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HomeMy WebLinkAbout12/13/1984 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Anderson, Boughton, McIlhaney, Prause, Reinke, Runnels COUNCIL MEMBERS ABSENT: None STAFF PRESENT: City Manager Bardell, Assistant City Manager VanDever, Director of Capital Improvements Ash, City Attorney Locke, Deputy Finance Director Schroeder, City Engineer Pullen, Assistant Director of Planning Callaway, City Secretary Jones, Community Center Director Calliham, Purchasing Agent McCartney, Personnel Manager Dickson, Administra- tive Assistant Magoon, Council Coordi- nator Jones STUDENT GOVT. LIAISON: Mike Hachtman VISITORS PRESENT: See guest register. The meeting was called to order with all members of the Council present except Councilman McIlhaney. Agenda Item No. 1 - Approval of the minutes of the Regular City Council Meeting, November 21, 1984. Councilman Anderson moved approval of the minutes of the Regular City Council Meeting, November 21, 1984. Councilman Boughton seconded the motion which was approved unani- mously, 6-0. Agenda Item No. 2 - Consideration of refunding of Utility Revenue Bonds. City Manager Bardell presented the item. He noted that the staff has been monitoring the Bond Market and the interest rates with an eye toward refinancing the city's outstanding Utility Revenue Bonds at an advantageous time. He stated that he had received a telephone call from Mr. David Fetzer, the city's Financial Advi- sor, informing him that the city should move rapidly to refinance all the Utility Revenue Bonds in a move that will save apprgxi- mately $4,000,000.00 over the next seventeen years. 00l .683 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 2 Councilman McIlhaney arrived at the meeting. Mr. David Fetzer, President of Moroney, Beissner & Co., Inc., presented a brief history on the city's financing. He explained the procedure of advance refunding as follows: "The basic step involved is the sale of Refunding Bonds. The proceeds from the Refunding Bonds, together with Interest and Sinking Funds equal to current year's debt requirements on bonds being refunded and the balance in the Reserve Fund, are used to purchase U.S. Gov- ernment Securities. The U.S. Government Securities are deposited in an escrow account and the principal and interest return on these investments are tailored to meet exactly the principal and interest payments on Outstanding Bonds to maturity and/or provide the funds necessary to pay off any optional bonds on their option date. The Outstanding Bonds thus being refunded become "De- feased" and, therefore, are considered no longer outstanding, in as much as all future debt service payments on the "Defeased Bonds" have been provided for by the escrow account." Mr. Fetzer stated that there are some restrictions placed on the procedure of advance refunding as follows: "The Internal Revenue Service regulations applicable to advance refundings limit the interest rate on the Refunding Bond proceeds to the rate at which the Refunding Bonds are sold, plus an amount sufficient to cover the cost of issuance ("Arbitrage Yield"). However, the amount available in the Interest and Sinking Fund equalling the current year's debt service on the "Defeased Bonds" and the amount in the Reserve Fund, not to exceed 15% of the originally-issued amount of each Outstanding Bond Issue, can be invested without limita- tion as to rate. The Interest and Sinking and Reserve Funds in excess of 15% of the originally-issued amount can be invested at a rate of interest up to the Arbitrage Yield on the "Defeased Bonds." Mr. Fetzer further explained that this defeasement allows the city to release some restrictive covenants contained in the Out- standing Bonds which will facilitate future financings. He passed out several schedules reflecting the effects of an Advance Refunding of all the City's Outstanding Utility System Revenue Bonds. He pointed out that the city's 1982 Bond Series is still outstanding and the schedules reflect the calling in of these bonds on their option date in 1987. He stated that the problem facing the Council is one of time. He noted that the transaction must be closed by January 30, 1985. He explained that the Treasury Department requires twenty days to order the Bonds. He further stated that the city must have a commitment from an underwriting syndicate and offer the Bonds by January 7, 1985. 00 68h REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 3 Councilman Anderson asked what effect this transaction will have on the city's bond ratings. Mr. Fetzer stated that he had talked with the rating services and was assured that this transaction would not have any effect on the city's bond rating. He explained that the city's historical operations have developed so strongly that coverage is greater anyway. He further stated that this Advance Refunding will prob- ably be helpful to the city because it will reduce the city's debt service payment. He noted that if the city decides to pro- ceed with this transaction it will continue to have a declining debt service schedule. Mr. Fetzer gave a tentative date of January 7, 1985 for the Fi- nancial Advisors to return to Council with a commitment from an underwritinG syndicate and a schedule of payments. Mayor Halter stated that a Special Meeting might need to be scheduled to accommodate the timeframe for closing the transac- tion. Councilman McIlhaney stated that the Council has been invited to attend a meeting of the Drainage Committee on January 7, 1985 and suggested that it might be feasible to consider the proposal at that time. Councilman Anderson moved to direct to the city's Financial Advi- sors to continue to pursue the Advance Refunding of the city's Utility Revenue System Bonds. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 3 - A public hearing on the question of rezoninq a 2.53 acre tract of land located on the east side of Wellborn Road (FM 2154) approximately 200 feet north of the intersection of Southwest Parkway and Wellborn Road from Single Family Resi- dential District R-1 to General Commercial District C-1. Appli- cation is in the name of Ron Cruse, Trustee. (84-126) Assistant Director of Planning Callaway presented the item. He stated that the rezoning request concerns a 2.53 acre tract of land from single Family Residential District R-1 to General Com- mercial District C-1. He noted that the area is reflected as Me- dium Density Residential on the city's Land Use Plan. He stated 00 685 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 4 that the staff cannot recommend C-1 zoning at this location for several reasons, as follows: (1) C-1 zoning at this location would not be consistent with the Land Use Plan; (2) The tract is adjacent to an established residential area; (3) There is not provision offered for any buffer between the residential area and the proposed C-1 tract; (4) There is a C-l/R-1 conflict in the adjacent area to the west of the subject tract; and, (5) Rezoning the subject tract to C-1 would increase the area of commercial/ residential conflict by approximately 27%. He stated that the staff recommends that rezoning to C-1 or any other Commercial District be conditioned on the approval of a plat providing for joint development with the adjacent C-1 tract to the south. He further stated that the Planning and Zoning Commission voted unanimously on 11/15/84 to approve this rezoning request to C-l, contingent upon the applicant being able to replat the 1.5 acres and the 2.5 acres into one tract. Mayor Pro-tem Runnels presided while Mayor Halter was temporarily absent from the room. Mayor Pro-tem Runnels opened the public hearing. Mr. Dub Brackeen, representing the applicant, spoke in favor of the rezoning. He stated that the applicant does have the small C-1 tract under contract and is planning to plat the two tracts into one tract. He noted that there has been no opposition to the requested rezoning from the residents in the Southland Sub- division. He further stated that the adjacent R-1 owner has stated that he would prefer to see the property zoned C-1 rather than some type of multi-family district. No one else spoke. The public hearing was closed. Agenda Item No. 4 - Consideration of an ordinance rezonin~ the above tract. Councilman Anderson moved approval of Ordinance No. 1561 rezoning the above tract to General Commercial District C-l, contingent upon the applicant complying with the conditions placed on the rezoning by the Planning and Zoning Commission. Councilman Runnels seconded the motion which was approved by a vote of 5-1-1, as follows: FOR: Councilman Anderson, Boughton, Prause, Reinke, Runnels AGAINST: Councilman McIlhaney ABSTAINED: Mayor Halter 00 .686 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 5 Agenda Item No. 5 - CONSENT AGENDA: BIDS: Swimming Pool Furniture (Bid #85-36) PLATS: Final Plat - Glenhaven Estates - Phase V (1.914 acres) (84-237) Final Plat - Glenhaven Estates - Phase VI (4.370 acres) (84-238) Final Plat - Woodson Village 5th Installment Section 2 (6.25 acres) (84-239) Final Plat - South Park Estates (84-240) Master Preliminary Plat - Division of the Kenneth W. Schick, Trustee 8.74 acres out of a 29.62 acre tract (84-315) Councilman McIlhaney requested that the final plat - South Park Estates (84-240) be removed from the consent agenda. Ail items not removed were approved by common consent. Assistant Director of Planning Callaway presented the item. He stated that the final plat for South Park Estates (84-240) in- cludes the city's water tower site and a tract for General Tele- phone equipment building. He noted that the plat represents a simple division of two tracts of land. He explained that the Planning and Zoning Commission will not review the plat until December 20th; therefore, it was placed on the agenda for consid- eration by the Council prior to P&Z review to avoid a three week delay in obtaining Council approval. He further stated that the staff recommends approval of the plat. Councilman Boughton moved approval of the final plat - South Park Estates (84-240). Councilman Reinke seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 6 - Presentation of Activity Report by General Telephone company on local projects. Mr. Bill Drennan, General Manager for General Telephone, present- ed a brief activity report on local projects. He stated that GTE is proposing to add six new service areas in this con~nunity in order to keep up with continuing growth. He listed the name and location of each of the proposed six new service areas. He noted that GTE will be initiating extensive publicity programs to help minimize the impact of these changes on the customer. He re- quested input from the City Council and Staff regarding their proposed expansion program. 00b. 687 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 6 Councilman Runnels asked how these plans will affect the Emer- Gency 911 number. Mr. Drennan stated that the system does not recognize city lim- its, which could create additional problems by routing calls to the wrong destination. He stated that they will attempt to de- velop some type of central dispatch system. He further stated that he has asked his engineers to develop a method to screen calls and route them to the correct destination. AGenda Item No. 7 - Consideration of funding for the "Big Event" sponsored by Texas A&M University. Mr. Mark Maniha, representative for the "Big Event", presented the item. He explained that the "Big Event", scheduled for March 2, 1985, is an annual project in which Texas A&M students volun- teer to work on projects throughout the local area. He stated that the organization relies on funding support from both College Station and Bryan. He requested $500.00 from the city for Public Relations and advertising expenses. Councilman Runnels moved to approve funding for the "Big Event" in the amount of $500.00 from the General Fund Contingency. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. Councilman McIlhaney stated the city's appreciation for the stu- dents' participation in this program. AGenda Item No. 8 - Consideration of Revision of the Community Center Fee Schedule. Con~unity Center Director Calliham presented the item. She re- ferred to the fee schedules provided in the packet and highlight- ed the proposed changes. She noted that a fee category has been added for groups of two hundred (200). She explained that the new fee schedule defines "half day" as 1-5 hours and "whole day" as 6-9 hours. She stated that beyond nine hours the client will be charged an hourly fee for any additional occupancy time accrued through early arrival or reluctant departure. She noted that a category for Groups of twenty-five (25) and one hundred (100) had been added in the category of alcohol surcharge. She stated that there is no additional charge for use of the new deck with the large room. She further stated that these revisions were approved by the Community Center Advisory Committee. 00 688 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 7 Councilman Boughton moved approval of the proposed revision of the Con~nunity Center Fee Schedule. Councilman Reinke seconded the motion which was approved unani- mously, 7-0. A~enda Item No. 9 - Consideration of providin~ supervision for the Teen Center. Community Center Director Calliham presented the item. She ex- plained that originally the Teen Center was to be managed by the recreation division of the PARD and she was to act as the adult advisor to the Teen Center Board. She listed several reasons why this proposal is not feasible as follows: (1) Susie O'Connor and Lillian Robinson are burdened with other parks activities; and (2) The Teen Center is located away from the Parks Department and makes it logistically unwise. She suggested that she be autho- rized to manage the Center under the PARD budget and that addi- tional supervisory staff be hired. She stated that it will re- quire approximately forty (40) hours/week of supervisory staff to adequately run the Center. She suggested that two or three indi- viduals be employed part-time to work as a team. She noted that the cost to provide this supervision will be approximately $7,000.00 for the remainder of the budget year. She further stated that this proposal was reviewed by the Personnel Council Committee. Councilman Boughton stated that the Personnel Council Committee had reviewed the proposal presented and agreed that it is the most economical solution. Councilman Boughton moved approval of additional funding to pro- vide supervisory staff for the Teen Center. Councilman Prause seconded the motion which was approved unani- mously, 7-0. Councilman McIlhaney asked from which fund the monies for this proposal will be taken. Assistant City Manager VanDever stated that the monies for this proposal will be appropriated from the General Fund Contingency. OO&6P,. 9 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13,1984 PAGE 8 Agenda Item No. 10 - Consideration of a request to transfer $14,000.00 from the Sanitation Contingency Fund for a contract with Riewe & Wischmeyer, Inc. for landfill testing. City Manager Bardell presented the item. He referred to the let- ter from Mr. Ed McDow, Branch Officer Manager for Riewe & Wischmeyer, Inc., provided in the packet. He noted that the city is required to file an annual resistivity study. He stated that the anticipated expense for this contract is $14,000.00. Councilman Runnels moved to transfer $14,000.00 from the Sanita- tion Contingency Fund for a contract with Riewe & Wischmeyer, Inc. for landfill testing. Councilman Boughton seconded the motion which was approved by a vote of 6-0-1, with Councilman Anderson abstaining because he was temporarily absent from the room. Agenda Item No. 11 - Consideration of an ordinance providing for establishments holding a late hours permit for the sale of mixed beverages or beer and wine to remain open and serve such bever- ages until 1:00 A.M. on January 1, 1985. Mayor Halter invited comments from the public. Ms. Sally Pharr, President of the Bryan/College Station Hotel/ Motel Association, stated that she was informed by the ABC that the City of Bryan has passed a blanket ordinance that allows the sale of mixed beverages or beer and wine until 1:00 A.M. on New Year's Eve if it falls during the week. She requested that the City of College Station consider passing a similar ordinance. Mayor Halter suggested that the City Attorney draft such an ordi- nance to be considered by the Council at a later date. Councilman Boughton moved approval of Ordinance No. 1562 provid- ing for establishments holding a late hours permit for the sale of mixed beverages or beer and wine to remain open and serve such beverages until 1:00 A.M. on January 1, 1985. Councilman Anderson seconded the motion which was approved unani- mously, 7-0. 00 .690 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 9 A~enda Item No. 12 - Consideration of a resolution authorizin~ the Mayor to sign a contract to serve the Federal Aviation Admin- istration with Utility Services. City Attorney Locke presented the item. She stated that the lo- cal FAA has made application for utility service. She explained that this application is simply an accountinG measure for the FAA so that they can obtain authorization to pay their utility bills. Councilman Runnels moved approval of Resolution No. 12-13-84-12 authorizing the Mayor to sign a contract to serve the Federal Aviation Administration with Utility Services. Councilman BouGhton seconded the motion which was approved unani- mously, 7-0. AGenda Item No. 13 - Consideration of a resolution authorizin~ the acquisition, by voluntary purchase or condemnation, of the property owned by Bill Cariker and Lynne Hunt and described as 2.99 acres in the Thomas Caruthers League in Brazos County, Texas. Mayor Halter removed this item from the agenda. AGenda Item No. 14 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Menlo Properties and described as 120.398 acres in the Thomas Caruthers League in Brazos County, Texas. City Attorney Locke stated that this easement is approximately 1000 ft. of the Rock Prairie Road Electric Line Easement, which is part of the second takeover from Bryan Rural Electric result- inG from the annexation of land south of the city limits. Councilman Anderson moved approval of Resolution No. 12-13-84-14. Councilman Reinke seconded the motion which was approved uani- mously, 7-0. 00 -69' REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 10 Agenda Item No. 15 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Frank H. Kahan and described as 11.95 acres in the Morgan Rector League, Abstract No. 46, Brazos County, Texas. City Attorney Locke stated that this item refers to approximately 380 ft. right-of-way acquisition for Dartmouth Street from Frank H. Kahan. Councilman Runnels moved approval of Resolution No. 12-13-84-15. Councilman McIlhaney seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 16 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by L. J. Kirkpatrick and described as 25.11 acres in the Morgan Rector League, Abstract No. 46, Brazos County, Texas. Mayor Halter removed this item from the agenda. Agenda Item No. 17 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by College Hills Company and described as 0.511 acres in the Richard Carter Survey, Abstract 8, Brazos County, Texas. City Attorney Locke stated that this property is located in the Lincoln Street right-of-way. She explained that condemnation is necessary because the area was never dedicated to the city. Councilman Anderson moved approval of Resolution No. 12-13-84-17. Councilman Boughton seconded the motion which was approved by a vote of 6-0-1, with Councilman Prause abstaining from the vote. Agenda Item No. 18 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by E. L. Putz and described as 0.181 acres in the Richard Carter Survey, Abstract 8, Brazos County, Texas. City Attorney Locke stated that this property is located in the Lincoln Street right-of-way. Councilman Boughton moved approval of Resolution No. 12-13-84-18. Councilman Anderson seconded the motion which was approved unani- mously, 7-0. 006692 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 11 AGenda Item No. 19 - Consideration of a resolution authorizin~ the acquisition, by voluntary purchase or condemnation, of the property owned by Carter Lake Development Corporation and de- scribed as 210.92 acres in the Thomas Caruthers League in Brazos County, Texas. City Attorney Locke stated that this is part of the Rock Prairie Electrical Line easement, which is part of the second takeover from Bryan Rural Electric. She further stated that this includes an easement for an electric transmission line that parallels the Gulf States Utility line. Councilman Boughton moved approval of Resolution No. 12-13-84-19. Councilman McIlhaney seconded the motion which was approved unanimously, 7-0. AGenda Item No. 20 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Dwayne L. Rhea and described as 15 acres in the Robert Stevenson LeaGue, Brazos County, Texas. City Attorney Locke stated that this easement is the last one necessary to extend electrical service out HiGhway 6. Councilman Reinke moved approval of Resolution No. 12-13-84-20. Councilman Boughton seconded the motion which was approved unanimously, 7-0. AGenda Item No. 21 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Billy Cares and described as 6.33 acres in the Thomas Caruthers League in Brazos County, Texas. City Attorney Locke stated that this 40 ft. electrical easement is for Rock Prairie Road. Councilman Boughton moved approval of Resolution No. 12-13-84-21. Councilman Reinke seconded the motion which was approved unanimously, 7-0. 00&693 REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 12 Agenda Item No. 22 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the Droperty owned by Phillip B. Goode and described as 5.56 acres in the Maria Kegans League, Abstract No. 28, Brazos County, Texas. City Attorney Locke stated that this is approximately 600 ft. along Highway 30 for the Interceptor Sewerline. Councilman Runnels moved approval of Resolution No. 12-13-84-22. Councilman Boughton seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 23 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Richard D. Smith and described as 0.43 acres in the Richard Carter League, Abstract No. 8, Brazos County, Texas. City Attorney Locke stated that this is for the Highway 30 Inter- ceptor Sewerline. Councilman Runnels moved approval of Resolution No. 12-13-84-23. Councilman Reinke seconded the motion which was approved unani- mously, 7-0. Agenda Item No. 24 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Peter D. Williamson and described as 0.7 acres in the Maria Kegans League, Abstract No. 28, Brazos County, Texas. Mayor Halter removed this item from the agenda. Agenda Item No. 25 - Consideration of a resolution authorizing the acquisition, by voluntary purchase or condemnation, of the property owned by Archie P. Clark and described as 19.61 acres in the Thomas Caruthers League in Brazos County, Texas. Mayor Halter removed this item from the agenda. Agenda Item No. 26 - Consideration of a resolution authorizing the acquisition, by voluntar~ purchase or condemnation, of the ~ropert~ owned by William H. Clayton and described as 25.74 acres in the Thomas Caruthers League in Brazos County, Texas. Mayor Halter removed this item from the agenda. 00h69 - REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 PAGE 13 Agenda Item No. 27 - Hear Visitors. No one spoke. Agenda Item No. 28 - Closed session to discuss pending litigation [6252-17(2)(e)] and personnel [6252-17(2)(g)]. A. Personnel [6252-17 (2)(g)]. 1. Discussion of city's Organizational Chart. 2. Discussion of Administrative Personnel. The Council moved to closed session and later reopened to the public. Agenda Item No. 29 - Action on closed session. No action was taken on closed session. Agenda Item No. 30 - Adjourn. Mayor Halter adjourned the meeting at 10:00 P.M. G a ry~a~l~r, MayOr ' ATTEST: Dian Jones/~y Secretary 00 .695 GUEST REGISTER REGULAR CITY COUNCIL MEETING THURSDAY, DECEMBER 13, 1984 7=00 P.M. e 15. 16. 17. 18. 19. 20. e 10. 21. 22. 23. 24.