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HomeMy WebLinkAbout2015-3627 - Ordinance - 01/08/2015 ORDINANCE NO. 2015-3627 AN ORDINANCE (BUDGET AMENDMENT 1) AMENDING ORDINANCE NO. 2014-3605 WHICH WILL AMEND THE BUDGET FOR THE 2014-2015 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 22, 2014, the City Council of the City of College Station, Texas, adopted Ordinance No. 2014-3605 approving its Budget for the 2014-2015 Fiscal Year; and WHEREAS,this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now,therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,TEXAS: PART 1: That Ordinance No. 2014-3605 is hereby amended by amending the 2014-2015 Budget adopted thereto by a net amount of $4,632,703 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment 1 shall be attached to and made a part of the 2014-2015 Budget. PART 3: That except as amended hereby, Ordinance No, 2014-3605 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this in— day of r AL, .1 ,l : 2015. ATTEST: APPROVED: NriW • 4 7C/CAA City Secreta * Mayor APPROVED: Cam 4 ene,„,,9--ki_ City Attorney Exhibit A- FY15 Budget Amendment#1 Detail Listing The proposed budget amendment is to increase the FY15 net budget for the items listed below by $4,632,703. Also included is a contingency transfer item. Contingency transfers greater than $50,000 require Council approval and are therefore included as part of this Budget Amendment. 1. Encumbrance Roll -$3,008,450(Budget Amendment) A number of expenditures were not completed in FY14 due to timing issues. These goods and services were budgeted and encumbered in FY14, but were not or will not be received until FY15.The encumbrance roll increases the FY15 budget appropriation in each applicable fund for the eligible items. Many of these items were one-time SLA items in FY14 and the funds for the items are available in the applicable fund balances. 2. TAMU Game Day Traffic Control Rental/Purchase-$295,000 (Budget Amendment) On November 24, 2014, Council approved an Interlocal Agreement (ILA) between the City of College Station and Texas A&M University to share equally in the cost of deployment and rental and/or purchase of traffic control devices that will be used to implement the Game Day Traffic Control Plan. Budget was not included in the FY15 budget for the rental of the equipment in FY15 or for the subsequent purchase the equipment as the costs associated with the plan were not available when the budget was being developed.This item will appropriate budget in the General Fund for the traffic control rental/purchase.As outlined in the ILA,Texas A&M will share one-half of the costs (up to $200,000) incurred by the City for the deployment and rental and/or purchase of traffic control devices which will be used implement the Game Day Traffic Control Plan. The funds for the item are available in the General Fund balance. 3. City Gateway project-$150,000 (Budget Amendment) On October 20, 2014, Council gave Staff direction to proceed with developing plans for City of College Station gateway signage. Budget for this item was not included in the FY15 budget as, when the budget was developed, it was not known that the project would be moving forward. This item will appropriate budget in the General Fund for the estimated design and construction expenditures.The funds for the item are available in the General Fund balance. 4. Police Department and Administrative Office Space Facility Program -$41,000 (Budget Amendment) On October 29, 2014,the City Manager approved a contract with a consulting firm for the Police Department and Administrative Office Space Facility Study that is being completed ahead of the 2015 General Bond Authorization planning. Budget for this item had been approved in FY14 as part of budget amendments. The funding came from proceeds of the First Street property sale. The study was not completed in FY14 and this item will appropriate the budget in FY15 for the completion of the study.The funds for the item are available in the General Fund balance. 5. Fire Department Hazardous Materials Vehicle—$691,000 (Budget Amendment) On November 13, 2014, Council approved the purchase of a Hazardous Materials Vehicle for the Fire Department. Budget in the amount of$691,000 had been approved for this vehicle as part of FY14 budget amendments. A portion of the funding ($521,300) came from proceeds of the First Street property sale and the remainder of the funding ($170,000) came from the balance of the Fire Station #6 project.The purchase of the vehicle was not completed in FY14 due to delays in getting the specifications for the vehicle. This item will appropriate the budget in FY15 for the purchase.The funds for the item are available in the General Fund balance. Exhibit A- FY15 Budget Amendment #1 Detail Listing 6. Drainage Boom Mower-$66,000(Budget Amendment) As part of the FY15 budget, the replacement of a Drainage Boom Mower Truck was approved. A total of$130,000 was approved for this replacement.After working with the vendor, the quote for the mower is$199,000.The original estimate was considerably lower than the quote because the original estimate included only the mower; the boom attachment was inadvertently excluded from the estimate. This budget amendment item is for the transfer of$66,000 from the Drainage Fund to the Equipment Replacement Fund for the additional funds and budget that are needed for this purchase. The funds are available in the Drainage Fund balance. 7. MDT Replacement—$99,553 (Budget Amendment) On December 18, 2014, Council approved the purchase of Mobile Data Terminals (MDT's) for use in Fire Department vehicles.The department uses these terminals to receive dispatch calls and to run applications that assist in providing emergency services and enhance secure two-way communications. Public Safety MDT's are on a scheduled 5 year replacement rotation and were scheduled for replacement in FY14. Due to a number of factors, Police Department units were replaced, but Fire Department replacements were delayed. This item will appropriate the budget in FY15 for the purchase. The funds for the item are available in the Equipment Replacement Fund balance. 8. Annual Imagery Updates ($116,000) and Mobile Computing Infrastructure ($96,500)—Budget Amendment In FY15, IT submitted requests for two technology projects as part of the CIP process. It is anticipated that these projects will be moving forward soon and this item will appropriate budget in the Facilities and Technology Capital Improvement Projects Fund for the expenditures. The first of these projects is an Aerial Imagery Update. This project is for the purchase of satellite and aerial imagery as well as planimetrics that are used by many City departments. This project will assist with mapping demands for emergency response, as well as for locating and planning construction and utilities.The second project is for Mobile Computing Infrastructure. This project will provide the capability for mobile and field workers to access enterprise applications and city network resources from any location and device that has connectivity, either commercial cellular or Wi-Fi.The system will be mobile device agnostic. Additionally, the system will support Virtual Desktop Implementation to selected city computers. Funding for the projects will be transferred from the various Funds that will benefit from the projects. 9. Well Field Fence and Gate Improvements—$69,200(Budget Amendment) Budget in the amount of$105,000 was approved as a FY14 SLA for the purchase and installation of well field fence and gate improvements. A portion of the equipment was purchased in FY14, but due to delays, not all was purchased and installed.The balance of the funds are needed in FY15 to purchase some of the remaining items, as well as for installation and for some fence repairs. This item will appropriate the budget in FY15 for this purpose.The funds for the item are available in the Water Fund balance. 10. Pay Plan contingency transfers for professional pay plan adjustments-$154,450(contingency transfer) As part of the FY15 Approved Budget, pay plan contingency was included in the General Fund for targeted pay adjustments for certain position classes.These adjustments are intended to address pay disparities in these position classes. The adjustments have been identified and Exhibit A- FY15 Budget Amendment#1 Detail Listing made and this item will provide the authorization needed to make the budget contingency transfers in conjunction with these pay adjustments as contingency transfers greater than $50,000 require Council approval.