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HomeMy WebLinkAbout08-25-14-2j - Resolution - 08/25/2014RESOLUTION NO. 08-25-1 y-2. j A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS (CITY), AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE ALL CONTRACT DOCUMENTS AND APPROVE ALL EXPENDITURES FOR THE CAYENTA SOFTWARE LICENSE, CAYENTA SOFTWARE IMPLEMENTATION AND CAYENTA SUPPORT AND MAINTENANCE AGREEMENT (AGREEMENTS) FOR CAYENTA SOFTWARE PRODUCTS BETWEEN THE CITY AND N. HARRIS COMPUTER CORPORATION. WHEREAS, on June 28, 2013, the City of College Station issued a Request for Proposals, for the purpose of acquiring Software and Implementation Services for the Enterprise Resource Planning System ("System") and N. Harris Computer Corporation responded to the City's Request for Proposals with its Proposal dated August 7, 2013; and WHEREAS, on April 17, 2014, the City of College Station requested from N. Harris Computer Corporation a Best and Final Offer, and N. Harris Computer Corporation responded to City's Request for Best and Final Offer on April 24, 2014; and WHEREAS, The City of College Station selected N. Harris Computer Corporation, as the responsible offeror whose proposal is the most advantageous to the City, to furnish, deliver, install, and implement the specified System; and WHEREAS, on this date, the City Council of the City of College Station duly approved the Agreements and authorized the expenditure of funds for the same; and WHEREAS, the City Council of the City of College Station desires to make System implementation and contract management more efficient by authorizing the City Manager to execute the Agreements and approve and execute all subsequent contract documents required therewith and to approve subsequent expenditures related to the Agreements; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council has duly approved the Agreements on this date. PART 2: That the City Council hereby authorizes the City Manager to execute the Agreements and approve and execute all subsequent contract documents required therewith, including, but not limited to, amendments, termination notices, and any and all other communications or documents that may be required by the Agreements, on behalf of the City. PART 3: That the City Council hereby authorizes the City Manager to approve those subsequent expenditures related to the Agreements and all contract documents required therewith, each fiscal year, provided that such expenditures are • 0 Harris ERP Contact Resolution 2 appropriated from available funds, approved from the annual budget ordinance, and are consistent with state and local laws. PART 4: That the City Council hereby finds that the above described authorization will make System implementation and contract management more efficient for the City. PART 5: That the City Council hereby finds that granting such authority to the City Manager in no way precludes the Mayor from executing contract documents related to the Agreements on behalf of the City if required by law or as a condition of the Agreements or as otherwise determined by the City Council in its discretion. PART 6: That the City Council further finds that granting such authority to the City Manager shall not otherwise modify or change the City procedures for processing contracts. PART 7: That this resolution shall take effect immediately from and after its passage. ADOPTED this A- day of , 2014. ATTEST: APPROVED: City Attorney APPROVED: CJ Mayor