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Home My WebLink About08/20/2014 - Special Minutes City CouncilL, MINUTES OF THE CITY COUNCIL BUDGET WORKSHOP CITY OF COLLEGE STATION AUGUST 20, 2014 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry, Mayor Council: § § § Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, arrived after roll call City Staff: Kelly Templin, City Manager Robin Cross, First Assistant City Attorney Sherry Mashburn, City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Budget Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 3:11 p.m. on Wednesday, August 20, 2014 in the CSU Meeting/Training Facility, 1603 Graham Road, College Station, Texas 77842. 2. Presentation, possible action, and discussion on the FY 2014-2015 Proposed Budget. Jeff Kersten, Assistant City Manager, provided a review of the outside agency funding items. OUTSIDE AGENCY FUNDING General Fund • Research Valley Partnership $ 350,000 • ACBV- O&M $ 35,000 (original request $50,000) • Noon Lions Club $ 15,000 (original request $10,000) • Aggieland Humane Society $ 205,000 • Brazos County Health District $ 326,500 • Brazos County Appraisal District $ 262,507 WKSHP082014 Minutes Page 1 Sanitation Fund • Keep Brazos Beautiful Hotel Tax Fund • ACBV — Affiliate Funding • Convention & Visitors Bureau • CVB — Grant Program • Veterans Memorial • BCS Chamber of Commerce $ 52,740 $ 386,400 $1,425,410 $ 250,000 $ 15,000 (for Civil War Union statue) $ 25,000 (same as last year) A motion was made by Mayor Berry and seconded by Councilmember Benham, to reduce and redistribute the advertising dollars by $132,803 from the CVB in order to coordinate advertising efforts with the City. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Aldrich, the City Council voted four (4) for and three (3) opposed, with Mayor Berry and Councilmembers Brick and Schultz voting against, to amend the motion by striking $132,803 and inserting $104,115.75. The motion carried. MOTION: The motion, as amended, made by Mayor Berry and a second by Councilmember Benham, the City Council voted six (6) for and one (1) opposed, with Councilmember Mooney voting against, to reduce and redistribute the advertising dollars by $104,115.75 in order to coordinate advertising efforts with the City. The motion carried. RECREATION FUND This fund is designed to identify revenues and total costs associated with recreation programs and facilities. It allows decisions to be rnade on subsidy levels and funding priorities. The current Parks Fee Policy reflects: • Full fee support (80%-100%), such as the Cemetery • Partial fee support I (50%-80%) such as adult sport programs • Partial fee support II (20%-50%) such as youth programs and activities • Minimum fee support (0%-20%) such as other parks, recreations and cultural programs Revenue is projected at $942,950 with expenditures projected at $3,208,331. Expenditures include sports programs, aquatics, instruction, and Southwood and Lincoln centers. The total subsidy of $2,275,381 includes a one-time SLA in the amount of $33,500 for repairs to Adamson Lagoon. Council consensus was to have staff look at privatizing aquatics and to bring back to Council. OTHER GOVERNMENTAL FUNDS Debt Service Fund This fund addresses aging infrastructure and future infrastructure needs due to growth. The proposed FY15 rate remains unchanged from the FY14 rate of 19.303 cents. This will provide revenue from property taxes in the amount of $12,610,135 which satisfies the FY15 debt service requirement. It was noted that 66% of the Cemetery debt service is paid from the tax rate in FY15. WKSHP082014 Minutes Page 2 c... L Economic Development Fund A General Fund transfer of $375,000 has been increased to meet future commitments. FY14 expenditures are $514,245 to meet current obligations. Council consensus was to direct staff to research the possibility of bringing back the 4A corporation and to bring back to Council. Chimney Hill Fund Rents and royalties amount to $7,534,194 which includes the proceeds from the sale of the facility. FY14 expenditures include facilities maintenance ($6,667) and a transfer to the Hotel Tax Fund ($9,327,083). SPECIAL REVENUE FUNDS Hotel Tax Fund This fund is to be used to encourage tourism and visitors to College Station. Revenues are projected at $4,668,000. Expenditures covering City operations are projected at $1,578,077. Expenditures include parks programs and events, sports tournament revolving fund, Public Communications funding, etc. Outside agency funding expenditures is projected at $2,151,810. Outside agencies include the CVB, Arts Council, Veterans Memorial, and Chamber of Commerce. MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to add $25,000 from HOT funds to the City Manager's budget for purposes of charitable events held at College Station hotels. The motion carried unanimously. The meeting recessed at 5:20 p.m. and reconvened at 5:40 p.m. Court Funds and Police Seizure Funds These funds offset costs to the General Fund in the Municipal Court and the Police Department within the uses allowed by law. These include the Court Technology Fee Fund, Court Security Fee Fund, Juvenile Case Manager Fee Fund, Truancy Prevention Fee Fund, and the Police Seizure Fund. Cemetery Funds These funds include the Memorial Cemetery Fund, Memorial Cemetery Endowment Fund, and the Texas Avenue Cemetery Endowment Fund. OTHER SPECIAL REVENUE FUNDS These funds include the Wolf Pen Creek TIF Fund, West Medical District TIRZ No. 18 Fund, East Medical District TIRZ No. 19 Fund, Public Educational and Governmental (PEG) Channel Access Fee Fund, and the R.E. Meyer Estate Restricted Gift Fund. INTERNAL SERVICES FUNDS Self -Insurance Funds This provides the insurance needs for the City, such as property and casualty, employee benefits, workers compensation, and unemployment. WKSHP082014 Minutes Page 3 L.. Equipment Replacement Fund The Equipment Replacement Policy allows equipment to be replaced on a scheduled basis. Funds are set aside on an annual basis for future replacements. Revenues are projected at $5,147,264. Expenditures are projected at $6,176,605 and include $736,532 for new SLA fleet purchases. Utility Customer Service Revenues are projected at $2,310,524. Expenditures are projected at $2,329,034 and include an SLA in the amount of $89,105 for an additional Meter Service Field Rep and ERP Process documentation. Fleet Maintenance Fund This provides fleet support services to City operations. Revenues derived from charges for service from other City Departments are projected at $2,054,820. Operations and maintenance expenditures are projected at $1,946,624. This includes an SLA for a Fleet Service Runner/Porter and for tire mounting machines and balancers. Mr. Kersten reported that a list will be prepared outlining those items upon which the Council provided direction. 3. Presentation, possible action and discussion on the 2014-2015 ad valorem tax rate; and, if necessary on calling two public hearings on a proposed ad valorem tax rate for FY 2014-15. cor Council was reminded of the Public Hearings to be held on September 3 and September 11. 4. Adjournment MOTION: There being no further business, Mayor Berry adjourned the budget workshop of the College Station City Council at 6:14 p.m. on Wednesday, August 20, 2014. Nancy Berry, Mayor ATTEST: Sherry Mas burn, City Secretary WKSHP082014 Minutes Page 4