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HomeMy WebLinkAbout02/17/1982 - Special Minutes City Council MINUTES SPECIAL WORKSHOP CITY COUNCIL ~FING WEDNF~AY, FEBRUARY 17, 1982 4:00 P.M. COUNCIL M]~BERS PRES~: Mayor Halter, Councilmen Boughton, Prause, Runnels, Ringer, Jones, Student Government Liaison Herring COUNCIL M~BERS ABSENT: Councilman Dozier STAFF PRESENT: City Manager Bardell, City Planner Mayo, Director of Capital Improvenents Ash, Asst. City Manager/Finance Director VanDever, City Secretary Jones, Asst. Parks and Recreation Director Czimskey, Parks Planner Mendez, Deputy Finance Director/Tax Assessor-Collector Schroeder, Deputy City Secretary/Council Coordinator Martin VISITORS PRESENT: See guest register. Agenda Item No. 1 - Signing of proclamation designating February 21-27~ 1982 as National Engineers Week. Mayor Halter signed a proclamation designating February 21-27, 1982 as National Engineers Week. The proclamation will be delivered at a later date. Agenda Item No. 2 - Council Concerns. Councilman Boughton asked the staff for an update on the status of the paving project on Holleman St. City Engineer Ash replied that about a month earlier, the plans were submitted to the Texas Highway Department for review. The process is expected to take 2 months for completion. The city's part of the project has been cc~leted at this time. Councilman Boughton stated that the council cc~ttee for the civic center needed to meet in the near future to set fees and decide on the management of the civic center. Mayor Halter suggested that the ccmnittee, consisting of Tony Jones, Pat Boughton, and himself, meet on Wednesday, February 10, at 10:00 a.m. at City Hall for discussion of the civic center. City Manager Bardell stated many provisions must be considered for the civic center, including a number of miscellaneous items in next year's budget. Councilman Ringer asked what the progress of the bike plan has been, particularly in reference to altering routes to prohibit bicycles on Wellborn Road, Texas Ave., and Highway 30. City Engineer Ash stated that he would have to discuss the item withTraffic Engineer Black. Councilman Jones commended the city staff on their efforts in working with the mall contractors and helping them complete that project. 0034,&5 MINUTES SPECIAL WORKSHOP CITY COUNCIL MEETING W~DNF~AY, FEBRUARY 17~ 1982 4:00 P.M. PAGE 2 Councilman Runnels ccmrented on the traffic signal at Jersey and Timber Ave. and asked why the light now has a green left turn arrow. City Engineer Ash explained that people turning left at the intersection felt more secure when a green left arrow appeared. Mayor Halter asked if the painting of the water tower would be cc~leted soon. City Engineer Ash replied that the last coat of paint on the tower did fade through. City Manager Bardell stated that the city staff informed the contractor of the problem and he will repaint the tower as soon as the weather allows. Agenda Item No. 3 - Approval and adoption of annual report for 1980-81. Councilman Ringer moved to approve the audit report for 1980-81. Councilman Boughton seconded the motion. Councilman Jones asked what is inferred when the council approves the audit report. Mayor Halter stated that following council approval, no additions or changes can be made in that year's report. The motionwas voted on and passedunanimously. Agenda Item No. 4 -consideration of funding for MagnaCartaCc~mittee project. Wayne Stark presented a budget for the Magna Carta Project Cc~ttee and the schedule of showings for the Magna Carta. Finance Director VanDever presented a financial report of the Hotel/Motel Tax Fund. Councilman Jones stated that citizens had contacted him to express disagreement with funding this project. He explained that different organizations felt that the council should not fund this type of project if they cannot fund other groups throughout the city. Councilman Boughton stated that she also received telephone calls on funding this project frumtheHotel/Motel T~x Fund. Student Government Liaison Herring asked what the principal aspect of the Hotel/Motel Tax Fund was for tourist activity. Mayor Halter stated that it is to be used to generate tourist and convention action in the ccm~unity. Funds can be allocated for art projects, Park and Recreation activities, and industrial activities that bring people into the city. Councilman Runnels moved to allocate $2,000.00 from the Hotel/Motel Tax Fund for this project. Councilman Ringer seconded the motion which passed as follows: MINUIES SPECIAL WORKSHOP CITY COUNCIL ME-rING WEDNESDAY, FEBRUARY 17, 1982 4:00 P.M. PAGE 3 FOR: Mayor Halter, Councilman Ringer, Boughton, Prause, Runnels AGAINST: Councilman Jones Agenda Item No. 5 - EMt~GENCY SUPP~,W~,NTAL AMENDMENT Discussion of Capital Improvements Pr ~ogrmm Budget. Councilman Ringer moved to declare the item an emergency due to the bond sale and upcoming budget for 1982-83 fiscal year. Councilman Boughton seconded the motion which passed unanimously. Asst. City Manager/Finance Director VanDever presented the item. He stated that a 20 man c~-~tteewas organized last year with Councilman Runnels as chairman to formulate the 5 year plan for Capital Improvements. He pointed out that a 20man cceanittee should not be needed every year to study the Capital Improvement Projects. Councilman Ringer suggested creating a small committee consisting of 3 representatives from the City Council, 3 from Planning and Zoning, and 3 from ParksBoard. The Council representatives willbe Councilman Ringer, Councilman Prause, and Councilman Runnels as Chairman. Councilman Runnels asked how many times the cGTmittee needed to meet. Asst. City Manager/Finance Director VanDever replied that the CGTmittee should have approximately 4meetings at a scheduled tim~to be decided later. He asked if the Council wanted the representatives to meet jointly or individually. Councilman Ringer suggested meeting jointly. AEenda Item No. 6 - Discussion of street assessment policies. City Manager Bardell stated that the city staff suggested that the assessment policy be left at a one-third split with a 25~ reduction for side street assessments. Councilman Ringer asked how a person can be eliminated frem getting a curb cut at a later date. City Manager Bardell stated that an affidavit could be sig~ed to prevent curb cuts on a side lot in the future. Councilman Prause asked if the assessment policy is on new streets or existing streets. City Manager Bardell stated that this policy is only for existing streets and street participation projects involving a petition or an emergency. After further discussion, Councilman Runnels moved to assess the properties one-third of the cost to each party with a 25% reduction to side lots abutting streets where no curb cuts are allowed, and to assess curb and gutter construction at 100%~ Councilman Jones seconded the motion which passed as follows: MINUrF~ SPECIAL WORKSHOP CITY COUNCIL M~'rING WEDNESDAY, FEBRUARY 17, 1982 4:00 P.M. PAGE 4 FOR: Mayor Halter, Councilmen Boughton, Prause, Jones, Runnels AGAINST: Councilman Ringer Agenda Item No. 7 - Discussion of sanitary sewer policy relating to the Foxfire Subdivision. City Manager Bardell presented the item to the council. He stated that the proposed sewer line will run through easements adjacent to Foxfire Subdivision which is not inside the city limits. The residents of Foxfire are asking permission to tie onto the city line. He suggested that if the council decides to serve this area, charges should be set at 1~ times regular tap fees and l~ times monthly service fees. Property owners would be required to furnish their own laterals. He stated that Foxfire residents currently use the city's water. Mayor Halter stated that he had no objection to allowing Foxfire residents to connect to the city's sewer line. He believed allowing said connections would solve future problems should Foxfire eventually be annexed. After further discussion, council members agreed to this policy. Agenda Item No. 8 - Jody Bates to speak to the Council regarding Concert Pavillion in Central Park. Jody Bates, of the Arts Council, presented the site plans of the concert pavillion including the original plans and the revised plans including additions. She stated that the basic unit would cost approximately $78,300.00. She asked the council to consider building at a different location or to look at a different, less expensive plan. Councilman Jones stated that his concept of the original project was that it would be less complicated and smaller than the project indicated by the architect's design. Mayor Halter ~_ggested that the location of the pavillion be moved from Central Park because of baseball games and other sports activities already there. He supported the project, but asked that it be considered at a different location. Duane Cote, architect for the project, asked the council if the basic problem with this plan was the cost or the location. Mayor Halter stated that the problem is mainly with the location, although the cost is also a very considerable item. Councilman Jones suggested that a new location be designated and a plan be designed for that site. Mayor Halter ~_ggested that a council cc~mitteework with city staff to determine amore ideal place for this project. The committee will consist of Mayor Halter, Councilman Jones, and Councilman Boughton and will meet next week at city hall. Agenda Item No. 9 - Discussion of candidate nomination to serve as representative to the Black and White Ball. City Manager Bardell presented the item. He said that he would like the council to 003 &8 MINTrI~S SPECIAL WORKSHOP CITY COUNCIL~ING WEDNESDAY, FEBRUARY 17, 1982 4:00 P.M. PAGE 5 consider ncminating a city employee to be this year's representative for the City of College Station, as no Council members currently have daughters of eligible age to participate. He stated that the city will pay the cost for the representative of the city. Mayor Halter asked Mr. Bardell to seek a city employee to represent the city at the Black and White Ball. Agenda Item No. 10 - Ac[journ. Mayor Halter adjourned the meeting at 6:50 p.m. ATTEST: O03&&9 GUEST ItI~ISTER SPI~IAL ISDRK,SHRP CITY OODNCIL ~!TING ~Y, FIi2RDARY 17, 1982 4:00 P.M. PLEASE SIG~ BELOW: 2. ~ 18. 3. 19. 4. 20. ® 21. 22. e 23. 24. 0 25. 10. 6e 11. 12. 8® 13. 9e 14. 15. 31. 6o 32. 003 50