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Home My WebLink About06/26/2014 - Workshop Minutes City CouncilMINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JUNE 26, 2014 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz, via remote James Benham, arrived after roll call City Staff: Ciar Kelly Templin, City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Ian Whittenton, Records Management Coordinator A L 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:00 p.m. on Thursday, June 26, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071 -Consultation with Attorney, §551.074 -Personnel, and §551.087 -Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:00 p.m. on Thursday, June 26, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023. WKSHP062614Minutes Page 1 • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11 -003172 - CV -272, in the 272nd District Court of Brazos County, TX • Cause No. 13 -002978 -CV -361, Deluxe Burger Bar of College Station, Inc. D/B/A Cafe Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361St Judicial District Court, Brazos County, Texas • Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas • Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District B. Consultation with Attorney to seek legal advice; to wit: • Legal advice related to issues associated with proposed changes to Chapter 4 "Business Regulations", Section 4-19 "Rental Registration of Single Family and Duplex Dwelling Units" • Legal advice regarding the City's outside legal representation on oil and gas matters C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Planning and Zoning Commission D. Deliberation on economic development negotiations regarding an offer of financial or other incentives for a business prospect; to wit: • Economic Incentives related to a proposed community -wide private fiber optic broadband network The Executive Session adjourned at 5:47 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2g, 2k were pulled for clarification. 2g: Troy Rother, Traffic Engineer, gave clarification on the research involved, determination of the necessity, and the process for removing parking. 2k: Billy Couch, Assistant Police Chief, gave an explanation of cost, renovation, and the additional utility expected from the expanded lease space from this item. 5. Presentation, possible action and discussion regarding the final report of the ITS Master Plan. WKSHP062614Minutes Page 2 Troy Rother, Traffic Engineer, reported that the plan identified four goals for the traffic signal system; 1) improve safety and mobility; 2) enhance security; 3) increase agency efficiency; and 4) provide a complete communication network to all traffic devices. Recommendations for upgrading and replacing legacy equipment were developed. These recommendations were divided into three phases with expenditures to be spread over multiple years. Kent Kacir, Kimley-Horn Associates, 12750 Merit Drive, Dallas Tx, gave a presentation on Intelligent Transportation System (ITS). The presentation detailed the function of an ITS, the proposed plan and cost for College Station, and gave examples of similar systems in action. At 6:25 p.m. the personal computer used in chambers to view Councilmember Shultz went to the logon screen and interrupted the video stream from the Councilmember. Discussion was halted and resumed at 6:26 p.m. when the council's video from member Shultz was restored. 6. Presentation, possible action, and discussion concerning a presentation related to the Safety City program. Chris Jarmon, Assistant to the City Manager, introduced a representative from Texas A&M's AgriLife Extension program to give a presentation on the Safety City program to the Council. Dan Severn, Program Coordinator Texas A&M's AgriLife Extension, gave a presentation on a proposed "Safety City" project. The presentation outlined the problem of preventable injuries in children, the previous Safety City program, the City of Frisco's Safety City, the proposed Brazos Valley Safety City project including proposed planning committee, key partners, site, facility, and future of the project. 7. Presentation, possible action, and discussion regarding the proposed Community Development FY 2015 (PY 2014) Annual Action Plan and Budget. Debbie Eller, Director of Community Services, presented the Community Development FY 2015 (PY 2014) Annual Action Plan and Budget to the Council. She stated that the proposed plans were developed using input from a series of public hearings, program committee meetings, and citizen input. The final draft will be presented to Council at the July 24 meeting. Mayor Berry recessed the workshop at 7:17 p.m. The Workshop reconvened at 10:10 p.m. 8. Council Calendar • June 27 Grand Opening Nutrabolt's New Offices at 3891 S. Tradition Drive (Bryan), 6:30 p.m. • July 3 P&Z Workshop/Regular Meeting in Council Chambers, 6:00 p.m. (Liaison, Blanche Brick) • July 4 CITY OFFICES CLOSED JULY 4TH • July 7 Bicycle, Pedestrian & Greenways Advisory Board Meeting in Council WKSHP062614Minutes Page 3 Chambers, 3:00 p.m. (sr • July 10 Executive Session/Workshop/Regular Meeting at 4:30, 5:30 & 7:00 p.m. Council reviewed the calendar. 9. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Aldrich requested that staff present on the possible formation of an advisory committee consisting of City stakeholders. Councilman Nichols asked for a discussion on changing the HPC ordinance regarding the appointment of HPC members to be appointed directly by Council and responsible to Council, but staffed by the Parks Department, which is the current staffing arrangement. Councilmember Brick would like staff to present a report on Ecigarettes. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub -committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio -Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Aldrich reported on the Planning and Zoning Commission Councilmember Brick reported that the Transportation and Mobility Committee. Mooney gave a report on the CVB and sports events coming to the community. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 10:19 p.m. on Thursday, June 26, 2014. WKSHP062614Minutes Page 4 0 Nancy Berr Mayor ATTEST: Sherry Mas urn, City Secretary WKSHP062614Minutes Page 5