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HomeMy WebLinkAbout05/24/1984 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: VISITORS PRESENT: Mayor Halter, Councilmen Boughton, Anderson, McIlhaney, Prause, Reinke, Runnels None City [{anager Bardell, Assistant City Manager VanDever, Director of Capital Improvements Ash, Director of Planning Mayo, Assistant City Attorney Locke, Deputy Finance Director Schroeder, Assistant Director of Planning Callaway, City Engineer Pullen, Planning Assistant Longley, Assistant Zoning official Johnson, Personnel Manager Dickson, Printing Coordinator Fry, Community Center Director Calliham, Council Coordinator Jones See guest register. Mayor Halter requested that the order of the agenda be amended. suggested that Item No. 2 be considered prior to Item No. 1. He The Council concurred to consider the items in the order suggested. Agenda Item No. 2 - Appointment of Teen Center Board. Councilman Prause moved approval of the Teen Center Board and its newly appointed members. Councilman Reinke seconded the motion which was approved unanimously, 7-0. Members of the Teen Center Board are Amy Leonard, Tammie Preston, Shawn Vietor, Eric Walley, Sherry Benedict, David Runnels, Angela Rucker, Laurie Scott, Becky Waskom, Jennifer Welch, Scott Frampton, and Chuck Benedict. Alternates of the Teen Center Board are Brian Faust, Joan Saslow, LeAnn Sanders, and Mary Haensley. Mayor tlalter presented each member and alternate with a Certificate of Appointment. He thanked them for their willingness to serve on,the committee and noted that the contract for renovation of the facility had been signed last week. Agenda Item No. 1 - Signing of a proclamation designating June 14, 1984 as "Flag Day" in College Station. 00 .393 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 PAGE 2 Mayor Halter signed a proclamation designating June 14, 1984 as "Flag Day" in College Station. Bill Farmer, member of the Elks Lodge, accepted the proclamation. Agenda Item No. 3 - Approval of the minutes of the Special City Council Meeting, May 4, 1984, the Special City Council Meeting, May 5, 1984, the Workshop City Council Meeting, May 9, 1984 and the Regular City Council Meeting, May 10, 1984. Councilman Anderson moved approval of the minutes of the Special City Council Meeting, May 4, 1984, the Special City Council ~leeting, May 5, 1984, the Workshop City Council Meeting, May 9, 1984 and the Regular City Council Meeting, May 10, 1984. Councilman McIlhaney seconded the motion which was approved unanimously, 7-0. Agenda Item No. 4 - A public hearing on the question of rezoning 19.84 acres of land located on Highway 6 South, south of and adjacent to the Shenandoah Subdivision, from Agriculture-Open District A-O to Planned Industrial District M-1 (13.69A.) and General Commercial District C-1 (6.2A). Application is in the name of Carl W. & Elaine %7. Matthews. (84-107) Assistant Director of Planning Callaway presented the item. lie stated that the rezoning request concerns a 19.84 acre tract located South of and adjacent to the Shenandoah Subdivision, from Agriculture-Open District A-0 to Planned Industrial District M-1 (13.69A.) and General Commercial District C-1 (6.2A). He noted that the area is reflected as low density residential on the City's Land Use Plan. He pointed out that rezoning this tract to C-1 and M-1 would not comply with the City's Land Use Plan and development policies. He noted that the applicant can continue to use the property as it was being used at the time of annexation, but expansion of the current non-conforming uses will have to be considered by the Zoning Board of Adjustments. He explained that the Planning and Zoning Commission considered this request on March 3, 1984 and voted on several motions before a motion to recommend denial passed by a vote of 4-2. He stated that the commissioners in opposition to the request made the following points: 1) The request did not comply with the City's plan for development of this area; 2) Approval of the request would contribute to further "commercialization" of the SH 6 frontage between Barron and Greens Prairie Roads; 3) The applicant could still use the property and expand his current uses by up to twenty-five percent (subject to ZBA approval); and, 4) Approval of the request would remove some of the Commission's opportunity to plan the development of the newly annexed area. Mayor Halter opened the public hearing. Carl W. Matthews, owner and applicant, read a prepared statement, %~nich clarified his plans for the property. He then requested approval of this 00&29 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 PAGE 3 request, reiterating that his plans had been made long before his property was annexed by the City, and that his life savings had been invested in the project which is underway, and further, that the project had been started prior to the time it was annexed by the City. No one else spoke. The public hearing was closed. Agenda Item No. 5 - Consideration of an Ordinance rezoning the above tracts. Councilman Anderson noted that this tract has adequate depth for C-1 zoning. He asked if any of the adjacent property owners had voiced complaints concerning this request. Assistant Director of Planning Callaway stated that one inquiry had been made concerning the request, but there had not been any complaints. Councilman Anderson moved approval of ordinance No. 1519 granting the rezoning as requested. Councilman Boughton seconded the motion. Councilman Runnels asked if the Planning Staff is in agreement with the recommendation made by the Planning and Zoning Commission. Assistant Director of Planning Callaway stated that the Planning Staff concurs with the recommendation of the Planning and Zoning Commission with regards to this application. Councilman McIlhaney stated that this rezoning is a victim of the piecemealing that was begun after annexation. She requested that the staff and Planning and Zoning Commission begin looking at the newly annexed area as a whole with regard to zoning development. Councilman Anderson noted that M-1 zoning is compatible with R-1 zoning. The motion passed by a vote of 5-2 as follows: FOR: Mayor Halter, Councilmen Anderson, Boughton, McIlhaney, Prause AGAINST: Councilmen Reinke, Runnels Councilman McIlhaney moved to authorize the staff to work with the Planning a~d Zoning Commission in planning the zoning development in the newly annexed area as a whole and to return some guidelines for the Council. Councilman Anderson seconded the motion which was approved unanimously, 7-0. Agenda Item No. 6 - A public hearing on the question of amending Chapter 5 of the College Station Code of Ordinances to adopt the 1984 Edition of the National Electrical Code. OO&395 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 PAGE 4 Director of Capital Improvements Ash presented the item. He stated that approval of this ordinance will update the National Electrical Code from the 1981 Edition to the 1984 Edition. Mayor Halter opened the public hearing. No one spoke. The public hearing was closed. Agenda Item No. 7 - Consideration of an ordinance amending Chapter 5, Section lA of the College Station Code of Ordinances and adopting the 1984 Edition of the National Electrical Code. Councilman Prause moved approval of ordinance No. 1520 amending Chapter 5, Section lA of the College Station Code of ordinances and adopting the 1984 Edition of the National Electrical Code. Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item No. 8 - CONSENT AGENDA: BIDS: Renovation of Building for Multipurpose Center (Including base bid and Alternate "A") PLATS: Final Plat - Resubdivision of Lot 23 Block 16 Southwood Valley Section 3 - (84-212) Councilman Runnels requested that the bid for renovation of the Building for Multipurpose Center be removed from the consent agenda. The plat was approved by common consent. Director of Capital Improvements Ash explained the bid for the renovation of the building to be used for a Multipurpose Center. He stated that the recommendation from the architect, Holster & Associates, is award of the contract to the low bidder, R. H. Owens Construction, for the total bid price of $79,486.00. He stated that alternate "A" is for the purchase and installation of new composite tile flooring for the project. Councilman Runnels asked what items are included in the renovation plans. James Holster, architect for the project, stated that the plans for renovation include the installation of vinyl siding on the outside of the building, a new roof, a new air-conditioning system, painting of the facility, new flooring, a new electrical system, construction to correct the drainage situation, and two new bathrooms. Councilman Runnels moved to award the bid for the renovation of the 004396 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 PAGE 5 building to be used as a Multipurpose Center to the low bidder, R. H. Owens Construction, for the total bid price of $79,486.00 pending the receipt of the performance contract and insurance papers. Councilman Reinke seconded the motion which was approved unanimously, 7-0. Agenda Item No. 9 - Consideration of request for abandonment of a public utility easement in Southwood ~10 and Camelot 92 (Applicant Mr. Jaan Laane). Director of Capital Improvements Ash stated that this request had been considered at the May 10, Regular Meeting, and was denied. Mayor Halter invited comments from the puDlic. Jaan Laane, the applicant, stated that he had not been in attendance at the previous meeting because he had not been informed that the city staff was going to recommend denial of his request. He explained a map which indicated where the utility easement crossed his property. He stated that the easement has not been used in the eleven years he has owned the property. He further stated that City Engineer Pullen had discussed an alternative to his request, but that he would like the Council to consider his request as written. He explained his plans for the property. Councilman Anderson asked if the easement had been clearly shown when the property was purchased. Mr. Laane replied affirmatively, but noted that the two lots had been purchased separately. Director of Capital Improvements Ash stated it is not an ordinary practice to abandon the center portion of an easement and it is difficult to recommend that the city abandon such an easement. Councilman Anderson moved approval of Ordinance No. 1521 abandoning a public utlity easement in Southwood ~10 and Camelot ~2. Councilman Prause seconded the motion. Councilman Runnels asked whether any difficulties will arise if the easement is relocated. Mr. Laane stated that he had prepared a letter stating that he will agree to dedicate another easement in a location that is mutually agreed upon. Councilman Anderson stated that he would like to amend his motion to include the submission of Mr. Laane's letter. Assistant City Attorney Locke stated that the letter may not be enforceable and suggested that the Council consider the possibility of approving a 00 397 REGULAR CITY COUNCIL MEETING THURSDAY, ~,~Y 24, 1984 PAGE 6 Dlanket easement for the property. Mr. Laane stated that the suggestion of a blanket easement would be acceptable to him. Director of Capital Improvements Ash stated he had no problems with that as long as Assistant City Attorney Locke approved. Councilman Anderson moved to approve Ordinance No. 1521 abandoning a public utility easement in Southwood ~10 and Camelot #2 contingent upon the execution of a temporary blanket easement. He included in the motion a request that the applicant submit a legal description of his property to the Legal Department. Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item No. 10 - Consideration of decision packages for Hotel/Motel Tax Fund. (FY 1984-85). Assistant City Manager VanDever presented the item. Hotel/Motel Fund for FY 1984-85. He summarized the Mr. Jim Reynolds, President of the Arts Council of Brazos Valley, explained the reasons for the additional $5000.00 requested by the Organization. He stated that StageCenter does not wish at this time to request $80,000.00 for FY 1984-85 and that the Arts Council's concern is that StageCenter will be left without appropriate operating funds. Mayor Halter stated that StageCenter has not abandoned their original idea, Dut rather has modified it to include a general purpose Arts Center. He noted that he has suggested that StageCenter contact the Arts Council to discuss such a project. ~r. Reynolds stated that he was aware that StageCenter had not totally ~bandoned their original idea. He noted that they seem enthusiastic to ~ork together with the Arts Council. He explained to the City Council that ~he Arts Council had moved up their grant application deadline to'April 1st ~nd that a number of organizations were unable to determine projections; ~hus, the reason for the additional $5000.00 request. He further stated 5hat the Arts Council has developed a thorough arts review process to neasure the contributions that an organization makes to the community and ~he manageability of each organization. ~ouncilman McIlhaney questioned the need for the wood deck proposed for the rest end of the Community Center adjoining the large multi-purpose room. ~ommunity Center Director Calliham stated that a need for this structure ~ad been expressed by the clients. She further stated that this will .ncrease the space available with the multi-purpose room and enhance the 00h398 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 PAGE 7 property. Councilman Boughton moved approval of the decision packages for the Hotel/Motel Fund FY 1984-85 with the changes discussed as follows: $65,000.00 total to the Arts Council; deleting the $80,000.00 request made by StageCenter; and, the commitment made to StageCenter in the amount of $20,000.00 for FY 1983-84 to be credited to FY 1984-85 fund balance. She included in her motion that these additions and subtractions to the Hotel/Motel Fund will leave a $4979.00 surplus in contingency. Councilman Anderson seconded the motion which was approved unanimously, 7-0. Agenda Item No. 11 - Consideration of Proposed Alterations and Additions to City Hall. Director of Capital Improvements AsR presented the item. He explained the proposed renovations to City Hall. He further stated that Emmett Trant and Associates had prepared the cost estimates for the project. Mayor Halter asked Assistant City Manager VanDever to explain the proposed funding for this project. Assistant City Manager VanDever stated that there are enough funds available from interest earnings on 1981-1982 bond funds to finance the project. Councilman Prause moved approval of the proposed alterations and additions to City Hall in the amount of $418,370.00 to be funded from interest earnings on 1981-1982 bond funds. Councilman Anderson seconded the motion which was approved unanimously, 7-0. Agenda Item No. 12 - Consideration of a Resolution authorizing the staff to set a three inch margin of error for survey discrepancies on setback encroachment. Assistant City Attorney Locke presented the item. Councilman Anderson moved approval of Resolution No. 05-24-84-12 authorizing the staff to set a three inch margin of error for survey tolerances on setback encroachment. Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item No. 13 - Discussion of realignment of Southwest Parkway to accommodate overpass on Texas 6. 00A399 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24, 1984 PAGE 8 Director of Capital Improvements Ash presented the item. He stated that he had discussed the project with the State Highway Dept. and was informed that they are planning to construct the overpass using some type of vertical treatment, either retaining walls or a slope with protection, which will allow them to place the intersection in the existing convenes of the right-of-way. He listed the two alternatives for realignment of Southwest Parkway to accommodate the overpass on Texas 6 as follows: Alternative A - adjoining Raintree Drive; and Alternative B - adjoining the north boundary line of the Raintree Subdivision to the proposed extension of Appomattox Drive. He stated that the staff would like direction from the Council as to which alternative is preferred. Councilman McIlhaney asked if Raintree Drive was constructed to handle thru traffic. Director of Capital Improvements Ash stated that Raintree Drive could handle the traffic and would be constructed with one lane for each direction of traffic including a continuous left turn lane. Mayor Halter invited comments from the public. John Gudelman, resident in the Raintree Subdivision, asked a question concerning the heights of the proposed structures for each alternative. Director of Capital Improvements Ash stated that the heights of each structure will be approximately the same. David Zuberer asked several questions relating to the proposed overpass. Mark Paulson, resident at 8201Raintree, stated his preference for Alternative A. He further stated that the project should proceed quickly before the access road becomes one-way. Councilman Runnels moved approval of Alternative A which will adjoin Southwest Parkway to Raintree Drive. Councilman Anderson seconded the motion. Councilman McIlhaney expressed concern over the impact that Alternative A will have on the Raintree Subdivision. Director of Capital Improvements Ash explained that impact on Raintree will not be that substantial, since the residents of Windwood Subdivision will De using the service roads for access into their subdivision. The motion was approved by a vote of 6-1 as follows: FOR: Mayor Halter, Councilmen Anderson, Boughton, Prause, Reinke, Runnels AGAINST: Councilman McIlhaney Agenda Item No. 14 - Hear Visitors. 00 00 REGULAR CITY COUNCIL MEETING THURSDAY, 5~Y 24, 1984 PAGE 9 No one spoke. Agenda Item No. 15 - Closed session to discuss pending litigation [6252-17(2)(e)]. The Council moved to closed session and later reopened to the public. Agenda Item No. 16 - Action on closed session. No action was taken on closed session. Agenda Item No. 17 - Adjourn. Mayor Halter adjourned the meeting at 10:15 P.M. Gary Hal/~, Mayor Attest : Dian Jon~, City q3~cretary (~ST ~EGISTER CIT~ C0U~J~ M~TING THU~la.Y, MAY 24, 1984 7=00 P.M.