accrued vacation pay
TOTAL ASSETS
$2,766,094
$740,403
$2,027,185
113,950,143
See notes to combined financial statements.
- 16 -
$76,845,755 $442,787 $28,112,037
- 17 -
22,302,401
342,220
24,395,607
22,302,401
342,220
$149,280,011
(Continued)
Account Groups
Proprietary
Fiduciary
General General
Total
Fund Type
Fund Type
Fixed Long -Term
(Memorandum
Enterprise
Trust
Assets Debt
Only)
$ 570,129
$ 4,502
$ 1,433,230
5,570,000
49,000
22,503,026
286,133
5,121,051
5,143,317
(207,723)
(229,838)
96,153
20,497
171
279,264
38,186
164,759
106,479
175,663
96,439
389,114
1,116,285
980,463
1,071,388
39,518
145,899
673,181
673,181
20,958,400
20,958,400
360,724
360,724
57,999
57,999
162,186
162,186
50,349,745
$28,112,037
78,461,782
(8,428,144)
(8,428,144)
414,811
414,811
$ 1,750,986
1,750,986
$76,845,755 $442,787 $28,112,037
- 17 -
22,302,401
342,220
24,395,607
22,302,401
342,220
$149,280,011
(Continued)
CITY OF COLLEGE STATION, TEXAS
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS (Continued)
JUNE 30, 1985
T TARTT TTTRC
Accounts payable $
Accrued liabilities
Retainage payable
Due to other funds (Note 10)
Obligation under capital lease - current
(Note 11)
Liabilities payable from restricted assets:
Construction contracts and retainages
payable
Accrued interest payable
Revenue bonds - current portion
General obligation bonds - current
portion
Certificate of obligation - current
portion
Due to other funds (Note 10)
Customers' meter deposits
Refundable deposits
Deferred revenues
Long-term debt (Note 5):
Revenue bonds
General obligation bonds
Certificates of obligation
Notes payable
Obligation under capital lease (Note 11)
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
134,374 $ 12,203 $ 348,007
164,144 $ 266
7,025 99,880
317,070 246,451 2,627 122,144
1,685 5,611
121,466 4,721 273,306 435
Accrued vacation pay 20,000
Total liabilities 758,739 276,011 276,199 570,466
FUND EQUITY
Contributed capital
Investment in general fixed assets
Retained earnings:
Reserved for debt service
Unreserved
Fund balances:
Reserved (Note 13)
Unreserved:
Designated for subsequent years
expenditures
Undesignated
Total fund equity
TOTAL LIABILITIES AND FUND EQUITY
349,683 15,757 1,750,986 1,589,956
284,891 10,585,357
1,372,781 448,635 1,204,364
2,007,355 464,392 1,750,986 13,379,677
$2,766,094 740 403 $2,027,185 111,950,143
See notes to combined financial statements.
- 18 -
10,242,177 10,242,177
28,112,037 28,112,037
2,787,828 2,787,828
17,359,978 17,359,978
433,195 4,139,577
10,870,248
3,025,780
30,389,983 433,195 28,112,037 76,537,625
$76,845,755 42 787 $28,112,037 $24,395,607 $149,280,011
- 19 -
Account Groups
Proprietary
Fiduciary
General General
Total
Fund Type
Fund Type
Fixed Long -Term
(Memorandum
Enterprise
Trust
Assets Debt
Only)
$ 2,472,216
$ 2,966,800
110,282
$ 9,458
284,150
106,905
444,582
134
1,133,008
77,207
77,207
454,393
454,393
1,278,056
1,278,056
2,260,000
2,260,000
368,500
368,500
70,007
70,007
41,276
41,276
1,514,830
1,514,830
7,296
26,280
426,208
31,925,000
31,925,000
4,217,500
$21,354,000
25,571,500
170,437
2,690,825
2,861,262
8,562
8,562
947,867
947,867
77,339
342,220
439,559
46,455,772
9,592
24,395,607
72,742,386
10,242,177 10,242,177
28,112,037 28,112,037
2,787,828 2,787,828
17,359,978 17,359,978
433,195 4,139,577
10,870,248
3,025,780
30,389,983 433,195 28,112,037 76,537,625
$76,845,755 42 787 $28,112,037 $24,395,607 $149,280,011
- 19 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1985
REVENUES
Taxes
Permits
Fines
City services provided
Grants
Interest
Other
Total revenues
EXPENDITURES
Current:
Administration
Finance
Public service
Police
Fire
Engineering
Parks
Housing rehabilitation
Reimbursed administrative
expenditures
Other
Capital Outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
OTHER FINANCING SOURCES (USES):
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues and
other financing sources over
expenditures and other uses
FUND BALANCE, JULY 1, 1984, AS
RESTATED (Note 2)
FUND BALANCES, JUNE 30, 1985
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
$ 3,380,517 $ 419,681 $3,364,686
120,649
442,921
286,010
25,515 1,049,182
187,057 32,380 150,075
341,028 190,099
4,783,697 1,691,342 3,514,761
976,206
1,412,778
1,142,137
2,445,386
2,008,648
1,140,716
1,405,236
457,553
$ 167,922
1,477,215
1,645,137
(2,779,161) 218,819 1659646
29,910 360,622
651,878 71,219 3,064,592
1,361,800
2,137,815
8,433,734 1,108,213 3,499,615 3,230,238
(3,650,037) 583,129 15,146 (1,585,101)
3,641,384
257,200
(508,825) (117,000)
3,641,384 (508,825) 257,200 (117,000)
(8,653) 74,304 272,346 (1,702,101)
2,016,008 390,088 1,478,640 15,081,778
$ 2,007,355 464,392 $1,750,986 $13,379,677
See notes to combined financial statements.
- 20 -
Fiduciary
Fund Type
Total
Expendable
(Memorandum
Trust
Only)
$ 7,164,884
120,649
442,921
286,010
1,242,619
$ 4,927
1,851,654
489,073
1,020,200
494,000
12,128,937
976,206
1,412,778
1,142,137
2,445,386
2,008,648
1,140,716
1,405,236
457,553
(2,394,696)
330,664 721,196
3,787,689
1,361,800
2,137,815
330,664 16,602,464
163,336 (4,473,527)
3,898,584
(625,825)
3,272,759
163,336 (1,200,768)
269,427 19,235,941
432 763 $18,035,173
- 21 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL (NON -GAAP BASIS)
GENERAL AND CERTAIN SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED JUNE 30, 1985
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues and
other sources over expenditures and
other uses
FUND BALANCE, JULY 1, 1984, AS RESTATED
(Note 2)
FUND BALANCE, JUNE 30, 1985
3,754,072 3,641,384 (112,688)
3,754,072 3,641,384 (112,688)
$(1,188,526) $ (121,779) jl 066 747
See notes to combined financial statements.
- 22 -
General Fund
Variance
Favorable
REVENUES
Budget
Actual
(Unfavorable)
Taxes
$ 3,225,000
$ 3,380,517
$ 155,517
Permits
153,500
120,649
(32,851)
Fines
405,000
442,921
37,921
City services provided
271,400
286,010
14,610
Grants
6,900
25,515
18,615
Interest
100,000
187,057
87,057
Other
122,080
341,028
218,948
Total revenues
4,283,880
4,783,697
499,817
EXPENDITURES
Current:
Administration
1,012,580
976,206
36,374
Finance
1,462,700
1,412,778
49,922
Public service
1,307,658
1,142,137
165,521
Police
2,492,292
2,445,386
46,906
Fire
2,195,151
2,008,648
186,503
Engineering
1,231,485
1,140,716
90,769
Parks
1,446,367
1,405,236
41,131
Reimbursed administrative expenditures
(2,772,417)
(2,779,161)
6,744
Other
21,283
29,910
(8,627)
Housing rehabilitation
Capital Outlay
829,379
765,004
64,375
Total expenditures
9,226,478
8,546,860
679,618
Excess (deficiency) of revenues
over expenditures
(4,942,598)
(3,763,163)
11179,435
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues and
other sources over expenditures and
other uses
FUND BALANCE, JULY 1, 1984, AS RESTATED
(Note 2)
FUND BALANCE, JUNE 30, 1985
3,754,072 3,641,384 (112,688)
3,754,072 3,641,384 (112,688)
$(1,188,526) $ (121,779) jl 066 747
See notes to combined financial statements.
- 22 -
Certain Special Revenue Funds
Variance
Favorable
Budget Actual (Unfavorable)
$ 410,000 $ 419,681 $ 9,681
1,344,000 1,049,182
32,274
169,873 186,822
1,923,873 1,687,959
225,021 218,819
306,279 356,447
440,000 457,553
435,000 71,156
1,406,300 1,103,975
517,573 583,984
653,534 508,825
(653,534) (508,825)
(135)961)
387,601
$ 251,640
75,159
387,601
462 760
(294,818)
32,274
16,949
(235,914)
6,202
50,168)
(17,553)
363.844
302,325
66,411
144,709
144,709
211,120
211,120
- 23 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES
AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1985
Fiduciary
Fund
Proprietary Type Total
Fund Type Pension (Memorandum
Enterprise Trust Only)
OPERATING REVENUES:
Electric
$26,770,175
$26,770,175
Water
2,887,548
2,887,548
Sewer
1,790,302
1,790,302
Sanitation
1,266,441
1,266,441
Other
419,893
$4,200
424,093
Total operating revenues
33,134,359
4,200
33,138,559
OPERATING EXPENSES:
Purchased power (Note 7)
15,244,981
15,244,981
Salaries and benefits
2,527,317
4,200
2,531,517
Supplies
344,217
344,217
Building maintenance
223,038
223,038
Equipment maintenance
165,988
165,988
Services
1,627,146
1,627,146
Other
84,876
84,876
Administrative expense from general fund
2,394,696
2,394,696
Depreciation:
Electrical system
528,909
528,909
Water system
450,874
450,874
Sewer system
222,627
222,627
Sanitation system
238,100
238,100
Other
15,288
15,288
Total operating expenses
24,068,057
4,200
24,072,257
OPERATING INCOME
9,066,302
9,066,302
NONOPERATING REVENUES (EXPENSES):
Interest earnings
3,335,882
134
3,336,016
Interest expense
(3,706,451)
(3,706,451)
Other, net
84,726
84,726
Total nonoperating revenues (expenses)
(285,843)
134
(285,709)
(Continued)
- 24 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES
AND SIMILAR TRUST FUNDS (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Income before operating transfers
Operating transfers to general fund (in
lieu of taxes)
Income before extraordinary item
Extraordinary item -loss on refunding (Note 5)
Net income
RETAINED EARNINGS/FUND BALANCES, JULY 1, 1984
AS RESTATED (Note 2)
RETAINED EARNINGS/FUND BALANCES, JUNE 30, 1985
See notes to combined financial statements.
- 25 -
Fiduciary
Fund
Proprietary
Type
Total
Fund Type
Pension
(Memorandum
Enterprise
Trust
Only)
$ 8,780,459
$ 134
$ 8,780,593
(3,272,759)
(3,272,759)
5,507,700
134
5,507,834
(617,984)
(617,984)
4,889,716
134
4,889,850
15,258,090
298
15,258,388
$20,147,806
432
$20,148,238
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1985
(Continued)
- 26 -
Fiduciary
Fund
Proprietary
Type
Total
Fund Type
Pension
(Memorandum
Enterprise
Trust
Only)
SOURCES OF WORKING CAPITAL:
Operations:
Income before extraordinary item
$ 5,507,700
$134
$ 5,507,834
Items not requiring working capital:
Depreciation
1,455,798
1,455,798
Amortization of deferred charges
248,604
248,604
Working capital provided by operations
before extraordinary item
7,212,102
134
7,212,236
Extraordinary item - loss on refunding
(617,984)
(617,984)
Working capital provided by operations
6,594,118
134
6,594,252
Proceeds from refunding bonds
34,185,000
34,185,000
Increase in obligations under capital lease
11094,274
1,094,274
Decrease in restricted assets
10,365,960
10,365,069
Increase in deferred revenues
26,280
26,280
Increase in accrued vacation pay
77,339
77,339
Total sources of working capital
52,342,971
134
52,343,005
USES OF WORKING CAPITAL:
Additions of property and equipment
8,082,572
8,082,572
Principal payments:
Revenue bonds refunded
39,610,000
39,610,000
General obligation bonds
368,500
368,500
Certificates of obligation
70,006
70,006
Capital lease
69,200
69,200
Decrease in payables from restricted assets
548,920
548,920
Increase in obligation under capital lease -
current
77,207
77,207
Total uses of working capital
48,826,405
48,826,405
INCREASE IN WORKING CAPITAL
$ 3,516,566
JL34
$ 3,516,700
(Continued)
- 26 -
CITY OF COLLEGE STATION, TEXAS
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
ELEMENTS OF NET INCREASE (DECREASE) IN
WORKING CAPITAL:
Cash on hand and in bank
Investments
Receivables
Due from other funds
Inventories
Prepaid expenses
Accounts payable
Accrued liabilities
Due to other funds
Obligation under capital lease -current
INCREASE IN WORKING CAPITAL
See notes to combined financial statements.
- 27 -
$ 3,516,566 J134 $ 3,516,700
Fiduciary
Fund
Proprietary
Type
Total
Fund Type
Pension
(Memorandum
Enterprise
Trust
Only)
$ (805,202)
$134
$ (805,068)
3,720,000
3,720,000
1,865,111
1,865,111
(129,329)
(129,329)
120,319
120,319
18,244
18,244
(866,795)
(866,795)
(68,511)
(68,511)
(260,064)
(260,064)
(77,207)
(77,207)
$ 3,516,566 J134 $ 3,516,700
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reporting Entit
The City of College Station, Texas (the "City") has included in the combined
financial statements all the departments of the City.
The College Station Industrial Development Foundation (the "Foundation") was
created in 1981 to encourage development of an industrial park through issuance
of tax-exempt financing. The City Council exercises oversight responsibility
over the Foundation through the appointment of its Board of Directors. To
date, the Foundation has had limited activity and has not been included in the
City's combined financial statements because of the immaterial impact.
FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account
groups, each of which is considered a separate accounting entity. The opera-
tions of each fund are accounted for with a separate set of self -balancing
accounts that comprise its assets, liabilities, fund equity, revenues, and
expenditures or expenses, as appropriate. Government resources are allocated
to and accounted for in individual funds based upon the purposes for which
they are to be spent and the means by which spending activities are controlled.
The various funds are grouped, in the financial statements in this report,
into six generic fund types and three broad fund categories as follows:
Governmental Fund Types
General Fund - is the general operating fund of the City. It is used to
account for all financial resources except those required to be accounted
for in another fund.
Special Revenue Funds - are used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, and
major capital projects).
Debt Service Fund - is used to account for the accumulation of resources
for, and the payment of, general long-term debt principal, interest, and
related costs.
Capital Projects Funds - are used to account for financial resources to be
used for the acquisition or construction of major capital facilities (other
than those financed by proprietary funds).
Proprietary Fund Types
Enterprise Funds - are used to account for operations (a) that are financed
and operated in a manner similar to private business enterprises - where the
intent of the governing body is that the costs (expenses, including
fir.;'
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BASIS OF ACCOUNTING-(Cont'd)
All proprietary funds and the pension trust fund are accounted for using the
accrual basis of accounting. Their revenues are recognized when they are
earned, and their expenses are recognized when they are incurred. Utility
customers are billed monthly on a cycle billing basis with revenues recorded
when customers are billed, except at year-end when unbilled revenues are
accrued.
UTILITY REVENUES AND POWER COST RECOVERY
Customers are billed on the basis of monthly cycle billings. Prior to 1985,
revenues were recorded when billings were rendered to customers. As of
July 1, 1984, the City changed its method of accounting to accrue estimated
unbilled revenues for utility customers. Accordingly, the unbilled revenues
at June 30, 1984 were calculated, and retained earnings, as of that date, were
restated (see Note 2).
The City is allowed to recover purchased power costs as power cost adjust-
ments. This power cost recovery allows for the pass-through of power costs to
the customers and has no impact on net income. The amount of any under or
over recovered purchased power costs at year-end is immaterial.
BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected
in the financial statements:
1) Prior to June 1, the City Manager submits to the City Council a proposed
operating budget for the fiscal year commencing the following July 1. The
operating budget includes proposed expenditures and the means of financing
them.
2) All budget requests are compiled by the Finance Department and presented
with comparative and supporting data to the Mayor and City Council for
review.
3) Public hearings are properly advertised and conducted at City Hall for
taxpayer comments.
4) Prior to June 27, the budget is legally enacted through passage of an
ordinance.
5) The City Council must approve all transfers of budgeted amounts between
departments within any fund and any revision that alters the total
- 30 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
Proprietary Funds-(Cont'd)
depreciation) of providing goods or services to the general public on a
continuing basis are to be financed or recovered primarily through user
charges; or (b) where the governing body has decided that period determina-
tion of revenues earned, expenses incurred, and/or net income is appropriate
for capital maintenance, public policy, management control, accountability,
or other purposes.
Fiduciary Fund Types
Trust Funds - are used to account for assets held by the City in a trustee
capacity for private organizations and individuals. These include Expendable
Trusts and a Pension Trust. The Pension Trust Fund is accounted for in
essentially the same manner as proprietary funds since capital maintenance
is critical. Expendable Trust Funds are accounted for in essentially the
same manner as governmental funds.
ACCOUNT GROUPS
Account groups are used to establish accounting control and accountability for
the City's general fixed assets and general long-term debt. The following are
the City's account groups:
General Fixed Assets Account Group - This group of accounts is established
to account for all fixed assets of the City, other than those accounted for
in the proprietary funds.
General Long-term Debt Account Group - This group of accounts is established
to account for all long-term debt of the City except that accounted for in
the proprietary funds. General long-term debt of the City includes general
obligation bonds, certificates of obligations and accrued vacation pay.
BASIS OF ACCOUNTING
All governmental funds and expendable trust funds are accounted for using the
modified accrual basis of accounting. Under this basis, revenues are
recognized when they become measurable and available as net current assets.
Available means collected within the current year or soon enough thereafter to
be used to pay liabilities of the current year. Substantially all revenues
are considered to be susceptible to accrual.
Expenditures are generally recognized under
accounting when the related fund liability
general rule is the principal and interest
recognized when due.
- 29 -
the modified accrual basis of
is incurred. An exception to this
on general long-term debt which is
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd)
expenditure of any fund. An amount is also budgeted each year for contin-
gencies which may arise. The Council has authorized the City Manager to
make budget transfers for contingencies if the amount does not exceed
$5,000. All other transfers must be approved by City Council.
6) Expenditures in excess of appropriations for each fund are prohibited by
the City Charter. Appropriations which have not been expended or lawfully
encumbered lapse at the end of the budget year.
7) Formal budgetary integration is employed as a management control device
during the year for the General Fund, Special Revenue Funds and the
Enterprise Funds with one exception. A special revenue fund, created
solely to account for citizen contributions used for juvenile education
programs, is not budgeted. The contributions are very small and their use
is administered by the police department. Formal budgetary integration is
not employed for the Debt Service Fund and Capital Project Funds because
effective budgetary control is alternatively achieved through general
obligation bond indenture provisions.
8) Budgets for the General Fund, all budgeted Special Revenue Funds and the
Enterprise Funds are adopted on a basis consistent with generally accepted
accounting principles (GAAP), except that encumbrances for capital items
in the General Fund which do not lapse at year-end are treated as budgeted
expenditures in the year the commitment to purchase is made and the
Enterprise Funds budget principal payments and capital outlay. Budgetary
comparisons presented in this report are on this budgetary basis.
Adjustments necessary to convert the expenditures at June 30, 1985 on the
GAAP basis to the budgetary basis are as follows:
General Fund
Expenditures - GAAP basis 8,433,734
Plus June 30, 1985 encumbrances budgeted
as expenditures 113,126
Total Expenditures (Non -GAAP Basis) $8,546,860
Prior to 1985, encumbrances for capital items were treated as expenditures
for GAAP disclosure and for budgetary comparison. As of July 1, 1984, the
City changed its method of accounting to recognize encumbrances as expen-
ditures only for budget disclosure. The impact of this change is not
material to the financial statements.
- 31 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd)
Budgeted amounts are as originally adopted, or as amended by the City Council.
Individual amendments were not material in relation to the original appropria-
tions which were amended.
ENCUMBRANCES
Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of monies are recorded in order to reserve
that portion of the applicable appropriation, is employed as an extension of
formal budgetary integration in the General Fund, Special Revenue Funds and
Capital Project Funds. Encumbrances outstanding at year-end are reported as
reservations of fund balances since they do not constitute expenditures or
liabilities in the GAAP basis financial statements.
TN PCTMT7NTC
Investments in time -deposit certificates and U.S. Treasury Bills are stated at
cost which approximates market value.
INVENTORY
Inventory is valued at the lower of average cost or market value.
GENERAL FIXED ASSETS
General fixed assets have been acquired for general government purposes.
Asset purchases are recorded as expenditures in the governmental fund types
and capitalized at cost in the General Fixed Assets Account Groups. Public
domain fixed assets consisting of improvements other than buildings are also
included in General Fixed Assets.
No depreciation has been provided on general fixed assets, nor has interest
been capitalized.
PROPERTY AND EQUIPMENT
Property and equipment owned by the enterprise funds is stated at the histori-
cal cost of construction, or with respect to contributions in aid of construc-
tion from third parties (principally developers) at an estimated value which
approximates cost of construction. Also, to the extent the construction is
performed by the City, the cost includes payroll and related costs and certain
general and administrative expenses. Interest is not capitalized in these
accounts because interest is recovered currently in the City's rate calcula-
tion.
- 32 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
PROPERTY AND EQUIPMENT-(Cont'd)
Maintenance, repairs and minor renewals are charged to operating expense;
major property replacements are capitalized.
Depreciation is recorded in the enterprise funds on a straight-line basis over
the following estimated service lives:
Utility Systems 25 - 40 years
Buildings and Improvements 5 - 50 years
Equipment 3 - 10 years
ACCRUED VACATION PAY
Employees are credited with vacation at rates of 10 to 15 days per year,
depending upon length of service. Carryover of unused vacation time from one
year to the next is allowed for a maximum of 2 years. Upon termination, the
respective employees are paid for any accrued vacation not taken (up to the 2
year maximum).
Employees are credited with sick leave at the rate of one day per month and
are allowed to accumulate up to 120 days. Payment for unused accumulated sick
leave is not made to employees by the City.
Beginning in 1985, the City began to accrue vacation pay in accordance with
NCGA Statement 4, "Accounting and Financial Reporting Principles for Claims
and Judgments and Compensated Absences". The impact of this change in
accounting policy is not material to the financial statements.
SELF-INSURANCE
The City is self-insured for health benefits and the plan is administered by
Employee Benefit Management, Inc. The Employee Benefits Fund is funded
monthly by contributions from the operating funds of the City. These contri-
butions are actuarialy determined.
The City has a stop -loss insurance policy that limits its liability per
employee to $50,000 per incident with an aggregate, annual liability of
$250,000.
TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW
Total columns on the Combined Statements - Overview are captioned Memorandum
Only to indicate that they are presented only to facilitate financial
analysis. Data in these columns does not present financial position, results
- 33 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW-(Cont'd)
of operations, or changes in financial position in conformity with generally
accepted accounting principles. Neither is such data comparable to a consoli-
dation. Interfund eliminations have not been made in the aggregation of this
data.
2. PRIOR PERIOD ADJUSTMENTS
Prior period adjustments are as follows:
Special
Revenue Fund
Community Enterprise Funds
General Development Utility Sanitation
Fund Fund Fund Fund Total
Beginning retained
earnings - as
previously reported $2,013,882 $ 84,988 $18,862,377 $834,579 $19,696,956
Reclassification of
general obligation
debt serviced by
the enterprise
funds, previously
recorded in the
general long-term
debt group (5,181,750) (83,200) (5,264,950)
Unbilled utility
revenues as of
June 30, 1984 -
see note 1 1,556,550 55,372 1,611,922
Write-off of long-
term receivable -
see note 11 (552,807) (552,807)
Other 2,126 72,500 (233,031) (233,031)
Beginning retained
earnings - as
restated $2,016,008 IL21,488 $14,451,339806 751 $15,258,090
Portions of two general obligation bond issues and two certificates of obliga-
tions were used to finance the construction of assets of the enterprise funds.
City Council has designated this debt to be serviced by revenues of the
enterprise funds. Prior to fiscal 1985, this debt was recorded in the general
long-term debt account group and serviced through the debt service fund. As
- 34 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
2. PRIOR PERIOD ADJUSTMENTS-(Cont'd)
of July 1, 1984, the City changed its method of accounting to record this debt
within the enterprise funds. Accordingly, retained earnings as of that date
was reduced by the outstanding principal on the debt.
3. PROPERTY TAX
Property is appraised and a lien on such property becomes enforceable as of
January 1. Taxes are levied on and payable October 1. The City bills and
collects its own property taxes. City property tax revenues are recognized
when levied to the extent that they are collected in the current year. The
balance is reported as deferred revenues.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100
of assessed valuation for general governmental services and for the payment of
principal and interest on long-term debt. The combined current tax rate to
finance general government services including debt service for the year ended
June 30, 1985 was $.36 per $100 of assessed valuation.
The Brazos County Appraisal District ("Appraisal District") is responsible for
the recording and appraisal of property for all taxing units in the County.
The Appraisal District is required to assess property at 100% of its appraised
value. Real property must be reappraised at least every four years. The City
may, at its own expense, require annual reviews by the Appraisal District
through various appeals and, if necessary, legal action. Under this system if
the rate, excluding tax rates for bonds and other contractual obligations
adjusted for new improvements, exceeds the rate for the previous year by more
than 8%, qualified voters of the City may petition for an election to deter-
mine whether to limit the tax rate to no more than 8% above the tax rate of
the previous year.
4. FIXED ASSETS
A summary of changes in general fixed assets for the year ended June 30, 1985
are as follows:
Total $24,364,627 $7,748,096 $4,000,686 $28,112,037
- 35 -
Retirements
Beginning
and
Ending
Balance
Additions
Tranfers
Balance
Land
$ 3,248,388
$ 416,190
$ 3,664,578
Buildings & Improvements
4,544,408
1,602,552
$ 44,961
6,101,999
Pavings, Sidewalks & Streets
53504,680
700,933
6,205,613
Machinery, Tools & Equipment
3,337,295
931,082
2,263
4,266,114
Motor Vehicles
1,220,234
183,241
39,938
1,363,537
Parks & Recreation Equipment
2,059,403
725,387
2,784,790
Construction in Progress
4,450,219
33188,711
3,913,524
3,725,406
Total $24,364,627 $7,748,096 $4,000,686 $28,112,037
- 35 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
4. FIXED ASSETS-(Cont'd)
A summary of proprietary fund type property and equipment of the enterprise
funds at June 30, 1985 are as follows:
Net $41,584,357 1_2L7, 244 $41,921,601
5. CHANGES IN LONG-TERM DEBT
The following is a summary of general long-term debt transactions for the year
ended June 30, 1985:
Beginning Incurred/ Ending
Balance Issued Matured Balance
Governmental Fund TVDes
General Obligation Bonds
Utility
Sanitation
$21,354,000
Certificates of Obligation
Fund
Fund
Total
Electric System
$12,934,612
8,562
$12,934,612
Water System
15,725,361
342,220
15,725,361
Sewer System
13,465,060
342,220 1,355,900
13,465,060
Sanitation System
1,094,274
$1,278,249
1,278,249
Other
152,882
40,117,706
152,882
Land
1,498,659
55,190
1,553,849
Construction in Progress
5,239,732
5,239,732
Total
49,016,306
1,333,439
50,349,745
Less: Accumulated Depreciation
7,431,949
996,195
8,428,144
Net $41,584,357 1_2L7, 244 $41,921,601
5. CHANGES IN LONG-TERM DEBT
The following is a summary of general long-term debt transactions for the year
ended June 30, 1985:
Beginning Incurred/ Ending
Balance Issued Matured Balance
Governmental Fund TVDes
General Obligation Bonds
$22,525,500
$ 1,171,500
$21,354,000
Certificates of Obligation
2,866,663
175,838
2,690,825
Note Payable
17,124
8,562
8,562
Accrued Vacation Pay
$
342,220
342,220
Subtotal
25,409,287
342,220 1,355,900
24,395,607
Proprietary Fund TVDes
Utility Revenue Bonds
General Obligation Bonds
Serviced by Utility Revenue
Certificate of Obligation
Serviced by Utility Revenue
Certificate of Obligation
Serviced by Sanitation
Revenue
Accrued Vacation Pay:
Utility Fund
Sanitation Fund
Obligation under Capital
Lease -(note 11)
Subtotal
Total Long -Term Debt
39,610,000 34,185,000 39,610,000 34,185,000
4,954,500
368,500
4,586,000
227,250
28,406
198,844
83,200
41,600
41,600
64,717
64,717
12,622
12,622
1,094,274
69,200
1,025,074
44,874,950
35,356,613
40,117,706
40,113,857
$70,284,237 $35,698,833 $41,473,606 $64,509,464
- 36 -
CITY OF COLLEGE STATION, TERAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
5. CHANGES IN LONG-TERM DEBT-(Cont'd)
Long-term debt at June 30, 1985 consists primarily of bonds maturing serially
and is summarized as follows:
Certificates of Obligation
High -Tech Park
Interest
Series
Principal
Community Center
Rates (%)
Matures
Balance
General Obligation Bonds
9.45
1987
36,552
1968 Issue
4.40- 6.00
1995
$ 445,000
1971 Issue
4.70- 7.00
1991
150,000
1976 Issue
4.00- 6.00
1997
900,000
19781 Issue
4.70- 6.00
1998
414,000
1978II Issue
5.15- 5.80
1999
2,120,000
1981 Issue
8.75-10.75
1991
900,000
19821 Issue
9.75-11.75
1992
1,925,000
1982II Issue
9.00-11.00
2000
6,000,000
1984 Issue
9.00-11.00
2004
8,500,000
Subtotal
4.00- 6.00
1997
21,354,000
Certificates of Obligation
High -Tech Park
12.00
1989
1,236,253
Community Center
11.00
1992
280,000
Motor Grader
9.45
1987
36,552
Ladder Truck
60% of Prime
1994
406,320
C of C Building
57% of Prime
1993
364,900
Utility Service Center
12.00
1999
366,800
Subtotal
2,690,825
Notes Payable - Kenek Tap Park Land
7.00
1986
8,562
Utility Revenue Bonds - 1985 Refunding
Issue
6.00- 9.50
2001
34,185,000
General Obligation Bonds
Serviced by Utility Revenues:
1976 Issue
4.00- 6.00
1997
2,700,000
19781 Issue
4.70- 6.00
1998
1,886,000
Subtotal
4,586,000
Certificate of Obligation Serviced by
Utility Revenues - Sewage Treatment
Plant
9.25
1992
198,844
Certificate of Obligation Serviced by
Sanitation Revenues - Landfill Site
5.97
1986
41,600
Total $63,064,831
- 37 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
5. CHANGES IN LONG-TERM DEBT-(Cont'd)
Debt service requirements to maturity for all bonds are summarized as follows:
Total $21,354,000 $16,088,894
Note Payable
Year Principal Interest
Certificates
of Obligation
Principal Interest
$ 183,799
192,486
183,692
1,309,422
165,562
551,064
104,800
$ 285,590
267,632
248,878
230,979
78,277
178,057
31,440
$2,690,825 1 320 853
General
8 562 599
Obligation
Bonds
Year
Principal
Interest
1986
$ 1,446,500 $
1,947,837
1987
1,496,500
1,809,631
1988
1,496,500
1,670,306
1989
1,501,500
1,529,944
1990
1,501,500
1,388,657
1991-1995
6,617,500
5,010,554
1996-2000
5,494,000
2,321,115
2001-2004
1,800,000
410,850
Total $21,354,000 $16,088,894
Note Payable
Year Principal Interest
Certificates
of Obligation
Principal Interest
$ 183,799
192,486
183,692
1,309,422
165,562
551,064
104,800
$ 285,590
267,632
248,878
230,979
78,277
178,057
31,440
$2,690,825 1 320 853
- 38 -
1986
8 562 599
General
Obligation
Utility
Bonds Serviced by
Revenue Bonds
Utility
Revenues
Year
Principal
Interest
Principal
Interest
1986
$ 2,260,000
$ 2,912,546
$ 368,500
$ 235,911
1987
2,490,000
2,653,007
368,500
215,667
1988
2,605,000
2,491,158
368,500
195,422
1989
2,545,000
2,308,808
368,500
175,177
1990
2,465,000
2,117,932
368,500
156,058
1991-1995
11,495,000
7,693,538
1,842,500
494,914
1996-2000
9,420,000
2,867,262
901,000
73,125
2001
905,000
85,975
Total
$34,185,000
$23,130,226
$4,586,000
$1,546,274
- 38 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
5. CHANGES IN LONG-TERM DEBT-(Cont'd)
All the net revenues of the Utility Fund are pledged for the payment of debt
service of the revenue bonds and other indebtedness payable from those
revenues. Net revenues, as defined by the revenue bond resolution, include
substantially all of the revenues and expenses of the Utility Fund other than
certain interest income and expense and depreciation and amortization. This
bond resolution further requires that the net revenues, as defined, equal at
least 1.40 times the average annual debt service on all revenue bonds and
other indebtedness payable from those revenues and 1.25 times the maximum
annual debt service on all revenue bonds and other indebtedness payable from
those revenues. The City is in compliance with these requirements.
In February 1985, the City refinanced all revenue bonds totalling $39,610,000
with a $34,185,000 refunding bond issue. The proceeds of the refunding bond
issue were used to acquire government securities to be placed in an escrow
account held by a trustee. The securities and related investment earnings
will provide sufficient funds to retire the refunded bonds as they mature.
Accordingly, neither the assets held by the trustee nor the liability for the
refunded bonds are reflected in the City's financial statements.
The City recognized a loss on the 1985 refunding transaction of $617,984 which
is reported as an extraordinary item in the financial statements. The City
expects reduced debt service requirements over the life of the refunding bonds
to offset this loss.
- 39 -
Certificate of
Certificate of
Obligation
Serviced
Obligation
Serviced
by Utility
Revenues
by Sanitation
Revenues
Year
Principal
Interest
Principal
Interest
1986
$ 28,407
$ 18,393
$41,600
$2,484
1987
28,406
15,765
1988
28,406
13,138
1989
28,406
10,510
1990
28,406
7,883
1991-1992
56,813
7,883
Total
:$198,844:
73,572
41 600
2 484
All the net revenues of the Utility Fund are pledged for the payment of debt
service of the revenue bonds and other indebtedness payable from those
revenues. Net revenues, as defined by the revenue bond resolution, include
substantially all of the revenues and expenses of the Utility Fund other than
certain interest income and expense and depreciation and amortization. This
bond resolution further requires that the net revenues, as defined, equal at
least 1.40 times the average annual debt service on all revenue bonds and
other indebtedness payable from those revenues and 1.25 times the maximum
annual debt service on all revenue bonds and other indebtedness payable from
those revenues. The City is in compliance with these requirements.
In February 1985, the City refinanced all revenue bonds totalling $39,610,000
with a $34,185,000 refunding bond issue. The proceeds of the refunding bond
issue were used to acquire government securities to be placed in an escrow
account held by a trustee. The securities and related investment earnings
will provide sufficient funds to retire the refunded bonds as they mature.
Accordingly, neither the assets held by the trustee nor the liability for the
refunded bonds are reflected in the City's financial statements.
The City recognized a loss on the 1985 refunding transaction of $617,984 which
is reported as an extraordinary item in the financial statements. The City
expects reduced debt service requirements over the life of the refunding bonds
to offset this loss.
- 39 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
6. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Year Authorized Unissued Amount
Street improvements 1984 $2,800,000
Maintenance and storage buildings 1984 925,000
Drainage improvements 1984 1,230,000
Civic center 1976 500.000
Total $5,455,000
Revenue bonds, authorized in fiscal year 1984, remain unissued in the amount
of $5,000,000 and are available for future use.
7. CONTRACT WITH GULF STATES UTILITIES
The City purchases substantially all of its electrical power requirements from
Gulf States Utilities ("Gulf States") under a long-term contract extending
through 1997. This contract requires the City's monthly minimum load to be
not less than 15 kilowatts nor less then 75% of the City's greatest maximum
load (experienced during the previous 12 months) adjusted for Gulf States
power factor. The City has consistently surpassed the 15 kilowatt require-
ment, but has historically been below 75% of the maximum load for five months
of the year. The City's monthly Gulf State bill averages $1,280,000.
In the year ending June 30, 1986, the City will receive a refund amounting to
$635,000 from Gulf States for power purchased by the City in 1984 in excess of
Gulf States' cost. The City will refund the amount to its customers in fiscal
1986.
8. RETIREMENT PLAN
All permanent employees of the City are covered by the Texas Municipal Retire-
ment System (TMRS). TMRS is a statewide money -purchase type pension plan.
The City has no further liability to employees or TMRS under the plan. The
City's contribution rate to TMRS for 1985 was 4.68% of the participant's
salaries. Additionally, the City contributes .02% of the earnings of eligible
employees to provide supplemental disability benefits.
The annual contributions include amounts necessary to amortize past service
costs over 25 years. Total contributions to TMRS by the City in the year
ended June 30, 1985 were $350,580.
- 40 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
8. RETIREMENT PLAN-(Cont'd)
Plan benefit information as of the latest available actuarial valuation date,
December 31, 1984, is as follows:
Actuarial present value of accumulated plan benefits:
Vested $4,259,465
Nonvested 1,002,994
Total 5,262,459
Net assets available for beneficiaries (book value) 3,768,206
Unfunded accrued liability
$1,494,253
In addition to providing pension benefits, the City provides certain health
care and life insurance benefits for retired employees. Substantially all
employees may become eligible for such benefits if they reach normal retirement
age while working for the City. The health care benefits are provided through
a self-insurance plan administered by Employee Benefit Management, Inc. (see
note 1). During fiscal 1985, fourteen retirees were eligible under this plan,
however no claims were filed by these retirees. The life insurance benefits
are provided through an insurance company whose premiums are based on benefits
paid during the year. The cost of such benefits is recognized as an expendi-
ture as the premiums are paid. Only four retirees were eligible for such bene-
fits and the related premiums were immaterial.
9. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains two enterprise funds. Segment information for the year
ended June 30, 1985 is as follows (amounts in thousands):
Operating revenues:
Electrical system
Water system
Sewer system
Sanitation system
Other
Depreciation
Operating income
Operating transfers (net)
Net income
- 41 -
Utility
Sanitation
Fund
Fund
Total
$26,770
$26,770
2,888
2,888
1,790
1,790
$1,266
1,266
420
420
1,218
238
1,456
8,977
89
9,066
3,273
3,273
4,777
113
4,890
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
9. SEGMENT INFORMATION OF ENTERPRISE FUNDS-(Cont'd)
10. INTERFUND BALANCES
Individual fund interfund receivable and payable balances at June 30, 1985
were:
Utility
Sanitation
Receivables
Fund
Fund
Total
Property and equipment:
Special Revenue Fund:
Additions
$ 7,926
$ 156 $
8,082
Retirements
35
43
78
Net working capital
8,501
692
9,193
Total assets
75,751
1,094
76,845
Bonds and other long-term liabilities -
1981 Bond Funds
59,375
excluding current position
37,326
13
37,339
Total equity
29,415
975
30,390
10. INTERFUND BALANCES
Individual fund interfund receivable and payable balances at June 30, 1985
were:
-42-
Interfund
Interfund
Receivables
Payables
General Fund
$ 510,897
$ 317,070
Special Revenue Fund:
Revenue Sharing Fund
232,844
Hotel/Motel Tax Fund
6,124
Community Development Fund
7,483
Crime Prevention
380
Debt Service Fund
594
2,627
Capital Projects Funds:
1981 Bond Funds
59,375
1982 Bond Funds
58,386
4,799
1982 II Bond Funds
1,100
4,067
1984 Bond Funds
113,278
Enterprise Funds:
Utilty Fund
154,426
445,927
Sanitation Fund
12
39,931
Expendable Trust Fund:
Cemetery - Perpetual Care Fund
3,467
Employee Benefits Fund
385,647
134
Total
$1,174,284
$1,174,284
-42-
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
11. COMMITMENTS AND CONTINGENCIES
As of June 30, 1985, the City had contractual commitments of approximately
$185,000 for construction of various water projects. Funding of these future
expenditures is expected to be received from utility revenue bond proceeds.
In fiscal 1984, the City advanced $552,807 to the Trinity River Authority
(TRA) for a feasibility study on a hydroelectric project. Repayment of this
amount is contingent on TRA's building the hydroelectric plant. This amount
was incorrectly recorded as a receivable in 1984 instead of expensed to opera-
tions. Accordingly, beginning retained earnings of the Utility Fund has been
restated to reflect this correction. If, at a future date, TRA completes the
project, the City will recognize revenues for the amount of all sums advanced.
Minimum future lease payments and present value of the net minimum lease
payments for capital leases for waterweil facilities are as follows:
Year Ended June 30
1986
1987
1988
1989
1990
1991
1992
1993
1994
Total minimum lease payments
Less imputed interest
Present value of net minimum lease payments
12. LITIGATION
Total
$ 186,150
186,150
186,150
186,150
186,150
186,150
186,150
186,150
93,072
1,582,272
557,198
$1,025,074
The City is a defendant in pending litigation on an inverse condemnation
action. The plantiff is seeking relief for lost revenues on a parcel of
land. The amount of possible damages is uncertain at this time. The case is
in discovery and accordingly, the ultimate outcome cannot presently be
determined. The City intends to pursue this case vigorously.
- 43 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1985
13. RESERVATIONS OF FUND BALANCES
Fund balances have been reserved at June 30, 1985 as follows:
General Fund:
Reserved for encumbrances
Reserved for prepaids
Reserved for inventory
Special Revenue - reserved for encumbrances
Debt Service - reserved for debt service
Capital Projects - reserved for encumbrances
Trust Funds:
Reserved for fireman's relief and retirement
Reserved for cemetery perpetual care
Reserved for employee benefits
Total
- 44 -
$ 152,377
106,381
90,925
349,683
15,757
1,750,986
1,589,956
432
54,153
378,610
433,195
$4,139,577
S U P P L E M E N T A L F I N A N C I A L
I N F O R M A T I O N
- 45 -
GENERAL FUND
To account for all financial resources traditionally associated with government
which are not required to be accounted for in another fund.
- 46 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF REVENUES AND OTHER FINANCING SOURCES -
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1985
PERMITS:
Builder
100,000
60,614
Variance
Electrical
20,000
17,311
Favorable
Plumbing
Budget
Actual
(Unfavorable)
Mixed drink
TAXES:
11,128
7,628
Health
Delinquent ad valorem
$ 30,000
$ 6,205
$(23,795)
Tax penalty and interest
6,000
2,203
(3,797)
Franchise taxes
329,000
267,991
(61,009)
Mixed drinks tax
110,000
107,185
(2,815)
Sales tax
2,750,000
2,996,933
246,933
Total taxes
3,225,000
3,380,517
155,517
PERMITS:
Builder
100,000
60,614
(39,386)
Electrical
20,000
17,311
(2,689)
Plumbing
20,000
18,924
(1,076)
Mixed drink
3,500
11,128
7,628
Health
10,000
11,386
1,386
Other
271,400
1,286
1,286
Total permits
153,500
120,649
(32,851)
FINES:
Municipal court 400,000 430,478 30,478
Accident coding 3,477 3,477
Warrant services fees 5,000 7,886 2,886
Other 1,080 1,080
Total fines 405,000 442,921 37,921
CITY SERVICES PROVIDED:
Ambulance service
35,000
37,010
2,010
Adamson Pool
43,500
57,236
13,736
Thomas Pool
31,000
45,792
14,792
Sports program
103,900
85,923
(17,977)
Other recreational
58,000
60,049
2,049
Total city services provided
271,400
286,010
14,610
GRANTS
6,900
25,515
18,615
INTEREST INCOME
100,000
187,057
87,057
(Continued)
- 47 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF REVENUES AND OTHER FINANCING SOURCES -
BUDGET AND ACTUAL (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
OTHER:
Licenses
Fees and certificates
Paving assessments
Sale of cemetery plots and other property
Rentals
Contributions
Other revenues
Total other
TOTAL REVENUES
OTHER FINANCING SOURCES:
From utility fund (in lieu of taxes)
From revenue sharing fund
Total other financing sources
TOTAL GENERAL FUND REVENUES
AND OTHER FINANCING SOURCES
- 48 -
3,272,759
481,313
3,754,072
8,037,952
3,272,759
368,625
3,641$84
$ 8,425,081
(112,688)
(112,688)
387,129
Variance
Favorable
Budget
Actual
(Unfavorable)
$ 5,180
$ 4,792
$ (388)
8,250
94,937
86,687
50,000
45,746
(4,254)
10,000
37,900
27,900
203000
17,100
(2,900)
96,738
96,738
28,650
43,815
15,165
122,080
341,028
218,948
4,283,880
4,783,697
499,817
3,272,759
481,313
3,754,072
8,037,952
3,272,759
368,625
3,641$84
$ 8,425,081
(112,688)
(112,688)
387,129
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS)
FOR THE YEAR ENDED JUNE 30, 1985
ADMINISTRATION:
Administration and City Manager:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Total administration and city manager
Personnel:
Salaries and benefits
Supplies
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Total personnel
Legal:
Salaries and benefits
Supplies
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Total legal
Energy:
Salaries and benefits
Supplies
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Total energy
- 49 -
(Continued)
Variance
Favorable
Budget
Actual
(Unfavorable)
$ 168,254
$ 168,017
$ 237
13,187
9,694
3,493
358
358
3,373
1,798
1,575
244,848
232,826
12,022
15,978
15,912
66
21,687
21,686
1
467,685
450,291
17,394
94,962
94,708
254
4,605
4,419
186
336
286
50
14,002
14,001
1
1,574
1,495
79
3,610
2,880
730
119,089
117,789
1,300
121,634
110,738
10,896
9,610
9,609
1
4,132
2,608
1,524
51,464
51,462
2
2,130
2,124
6
11,950
11,113
837
200,920
187,654
13,266
32,760
32,752
8
6,935
6,509
426
380
353
27
10,372
10,371
1
4,638
4,637
1
6,408
6,200
208
61,493
60,822
671
(Continued)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Printing/Mail:
Salaries and benefits
54,658
53,599
Variance
Supplies
3,515
2,286
Favorable
Equipment maintenance
Budget
Actual
(Unfavorable)
Community Center:
3,770
3,520
250
Salaries and benefits
$ 81,337
$ 79,992
$ 1,345
Supplies
11,951
11,848
103
Building maintenance
5,273
5,272
1
Equipment maintenance
1,897
1,644
253
Services
39,205
39,116
89
Sundry
372
371
1
Capital outlay - building
10,000
9,601
399
Capital outlay - equipment
10,749
10,744
5
Total community center
160,784
158,588
2,196
Printing/Mail:
Salaries and benefits
54,658
53,599
1,059
Supplies
3,515
2,286
1,229
Equipment maintenance
4,540
2,035
2,505
Services
3,770
3,520
250
Sundry
530
526
4
Capital outlay - equipment
10,070
9,789
281
Total printing/mail
77,083
71,755
5,328
TOTAL ADMINISTRATION
1,087,054
1,046,899
40,155
FINANCE:
Fiscal Administration:
Salaries and benefits
104,218
101,771
2,447
Supplies
2,700
2,484
216
Equipment maintenance
1,428
1,398
30
Services
19,134
19,131
3
Sundry
971
970
1
Capital outlay - equipment
375
375
Total fiscal administration
128,826
126,129
2,697
(Continued)
- 50 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
(Continued)
- 51 -
Variance
Favorable
Budget
Actual
(Unfavorable)
Accounting:
Salaries and benefits
$ 192,814
$ 192,808
$ 6
Supplies
6,418
6,414
4
Equipment maintenance
3,024
3,023
1
Services
86,984
86,295
689
Sundry
480
306
174
Capital outlay - equipment
3,453
3,233
220
Total accounting
293,173
292,079
1,094
Tax:
Salaries and benefits
30,819
30,601
218
Supplies
6,000
5,925
75
Equipment maintenance
242
164
78
Services
63,565
63,564
1
Sundry
2,040
1,955
85
Capital outlay - equipment
150
148
2
Total tax
102,816
102,357
459
Utilities:
Salaries and benefits
425,084
423,924
1,160
Supplies
51,477
50,119
1,358
Building maintenance
1,000
794
206
Equipment maintenance
3,222
3,220
2
Services
38,246
38,246
Sundry
2,286
1,858
428
Capital outlay - equipment
9,620
9,619
1
Total utilities
_
530,935
527,780
3,155
Purchasing:
Salaries and benefits
57,264
57,246
18
Supplies
4,721
3,374
1,347
Equipment maintenance
539
537
2
Services
12,658
9,983
2,675
Sundry
1,992
1,992
Capital outlay - equipment
6,370
6,370
Total purchasing
83,544
79,502
4,042
(Continued)
- 51 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Data Processing:
Salaries and benefits
99,626
92,999
Variance
Supplies
16,647
10,239
Favorable
Equipment maintenance
Budget
Actual
(Unfavorable)
Warehouse:
10,513
9,590
923
Salaries and benefits
$ 21,239
$ 21,132
$ 107
Supplies
1,548
1,488
60
Building maintenance
250
214
36
Equipment maintenance
145
88
57
Services
2,043
2,042
1
Sundry
44
43
1
Total warehouse
25,269
25,007
262
Data Processing:
Salaries and benefits
99,626
92,999
6,627
Supplies
16,647
10,239
6,408
Equipment maintenance
48,250
32,357
15,893
Services
10,513
9,590
923
Sundry
82
81
1
Capital outlay - equipment
860
5,765
860
Total data processing
175,978
145,266
30,712
Meter Services:
Salaries and benefits
123,554
116,664
6,890
Supplies
12,794
11,472
1,322
Equipment maintenance
3,896
1,982
1,914
Services
897
41
856
Sundry
1,846
1,705
141
Capital outlay - equipment
6,366
5,765
601
Capital outlay - motor vehicles
8,953
9,295
(342)
Total meter services
158,306
146,924
11,382
TOTAL FINANCE
1,498,847
1,445,044
53,803
PUBLIC SERVICE:
Administration:
Salaries and benefits
Supplies
Equipment maintenance
Services
Sundry
Total administration
- 52 -
118,129
117,743
7,236
6,022
1,319
747
11,527
11,526
1,432
1,430
139,643
137,468
386
1,214
572
1
2
2,175
(Continued)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Streets:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Capital outlay - motor vehicles
Total streets
Garage:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Total garage
Cemetery and Ground Maintenance:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Total cemetery and ground maintenance
TOTAL PUBLIC SERVICE
- 53 -
Budget
Variance
Favorable
Actual (Unfavorable)
$ 449,898
$ 388,306
$ 61,592
29,926
20,791
9,135
243,750
194,206
49,544
54,087
45,692
8,395
13,113
3,860
9,253
21,303
21,299
4
207,692
203,649
4,043
96,901
96,901
1,116,670
974,704
141,966
207,869
204,997
2,872
35,830
35,802
28
2,000
393
1,607
4,097
3,348
749
4,598
4,142
456
1,399
1,399
255,793
250,081
5,712
87,699
72,410
15,289
7,095
3,246
3,849
2,450
707
1,743
2,000
1,231
769
50
50
851
850
1
1,155
95
1,060
101,300
78,589
22,711
1,613,406
1,4402842
172,564
(Continued)
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Investigation:
Salaries and benefits
265,765
246,586
Variance
Supplies
19,460
18,810
Favorable
Equipment maintenance
Budget
Actual
(Unfavorable)
POLICE:
5,660
3,450
2,210
Police Administration:
11,714
11,681
33
Salaries and benefits
$ 187,397
$ 187,394
$ 3
Supplies
20,768
20,767
1
Equipment maintenance
3,100
2,048
1,052
Services
6,290
4,631
1,659
Sundry
5,505
5,496
9
Capital outlay - equipment
2,197
2,197
414
Total police administration
225,257
222,533
2,724
Uniformed Bureau:
71,978
71,977
1
Salaries and benefits
1,043,143
1,042,668
475
Supplies
89,069
88,575
494
Building maintenance
56
476,223
56
Equipment maintenance
29,222
28,301
921
Services
23,467
23,113
354
Sundry
39,927
39,904
23
Capital outlay - equipment
18,924
18,952
(28)
Capital outlay - motor vehicles
20,470
19,270
1,200
Total uniformed bureau
1,264,278
1,260,783
3,495
Investigation:
Salaries and benefits
265,765
246,586
19,179
Supplies
19,460
18,810
650
Equipment maintenance
5,388
4,731
657
Services
5,660
3,450
2,210
Sundry
11,714
11,681
33
Capital outlay - equipment
1,416
1,069
347
Total investigation
309,403
286,327
23,076
Special Services Bureau:
Salaries and benefits
358,697
358,331
366
Supplies
24,782
24,296
486
Building maintenance
3,000
2,586
414
Equipment maintenance
8,961
7,772
1,189
Services
71,978
71,977
1
Sundry
3,737
3,736
1
Capital outlay - equipment
12,267
7,525
4,742
Total special services bureau
483,422
476,223
7,199
(Continued)
- 54 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Records:
Salaries and benefits
99,141
94,134
Variance
Supplies
7,116
6,003
Favorable
Equipment maintenance
Budget
Actual
(Unfavorable)
Municipal Court:
12,538
10,307
2,231
Salaries and benefits
$ 104,955
$ 97,126
$ 7,829
Supplies
7,445
7,444
1
Equipment maintenance
415
190
225
Services
24,019
22,848
1,171
Sundry
754
717
37
Capital outlay - equipment
600
510
90
Total municipal court
138,188
128,835
9,353
Records:
Salaries and benefits
99,141
94,134
5,007
Supplies
7,116
6,003
1,113
Equipment maintenance
7,454
4,765
2,689
Services
12,538
10,307
2,231
Sundry
1,425
2,763
1,425
Capital outlay - equipment
19,316
18,912
404
Total records
146,990
134,121
12,869
TOTAL POLICE
2,567,538
2,508,822
58,716
F IRE :
Fire Administration:
Salaries and benefits
124,284
120,160
4,124
Supplies
6,515
5,386
1,129
Equipment maintenance
3,500
2,885
615
Services
15,610
15,609
1
Sundry
2,770
2,763
7
Total fire administration
152,679
146,803
5,876
Fire Operations:
Salaries and benefits
1,477,961
1,397,934
80,027
Supplies
37,225
28,962
8,263
Building maintenance
6,200
1,829
4,371
Equipment maintenance
26,350
21,336
5,014
Services
37,829
32,598
5,231
Sundry
15,310
15,302
8
Capital outlay - equipment
18,781
18,005
776
Total fire operations
1,619,656
1,515,966
103,690
(Continued)
- 55 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Ambulance:
Salaries and benefits
251,923
181,360
Variance
Supplies
17,295
11,887
Favorable
Equipment maintenance
Budget
Actual
(Unfavorable)
Services
Fire Prevention:
4,830
6,161
Sundry
Salaries and benefits
$ 128,246
$ 128,242
$ 4
Supplies
7,015
6,974
41
Equipment maintenance
2,800
2,686
114
Services
4,925
4,925
TOTAL FIRE
Sundry
1,170
1,165
5
Capital outlay - equipment
5,000
4,707
293
Capital outlay - motor vehicles
8,210
8,499
(289)
Total fire prevention
157,366
157,198
168
Ambulance:
Salaries and benefits
251,923
181,360
70,563
Supplies
17,295
11,887
5,408
Equipment maintenance
7,420
7,417
3
Services
10,991
4,830
6,161
Sundry
9,812
9,797
15
Capital outlay - equipment
26,865
21,673
5,192
Capital outlay - motor vehicles
81,000
79,506
1,494
Total ambulance
405,306
316,470
88,836
TOTAL FIRE
2,335,007
2,1361437
198,570
ENGINEERING:
Engineering Administration:
Salaries and benefits
83,630
76,845
6,785
Supplies
9,575
7,881
1,694
Equipment maintenance
2,988
2,647
341
Services
10,268
6,162
4,106
Sundry
1,520
796
724
Capital outlay - equipment
6,483
6,121
362
Total engineering administration
114,464
100,452
14,012
(Continued)
- 56 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Planning:
Salaries and benefits
$ 268,407
$ 257,886
Variance
Supplies
14,940
13,254
Favorable
Building maintenance
Budget
Actual
(Unfavorable)
Equipment maintenance
Engineering:
2,521
19
Services
Salaries and benefits
327,910
303,717
24,193
Supplies
55,001
50,997
4,004
Building maintenance
270
266
4
Equipment maintenance
7,910
7,908
2
Services
29,079
26,829
2,250
Sundry
2,400
2,379
21
Capital outlay - equipment
34,863
32,298
2,565
Capital outlay - building
500
500
Total engineering
457,933
424,894
33,039
Planning:
Salaries and benefits
$ 268,407
$ 257,886
$ 10,521
Supplies
14,940
13,254
1,686
Building maintenance
1,000
903
97
Equipment maintenance
2,540
2,521
19
Services
18,088
13,557
4,531
Sundry
3,704
3,695
9
Capital outlay - equipment
12,196
12,195
1
Total planning
320,875
304,011
16,864
Building Inspection:
Salaries and benefits
343,111
319,221
23,890
Supplies
18,280
15,453
2,827
Building maintenance
6,000
4,283
1,717
Equipment maintenance
6,739
6,600
139
Services
14,820
11,316
3,504
Sundry
3,305
3,301
4
Capital outlay - buildings
105
105
Capital outlay - equipment
7,673
7,669
4
Capital outlay - motor vehicles
8,120
8,120
Total building inspection
408,153
375,963
32,190
TOTAL ENGINEERING
1,301,425
1,205,320
96,105
(Continued)
- 57 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Recreation:
Salaries and benefits
$ 149,511
$ 146,411
Variance
Supplies
46,795
46,648
Favorable
Building maintenance
Budget
Actual
(Unfavorable)
PARKS:
1,545
1,544
1
Parks Administration:
99,063
99,054
9
Salaries and benefits
158,436
158,296
140
Supplies
11,643
11,642
1
Building maintenance
778
778
1,521
Equipment maintenance
1,568
1,166
402
Services
21,333
21,333
28,935
Sundry
1,200
1,131
69
Capital outlay - equipment
2,076
2,075
1
Total parks administration
197,034
196,421
613
Recreation:
Salaries and benefits
$ 149,511
$ 146,411
$ 3,100
Supplies
46,795
46,648
147
Building maintenance
300
191
109
Equipment maintenance
1,545
1,544
1
Services
99,063
99,054
9
Sundry
600
598
2
Capital outlay - equipment
1,674
1,674
1
Concession operations
24,189
22,668
1,521
Total recreation
323,677
318,788
4,889
Aquatics:
Salaries and benefits
200,683
200,459
224
Supplies
54,174
54,165
9
Building maintenance
12,371
12,370
1
Equipment maintenance
3,841
3,840
1
Services
64,012
64,011
1
Sundry
1,732
1,731
1
Capital outlay - equipment
10,197
10,196
1
Total aquatics
347,010
346,772
238
Parks Maintenance:
Salaries and benefits
385,388
368,122
17,266
Supplies
32,390
25,389
7,001
Building maintenance
20,000
16,786
3,214
Equipment maintenance
14,740
14,039
701
Services
41,281
41,279
2
Sundry
5,810
5,809
1
Capital outlay - equipment
2,600
1,850
750
Capital outlay - motor vehicles
7,528
7,528
Capital outlay - recreation facilities
3,606
3,606
Total parks maintenance
513,343
484,408
28,935
(Continued)
- 58 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
Forestry:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Capital outlay - equipment
Total forestry
Teen Center:
Supplies
Building maintenance
Equipment maintenance
Services
Capital outlay - equipment
Total teen center
TOTAL PARKS
NONDEPARTMENTAL:
Miscellaneous
Contribution to Big Event
Contingency
Contribution to Animal Shelter
Capital outlay
TOTAL NONDEPARTMENTAL
Subtotal
Add unbudgeted accrued vacation pay
Less:
Reimbursed administrative expenditures
Adjustments resulting from combining funds
for preparation of the CAFR
TOTAL EXPENDITURES
- 59 -
20,000
(2,779,161)
(27,557)
8,546,860
15,533
Variance
500
500
Favorable
Budget
Actual
(Unfavorable)
$ 64,243
$ 63,798
$ 445
6,644
5,636
1,008
705
420
285
1,700
1,470
230
2,106
1,869
237
965
964
1
400
393
7
76,763
74,550
2,213
2,715
1,713
1,002
526
36
490
500
500
12,880
7,569
5,311
174
173
1
16,795
9,491
7,304
1,474,622
1,430,430
44,192
20,000
(2,779,161)
(27,557)
8,546,860
15,533
(15,533)
500
500
9,783
9,783
11,000
7,847
3,153
95,904
95,904
117,187
119,784
(2,597)
$11,995,086
11,333,578
661 508
20,000
(2,779,161)
(27,557)
8,546,860
SPECIAL REVENUE FUNDS
Crime Prevention - To account for the receipt and expenditure of funds received by
the City from private donations that are designated for programs for juveniles.
All activities are designed and implemented by the police department in an effort
to deter crime.
Community Development - To account for funds granted to the City by the National
Department of Housing and Urban Development for use on various community
improvement projects.
Revenue Sharing - To account for the receipt and expenditure of funds received by
the City under the Federal Revenue Sharing Program.
Hotel/Motel Tax - To account for the receipt and expenditure of funds received by
the City of College Station from the assessment of hotel and motel occupancy tax.
Usage of funds is restricted to construction and maintenance of convention and
civic facilities, and promotion of tourism and arts within the City.
ASSETS
Cash
Investments
Receivables:
Grants
Accrued interest
Due from other funds
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES:
Accounts payable
Retainages payable
Due to other funds
Refundable deposits
Deferred revenues
Total liabilities
FUND BALANCE:
Reserved for encumbrances
Unreserved - undesignated
Total fund balances
LIABILITIES AND FUND BALANCE
CITY OF COLLEGE STATION, TEXAS
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1985
Hotel/
Crime Community Revenue Motel
Prevention Development Sharing Tax Total
$1,252 $116,425 $305,313 $ 6,329 $429,319
100,000 50,000 150,000
160,545 160,545
61 98 159
380 380
1 632 116 425 565 919 56 427 740 403
$ 11,415 $ 788 $ 12,203
7,025 7,025
7,483 $232,844 6,124 246,451
5,611 5,611
4,721 4,721
25,923 232,844 17,244 276,011
15,757 15,757
$1,632 74,745 333,075 39,183 448,635
1,632 90,502 333,075 39,183 464,392
1 632 116 425565 919 56 427 740 403
- 61 -
CITY OF COLLEGE STATION, TEXAS
ALL SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 1985
REVENUES:
Taxes
Grants
Interest
Other
Total revenues
EXPENDITURES:
Reimbursed administrative
expenditures
Capital outlay
Housing rehabilitation
Other
Total expenditures
Excess (deficiency) of
revenues over expenditures
OTHER FINANCING (USES) -
operating transfers out
Excess (deficiency) of
revenues over expenditures
and other uses
FUND BALANCE, JULY 1, 1984,
AS RESTATED
FUND BALANCE, JUNE 30, 1985
(855)
2,487
1 632
(368,625) (140,200) (508,825)
(66,986) 142,942 (797)
157,488 190,133 39,980
90 502 333 075 39,183
-62-
74,304
390,088
464,392
Hotel/
Crime
Community
Revenue
Motel
Prevention
Development
Sharing
Tax
Total
$ 419,681
$ 419,681
$ 407,766
$ 641,416
1,049,182
$ 106
26,817
5,457
32,380
3,277
149,070
37,752
190,099
3,383
556,836
668,233
462,890
1,691,342
73,798
145,021
218,819
63
71,156
71,219
457,553
457,553
4,175
21,315
156,666
178,466
360,622
4,238
623,822
156,666
323,487
1,108,213
(855)
(66,986)
511,567
139,403
583,129
(855)
2,487
1 632
(368,625) (140,200) (508,825)
(66,986) 142,942 (797)
157,488 190,133 39,980
90 502 333 075 39,183
-62-
74,304
390,088
464,392
CITY OF COLLEGE STATION, TEXAS
COMMUNITY DEVELOPMENT FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1985
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Grants
$ 744,000
$ 407,766
$(336,234)
Other
133,873
149,070
15,197
Total revenues
877,873
556,836
321,037)
EXPENDITURES:
Reimbursed administrative expenditures
80,000
73,798
6,202
Housing rehabilitation
440,000
457,553
(17,553)
Other
21,315
(21,315)
Capital outlay
435,000
71,156
363,844
Total expenditures
955,000
6231822
331,178
Excess (deficiency) of revenues over
expenditures
(77,127)
(66,986)
10,141
FUND BALANCE, JULY 1, 1984, AS RESTATED
157,488
157,488
FUND BALANCE, JUNE 30, 1985
80,361
90,502
10,141
- 63 -
CITY OF COLLEGE STATION, TEXAS
REVENUE SHARING FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1985
REVENUES:
Grants
Interest
Total revenues
EXPENDITURES - Other
Excess of revenues over expenditures
OTHER FINANCING (USES):
Operating transfers out
Excess (deficiency) of revenues over
expenditures and other uses
FUND BALANCE, JULY 1, 1984
FUND BALANCE, JUNE 30, 1985
- 64 -
Variance
Favorable
Budget Actual (Unfavorable)
$ 600,000 $ 641,416
26,817
600,000 668,233
126,666 156.666
473,334 511,567
(513$34) (368,625)
(40,000)
190,133
150 133
142,942
190,133
333 075
$ 41,416
26,817
68,233
(30,000)
38,233
144,709
182,942
CITY OF COLLEGE STATION, TEXAS
HOTEL/MOTEL TAX FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1985
REVENUES:
Taxes
Interest
Other
Total revenues
EXPENDITURES:
Reimbursed administrative expenditures
Other
Total expenditures
Deficiency of revenues over expenditures
OTHER FINANCING (USES) - Operating transfers out
Excess (deficiency) of revenues over expenditures
and other uses
FUND BALANCE, JULY 1, 1984
FUND BALANCE, JUNE 30, 1985
- 65 -
Variance
Favorable
Budget Actual (Unfavorable)
$ 410,000 $ 419,681
5,457
36,000 37,752
446,000 462,890
145,021
145,021
179,613
178,466
324,634
323,487
121,366
139,403
(1401200)
(140,200)
$ 9,681
5,457
1,752
16,890
1,147
1,147
18,037
(18,834)
(797) 18,037
39,980
39,980
21 146j_jL
183 JIL037
(This page intentionally left blank.)
CAPITAL PROJECT FUNDS
1971 Bond Funds - to account for the cost of various street improvements to be made
with funds provided by proceeds of the 1971 issue of general obligation bonds.
1978 Bond Funds - to account for the cost of street and park improvements, and
construction of utility fixed assets to be made with proceeds of the 1978 issue.
1978 Series II Bond Funds - to account for the cost of street improvements; park
improvements; and construction of police, fire, and warehouse buildings to be made
with funds provided by proceeds of the 1978 Series II issue of general obligation
bonds.
1981 Bond Funds - to account for the cost of street improvements, building con-
struction, park improvements, and acquisition of park land to be made with funds
provided by proceeds of the 1981 Series of general obligation bonds.
1982 Bond Funds - to account for the cost of street improvements, building purchase
and construction, park improvements, and acquisition of park land to be made with
funds provided by proceeds of the 1982 Series of general obligation bonds.
1982II Bond Funds - to account for the cost of parks and street improvements, city
hall and warehouse construction, and a traffic signalization project to be made
with funds provided by proceeds of the 198211 Series of general obligation bonds.
1984 Bond Funds - to account for the cost of street improvements, building con-
struction, and park improvements to be made with funds provided by proceeds of the
1984 series of general obligation bonds.
- 67 -
CITY OF COLLEGE STATION, TEXAS
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1985
ASSETS
Cash
Investments
Receivables:
Interest
Other
Due from other funds
TOTAL ASSETS
LIABILITIES AND FUND BALANCES
LIABILITIES:
Accounts payable
Retainage payable
Due to other funds
Deferred credits
Total liabilities
FUND BALANCES:
Reserved for encumbrances
Unreserved -designated for:
Park
Parks project - 1981
Street projects
Traffic signalization
General Government
Drainage projects
Unreserved - undesignated
Total fund balance
TOTAL LIABILITIES AND FUND BALANCE
■
1978
1978 II
1981
Bond
Bond
Bond
$ 1,248
$ 2,195
$ 66,634
208,898
84,442
198,325
2,861
1,239
2,840
59,375
213 007
87 876
$327,174
$ 3,669
3,669
$ 6,549
206,458 $87,876 323,505
213,007 87,876 323,505
t213,007 $87.876 $327,174
1982
1982 II
1984
1,212,037
Bond
Bond
Bond
Total
$ 94,131
$ 56,760
$ 120,549
$ 341,517
968,865
4,356,730
7,468,766
13,286,026
9,960
66,488
104,410
187,798
723
247,906
15,218
15,941
58,386
1,100
79296,518
118,861
$1,132,065 4 481 078 $7,708,943 $13,950,143
$ 33 $ 101,948 $ 242,357 $ 348,007
43,525 56,355 99,880
4,799 4,067 113,278 122,144
5,636 26,713 1,557,607 1,589,956
6,549
$1,132,065 4 481 078$7,708,943 $13,950,143
906,071
305,966
1,212,037
1,012,689
2,328,446
1,072,415
4,413,550
252,499
252,499
369,748
569,903
2,611,550
3,551,201
1,149,521
1,149,521
(260,840)
247,906
599,459
1,204,364
1,127,233
4,331,538
79296,518
13,379,677
$1,132,065 4 481 078$7,708,943 $13,950,143
CITY OF COLLEGE STATION, TEXAS
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCE
JUNE 30, 1985
REVENUES:
Grant
Interest
Total revenues
EXPENDITURES:
Reimbursed administrative expenditures
Capital outlay
Total expenditures
Excess (deficiency) of revenues over
expenditures
OTHER FINANCING (USES) - Operating
transfers out
Excess (deficiency) of revenues over
expenditures and other uses
FUND BALANCES, JULY 1, 1984
FUND BALANCES, JUNE 30, 1985
- 70 -
1971
1978
1978 II
1981
Bond
Bond
Bond
Bond
$ 14,296
$ 206
15,774
$ 9,093
$ 33,736
206
30,070
9,093
33,736
32,446
11,100
4,923
62,009
249,157
32,446
4,923
62,009
260,257
(32,240) 25,147 (52,916) (2263521)
(32,240) 25,147 (52,916) (226,521)
32,240 187,860 140,792 550,026
213 007 87 876 323 505
1982
1982 II
1984
Bond
Bond
Bond
Total
$ 153,626
$ 167,922
$ 107,616
446,484
$ 864,306
1,477,215
107,616
600,110
864,306
1,645,137
18,500
44,400
59,200
165,646
128,814
1,320,518
1,299,171
3,064,592
147,314
1,364,918
1,358,371
3,230,238
(39,698)
(764,808)
(494,065)
(1,585,101)
(117,000)
(117,000)
(39,698)
(881,808)
(494,065)
(1,702,101)
1,166,931
5,213,346
7,790,583
15,081,778
$1,127,233
4 331 538
$7,296,518
$13,379,677
- 71 -
(This page intentionally left blank.)
- 72 -
ENTERPRISE FUNDS
Utility Fund - to account for revenues and expenses related to the operation and
maintenance of the water, sewer and electric systems of the City. All activities
necessary to provide such services are accounted for in this fund, including, but
not limited to, administration, operations, maintenance, financing and related debt
service, and billing and collection.
Sanitation Fund - to account for all sanitation collection and disposal activities
by the City to both residential and commercial residents, including the operation
of the City's sanitary landfill.
- 73 -
CITY OF COLLEGE STATION, TEXAS
ALL ENTERPRISE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1985
ASSETS
CURRENT ASSETS:
Cash on hand and in banks
Investments
Receivable:
Accounts
Less allowance for uncollectible accounts
Interest
Other
Due from other funds
Inventories
Prepaid expenses
Total current assets
RESTRICTED ASSETS:
Cash in banks
Investments
Accrued interest receivable
Due from other funds
Inventories
Total restricted assets
PROPERTY AND EQUIPMENT
Less accumulated depreciation
Property - net
DEFERRED CHARGES
TOTAL ASSETS
- 74 -
Utility
Sanitation
(7,431,949) (996,195)
Fund
Fund
Total
$ 570,129
414,811
$ 570,129
5,120,000
$ 450,000
5,570,000
4,862,766
258,285
5,121,051
(205,753)
(1,970)
(207,723)
15,008
5,489
20,497
101,781
4,698
106,479
96,427
12
96,439
956,784
23,679
980,463
22,582
16,936
39,518
11,539,724
757,129
12,296,853
673,181 673,181
20,958,400 20,958,400
360,724 360,724
57,999 57,999
162,186 162,186
22,212,490 22,212,490
49,016,306 1,333,439
50,349,745
(7,431,949) (996,195)
(8,428,144)
41,584,357 337,244
41,921,601
414,811
414,811
$75,751,382 $1,094,373 $76,845,755
LIABILITIES AND FUND EQUITY
CURRENT LIABILITIES:
Accounts payable
Accrued liabilities
Obligation under capital lease - current
Due to other funds
Total current liabilities
PAYABLE FROM RESTRICTED ASSETS:
Construction contracts and retainages payable
Accrued interest payable
Revenue bonds -current
General obligation -current
Certificate of obligation -current
Due to other funds
Customers' meter deposits
Total liabilities payable from restricted
assets
LONG-TERM DEBT:
Revenue bonds
General obligation bonds
Certificate of obligation
Obligation under capital lease
Total long-term debt
ACCRUED VACATION PAY
DEFERRED REVENUES
TOTAL LIABILITIES
FUND EQUITY
Contributed capital
Retained earnings:
Reserved for debt service
Unreserved
TOTAL FUND EQUITY
TOTAL LIABILITIES AND FUND EQUITY
- 75 -
Utility Sanitation
Fund Fund Total
$ 2,451,994 $ 20,222 $ 2,472,216
104,878 5,404 110,282
77,207 77,207
404,651 39,931 444,582
3,038,730 65,557 3,104,287
454,393
1,278,056
2,260,000
368,500
28,407
41,276
1,514,830
454,393
1,278,056
2,260,000
368,500
41,600 70,007
41,276
1,514,830
5,945,462
41,600
5,987,062
31,925,000
31,925,000
4,217,500
4,217,500
170,437
170,437
947,867
947,867
37,260,804
37,260,804
64,717
12,622
77,339
26,280
26,280
46,335,993
119,779
46,455,772
10,187,277
54,900
10,242,177
2,787,828
2,787,828
16,440,284
919,694
17,359,978
29,415,389 974,594 30,389,983
$75,751,382 $i.094,373 $76,8452755
CITY OF COLLEGE STATION, TEXAS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS - ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1985
OPERATING REVENUES:
Electric
Water
Sewer
Sanitation
Other
Total operating revenues
OPERATING EXPENSES:
Purchased power
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Other
Administrative expenses from general fund
Depreciation:
Electrical system
Water system
Sewer system
Sanitation
Other
Total operating expenses
NET OPERATING INCOME
NONOPERATING REVENUES (EXPENSES)
Interest earnings
Interest expense
Other (net)
Total nonoperating revenues (expenses)
Income before operating transfers
Operating transfer to general fund (in lieu
of taxes)
INCOME BEFORE EXTRAORDINARY ITEM
EXTRAORDINARY ITEM - LOSS ON REFUNDING
NET INCOME
RETAINED EARNINGS, JULY 1, 1984, as restated
RETAINED EARNINGS, JUNE 30, 1985
- 76 -
Utility
Sanitation
3,335,882
Fund
Fund
Total
$26,770,175
(10,424)
$26,770,175
2,887,548
23,297
2,887,548
1,790,302
112,943
1,790,302
3,272,759
$1,266,441
1,266,441
419,872
21
419,893
31,867,897
1,266,462
33,134,359
4,776,773
15,244,981
4,889,716
15,244,981
1,946,138
581,179
2,527,317
300,242
43,975
344,217
223,004
34
223,038
84,553
81,435
165,988
19578,416
48,730
1,627,146
61,513
23,363
84,876
2,234,696
160,000
2,394,696
528,909
528,909
450,874
450,874
222,627
222,627
238,100
238,100
15,288
15,288
22,891,241
1,176,816
24,068,057
8,976,656 89,646 9,066,302
3,297,194
38,688
3,335,882
(3,701,484)
(4,967)
(3,706,451)
95,150
(10,424)
84,726
(309,140)
23,297
(285,843)
8,667,516
112,943
8,780,459
3,272,759
3,272,759
5,394,757
112,943
5,507,700
617,984
617,984
4,776,773
112,943
4,889,716
14,451,339
806,751
15,258,090
$19,228,112
919,694
$203147,806
CITY OF COLLEGE STATION, TEXAS
COMBINING STATEMENT OF CHANGES IN
FINANCIAL POSITION - ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1985
SOURCES OF WORKING CAPITAL:
Operations:
Income before extraordinary item
Items not requiring working capital:
Depreciation
Amortization of deferred charges
Working capital provided by operations before
extraordinary item
Extraordinary items -loss on refunding
Working capital provided by operations
Proceeds from refunding bonds
Decrease in restricted assets
Increase in obligation under capital
lease
Increase in deferred revenues
Increase in accrued vacation payable
Total sources of working capital
USES OF WORKING CAPITAL:
Additions of property and equipment
Principal payments:
Revenue bonds refunded
General obligation bonds
Certificates of obligation
Capital lease
Decrease in payables from restricted assets
Increase in obligation under capital lease -
current
Total uses of working capital
INCREASE IN WORKING CAPITAL
INCREASE (DECREASE) IN WORKING CAPITAL:
Cash
Investments
Receivables
Due from other funds
Inventories
Prepaid expenses
Accounts payable
Accrued liabilities
Due to other funds
Obligation under capital lease - current
INCREASE IN WORKING CAPITAL
- 77 -
Utility
Sanitation
(805,202)
Fund
Fund
Total
$ 5,394,757
$ 112,943
$ 5,507,700
1,217,698
238,100
1,455,798
248,604
9,699
248,604
6,861,059
351,043
7,212,102
(617,984)
(5,956)
(617,984)
6,243,075
351,043
6,594,118
34,185,000
(21,727)
34,185,000
10,365,960
10,365,960
1,094,274
1,094,274
26,280
26,280
64,717
12,622
77,339
51,979,306
363,665
52,342,971
7,926,320
156,252
8,082,572
39,610,000
39,610,000
368,500
368,500
28,406
41,600
70,006
69,200
69,200
5483920
548,920
77,207
77,207
48,628,553
197,852
48,826,405
$ 3,350,753 165 813 3,516,566
(674,028)
(131,174)
(805,202)
3,520,000
200,000
3,720,000
1,665,417
199,694
1,865,111
(39,745)
(89,584)
(129,329)
110,620
9,699
120,319
7,979
10,265
18,244
(860,839)
(5,956)
(866,795)
(63,107)
(5,404)
(68,511)
(238,337)
(21,727)
(260,064)
(77,207)
(260,064)
$ 3,350,753 165,813 $ 3,516,566
(This page intentionally left blank.)
- 78 -
CITY OF COLLEGE STATION, TEXAS
UTILITY FUND
STATEMENT OF REVENUES - BUDGET AND ACTUAL (NON -GAAP BASIS)
FOR THE YEAR ENDED JUNE 30, 1985
See reconciliation to GAAP basis on page 84.
- 79 -
Variance
Favorable
Budget
Actual
(Unfavorable)
OPERATING REVENUES:
Electric:
Electric services
$26,200,000
$26,596,171
$ 396,171
Underground construction
22,000
135,653
113,653
Pole rental
16,000
22,764
6,764
Temporary service
8,000
10,343
2,343
Sales tax collection fees
4,000
5,244
1,244
Total electric
26,250,000
26,770,175
520,175
Water:
Water services
2,939,000
2,829,348
(109,652)
Water taps
100,000
58,200
(41,800)
Total water
3,039,000
2,887,548
(151,452)
Sewer:
Sewer services
1,700,000
1,764,777
64,777
Sewer taps
45,000
25,525
(19,475)
Total sewer
1,745,000
1,790,
45,302
Nondepartmental:
Penalties
300,000
321,365
21,365
Reconnect fees
30,000
28,550
(1,450)
Service fees
90,000
69,957
(20,043)
Total nondepartmental
420,000
419,872
(128)
Total operating revenues
31,454,000
31,867,897
413,897
NONOPERATING REVENUES:
Other
12,000
95,150
83,150
Interest earnings
500,000
3,297,194
2,797,194
Total nonoperating revenues
512,000
3,392,344
2,880,344
TOTAL REVENUES
$31,966,000
$35,260,241
$3,294,241
See reconciliation to GAAP basis on page 84.
- 79 -
CITY OF COLLEGE STATION, TEXAS
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET AND ACTUAL (NON -GAAP BASIS)
FOR THE YEAR ENDED JUNE 30, 1985
ELECTRICAL DISTRIBUTION:
Salaries and benefits
794,551
727,285
Variance
Supplies
214,990
168,170
Favorable
Building maintenance
Budget
Actual
(Unfavorable)
ELECTRICAL TRANSMISSION:
38,623
34,664
3,959
Supplies
$ 1,370
$ 975
$ 395
Building maintenance
20,000
1,845
18,155
Equipment maintenance
376
70
306
Services
16,009,530
15,186,058
823,472
Sundry
1,156
1,043
113
Total operating - electrical transmission
16,032,432
15,189,991
842,441
Total electrical transmission
16,032,432
15,189,991
842,441
ELECTRICAL DISTRIBUTION:
Salaries and benefits
794,551
727,285
67,266
Supplies
214,990
168,170
46,820
Building maintenance
102,000
101,110
890
Equipment maintenance
38,623
34,664
3,959
Services
455,033
247,382
207,651
Sundry
11,333
11,324
9
Total operating - electrical distribution
1,616,530
1,289,935
326,595
Capital outlay
470,686
466,088
4,598
Total electrical distribution
2,087,216
1,756,023
331,193
WATER PRODUCTION:
Salaries and benefits
354,766
313,673
41,093
Supplies
38,690
26,218
12,472
Building maintenance
10,300
4,416
5,884
Equipment maintenance
28,208
11,958
16,250
Services
920,090
919,877
213
Sundry
3,410
3,370
40
Total operating - water production
1,355,464
1,279,512
75,952
Capital outlay
16,551
13,728
2,823
Total water production
1,372,015
1,293,240
78,775
WATER DISTRIBUTION:
Salaries and benefits
329,888
262,599
67,289
Supplies
93,400
39,702
53,698
Building maintenance
68,500
58,723
9,777
Equipment maintenance
23,495
20,653
2,842
Services
113,066
20,115
92,951
Sundry
4,730
4,728
2
Total operating - water distribution
633,079
406,520
226,559
Capital outlay
51,944
47,216
4,728
Total water distribution
685,023
453,736
231,287
(Continued)
CITY OF COLLEGE STATION, TEXAS
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET AND ACTUAL (NON -GAAP BASIS) (Continued)
FOR THE YEAR ENDED JUNE 30, 1985
SEWER TREATMENT:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Total operating - sewer treatment
Capital outlay
Total sewer treatment
SEWER COLLECTION:
Salaries and benefits
Supplies
Building maintenance
Equipment maintenance
Services
Sundry
Total operating - sewer collection
Capital outlay
Total sewer collection
UTILITIES ADMINISTRATION:
Salaries and benefits
Supplies
Equipment maintenance
Services
Sundry
Total utilities administration
NONDEPARTMENTAL:
Administration transfers to general fund
Sundry
Total operating - nondepartmental
Nonoperating and contributions
Transfer to debt service fund
Revenue bond interest
Transfers to general fund
Contingency
Total nondepartmental
TOTAL EXPENSES
Budget
Variance
Favorable
Actual (Unfavorable)
$ 282,965
$ 267,872
$ 15,093
45,372
44,588
784
37,200
34,292
2,908
7,360
5,850
1,510
328,326
328,255
71
6,350
6,327
23
707,573
687,184
20,389
105,264
101,779
3,485
812,837
788,963
23,874
265,267
238,916
26,351
41,945
20,124
21,821
56,000
22,619
33,381
13,237
10,374
2,863
39,609
39,592
17
5,182
5,182
421,240
336,807
84,433
31,110
25,526
5,584
452,350
362,333
90,017
72,755
71,075
1,680
720
465
255
1,147
1,098
49
82,140
82,118
22
662
636
26
157,424
155,392
2,032
2,234,696
2,234,696
28,788
(28,788)
2,234,696
2,263,484
(28,788)
676,710
3,174,982
3,272,759
161.109
9,520,256
$31,119,553
See reconciliation to GAAP basis on page 84.
- 81 -
676,710
3,701,484
3,272,759
9,914,437
$29,914,115
(526,502)
161,109
(394,181)
$1,205,,438
CITY OF COLLEGE STATION, TEXAS
SANITATION FUND
STATEMENT OF REVENUES - BUDGET AND ACTUAL (NON -GAAP BASIS)
FOR THE YEAR ENDED JUNE 30, 1985
Budget
OPERATING REVENUES:
Variance
Favorable
Actual (Unfavorable)
Commercial collection
$ 315,000
$ 372,622
$ 57,622
Residential collection
795,000
857,820
62,820
Landfill
45,000
83,297
38,297
Dumpster sales
61151
6,151
Total operating revenues
1,155,000
1,319,890
164,890
NONOPERATING REVENUES:
Interest earnings
Miscellaneous
Total nonoperating revenues
TOTAL REVENUES
$1,155,000 $1,359,144
See reconciliation to GAAP basis on page 84.
- 82 -
38,688
566
39,254
$204,144
CITY OF COLLEGE STATION, TEXAS
SANITATION FUND
STATEMENT OF EXPENSES - BUDGET AND ACTUAL (NON -GAAP BASIS)
FOR THE YEAR ENDED JUNE 30, 1985
SANITATION COLLECTION (COMMERCIAL):
Salaries and benefits
121,661
923417
Variance
Supplies
7,530
5,429
Favorable
Equipment maintenance
Budget
Actual
(Unfavorable)
SANITATION COLLECTION (RESIDENTIAL):
3,605
3,590
15
Salaries and benefits
$ 498,496
$ 3913286
$107,210
Supplies
32,125
23,028
9,097
Equipment maintenance
60,174
44,025
16,149
Services
6,110
6,105
5
Sundry
13,208
13,206
2
Total operating - sanitation collection
(residential)
610,113
4779650
132,463
Capital outlay
74,509
74,509
Total sanitation collection (residential)
684,622
552,159
132,463
SANITATION COLLECTION (COMMERCIAL):
Salaries and benefits
121,661
923417
29,244
Supplies
7,530
5,429
2,101
Equipment maintenance
12,124
9,720
2,404
Sundry
3,605
3,590
15
Total operating - sanitation collection
42,628
42,625
3
(commercial)
144,920
111,156
33,764
Capital outlay
75,384
75,384
972
Total sanitation collection (commercial)
220,304
186,540
33,764
SANITATION DISPOSAL:
Salaries and benefits
85,591
84,854
737
Supplies
15,622
15,518
104
Building and grounds maintenance
100
35
65
Equipment maintenance
27,748
27,690
58
Services
42,628
42,625
3
Sundry
4,665
4,660
5
Total operating - sanitation disposal
176,354
175,382
972
Capital outlay
6,365
6,358
7
Total sanitation disposal
182,719
181,740
979
NONDEPARTMENTAL:
Miscellaneous 13908 (1,908)
Contingency 100 100
Transfer to general fund 160,000 160,000
Transfer to debt service 46,567 46,567
Contribution to Brazos Beautiful 9,000 9,000
Total nondepartmental 215,667 2173475 (1,808)
TOTAL $1,303,312 $1,137,914 165 398
See reconciliation to GAAP basis on page 84.
- 83 -
CITY OF COLLEGE STATION, TEXAS
UTILITY FUND AND SANITATION FUNDS
RECONCILIATION OF REVENUES AND EXPENSES (NON -GAAP BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE YEAR ENDED JUNE 30, 1985
Utility Sanitation
Fund Fund
Total revenues per Budget - Actual $ 35,260,241 $ 1,359,144
Less total expenses per Budget - Actual (29,914,115) (1,137,914)
NET INCOME - BUDGET BASIS 5,346,126 221,230
ADD - Expenditures related to balance sheet:
Capital outlay 654,337 156,254
Transfer to debt service 676,710 462567
DEDUCT - Unbudgeted expenses:
Accrued vacation pay
Depreciation
Extraordinary loss
Other
NET INCOME - GAAP BASIS
- 84 -
(64,718) (12,622)
(1,217,698) (238,100)
(617,984)
(60,386)
4,776,773 112,943
FIDUCIARY FUNDS
Pension Trust Fund
Fireman's Relief and Retirement - to account for the accumulation of resources to
be used for retirement annuity payments at appropriate amounts and time. The fund
does not account for the administrative costs of the System, which are borne by the
general fund. Resources are contributed by employees at an annual fixed rate. The
City has voluntarily contributed amounts as needed to maintain the solvency of the
fund. The potential future liabilities related to these payments appear to be
minimal due to the fact that it is estimated by the City that there are
approximately 5 or less past employees who could become eligible for these $25 per
month payments in the future.
Expendable Trust Funds
Cemetery Perpetual Care - to account for portion of cemetery plot sales proceeds
that are designated as a contribution to the perpetual care fund. Funds are to be
expended for maintenance and care of the City's cemetery.
Employee Benefits - to account for the accumulating of resources to be used for
health insurance payments at appropriate amounts and time. Employees contribute
funds for dependent coverage and the City contributes funds to cover each employee.
CITY OF COLLEGE STATION, TEXAS
ALL FIDUCIARY FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1985
Pension Trust
Expendable
Fund
Trust
Funds
Firemen's Relief
Cemetery
and
Perpetual
Employee
ASSETS
Retirement
Care
Benefits
Total
Cash
$432
$ 1,515
$ 2,555
$ 4,502
Investments
49,000
49,000
Accrued interest receivable
171
171
Due from other funds
3,467
385,647
389,114
TOTAL ASSETS
1432
$54,153
$388,202JA4L2
787
LIABILITIES AND FUND
BALANCES
LIABILITIES:
Accrued liabilities
$ 9,458
$ 9,458
Due to other funds
134
134
Total liabilities
9,592
9,592
FUND BALANCES:
Reserved for Firemen's
Relief and
Retirement
$432
432
Reserved for cemetery
perpetual care
$54,153
54,153
Reserved for employee
benefits
378,610
378,610
Total fund balance
432
54,153
378,610
433,195
TOTAL LIABILITIES AND
FUND BALANCE
$432
$54,153
$388,202
442 787
CITY OF COLLEGE STATION, TEXAS
ALL EXPENDABLE TRUST FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 1985
- 87 -
Cemetery
Perpetual
Employee
Care
Benefits
Total
REVENUES:
Interest
$ 4,522
$ 405
$ 4,927
Other
2,583
486,490
489,073
Total revenues
7,105
486,895
494,000
EXPENDITURES - Other -Insurance Claims
330,664
330,664
Excess of revenues over expenditures
7,105
156,231
163,336
FUND BALANCE, JULY 1, 1984
47,048
222,379
269,427
FUND BALANCE, JUNE 30, 1985
54 153
378 610
432 763
- 87 -
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations or accounted
for in trust funds.
Off -TM
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCES
JUNE 30, 1985
GENERAL FIXED ASSETS:
Land
$ 3,664,578
Buildings and improvements
6,101,999
Machinery, tools, and equipment
4,266,114
Motor vehicles
1,363,537
Parks and recreation equipment
2,784,790
Paving sidewalks and streets
6,205,613
Construction in progress
32725,406
TOTAL GENERAL FIXED ASSETS $281112,037
INVESTMENT IN GENERAL FIXED ASSETS FROM:
Capital projects funds:
General obligation bonds
Federal grants
General fund revenues
Special revenue fund revenues:
Federal grants
Other
Acquisitions prior to July 1,
1979 - Source undetermined
TOTAL INVESTMENT IN GENERAL FIXED ASSETS
- 89 -
$14,084,937
1,095,184
3,873,347
974,512
1,063,636
7,020,421
$28,112,037
CITY OF COLLEGE STATION, TEXAS
GENERAL FIXED ASSET ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS -
BY FUNCTION AND ACTIVITY
JUNE 30, 1985
GENERAL FUND:
Administration
Finance
Public service
Police
Fire
Engineering
Parks
Computer project
Total general fund
SPECIAL REVENUE FUNDS:
Federal grants
Others
Total special revenue fund
CAPITAL PROJECTS FUNDS:
Certificate of obligation funds
Southwest Parkway
1971 bond funds
1976 bond funds
1978 bond funds
1978 II bond funds
1981 bond funds
1982 bond funds
1982 II bond funds
1984 bond funds
Total capital project funds
Acquisitions prior to July 1, 1979 -
Source undetermined
Total general fixed assets allocated
to functions
Construction in progress
Total
$ 268,656
291,238
1,118,627
459,711
524,163
263,587
422,604
524,761
3,873,347
974,512
1,063,636
2,038,148
1,095,184
642,231
172,838
126,377
533,706
2,742,467
1,603,933
1,914,413
1,514,842
1,108,724
11,454,715
7,020,421
24,386,631
3,725,406
TOTAL GENERAL FIXED ASSETS: $28,112,037
- 90 -
Land
$ 13,082
150,009
163,091
485,325
210,075
374,667
467,625
507,190
2,044,882
1,456,605
$3,664,578
Building
and
Improvements
$ 16,521
10,654
28,168
1,849
519
3,786
9,802
106,417
894,294
1,000,711
400,000
1,495
25,141
579,005
967,182
1,103,004
3,075,827
1,954,162
$6,101.99
Machinery
Parks and
Paving
Tools and
Motor
Recreation
Sidewalks
Equipment
Vehicles
Equipment
and Streets
$ 165,063
$ 87,072
201,668
78,916
626,931
463,528
220,961
236,901
355,042
168,602
88,588
170,849
$ 364
247,933
157,669
$ 7,200
524,761
2,430,947
1,363,537
7,200
364
2,044
67,220
785,749
63
19,270
2,107
67,220
805,019
695,184
642,231
172,838
13,249
111,633
162,399
346,166
13,967
1,008,823
655,347
215
22,568
403,893
135,449
235,354
65,939
237,501
408,849
400,867
131,894
31,732
437,908
1,214,210
1,882,974
3,236,822
618,850
827,396
2,163,408
$4,266,114
1 363 537
$2,784,790
$6,205,613
- 91 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND FIXED ASSET GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
FOR THE YEAR ENDED JUNE 30, 1985
Function and Activity
GENERAL FUND:
Administration
Finance
Public service
Police
Fire
Engineering
Parks
Computer project
Total general fund
SPECIAL REVENUE FUNDS:
Federal grants
Other
Total special revenue
fund
CAPITAL PROJECT FUNDS:
Certificate of obligation
funds
Southwest Parkway
1971 bond funds
1976 bond funds
1978 bond funds
1978 II bond funds
1981 bond funds
1982 bond funds
1982 II bond funds
1984 bond funds
Total capital project
funds
General
Fixed
Assets
7/1/84
Additions Retirements Transfers
$ 204,972
$ 65,790 $
(16,029)
233,818
32,607
459,711
818,716
300,028
(11,679)
488,326
60,969
422,604
490,874
41,939
(8,650)
191,553
60,452
(4,580)
371,605
26,875
467,623
57,138
3,267,487
645,798
(40,938)
850,393
169,080
(44,961)
1,063,573
63
General
Fixed
Assets
6/30/85
$ 13,923 $ 268,656
24,813
291,238
11,562
1,118,627
(89,584)
459,711
126,377
524,163
16,162
263,587
24,124
422,604
524,761
1,000 3,873,347
974,512
1,063,636
1,913,966 169,143 (44,961) 2,038,148
1,095,184
642,231
172,838
126,377
501,669
32,037
2,742,467
430,777
1,173,156
1,069,296
845,117
254,774
1,260,068
674,658
434,066
1,095,184
642,231
172,838
126,377
533,706
2,742,467
1,603,933
1,914,413
1,514,842
1,108,724
7,710,271 3,744,444 11,454,715
Acquisitions prior to
July 1, 1979 -
Source undetermined 7,022,684 (2,263) 7,020,421
Construction in progress 4,450,219 3,188,711 (3,913,524) 3,725,406
TOTAL GENERAL FIXED
ASSETS $243364,627 $7,748,096 $(4,001,686) 1,000 $28,112,037
- 92 -
GRANT ACTIVITY
- 93 -
CITY OF COLLEGE STATION, TEXAS
STATEMENT OF GRANT ACTIVITY
FOR THE YEAR ENDED JUNE 30, 1985
STATE GRANT FUNDS
Texas Department of Parks and Wildlife
Grant for Southwood Park
4/12/83 - 9/30/84 842,750 153,626
Grant for Oak and Thomas Park
5/1/78 - 9/30/82 261,250 (14,296) 14,296
Texas Criminal Justice Council
Crime Prevention/Community Relations
Grant 9/1/84 - 8/31/85 8,524 474 4,214
Police Records & ID Improvement Grant
9/1/83 - 8/31/84 13,457 13,457
Crime Prevention Program Grant
9/1/83 - 8/31/84 938 25
State Department of Highways and
Public Transportation
Bikeway Demonstration Program Grant
10/1/81 - 9/30/86 35,775 3,989
Urban Transportation Study Committee
Grant 10/1/84 - 9/30/85 3,356
Total state grants (14,296) 1899223 4,214
TOTAL GRANT FUNDS 1111,325 $1,077,860 $164,759
(1) Cumulative disbursements include expenditures funded by the grant award and
other income.
- 94 -
Plus
Beginning
Grant
Plus
Fund
Funds
Due From
Grant Award
Balance
Received
Government
FEDERAL GRANT FUNDS
Department of Housing and Urban
Development:
Community Development
Block Grant '83
$ 699,000
$ 125,858
Community Development
Block Grant '83
183,000
66,442
Community Development
Block Grant '84
743,000
215,466
Community Development
Block Grant '82
316,000
$157,488
407,766
Revenue Sharing Funds
641,416
190,133
480,871
$160,545
Total federal grants
347,621
888,637
160,545
STATE GRANT FUNDS
Texas Department of Parks and Wildlife
Grant for Southwood Park
4/12/83 - 9/30/84 842,750 153,626
Grant for Oak and Thomas Park
5/1/78 - 9/30/82 261,250 (14,296) 14,296
Texas Criminal Justice Council
Crime Prevention/Community Relations
Grant 9/1/84 - 8/31/85 8,524 474 4,214
Police Records & ID Improvement Grant
9/1/83 - 8/31/84 13,457 13,457
Crime Prevention Program Grant
9/1/83 - 8/31/84 938 25
State Department of Highways and
Public Transportation
Bikeway Demonstration Program Grant
10/1/81 - 9/30/86 35,775 3,989
Urban Transportation Study Committee
Grant 10/1/84 - 9/30/85 3,356
Total state grants (14,296) 1899223 4,214
TOTAL GRANT FUNDS 1111,325 $1,077,860 $164,759
(1) Cumulative disbursements include expenditures funded by the grant award and
other income.
- 94 -
Plus
Accrued Income Ending Cumulative Disbursements
and Other Deduct Fund Community Development
Receipts Disbursements Transfers Balance July 1, 1984 June 30, 1985(1)
$116,059
33,011
149,070
26,817
175,887
153,626
153,626
$329,513
$ 335,748
66,442
221,632
156,666
780,488
307,252
4,688
13,457
25
3,989
3,356
332,767
$1,113,255
$ 33,011
(33,011)
$ 90,502
(368,625) 333,075
368,625) 423,577
$068,625) $423.577
- 95 -
$ 529,774
20,491
568,026
11,118,291:
$ 865,522
86,933
221,632
568,026
$1,742,113
(This page intentionally left blank.)
- 96 -
S T A T I S T I C A L S E C T I O N
- 97 -
Sanitation (1)
$127,874
224,152
182,019
200,488
(1) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund and is no
longer supported by the General Fund.
(2) The General Government column includes administration, finance, engineering,
and nondepartmental categories.
(3) The Police column includes municipal court.
(4) The Fire column includes ambulance services.
(5) The Public Service column includes streets, garage, cemetery, and ground
maintenance.
(6) Expenditures presented include the General and Debt Service Funds.
�i
CITY
OF COLLEGE STATION,
TEXAS
GENERAL
GOVERNMENTAL EXPENDITURES
AND
OTHER USES BY FUNCTION
(6)
LAST TEN FISCAL YEARS
General
Fiscal
Government
Year
(2)
Police (3)
Fire (4)
1976
$ 328,102
$ 316,947
$ 178,484
1977
407,674
392,254
261,866
1978
568,390
410,462
371,046
1979
883,323
524,288
425,628
1980
1,039,570
859,629
661,767
1981
1,319,826
1,090,295
967,410
1982
2,132,476
1,491,374
1,350,053
1983
3,592,677
1,922,117
1,691,084
1984
3,200,862
2,089,176
1,842,618
1985
3,559,610
2,445,386
2,008,648
Sanitation (1)
$127,874
224,152
182,019
200,488
(1) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund and is no
longer supported by the General Fund.
(2) The General Government column includes administration, finance, engineering,
and nondepartmental categories.
(3) The Police column includes municipal court.
(4) The Fire column includes ambulance services.
(5) The Public Service column includes streets, garage, cemetery, and ground
maintenance.
(6) Expenditures presented include the General and Debt Service Funds.
�i
- 99 -
Reimbursed
Administrative
Expenses Total
$ (58,000)
Public
(191,000)
2,114,399
Capital
Service
Parks &
Debt
Outlay
(5)
Recreation
Service
$ 41,639
$ 156,243
$ 143,524
$ 102,717
202,999
238,691
237,232
340,531
220,575
214,892
386,226
308,265
228,328
252,736
330,429
539,183
262,203
474,553
426,377
1,567,169
466,892
509,671
591,194
1,322,307
498,411
714,819
733,073
1,571,830
549,230
819,417
979,019
2,417,748
762,368
966,407
1,159,758
3,493,647
651,878
1,142,137
1,405,236
3,499,615
- 99 -
Reimbursed
Administrative
Expenses Total
$ (58,000)
$ 1,337,530
(191,000)
2,114,399
(591,108)
2,070,767
(975,266)
2,409,137
(628,795)
4,662,473
(849,678)
5,417,917
(1,277,255)
7,214,781
(1,532,333)
10,438,959
(2,391,871)
11,122,965
(2,779,161)
11,933,349
Fiscal
Year
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
CITY OF COLLEGE STATION, TEXAS
GENERAL REVENUES AND OTHER FINANCING SOURCES (4)
LAST TEN FISCAL YEARS
Property
Tax
$409,904
424,222
342,457
438,268
444,342
513,114
606,989
589,814
25,696
8,408
Franchise &
Franchise Tax
$ 63,839
79,858
93,682
103,752
115,810
135,823
177,753
228,951
299,269
267,991
Sales & Mixed
Drink Tax
$ 496,161
603,980
810,253
951,726
1,104,141
1,596,132
1,874,722
2,654,600
2,743,848
3,104,118
Certificates,
Licenses,
Permits
51,429
74,415
67,511
59,022
80,599
219,785
299,577
226,466
193,065
220,378
Fines &
Service Fees
$ 94,476
113,675
184,053
288,306
320,881
406,636
418,371
492,985
350,244
442,921
(1) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund, and is
no longer supported by the General Fund.
(2) Revenue sharing transfers not made until fiscal 1980.
(3) Contribution from Enterprise Funds includes transfers in lieu of taxes.
(4) Revenue presented includes the General Fund and Debt Service Funds.
- 100 -
- 101 -
Other
Services
From Enterprise
Financing
Debt
Provided
Funds (3)
Miscellaneous
Sources
Service
Total
$237,488
$ 88,257
$ 13,603
$ 65,691
$ 1,520,848
268,474
83,801
399,646
2,048,071
312,719
125,565
22,251
578,207
2,536,698
345,983
91,738
55,394
506,103
2,840,292
103,883 (1)
$1,005,571
142,396
287,690 (2)
1,843,443
5,448,756
136,719
1,328,425
203,804
360,089
1,369,367
6,269,948
177,930
1,647,247
431,233
313,893
1,614,989
7,562,704
227,962
2,097,225
564,636
517,768
1,724,363
9,324,770
269,094
2,774,940
354,924
337,370
2,678,842
10,027,292
286,010
3,272,759
453,871
625,825
3,514,761
12,197,042
- 101 -
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
- 102 -
Current
Percent
Delinquent
Fiscal
Total
Tax
Of Levy
Tax
Year
Tax Levy
Collections
Collected
Collections
1976
$ 472,233
$ 445,472
94.33%
$26,093
1977
553,050
530,731
95.96
28,521
1978
750,008
728,672
97.16
19,196
1979
892,181
867,137
97.19
15,181
1980
1,120,957
1,065,347
95.04
32,916
1981
1,178,078
1,127,500
95.70
44,166
1982
1,281,534
1,236,615
96.50
50,820
1983
2,286,192
2,178,842
95.30
42,389
1984
2,609,180
2,497,144
95.71
76,450
1985
3,446,634
3,243,918
94.12
79,880
- 102 -
- 103 -
Total Collections
Outstanding Delinquent
Total
As Percent Of
Outstanding
Taxes As A Percent
Tax Collections
Current Levy
Delinquent Taxes
Of Current Levy
$ 471,565
99.86%
$ 49,807
10.55%
559,252
101.11
40,508
7.32
747,868
99.71
42,601
5.68
882,318
98.89
52,502
5.88
1,098,263
97.97
71,884
6.41
1,171,666
99.46
76,509
6.49
1,287,435
100.46
70,839
5.53
2,221,231
97.16
135,609
5.93
2,593,594
99.40
168,495
6.46
3,323,798
96.43
286,133
8.30
- 103 -
Fiscal
Year
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
CITY OF COLLEGE STATION, TEXAS
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS (UNAUDITED)
Real
Property
Assessed
Actual Value
Value
Actual Value
$ 92,839,625
$116,049,531
104,966,638
131,208,297
120,853,467
151,066,834
140,112,861
175,141,076
266,536,120
333,170,150
288,809,588
361,011,985
388,608,966
388,608,966
701,275,219
701,275,219
751,247,026
751,247,026
837,335,042
837,335,042
- 104 -
Personal Pronert
Assessed
Estimated
Value
Actual Value
$ 17,899,207
$ 22,374,009
25,299,855
31,624,818
25,023,668
31,279,686
26,258,105
32,822,631
27,368,820
34,211,025
28,255,830
35,319,787
44,444,725
44,444,725
673852,521
67,852,521
90,423,941
90,423,941
120,063,291
120,063,291
Ratio of Total Assessed
- 105 -
To Total Estimated
Assessed Value
Estimated Actual Value
Actual Value
$110,738,832
$138,423,540
80%
130,266,493
162,833,116
80
145,877,135
182,346,418
80
166,370,966
207,963,707
80
293,904,940
367,381,175
80
317,065,418
396,331,772
80
433,053,691
433,053,691
100
769,127,740
769,127,740
100
841,670,967
841,670,967
100
957,398,333
957,398,333
100
- 105 -
CITY OF COLLEGE STATION, TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS (UNAUDITED)
(1) The upper limit of the tax rate is set at $2.50/$100 of assessed value for
each jurisdiction by State Statute. This limit is for both operations and
debt service combined.
(2) The date that taxes are due for all jurisdictions is October 1. For other
jurisdictions, the date is October 1. Taxes for all jurisdictions become
delinquent on February 1.
(3) The penalty is set by state law at 6% in February, and an additional 1% per
month up to 12%. The interest is accrued at 1% per month.
(4) The state legislature effectively eliminated state property taxes by reducing
the ratio to .0001% in fiscal 1981.
- 106 -
Tax Rates
Fiscal
(Per
100 of Assessed Value)
Year
City
School
County
State
Total
1976
$.43
$1.77
$1.10
$.12
$3.42
1977
.43
1.81
.97
.12
3.33
1978
.52
1.40
1.00
.10
3.02
1979
.56
1.27
.99
.10
2.92
1980
.39
1.29
1.15
.10
2.93
1981
.39
1.40
.38
.10
2.27
1982
.31
1.18
.40
.10
1.99
1983
.31
.90
.27
.00
1.48
1984
.31
.97
.31
.00
1.59
1985
.36
.95
.3296
.00
1.6396
(1) The upper limit of the tax rate is set at $2.50/$100 of assessed value for
each jurisdiction by State Statute. This limit is for both operations and
debt service combined.
(2) The date that taxes are due for all jurisdictions is October 1. For other
jurisdictions, the date is October 1. Taxes for all jurisdictions become
delinquent on February 1.
(3) The penalty is set by state law at 6% in February, and an additional 1% per
month up to 12%. The interest is accrued at 1% per month.
(4) The state legislature effectively eliminated state property taxes by reducing
the ratio to .0001% in fiscal 1981.
- 106 -
Tax Ratios
City
School
County
State
80%
80%
20%
20%
80
80
20
20
80
80
20
20
80
80
20
20
80
80
20
20
80
80
100
0 (4)
100
100
100
0
100
100
100
0
100
100
100
0
100
100
100
0
- 107 -
Tax Levies
County/
City
School
State
$ 472,346
$2,192,776
$1,130,711
553,453
3,041,909
1,280,512
750,027
3,714,929
1,410,978
892,365
3,665,701
1,592,086
1,121,035
3,631,840
2,183,122
1,176,291
4,173,218
3,653,898
1,281,560
4,707,725
4,140,834
2,286,192
7,105,257
5,879,701
2,609,180
8,706,598
9,086,144
3,446,634
9,676,001
9,206,410
Fiscal
Year
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
CITY OF COLLEGE STATION, TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Of
Current Assessment Assessment
Assessment Collected Collected
$ 18,671 $ 18,671 100.00
79,847 44,740 56.03
394,287 348,235 88.32
40,116 32,454 80.90
49,373 65 .13
SOURCE: City of College Station Finance Office
- 108 -
Total
Outstanding
$ 34,782
18,102
24,299
7,612
4,388
57,922
385,484
161,606
141,899
96,153
CITY OF COLLEGE STATION, TEXAS
COMPUTATION OF LEGAL DEBT MARGIN
JUNE 30, 1985
The City of College Station has no general obligation legal debt limit other than a
ceiling on the tax rate as specified by the State of Texas. The prescribed maximum
is $2.50 per $100 at 100% valuation.
- 109 -
CITY OF COLLEGE STATION, TEXAS
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
* Source: Texas Highway Department & City of College Station Planning Department
(1) Includes general obligation debt that is serviced by the enterprise funds. In
fiscal 1985, such debt was reflected as indebtedness of the Utility Fund.
- 110 -
Less
Fiscal
Estimated
Assessed
Gross
Debt Service
Year
Population*
Value
Bonded Debt
Cash Funds
1976
27,227
$110,738,832
$ 1,090,000
$ 36,224
1977
29,667
130,266,493
2,530,000
95,340
1978
32,348
145,877,135
3,046,250
365,282
1979
35,260
166,370,966
5,916,000
332,203
1980
37,296
293,904,940
11,945,000
(1)
772,498
1981
42,320
317,065,418
11,290,000
(1)
769,558
1982
45,623
433,053,691
14,690,000
(1)
812,717
1983
46,857
769,127,740
20,240,000
(1)
955,945
1984
52,784
841,670,967
27,480,000
(1)
1,478,640
1985
53,118
957,398,333
21,354,000
1,750,986
* Source: Texas Highway Department & City of College Station Planning Department
(1) Includes general obligation debt that is serviced by the enterprise funds. In
fiscal 1985, such debt was reflected as indebtedness of the Utility Fund.
- 110 -
Net Bonded Debt
$ 1,053,776
2,434,660
2,680,968
5,583,797
11,222,502
10,520,442
13,877,283
19,284,055
26,001,360
19,603,014
Ratio Of Net Bonded
Debt To Assessed Value
0.95%
1.87
1.84
3.36
3.82
3.32
3.20
2.51
3.09
2.05
-111-
Net Bonded
Debt Per Capita
$ 38.70
82.07
82.88
158.36
300.90
248.59
304.17
411.55
492.60
369.04
CITY OF COLLEGE STATION, TEXAS
STATEMENT OF DIRECT AND ESTIMATED OVERLAPPING DEBT
JUNE 30, 1985
ESTIMATED OVERLAPPING DEBT:
Taxing Body
College Station I.S.D.
Brazos County
Brazos County Road & Bridge
Bryan I.S.D.
NET DIRECT DEBT:
City of College
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT:
*Population - 53,118
Net Debt
Amount As Of
$20,325,000 8/31/85
9,450,000 12/31/85
320,000 12/31/85
8,620,000 8/31/85
19,603,014 6/30/85
112 -
Citv's Share
21,674,847
19,603,014 369.04
$41,227,871 777.09
Per*
Percent
Amount
Capita
89.17
$18,123,802
$341.20
35.57
3,361,365
63.28
35.57
113,824
2.14
.88
74,856
1.43
21,674,847
19,603,014 369.04
$41,227,871 777.09
CITY OF COLLEGE STATION, TEXAS
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO
TOTAL GENERAL FUND EXPENDITURES
LAST TEN FISCAL YEARS
(1) Includes general obligation debt that is serviced by the Enterprise Funds.
As of July 1, 1984, such debt was reflected as indebtedness of the Utility
Fund.
(2) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund and is
no longer supported by the General Fund.
-113-
Total
Fiscal
Total
General Fund
Year
Principal
Interest
Debt Service
Expenditures
Ratio
1976
$ 50,000
$ 52,684
$ 102,684
$ 1,234,813
8.32%
1977
50,000
290,441
340,441
1,773,868
19.19
1978
118,750
189,442
308,192
1,762,502
17.49
1979
150,250
298,569
448,819
1,869,954
24.00
1980
884,036
683,133
1,567,169
(1)
3,095,304 (2)
50.63
1981
684,435
637,503
1,321,938
(1)
4,095,610
32.28
1982
856,343
715,120
1,571,463
(1)
5,642,951
27.85
1983
1,195,929
1,221,313
2,417,242
(1)
8,021,211
30.14
1984
1,547,007
1,944,710
3,491,717
(1)
7,629,318
45.17
1985
1,361,800
2,137,815
3,499,615
8,433,734
41.50
(1) Includes general obligation debt that is serviced by the Enterprise Funds.
As of July 1, 1984, such debt was reflected as indebtedness of the Utility
Fund.
(2) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund and is
no longer supported by the General Fund.
-113-
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF REVENUE BOND COVERAGE - UTILITY FUND
LAST TEN FISCAL YEARS
(1) This amount include an estimated unbilled revenue for utility service. Prior
years' amounts were not restated since the charge in policy did not result in
a material change.
- 114 -
Operating
Expenses
Debt
Service
Requirements
Fiscal
Operating
(excluding
Net
Average
Annual
Maximum Annual
Year
Revenues
Depreciation)
Revenues
Total
Coverage
Total
Coverage
1976
$ 4,882,274
$ 4,001,477
$ 880,797
$ 125,779
7.00
$ 188,503
4.67
1977
6,544,345
5,507,207
1,037,138
361,951
2.87
506,183
2.05
1978
8,057,633
6,532,582
1,525,051
362,505
4.21
501,248
3.04
1979
8,862,537
6,210,206
2,652,331
354,559
7.48
487,673
5.44
1980
10,324,011
6,854,767
3,469,244
933,090
3.72
990,705
3.50
1981
11,917,202
7,974,852
3,942,350
812,578
4.85
990,298
3.98
1982
16,549,721
9,456,675
7,093,046
1,492,660
4.75
2,410,048
2.94
1983
23,611,548
15,505,972
8,105,576
2,288,214
3.54
3,787,641
2.14
1984
26,277,830
16,265,010
10,012,820
4,066,427
2.46
5,688,176
1.76
1985
31,867,897
21,673,543
10,194,354 (1)
3,992,831
2.55
$5,823,757
1.75
(1) This amount include an estimated unbilled revenue for utility service. Prior
years' amounts were not restated since the charge in policy did not result in
a material change.
- 114 -
CITY OF COLLEGE STATION, TEXAS
TOTAL BANK DEPOSITS
LAST TEN FISCAL YEARS
Fiscal
Year
Amount
1976
$ 49,075,000
1977
66,022,000
1978
81,777,000
1979
88,045,000
1980
131,596,000
1981
143,578,000
1982
174,990,000
1983
175,848,000
1984
190,147,000
1985
200,588,000
SOURCE: Call Reports June 30 for all College Station Banks
- 115 -
CITY OF COLLEGE STATION, TEXAS
CONSTRUCTION PERMITS
LAST TEN YEARS
SOURCE: City of College Station Building Department
- 116 -
Residential
Commercial
Construction
Construction
Total
Number
Number
Number
Year
of Permits
Value
of Permits
Value
of Permits
Value
1975
261
$ 7,724,706
200
$ 2,389,553
461
$ 10,114,259
1976
239
18,095,062
221
3,511,939
650
21,607,001
1977
223
22,527,190
223
5,237,202
646
27,764,392
1978
287
8,899,612
240
10,250,643
527
19,150,225
1979
267
11,606,261
252
6,212,298
519
17,818,559
1980
359
25,707,945
238
9,697,550
597
35,405,495
1981
603
50,667,095
417
3,114,838
1,020
80,781,933
1982
663
64,567,551
398
40,177,931
1,061
104,745,482
1983
424
27,272,747
314
32,116,284
738
59,389,031
1984
134
23,500,892
467
45,546,079
601
69,046,971
SOURCE: City of College Station Building Department
- 116 -
CITY OF COLLEGE STATION, TEXAS
PRINCIPAL TAXPAYERS
JUNE 30, 1985
SOURCE: Brazos County Appraisal District.
- 117 -
Percent of
1984
Total Assessed
Taxpayer
Type of Business
Assessed Valuation
Valuation
General Telephone Company
Utility
$ 27,373,640
2.86%
CBL Associates, Inc.
Retail Mall
17,128,664
1.79
Sycon Construction
Real Estate
13,904,021
1.45
Culpepper Properties
Retail Center
13,825,590
1.44
Westinghouse Electric Corp.
Manufacturing
12,474,410
1.30
Texas Instruments
Manufacturing
12,398,430
1.29
Joe Ferrari
Hotel
11,035,925
1.15
DRW Properties
Real Estate
10,731,128
1.12
Continental Real Estate
Apartment
8,536,421
.89
Plantation Investments
Apartment
7,700,738
.80
$135,108,967
14.09
SOURCE: Brazos County Appraisal District.
- 117 -
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1985
Date incorporated
Date first charter adopted
Date present charter adopted
Form of government
Area in square miles
Miles of streets
Miles of sidewalks
Miles of sanitary sewer
Fire Protection:
Number of stations
Number of full-time employees
Year
1938
1948
1958
1968
1978
1982
1984
Paved
Unpaved
Police Protection:
Number of employees (uniformed)
Number of employees (plain clothes, clerical)
Number of patrol units
One jail facility with a capacity of 20
Recreation:
Number of playgrounds
Number of basketball courts
Number of swimming pools
Number of soccer fields
Number of softball/baseball fields
Number of tennis courts
Number of picnic shelters
Number of gyms
— 118 —
October, 1938
October, 1938
August, 1983
Council -Manager
Sq. Mi.
1.5
4.2
7.3
17.3
22.6
23.8
26.7
155.4 Miles
2.5 Miles
28.8 Miles
187.6 Miles
2
79
62
13
15
14
10
3
15
13
13
5
1
(Continued)
CITY OF COLLEGE STATION, TEXAS
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1985
Parks:
Facility
Acres
Facility
Acres
Anderson Park
8.94
Merry Oaks
4.60
Bee Creek Park
43.50
Oaks Park
7.50
Brentwood Park
7.69
Parkway
1.00
Brison Park
9.20
Raintree
15.26
Brother's Pond
16.12
Richard Carter Park
6.18
College Station Central Park
47.22
Sandstone
13.21
Eastgate
1.00
Southwest Park
1.40
Fairview
1.80
Southwood Complex
44.65
Gabbard Park
10.67
Thomas Park
16.10
Georgia K. Fitch
10.30
University Park Site
10.02
Lemon Tree Park
15.50
Wayne Smith Park
4.07
Lincoln Center
8.00
Woodcreek Park Site
6.65
Lion's Park
1.50
Woodway Park Site
2.00
Longmire Park
4.16
TOTAL ACREAGE
318.17
Utilitv Fund:
Electric users 15,946
Water users 13,162
Average electrical consumption: 25,374,027 KWH/Mo. during 1984-85
Average water consumption: 149,922 Gals./Mo. during 1984-85
Number of Emplovees
Electric Capacity:
Maximum capacity
Number of switching stations
Number of substations
Miles of distribution lines
- 119 -
120 megawatts
1
2
149.3
(Continued)
Merit
Exempt Total
Electric 38
3 41
Water 34
2 36
Water
Capacity:
Number
of wells
4
Combined
capacity of wells
12,000,000 GAL/day
Number
of ground storage tanks
2, Total
capacity 5,000,000 GALS
Number
of elevated storage tanks
2, Total
capacity 3,000,000 GALS
Miles
of water lines
178.9 miles
Electric Capacity:
Maximum capacity
Number of switching stations
Number of substations
Miles of distribution lines
- 119 -
120 megawatts
1
2
149.3
(Continued)
CITY OF COLLEGE STATION. TEXAS
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1985
Sanitation fund:
Number of users
Landfill size
Methodology
Education:
Attendance centers
Number of classrooms
Number of teachers
Number of students
Elections:
Number of Registered voters:
Last general election
Last municipal election
Number of votes cast in:
Last general election
Last municipal election
Percentage of registered voters voting in:
Last general election
Last municipal election
Population:
15,736
118 acres
Curbside pickup using plastic bags
7
260
321
5,012
27,640
23,075
20,693
3,084
75%
13%
Census count 1985 53,118*
1980 37,306
1970 17,676
1960 11,396
1950 7,925
* 1985 Estimate per Texas Highway Department and City of College Station Planning
Department.
- 120 -