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Home My WebLink About05/22/2014 - Workshop Minutes City CouncilC MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION MAY 22, 2014 STATE OF TEXAS COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, arrived after roll call City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, May 22, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071 -Consultation with Attorney, and §551.087 -Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:31 p.m. on Thursday, May 22, 2014 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • College Station v. Star Insurance Co., Civil Action No. 4:11 -CV -02023. WKSHP052214Minutes Page 1 L. • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11 -003172 - CV -272, in the 272ndDistrict Court of Brazos County, TX • Cause No. 13 -002978 -CV -361, Deluxe Burger Bar of College Station, Inc. D/B/A Cafe Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361st Judicial District Court, Brazos County, Texas • Bobby Trant, Individually and as Executor of the Estate of Harold B. Trant, Deceased, and of the Estate of Rosealice Trant, Deceased, Patsy Trant Langford and Robin Trant Johnson v. Brazos Valley Solid Waste Management Agency, Inc. d/b/a BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District B. Consultation with Attorney to seek legal advice; to wit: • Legal advice related to a Resolution Denying Rate Increase under the renewed RRM tariff. C. Deliberation on financial or other incentive negotiations for a business prospect the Council seeks to have locate, stay or expand in or near the City; to wit: • Economic incentives for a proposed development located in the One Health Plus Biocorridor. • Economic incentives for a proposed development located near the intersection of College Avenue and University Drive. The Executive Session adjourned at 5:59 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2b, 2h, and 2w were pulled for clarification. 2b: Randall Heye, Economic Development Manager, clarified tax abatement as an economic tool. 2h: Donald Harmon, Director of Public Works, clarified that unseen site conditions are responsible for the change order. 2w: Ben Roper, Director of IT, explained the long distance contract with AT&T and the options being negotiated. 5. Presentation, possible action, and discussion regarding automated metering infrastructure (AMI). WKSHP052214Minutes Page 2 Timothy Crabb, Director of Electric Utility, updated the Council on the benefits and challenges of using an Automated Metering Infrastructure. The cost for implementing this program was also discussed. Staff recommended they continue to monitor the technology advances of AMI systems, and utilize the City's budget process to set the priorities for AMI and other proposed capital projects. 6. Presentation, possible action and discussion regarding the 2014-2015 Texas Amateur Athletic Federation (TAAF) Games of Texas (GOT) to be hosted by the City of College Station, City of Bryan and Texas A&M University. Kelly Kelbly, Parks and Recreation Manager, briefed the Council on the 2014-2015 Texas Amateur Athletic Federation (TAAF) Games of Texas (GOT), a sports festival created for Texas' amateur athletes. Sponsorships have been obtained, with the National Guard as the Platinum Sponsor for $25,000. Corpus Christi received $15.75 million in economic impact in 2012/2013. The budget is estimated at $50,000 - $75,000. It was noted that HOT funds ($50,000) are allocated in the FY14 PARD budget for this year's event, and Staff will provide a fully detailed budget after the 2014 GOT. Mayor Berry recessed the workshop at 7:00 p.m. The Workshop reconvened at 7:45 p.m. 7. Presentation, possible action, and discussion regarding the Lick Creek Hike and Bike Trail project status. Donald Harmon, Director of Public Works, updated the Council on the Lick Creek Greenway Trail project and noted that the final design plans have been completed, and the bid package is nearing completion. 8. Presentation, possible action, and discussion regarding the Lick Creek Nature Center project status. Donald Harmon, Director of Public Works, updated the Council on the Lick Creek Nature Center project and reported that the final design plans have been completed, and the bid package is nearing completion. Funds for this project are budgeted in the Parks Capital Improvement Projects Fund in the amount of $2,495,000. A total of $401,210 has been expended or committed to date, leaving a balance of $2,093,790 for the construction of this project. 9. Council Calendar • May 23 2014 Arbor Day & Memorial Tree Celebration at Hamilton Memorial Park - Park Hudson Trail 10:00 a.m. • May 24 Starlight Music Series at Wolf Pen Creek Amphitheater 7:00 p.m. • May 26 City Offices Closed - Memorial Day • May 28 Citizens Fire Academy Graduation at Utility Meeting & Training WKSHP052214Minutes Page 3 Facility - 1603 Graham Road 6:30 p.m. • May 30 Retirement Reception - Pete Vanecek at Wolf Pen Creek Green Room - 1015 Colgate Drive 3:00 p.m. • May 31 Vietnam War Memorial Dedication at Veterans Park 10:00 a.m. • June 2 Bicycle, Pedestrian & Greenways Advisory Board Meeting at Council Chambers • June 4 B/CS Chamber of Commerce Transportation Forum Prop 1 at BVCOG Conference Room 11:00 a.m. • June 6 Retirement Reception Officer LaKedreia Johnson at Council Chambers 2:00 p.m. • June 7 Starlight Music Series at Wolf Pen Creek Amphitheater 7:00 p.m. • June 12 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m. Council reviewed the calendar. 10. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Benham asked for a cost estimate to complete our right-of-way surveys. Councilmember Aldrich asked to add the pledge to the Texas flag to the agenda. Councilmember Nichols asked for an update on the University Drive Phase 2 project, and to discuss the naming rights and funding/endowments for City facilities. 11. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub -committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio -Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committees Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Councils Zoning Board of Adjustments. Mayor Berry reported on the Blinn College Brazos Valley Advisory Committee. Councilmember Schultz reported on the RVP. WKSHP052214Minutes Page 4 Councilmember Mooney reported on the CVB. Councilmember Nichols reported on the Brazos Valley Health Department. Councilmember Brick reported on the Transportation Committee and the Intergovernmental Committee. Councilmember Benham reported on the Technology Council. 12. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 8:27 p.m. on Thursday, May 22, 2014. Nancy Berry, 4layor ATTEST: Sherry Mash , City Secretary WKSHP052214Minutes Page 5