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Home My WebLink About12-18-14-2i - Resolution - 12/18/2014 RESOLUTION NO. 12-18-14-2i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS(CITY),AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE ALL CONTRACT DOCUMENTS AND APPROVE ALL EXPENDITURES FOR ALL EMPLOYEE BENEFITS FOR FY 2015. WHEREAS, the City of College Station strives to offer employees comprehensive and competitive health benefits; and WHEREAS,the City of College Station's health plan is self-funded and provides medical, dental and prescription coverage to eligible employees, retirees and dependents including a high deductible plan offered to offset rising health care costs; and WHEREAS, The City of College Station offers voluntary vision insurance, short-term disability, basic & voluntary life and AD&D, medical & dependent care flex spending accounts, critical illness & accident insurance and an employee assistance program (EAP) to eligible employees; and WHEREAS, The City of College Station contracts with McGriff, Seibels & Williams (McGriff), as the sole broker of record according to Texas Local Government Code § 252.024, for benefits and insurance consulting; and WHEREAS, The City of College Station contracts with Blue Cross and Blue Shield of Texas to administer health claims and provide stop loss reinsurance; and WHEREAS, the City of College Station works with McGriff to stay current with best practices, maintain compliance with local, state and federal health regulations and laws. The annual health plan review process involves Human Resources working with McGriff and Finance to fiscally align City needs with available funds utilizing a Request for Proposal process when necessary; and WHEREAS, the City Council of the City of College Station desires to make health plan benefits contract management more efficient by authorizing the City Manager to approve and execute the health plan contracts and to approve subsequent budgeted expenditures related to the health plan contracts; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council has approved the budgeted funds in fiscal year 2015 for all health plans as shown in Exhibit A. PART 2: That the City Council hereby authorizes the City Manager to approve and execute the health plan contracts and approve including, but not limited to, applications, policies, amendments,termination notices,and any and all other communications or documents that may be required by the health plan contracts, on behalf of the City. PART 3: That the City Council hereby authorizes the City Manager to approve those expenditures related to the health plan contracts provided that such expenditures are Health Plan Authorization Resolution 2 appropriated from available funds, approved from the annual budget and are consistent with state and local laws. PART 4: That the City Council hereby finds that the above described authorization will make health plan contracts administration and management more efficient for the City. PART 5: That the City Council hereby finds that granting such authority to the City Manager in no way precludes the Mayor from executing health plan documents and contracts on behalf of the City if required by law or as a condition of the health plan contracts or as otherwise determined by the City Council in its discretion. PART 6: That the City Council further finds that granting such authority to the City Manager shall not otherwise modify or change the City procedures for processing contracts. PART 7: That this resolution shall take effect immediately from and after its passage. ADOPTED this I g day of 10-e.["CiltA&L., , 2014. ATTEST: APPROVED: \30(-A-Af914.43_4(.1L....____ . 7X---inttiviuc-4-d- d e&e.__J-tr-uo,„--- City Secreta Mayo APP VED: 944) City Attorney Exhibit A Executive Summary Projected Program Costs for Administrative Fees, Claims and Voluntary Benefits 01-01-2015 to 12-31-2015 Average Monthly Employees on Health Plan 828 Administration PEPM* Annual Expense Medical (including wellness) $40.21 $399,527 Dental $3.72 $36,962 Pharmacy $0.00 - EAP(12 month) $1.37 $15,435 Specific Stop Loss $57.11 $567,445 Aggregate Stop Loss $5.52 $54,847 Basic Life Insurance rate= .007% payroll volume $81,072 Basic AD&D rate= .003% payroll volume $29,214 Flexible Spending Acct** $5.50 $13,698 Total Fixed Costs $120.59 $1,198,199 1 Claims PEPM* Annual Expense Medical $516.23 $5,129,261 Dental $52.89 $525,515 Pharmacy(Opt 1 &2) $148.35 $1,474,006 Total Claims $717.47 $7,128,782 1 'Total Projected Cost $838.06 $8,326,981 I *Per Employee Per Month **Based on a projected —210 employees participating Voluntary Benefits*** Annual Expense Vision $82,256 Short Term Disability $67,109 Accident Insurance $97,705 Critical Illness $85,928 Supplemental Voluntary Life Insurance $194,638 Supplemental Voluntary ADD $15,576 Dependent Voluntary Life Insurance $29,344 'Total Voluntary Costs $572,656 1 ***Voluntary benefit premiums are deducted through payroll, but pooled and paid by the City.