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Home My WebLink About10/09/2014 - Workshop Minutes City CouncilMINUTES OF • •' •' CITY OF •STATION OCTOBER 9,2014 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, absent Com' Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, October 9, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071 -Consultation with Attorney, §551.074 - Personnel, and §551.087 -Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:30 p.m. on Thursday, October 9, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023. WKSHP100914Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11 -003172 -CV -272, in the 272nd District Court of Brazos County, TX • Cause No. 13 -002978 -CV -361, Deluxe Burger Bar of College Station, Inc. D/B/A Cafe Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361" Judicial District Court, Brazos County, Texas • Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas • Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District • Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas • Juliao v. City of College Station, Cause No. 14 -002168 -CV -272, in the 272nd District Court of Brazos County, Texas B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Municipal Court Judge C. Deliberation on offer of financial or other incentives for a business prospect the City seeks to have locate, stay, or expand in or near the City limits; to wit: • Economic incentives for a proposed development located generally in the Business Center at College Station The Executive Session adjourned at 5:41 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation . ossible action da. Consent items 2b and 2f were pulled for clarification. (2b)David Schmitz. Director of Parks and Recreation, provided slides detailing the significant changes to the agreement, such as custodial services, staffing, the inter -library loan program, and changing terms to a one-year term with only one renewal. (2,t)Timothy Crabb, Director of Electric Utilities, explained the increase was due to the underestimation of the materials needed this year. This reflects Techline's increase due to the extensive growth in Northgate. 5. Presentation,__ possible ��etion an�l� di�scussia�n conec�'nin � tl��e C�,it Internal Auditor's C"hanf-w Order Audit. WKSHP100914Minutes Page 2 Ty Elliott, City Auditor, reported that the change order processes appear to be running efficiently and effectively. However, there is some room for improvement, and it was found that approval practices for change orders need to be strengthened. These improvements include: • Ensure there is approval of contract manager and their supervisor; • Improve financial system documentation of all changes made to a purchase order; • Place greater emphasis on negotiating change order prices; and • Distribute to vendors and vendor employees information regarding the City's fraud hotline. 6. Presentation possible action and discussion regarding a project status update for the tjniversity Drive Pedestrian Safety Improvements Phase I1 Pro'et:. Donald Harmon, Director of Public Works, updated the Council on the University Drive Pedestrian Safety Improvements Phase II Project. He noted that Project meetings were held with local merchants on site. Troy Rother, Traffic Engineer, updated the Council on existing traffic for all four approaches to the intersection. Progression timings were recommended and have already been implemented. Mr. Harmon briefed the Council on the conceptual designs. Next steps will include continuing discussion on the impacts of the Midway development and engineering complex; hold a public meeting; and the conceptual design will be finalized based on information gathered at these meetings. 7. Council Calendar Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may in vire about a sub'ect for which notice has not been iven. A statement of s ecifc factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proosal to dace tie sul"ect on aria . ercla fir a snbe cent naeetin . There were no requests for future agenda items. 9. Discussion review and nossible action re rard'in the following eneetin s: Animal Shelter Board Arts Council of Brazos 'Valle Arts Council Sub -committee Audit C:`ommittee Bic ,cle Pedestrian and fIreenwa s Advisa � Iloarcl 1 ic. AC:'orrida�r lD'oard of Acl°ustaxrents Blintz Colle e 1D�°azcws Valle Advisor Committee lira cis C r>ur,�t Ilealtl� IDe �t. Brazos Valle oa rtcil oI"Covernrnents IIr an/Golfe x Station Chamber of Commerce Bud et and. Finance Committee B VSWMA BVWACS Com ensation and Benefits Committee Convention & Visitors Bureau, Desian Review hoard Economic Development Committeg, gigabit Broadband Initiative historic Preservation Committee interfaith 1Dialo-uq Assoclief Funding review Committee Landmark Comnnarks and Recreation. Board. I'lannin and ZoniRgw Commission Research Valley Partnershj Research Valle 1 ecl r olo $ f. a uncil 1 e Tonal I rans sortation Committee for Council of WKSHP100914Minutes ..�..___.___.�....._�..�.. �� ..W_..._. Page 3 Governments, Trans . ortation anTexas Municipal Lea sue Twin C[ty Endowment Youth Ad .... Zonin Board of Adjustments. Mayor Berry reported on the TML Annual Conference and the Council of Governments. Councilmember Nichols reported on the Brazos County Health Department. Councilmember Brick reported on Transportation Forum sponsored by the Chamber Transportation Committee. Councilmember Mooney reported on the CVB. Councilmember Aldrich stated there was no meeting of the Arts Council due to National Night Out. Councilmember Schultz reported on the tour of Kyle Field. 10. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:43 p.m. on Thursday, October 9, 2014. ATTEST: ii,.. City Secretary Nancy Berry, Mayor WKSHP 100914Minutes Page 4