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HomeMy WebLinkAbout05/24/1978 - Workshop Minutes City CouncilMINUTES Workshop City Council Meeting May 24, 1978 4:00 P.M. MEMBERS PRESENT' Mayor Bravenec; Councilmen Ringer, Boughton, Dozier, Halter, Hazen; City Manager Bardell; Student Liaison DuBois; City Engineer Ash; Director of Public Works Ford; City Planner Mayo; Community Development Planner Callaway MEMBERS ABSENT' Councilman Adams VISITORS PRESENT- See guest register. Agenda Item No. 1 -- Consideration of bond sale plans. Mr. David Fetzer, Moroney, Beissner & Co., Inc., commented on the advantages and disadvantages of selling the entire amount of the general obligation bonds at one time. He explained that the bonds must be expended within a three year period of sale allowed by the government. He further commented that it would be difficult to stimulate interest in only $300,000.00 at a later date. Under consideration were the general obligation bonds for park acquisition. Since the Krenek Tap park acquisition was part of the bond proposal and it was to be purchased without bond funds, Councilman Halter proposed purchase of land adjacent to the High School. He commented that by reducing the sizes of the proposed tracts for the athletic complex and that of Southwood Valley, these revenues could be diverted for purchases and/or development. Mr. Fetzer indicated that interest rates have continued rising the past sixty days and likely would continue to do so. The revenues must be committed during the three years as contracted for in the bond sale. Councilman Ringer commented that funds committed to Krenek Tap should remain SO. Councilman Dozier moved that all general obligation bonds be sold at one time. Councilman Halter seconded the motion. The motion passed unanimously. Mr. Fetzer will make a recommendation for a sale date that will be most advantageous to the City. Agenda Item No. 2-- Consideration p.f budget amendments in the CommunitM Development P.r.ogra~m. Mr. Jim Callaway, Community Development Planner, presented and explained the budge.t.amendments. The bid submitted for the street development was $23,750.00 over the budget. It was over budget due to the additions of drainage and paving on Churchill Street. He explained that doing the work at this time would eliminate later need, which would be more expensive. City Manager Bardell commented that the City may get $214,000.00 from revenue sharing; $90,000.00 more than the City has received in the past. These extra revenues could be used to offset the project's over budget 0Z457 MINUTES, Workshop City Council Meeting May 24, 1978 4-00 P.M. Page 2 expenditures. Another alternative would be to use the Community Development Contingency Fund. Mayor Bravenec questioned the need to use the revenue sharing funds, as the two funds are interchangeable. He suggested that the Contingency fund be used. Councilman Dozier moved that the Contingency fund be used to make up the difference and that the work be completed. Councilman Halter seconded the motion. The motion carried unanimously. Agenda Item No. 3 ,_-_ _Consideration of bids on Community Development Proje. ct ST 78-1. Jim Callaway, Community Development Planner, reported that two bids were received for street construction project No. ST 78-1. Young Brothers submitted a bid of $98,040.25. R. T. Montgomery submitted the other bid of $93,256.75. Mr. Callaway recommended that the bid submitted by R. T. Montgomery, with Alternate A Base, be accepted. Councilman Dozier moved that the bid submitted by R. T. Montgomery be accepted. Councilman Boughton seconded the motion. The motion passed unanimously. Agenda Item No. 4 -- Discussion of Jones-Butler Road -- Woodway Village. Mr. Edsel Jones requested approval of his final plat. He objected to the conditions that had been added to the final plat. He indicated that the plat, specifying the type road he was to build, had already been approved at the April 27, 1978 Council meeting. His belief was that it was to be a private road and did not have to meet those standards required for city streets. Mr. Elrey Ash, City Engineer, commented that the plat was approved but it was believed that the county would assume responsibility for the road. He further stated that a letter was sent to Mr. Jones outlining the five requirements of h~is plat. These requirements are: 1. That a temporary road may be built from the most northerly corner of Woodway Village-Phase I to Luther Street. 2. That a separate instrument dedicating the additional forty feet of required right-of-way be given to the City. This instrument shall dedicate the additional right-of-way from the most northerly corner of Woodway Village-Phase I, for a distance of approximately 6~0 feet to a point, said point being the south side of the drive way access to the first phase of apartments in Woodway Village-Phase I. 3. That a permanent street section (Jones-Butler Road) be built, thirty-nine (39) feet back-of-curb to back-of-curb, in that section MINUTES, Workshop City Council Meeting May 24, 1978 4'00 P.M. Page 3 of eighty (80) foot right-of-way for a distance of approximately 640 feet. Street plans for this section of Jones-Butler Road must be approved by the City Engineer and the Letter of Guarantee must include the cost of that section of Jones-Butler Road. 4. That an agreement with the City of College Station be drawn up, stating that the Woodway Village-Phase I owners will be responsible for one-half (1/2) the cost of constructing Jones-Butler Road from the most easterly corner of Woodway Village-Phase I to the south side of the drive access to the first phase of apartments for Woodway Village-Phase I. 5. That Holleman be built as planned. Mayor Bravenec commented that these conditions were discussed and agreed upon at a previous meeting and were apparently misunderstood by Mr. Jones. Mr. Ash recommended that the staff go back to the original tape of the Council Meeting of April 27, 1978 and transcribe this particular item of discussion. Councilman Dozier moved that the staff research and review the tapes. Councilman Hazen seconded the motion. Mayor Bravenec asked for an expected date for completion of the research° Mr. Ash indicated that the staff would make every effort to complete the task as early as possible. City Planner Mayo explained that if the City allowed Jones-Butler Road to develop as a private road, eventually it would have to be developed as a City street and to City standards. At that time the cost would be assumed by the taxpayer, rather than the developer. The motion passed by the following vote- FOR --- Mayor Bravenec; Councilmen Dozier, Boughton, Hazen AGAINST --- Councilman Ringer ABSENT --- Councilman Halter Agenda Item No. 5 -- Consideration of a final plat- resubdivision of Lots 1-43, Block 2, Wildwood Addition, located at the intersection of Munson Avenue and University Oaks Drive. This plat was approved by general consent. Agenda Item_ No. 6~-- Discup.sion of county septic tank regulations in the Extra-territorial Jurisdiction. Mr. Kirk Brown spoke on septic tank regulations. He indicated that state guidelines are weaker than federal, yet state regulations are used. He indicated that the soil composition of this area will not accept the volume of sewage that is put on it. This allows for an overflowing into streams and other water passages, as well as creates problems for the owners of septic tanks. He commented on new technology that would alleviate many problems, but stated that the Health Department would not approve some of these methods. MINUTES, Workshop City Council Meeting May 24, 1978 4:00 P.M. Page 4 Agenda Item .No. 7 -- Consideration of bids on truck cab and chassis. Director of Public Works Ford stated that bids were received on three trucks: one trash truck, one dump truck, and one truck for the wastewater treatment plant. Bids were submitted by Twin City International and Beal Ford. Mr. Ford recommended that the bid of $29,713.46 submitted by Twin City Inter- national be accepted, as the Beal Ford bid did not meet specifications. Councilman Dozier moved to accept the bid of Twin City International for three trucks. Councilman Boughton seconded the motion. The motion passed by the following vote: FOR---Mayor Bravenec; Councilmen Boughton, Dozier, Halter, Hazen,~ AGAINST--- None ABSTAINING--- Councilman Ringer Agenda Item No. 8 -- Adjourn. The meeting was adjourned. APB' OVjl~ Mayor ATTEST City Secretary 0Z460 WORKSHOP CITY COUNCIL MEETING May 24, 1978 4:00 P. M. PLEASE SIGN BELOW: 19. e 21. 22. 23. e 24. 25. e 26. e 27. 10. 28. 11. 29. 12. 30. 13. 31. 14. 32. 15. 33. 16. 34. 17. 35. 18- 36. OZ46Z