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HomeMy WebLinkAbout06/23/1983 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Boughton, Reinke, Prause, Anderson, McIlhaney COUNCIL MEMBERS ABSENT: Councilman Runnels STAFF PRESENT: Director of Capital Improvements Ash, City Secretary Jones, Asst. City Attorney Locke, Deputy City Secretary/Council Coordinator Martin, City Engineer Pullen, Fire Chief Landua, Purchasing Agent McCartney, Parks and Recreation Director Beachy, Utilities Office Manager Piwonka, Administrative Asst. Nowlin, Deputy Finance Director Schroeder VISITORS PRESENT: See guest register. ~enda Item No. 1 - Approval of the minutes of the Workshop Ci%~_Council Meeting, June 8, 1983, Regular C~{y Council Meeting, June 9, 1983, and the Councilman Boughton pointed out the following changes to the minutes: June 8th - page 2, 1st paragraph - the amount funded for the Athletic Federation should be $5,000. June 9th - Item No. 1, 2nd paragraph - the correction should read "bond proposals" instead of "bond brochure". June 9th - page 4, 5th paragraph and page 5, paragraph 4 - the word "allow and "allowing" should be changed to "limit and limiting". Councilman Reinke stated that on the June 15th minutes, Item No. 1, the word "pool" should be deleted after Thomas Park. Councilman Prause moved approval of the minutes with the above corrections. Councilman Anderson seconded the motion which passed unanimously. 003945 REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 2 Agenda Item No. 2 - CONSENT AGENDA: BIDS: Consideration of bids of various electric system materials. Consideration of bids for Southwood Athletic Park Paving. Consideration of bids on 100' aerial ladder tower. PLATS: Final plat - Polo Park Place Final plat - Southwest Crossing Replat Final plat - West Park Replat Councilman McIlhaney asked that the bids for the electric system materials be removed. Mayor Halter asked that the aerial ladder tower bids be removed. Councilman McIlhaney asked if the electric system materials would be paid for from bond funds and if these materials would be used for expansion of system from the present city limits to the industrial site. Deputy Finance Director Schroeder stated that the materials would be paid for from bond funds from 1981. Ed McDow, of Electrical Power Engineers, explained the proposed locations where these materials would be use. After further discussion, Councilman Anderson moved to accept the bid recommended by the city staff. Councilman Boughton seconded the motion which passed unanimously. Mayor Halter asked the Fire Chief to explain the aerial ladder truck bids. Fire Chief Landua stated that he is recommending the council accept the $440,034 bid from Pierce Mfg. for the 100' aerial ladder tower. Councilman Boughton moved approval of the bid from Pierce Mfg. for $440,034 and authorization for the staff to seek a Certificate of Obligation for funding. Councilman McIlhaney seconded the motion which passed unanimously. Agenda Item No. 3 - Consideration of decision packages for Hotel/Motel Tax Fund. Councilman Boughton stated that the finance committee is recommends the following: ~ REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 3 That the total amounts requested by the Community Center, Parks Dept., Industrial Foundation, Fire Works display, and the debt service for the Community Center be funded; also the following amounts: $30,000 - Brazos Valley Arts Council $75,000 - Chamber of Commerce with a stipulation that if funds are available in the fourth quarter, an additional $25,000 will be funded. $20,000 - Stage Center $ 5,000 - Athletic Federation $ 5,000 - History Project $ 2,067 - Remaining balance. Councilman Prause asked if there was any interest from this fund from last year. Deputy Finance Director Schroeder replied that the interest from the fund is included in this year's balance. Councilman Boughton stated that the council will be able to raise the Hotel/Motel Tax rate after August 29th which would possibly allow additional money for the Chamber of Commerce in the fourth quarter. Ann Bell, Chamber of Commerce, stated that from talking with officials in Austin, she believed the bill allowing the increase would go into effect on August 29, 1983. Councilman Boughton indicated that the council has not determined whether the bill can be put into effect immediately or not. She stated that the council has directed the staff to draft an ordinance that will increase the Hotel/Motel tax rate as soon as the bill will allow. After further discussion, Councilman Prause moved approval of the Hotel/Motel Tax fund decision packages and to direct the staff to prepare an ordinance to increase the Hotel/Motel tax rate at the appropriate time. Councilman Boughton seconded the motion which passed unanimously with Councilman Anderson abstaining. Agenda Item No. 4 - Consideration_of b~ for Cit~ depository. Mayor Halter stated that he has received a letter from United Bank objecting to the staff recommendation on the bids for a depository for the Capital Projects fund. Deputy Finance Director Schroeder stated that United Bank's addendum bid on the Capital Projects fund could possibly be a better bid in today's market. Since the bid is not a set bid and relies on the daily market, the staff recommends that the set bid by University National Bank be accepted. · 003'94 T REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 4 Mayor Halter asked the representatives of United Bank if they wanted to address the council. They declined to do so. The council discussed the differences between the bids received from various banks. Mayor Halter asked why the staff felt the University National Bank bid was better than the United Bank bid on the Capital Projects fund. Deputy Finance Director Schroeder replied that with the fluctuations in the market, it could make the earnings less than at University Bank. Councilman Boughton included that she talked with Finance Director VanDever and was informed that United Bank's bid is based on various assumptions of the market and the city cannot afford to make those assumptions. Mayor Halter stated that there was a substantial difference between the interest the city could earn if their assumptions were correct. Councilman Prause suggested postponing the item until the Finance Director was present and the council could review the bids. Director of Capital Improvements Ash stated that the Finance Director was presently at a meeting and could possibly be present at the latter part of the meeting. After further discussion, Councilman Boughton moved to table the item until a later part of the meeting. Councilman Anderson seconded the motion which passed unanimously. Agenda Item No. 5 - Consideration of addendum to Wellborn Water contract on extension of contract for 3 to 5 years. Director of Capital Improvements Ash presented the item. He stated that he was contacted by the Wellborn Water Corporation, who requested that this item be placed on the agenda. Mr. A.P. Boyd of the Wellborn Water Corporation was present to explain this request. A.P. Boyd stated that Wellborn Water Corporaton has an expansion program (new lines, etc.) funded by the F.H.A. The F.H.A. has asked that Wellborn Water Corporation request an extension from 3 years to 5 years in the water contract with the City of College Station to meet F.H.A. requirements. Director of Capital Improvements Ash stated that he spoke with City Manager Bardell and City Attorney Denton on this request and that neither of them has any objection to this request. He stated that if the request is approved, the expiration date of in the contract will be changed to 5 years from the date the contract was originally signed. 0039 8 REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 5 After further discussion regarding the rates, Councilman Boughton moved to amend the contract with Wellborn Water Corporation by extending the contract from 3 years, to 5 years, beginning at the date it was originally signed. Councilman Prause seconded the motion which passed unanimously. A~enda Item No. 6 - Consideration of ordinance amending the City Code relatiqg to electrical rates. Jim McCord, of Electric Power Engineers, Inc., gave a brief explanation of a Cost of Service analysis that was performed for the City Electric Distribution System operation. A booklet was distributed before the meeting with a summary of this study. He stated that this analysis confirms that the rates charged by the City are in line with the cost of providing service. He presented proposed revisions to the electrical rates for the upcoming year. The council asked various questions regarding the fuel cost adjustment charge in the billing. Mayor Halter asked if it would be possible to solve the problem of billing when the rates go into effect. There has been previous problems with one cycle's rates becoming effective before the next cycle. Utilities Administrator Piwonka replied that a complicated program would be needed for the computer, and one could not be prepared at this time. After further discussion, Councilman Boughton moved approval of Ordinance No. 1428 relating to the electrical rates. Councilman Reinke seconded the motion which passed unanimously. ~enda Item No. 7 - Consideration of ordinance amending City Code relating to Utilit~ Deposit Requirements. -- -- Utilities Administrator Piwonka presented the item. She stated that the proposed ordinance would delete sub-section F requiring security deposits from contractors. She explained the management problems with these deposits and stated that she met with representatives of the local Builders Association for suggestions. The new policy for billing contractors is for the utility crew to read the meter only when it is taken out and then bill for the total consumption. If a contractor failed to pay his bill, future building permits and other city services would be withheld until the problem was cleared. Utilities Administrator Piwonka asked that sub-section H relating to Guarantees other than Bonds be deleted due to the city accepting various other kinds of guarantees for security deposits. 0039 .9 REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 6 After further discussion, Councilman Boughton moved approval of Ordinance No. 1429 relating to utility deposit requirements. Councilman Anderson seconded the motion whic passed unanimously. Agenda Item No. 8 - Consideration of ordinance amending City Code rg!at~ng to sale of alcoholic_beverages near churches, schgo~s, and hg~ Asst. City Attorney Locke presented the item. She stated that the ordinance would prohibit the sale of alcoholic beverages where the place of business is within three hundred (300) feet of any church, public school or public hospital. The method for determining the measurement is included in the proposed ordinance. Mayor Halter stated that comments were invited from those in the audience. John Botsford, representing the First Baptist Church in College Station, stated that the church requested adoption of this ordinance. After further discussion, Councilman Prause moved approval of Ordinance No. 1430 adopting this ordinance. Councilman McIlhaney seconded the motion which passed unanimously. Agenda Item No. 9 - Consideration of alternative f~na~i~g for Wastewater Treatment Plant. Director of Capital Improvements Ash presented the item. He stated that he met with Mr. Bill Wischmeyer, the city's consultant on water and sewer projects, and with Mr Arnold Darrow, of Whalen Corporation. He indicated that he has not received a final report that will give the facts and figures needed for his recommendation to the council. The only recommendation he could make at this time is to proceed with plans for the bond election with the sewer and water proposals as previously presented. After further discussion, Councilman Prause moved to defer action on this item until the staff makes a recommendation on the proposed additional financing for the Wastewater Treatment Plant. Councilman McIlhaney seconded the motion which passed unanimously with Mayor Halter absent from the room. Agenda Item No. 10 - Consideration of an Ordinance 9~gpt~ng tax rate. Mayor Halter returned to the room. Tax Assessor-Collector Dickson presented the item. She stated that the proposed ordinance levys the tax rate at $0.3100 per $100.00 valuation of property, which will not change the present tax rate in the City. 003950 REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 7 After further discussion, Councilman Reinke moved approval of Ordinance No. 1431 setting the tax rate at the above rate. Councilman McIlhaney seconded the motion which passed unanimously. Agenda Item No. 11 -.Consideration of an Ordinan__ce__a__dg~n_~budget. Mayor Halter presented the item. He stated that this is a general procedure which officially adopts the budget of the City of College Station for FY 1983-84. He stated that except for the salaries of the 3 positions the city council appoints, the budget process will be complete. He stated that the council will discuss the 3 positions in closed session and take action after that time. Councilman Boughton moved appproval of Ordinance No. 1432 adopting the budget. Councilman Anderson seconded the motion which passed unanimously. Agenda Item No. 12 - Hear visitors. No one spoke. Ag~nda_~%em ~9- 4 - qg~siderat~q~_gf ~ids ~o~ City depository. Mayor Halter stated that the Finance Director has not returned at this time and asked the council if they wished to take action on the other two bids. Councilman Anderson moved to remove this item from the table. Councilman Boughton seconded the motion which passed unanimously. Councilman Prause moved to approve the depository bids for the Operating and Debt Service funds per staff recommendation and table the decision of a depository for the Capital Projects fund until the next meeting. Councilman Boughton seconded the motion which passed unanimously. ~genda Item No. 13 - Closed session to discuss pending litigation [6252-17(e)] and personnel [6252-17(~j. The council moved to closed session and later reopened to the public. Agenda Item No. 14 - Action on closed session. Councilman Boughton moved approval of Resolution No. 6-23-83-14 which determines the necessity for acquisition of property in the Sandstone Addition for the purpose of constructing, operating, and maintaining neighborhood park facilities, a fire substation on the northwest corner 003951 REGULAR CITY COUNCIL MEETING THURSDAY, JUNE 23, 1983 PAGE 8 one-half of Lot 29, and other municipal uses related thereto. Councilman Anderson seconded the motion which passed unanimously. Councilman Boughton moved that the 3 positions of City Manager, City Attorney, and City Secretary receive a 2% cost-of-living increase on July 1, 1983, and that a 5% merit increase be given to the City Secretary and the City Attorney on the anniversary date of their employment, making the city secretary°s increase effective July 1st and the city attorney°s, August 1st. Also, the Council will review the City Manager's salary before January 1, 1984. Councilman Anderson seconded the motion which passed unanimously. Agenda Item No. 15_______~_-A~d~ourn. Mayor Halter adjourned the meeting. ATTEST: CITY SECRE~RY APPROVe, / ~MAYO~/t '-' ~ / 003952 GUEST REGISTER REGULAR CITY COUNCIL MEETING WEDNESDAY, JUNE 23, 1983 7:00 P.M. 18. 19. 20. 4 21 5 22 6 23 7 24 25. 26. 27. 13. 28. 29. 30. 14. 31. 15. 32. 16. 17. 33. 34.