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Home My WebLink About07/24/2014 - Workshop Minutes City CouncilMINUTES OF THE CITY COUNCIL WO' SHOP CITY OF COLLEGE STATION JULY 24, 2014 STATE OF TEXAS COUNTY OF B OS Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols, absent Julie Schultz James Benham, via remote City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:32 p.m. on Thursday, July 24, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071 -Consultation with Attorney, §551.072 -Real Estate, and §551.087 -Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:33 p.m. on Thursday, July 24, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023. SHP072414Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11 -003172 - CV -272, in the 272" District Court of Brazos County, TX • Cause No. 13 -002978 -CV -361, Deluxe Burger Bar of College Station, Inc. D/B/A Cafe Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361' Judicial District Court, Brazos County, Texas • Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas • Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District B. Deliberation on the purchase, exchange, lease or value of real property; to wit: • Property located at or near University Drive and Tarrow/East Tarrow Streets in College Station C. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic incentives for a proposed development located in the College Station Medical District — East The Executive Session adjourned at 5:34 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. Councilmember Benham could not see the council and at 5:38 p.m. a recess was taken. At 5:49 p.m. the meeting resumed without Councilmember Benham. 4. Presentation ossible action and discussion on items listed on the consent agenda. Item 2m was pulled for clarification. Shannon Overby, BCS Convention and Visitors Bureau, gave clarification on the need for this item and provided an updated timeline for handling similar items brought to council in the future. 5. Presentation, possible action and discussion regarding the Kyle Field Game Day Study. Troy Rother, City Traffic Engineer, updated the Council on the traffic management plan for game days and the recommendations to handle the increase in attendance, how to clear congestion faster, and provide timely information to motorists. Tim Lomax, Texas A&M Transportation Institute, presented changes to the Traffic Management Plan for Game Days and the expected impacts on vehicle and pedestrian traffic. The plan WKSHP072414Minutes Page 2 focuses on educating and working with the traffic patterns of commuters to better move traffic away from the event and allow normal traffic patterns to resume as quickly as possible. He highlighted an app designed for cellular devices to help commuters manage their travels and provide information about the area. 6. Presentation ossible action and discussion Urban Interface in the Ci of College Station. °Idf re Assessment of Vildkind and Eric Hurt, Fire Chief, updated the Council on the wildfire threat assessment conducted in conjunction with the Texas A&M Forest Service. He recognized the following contributors from the City: Jon Mies, Joe Warren, Tim Hamff, Mike Ruesink, Andrea Ferrell, Bart Humphreys, Brian Hilton, Christina Seidel, and Billy Bradshaw. Chief Hurt recognized the following individuals in attendance from the Texas A&M Forest Service: Bruce Woods, Karen Stafford, Melanie Spradling, Luke Kanclerz, and Can Hines. Melanie Spradling, Texas A&M Forest Service, presented an overview of the intent, creation, scope, and future development of the Community Wildfire Protection Plan (CWPP). The CWPP identifies risks and how to mitigate those risks. She emphasized the CWPP as providing for the safety of residents and emergency personnel, limiting the number of homes destroyed by wildfire, promoting and maintaining healthy ecosystems, and a tool for educating the public about wildfire prevention. She also highlighted the need for continuing development and adaptation of the plan as the City grows. 7. Presentation msible actioi and discussiolh re nil.din creation of a 2015 Bond Citizen Advisory Committee (CAC). Chris Jarmon, Assistant to the City Manager, requested Council input on a 2015 Bond Citizen Advisory Committee. Based on this input, staff will bring back a resolution recommending the creation of the committee. Kelly Templin, City Manager, commented to the council on a study regarding committee efficiency and optimal membership numbers. Jeff Kersten, Assistant City Manager, addressed council concerns regarding the timeline of current and future bonds. No action was required. Workshop Recessed at 7:15 Workshop resumed at 8:31 pm with Councilmember Benham in attendance. 8. Council Calendar • July 25 Retirement R WKSHP072414Minutes for Bar lire s in C .unci Page 3 • August 1 • August 4 • August 7 ▪ August 13 • August 14 p.m. 2014 TAAF 2015 Games of Texas VIP Reception, Blue Bell Park Diamond Club 6:00 1.m. Bic Pedestrian & Gree s Advisor Board Meetin in Cot nci Chambers, 3:00 p.m. P&Z Workshol/Res alar Meetin in Council Chambers 6:00 p.m. (Liaison, Steve Aldrich) Invitation to he Ccleb Server IIVF B "Feastm Brazos Center, 11:00 a.m. Executive Session/Workshop/Regular Meeting at 4:30, 5:30, & 7:00 p.m. Council reviewed the calendar, noting that the August 4th Bicycle, Pedestrian & Greenways Advisory Board Meeting was canceled. 9. Presentation ossible action and discussion on future a enda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall b limited to a osal to 1u. the sub'eet on an enda for a s bses uenl meetm Councilmember Shultz requested a review on code enforcement policy and procedure for violations. Kelly Templin, City Manager, will report to the council on this concern. 10. Discussion Shelt review and s ossible action re ardin the followin meetin er Board, Arts Council of Brazos Valley, Arts Council Sub-corninittct,AEts. Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio -Corridor Board of Ad.ustments Blinn Colle e Brazos Valle Adviso Committee Brazos Count Health s: Animal De t Brazos Valle Council of Gove ne Is Br an/Co c c Commerce Bud Benefits Cm S' a ion Chamber of et and Finance Committee BVSWMA BYWACS Com thee ConventionVisitors evement 1- mittee Gi Yu bit Broadband ensation and eau Desi In Review Board Economic ative .iiistoric Pirc.servation Com erfait1i Dialogue Association, Intcrgovern.nental Commit Review Conliuittee Landmark Commission Librai oar e, Joint I elie Funding Metro olitan Plannin ihRanization Parks and ecreation Board Plam ai Zo .n Co 1 0 sio csc ch Valk nershi 11 search Va le Technolo Counci Re 'lona (oininittec for Council of ;overn nent • Trans iortation and Mobili Student Senate Texas MunlcLlai Lea win C. TransEn ort ion ee TAM tj iwment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Brick reported on the Transportation and Mobility Committee. Councilmember Benham reported on the Brazos Valley Technology Council. Councilmember Mooney reported on the BVSWMA Board meeting. Councilmember Mooney reported on the Convention & Visitors Bureau. WKSHP072414Minutes Page 4 Councilmember Mooney reported on the Economic Development Committee. Mayor Berry reported on the Budget and Finance Committee. 11. Adonrnmnt MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:44 p.m. on Thursday, July 24, 2014. Nancy Be ATTEST: herry M urn, City Secretary cf. WKSHP072414Minutes Page 5