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Home My WebLink About12/18/2014 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION DECEMBER 18, 2014 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz, via videoconference James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 3:38 p.m. on Thursday, December 18, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Employee Recognition, Recognition of Employee of the Year nominees and Reception. The following employees were recognized for service: 20 Years of Service Pete Caler, Public Works John Dohnalik, Public Works Peter Garcia, Public Utilities Ernie Goode, Fire Department Carolyn Green, Public Works Robert Hole, Parks and Recreation WKSHP 121814Minutes Page 1 Lance Jackson, Parks and Recreation Walter Jones, Public Works David Olivarez, Public Utilities Timothy Payne, Public Works Ryan Stoker, Public Works Timothy Valdez, Fire Department 25 Years of Service Joe Anderson, Electric Norman Herrick, Public Utilities Eddie Macik, Public Utilities Joyce Parish, Fiscal Services 30 Years of Service John Board, Police Department Joyce Hohlt, Fiscal Services Ronnie Horcica, Police Department Anthony Marino, Fire Department Trinidad Tigerina, Jr., Public Utilities Joe Warren, Fire Department Richard Westbrook, Fire Department 35 Years of Service Cheryl Weichert, Police Department Kelly Templin, City Manager, presented the Award of Excellence to Ben Roper, Director of Information Technology, in recognition of his leadership on the ICE project. Nominees for Employee of the Year were: Marie Barringer, Court Operations Supervisor, Fiscal Services Marie Delgado, GIS Analyst, Information Services Andrew Drake, Police Officer, Police Department Charles Fleeger, Lieutenant, Police Department William Fulbright, Electrical Transmission & Distribution Foreman, Electric Utilities Brenda Godfrey, Legal Assistant/Office Manager, Legal Department Richard Green, Electrical Transmission & Distribution Superintendent, Electric Utilities Norman Herrick, Electrical Transmission & Distribution Supervisor, Electric Utilities Michelle Livingston, Key Account Representative, Electric Utilities Danielle Singh, Transportation Planning Coordinator, Planning and Development Services Joshua Varner, Lieutenant, Fire Department Ian Whittenton, Records Management Coordinator, City Secretary's Office Cheryl Wright, Accounting& Treasury Operations Manager, Fiscal Services The Employee of the Year is Danielle Singh. WKSHP 121814Minutes Page 2 3. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:13 p.m. on Thursday, December 18, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV-272, in the 272nd District Court of Brazos County, TX • Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas • Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas • Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District • Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas • Juliao v. City of College Station,Cause No. 14-002168-CV-272, in the 272nd District Court of Brazos County, Texas B. Consultation with Attorney to seek legal advice; to wit: • Legal Advice on Contract No. 11-046 for use f HUD funds. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self-evaluation • City Manager The Executive Session adjourned at 5:55 p.m. 4. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Benham, the City Council voted seven (7) for and none (0) opposed, to approve a settlement of the lawsuit"College Station vs. Star Insurance Company"in the amount of$4,000,000 to the City, authorize the Mayor to approve and execute a Settlement Agreement to that effect, and approve the payment of$1,367,462.33 from the proceeds of the settlement to Haynes and Boone, LLP, for the costs associated with the litigation, resulting in total net proceeds from the settlement to the City of$2,632,253.77. The motion carried unanimously. 5. Presentation, possible action, and discussion on items listed on the consent agenda. WKSHP121814Minutes mm Page 3 Items 2c, 2h, 2j, 2k, and 21 were pulled from the Consent Agenda for clarification. (2c): Davis Schmitz, Director of Parks and Recreation, said this is a pre-manufactured restroom built to heavy duty standards. The cost overs the building, installation, infrastructure hook ups, etc. (211): Alison Pond, Director of Human Resources, said this is an annual to fund the marketplace. All entities have to pay a certain amount. (2j): Ben Roper, Director of Information Technology, reported that due to certain activities in the community influenced negotiation with four times the bandwidth and a better price point, which dropped 90%. (2k): Donald Harmon, Director of Public Works, said they are trying to wisely allocate the available resources, and there are greater transportation needs in other areas. This is a full-depth reconstruction with minimal widening along the roadway because there are ditches along the roadway. (21): Danielle Singh, said the median has been extended to where the u-turn sign will be. 6. Presentation, possible action, and discussion concerning the Dependent Eligibility Audit, the Employee Reimbursement Audit, and the Itemized Receipts Audit reports. Ty Elliott, Internal Auditor, reported on the three audits. He noted that for the Dependent Eligibility Audit, several employees' dependents were identified for removal from the City's health care plans, resulting in an estimated savings of $85,000 less $18,000 to HMS. The Employee Reimbursement audit demonstrated that the City's purchasing card program, along with effective policies and procedures, has significantly lowered the risk for the City. The Itemized Receipts audit revealed that in the statistical sample of 374 transactions, only 6% of the transactions lacked sufficient documentation and 4% were missing receipts. 7. Presentation and discussion on Project HOLD. Jared Donnelly, Historic Records Coordinator, provided a brief overview of Project HOLD, its purpose and its use. He also demonstrated how to effectively search the database within Project HOLD. 8. Presentation, possible action, and discussion regarding capital project needs. Chuck Gilman, Deputy City Manager; Donald Harmon, Director of Public Works; and David Schmitz, Director of Parks and Recreation, provided information regarding capital project needs. Mr. Gilman noted that the Facilities Committee will primarily focus on new facilities; the City will fund the renovation of existing facilities. WKSHP 121814Minutes Page 4 Mr. Harmon noted that six MOE's were developed for project prioritization. The end goal was a prioritized list of transportation needs. Mr. Schmitz said staff will work closely with the Parks committee to discuss possible projects: a regional/community park; a community recreation center for all age groups, including meeting space to make up for the space lost when the conference center closed; and parks and recreation system improvements. 9. Council Calendar Council reviewed the calendar. 10. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Aldrich noted the RVP will bring a presentation to the Council regarding the Belgium trip. 11. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments,Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committees Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Bean! of Adjustments. Mayor Berry reported on the Belgium trip with the RVP. Councilmember Aldrich added to the report on the RVP trip to Belgium regarding economic development. Councilmember Schultz added to the report on the RVP trip to Belgium regarding economic development. Councilmember Brick reported on a Chamber meeting regarding global health challenges and how they affect local health issues. WKSHP121814Minutes Page 5 12. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:29 p.m. on Thursday, December 18, 2014. Nancy Berry, Mayor ATTEST: ,1)/tum../Tha ,44,a— Sherry Ma' hhburn, City Secretary AVAIN WKSHP 121814Minutes Page 6