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Home My WebLink About05/22/2014 - Regular Minutes City CouncilC MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION MAY 22, 2014 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:11 p.m. on Thursday, May 22, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. Presentation proclaiming May 18-24, 2014 as National Public Works Week. Mayor Berry presented a proclamation to Donald Harmon, Director of Public Works, and members of his staff, proclaiming May 18-24 as National Public Works Week. Citizen Comments Ben Roper, 5449 Prairie Dawn Court, came before Council to honor the service and sacrifice of Chief Warrant Officer Johnny Villareal Mata. RM052214 Minutes Page 1 L, C Shannon Overby, 8408 Whiterose Court, spoke on behalf of the CVB and noted tourism dollars equate to $740/per Texas household in taxes each year. She congratulated Mayor Berry and Councilmember Schultz for winning the HEB Showdown, which represents how many groceries can be purchased for $800. Zachary Schertz, 3530 Midwest, Bryan, asked questions related to items on the agenda. He was referred to staff. CONSENT AGENDA Carla Robinson, City /Attorney, provided new information on item 2w. The contract is for a two- year term, and after that, either party can terminate with a 60 -day notice. Termination can be requested during the two-year term with a penalty for early termination. /In response to Councilmember Benham, Ben Roper, Director of IT, stated he is not comfortable with delaying consideration of this item. / 2a. Presentation, possible action, and discussion of minutes for: • May 12, 2014 Workshop • May 12, 2014 Regular Council Meeting 2b. Presentation, possible action, and discussion on Resolution 05-22-14-2b, regarding the City's Tax Abatement Guidelines. 2c. Presentation, possible action, and discussion regarding approval renewal number 1 of contract #13-201 between the City of College Station and Grid Utility, LLC., in the amount of $1,259,926.12 for Annual Electric System Construction & Maintenance Labor; and approval of Resolution 05-22-14-2c, declaring intention to reimburse certain expenditures with proceeds from debt. 2d. Presentation, possible action, and discussion authorizing the payment of Retention and Expansion, and Payroll Grants in a total amount of $45,000 to Reynolds & Reynolds. 2e. Presentation, possible action and discussion regarding the approval of a contract with Kimley-Horn Associates in the amount of $85,000 to update a transportation model of the roadway network in College Station and develop a ranked list of projects for future consideration. Funding for this effort was approved by the City Council in the budget amendment presented on February 13, 2014. 2f. Presentation, possible action, and discussion on Ordinance 2014-3571, temporarily amending Chapter 10, Section 3, of the College Station Code of Ordinances by changing the posted speed limit on the section of State Highway 6 between the north City Limit line and Barron Road to 60 mph for the duration of a Texas Department of Transportation project to reconstruct the SH 6 entrance and exit ramps along the highway and/or Rock Prairie Road bridge. 2g. Presentation, possible action, and discussion regarding approval of Resolution 05-22- 14-2g, authorizing City staff to negotiate for the purchase of right-of-way needed for the Nimitz Street Rehabilitation Project. RM052214 Minutes Page 2 2h. Presentation, possible action and discussion regarding ratification of Change Order No. 3 in the amount of $239,564 to the Bee Creek Sanitary Sewer Trunk Line Rehabilitation construction contract 13-144 with Elliott Construction, LLC. 2i. Presentation, possible action, and discussion on Resolution 05-22-14-2i, approving a Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of Governments Grant Application (BVCOG) in the amount of $13,700.00. 2j. Presentation, possible action, and discussion on a special warranty deed to convey 16.7 acres adjoining the Rock Prairie Road Landfill to the Brazos Valley Solid Waste Management Agency, Inc. 2k. Presentation, possible action, and discussion regarding ratification of Change Order #1 to the construction contract with G.W. Williams, Inc. in the amount of $98,004.57 for the Hike and Bike Phase II project. 21. Presentation, possible action, and discussion regarding Resolution 05-22-14-21, approving the reimbursement of costs to the Texas Department of Transportation (TXDOT) in the amount of 52,645.12 for the SH 40 project and $216,025.20 for the FM 2154 (Wellborn Widening) project. 2m. Presentation, possible action and discussion regarding the approval of a professional services contract with Hawkins Architecture in the amount of $238,700 for the Lincoln Center project. 2n. Presentation, possible action, and discussion requesting approval to transfer $49,600 from contingency in the Water Operating Fund for emergency repairs to a 30" water main. 2o. Presentation, possible action and discussion on a funding amendment between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $46,327 for additional grant funding. The amended FY14 funding agreement is $174,327. 2p. Presentation, possible action, and discussion regarding approval of a contract between the City of College Station and Dudley Construction, of College Station, Texas, in the amount of $94,431.00 for the Southwest Park Phase II improvements and authorizing the City Manager to execute the contract on behalf of the City Council. 2q. Presentation, possible action and discussion on approving the amended budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding amendment between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY14 in the amount of $46,313 for expenses related to the relocation of CVB offices. 2r. Presentation, possible action, and discussion regarding the Depository Pledge Agreement with Branch Banking and Trust Company (BB&T). The depository pledge agreement authorizes the Mayor to execute a new collateral agreement between the City, RM052214 Minutes Page 3 the Federal Reserve Bank and BB&T. The agreement is necessary due to the purchase of Citibank by BB&T. The new agreement mirrors the Citibank agreement and will cover the period from the date of the acquisition of Citibank assets to BB&T through September 30, kirw 2015. C 2s. Presentation, possible action, and discussion on an inter -local agreement (ILA) with Brazos County and the City of Bryan for the purpose of application and acceptance of a U.S. Department of Justice, 2014 Justice Assistance Grant (JAG). 2t. Presentation, possible action, and discussion regarding adoption of Resolution 05-22-14- 2t, denying the rate increase requested by Atmos Energy. 2u. Presentation, possible action, and discussion regarding approval of a contract with Sungard Public Sector (SPS), formerly Sungard HTE, for the purchase of their IVR interface for the SPS Customer Information System module in an amount not to exceed $10,775.00. 2v. Presentation, possible action, and discussion regarding awarding the bid and approval of an annual price agreement with BWI Companies, in the amount of $89,659.00, for the annual purchase of athletic field maintenance materials to include fertilizers, chemicals~ pesticides, herbicides, winter over -seed, infield material, grass seed and turf amendments. 2w. Presentation, possible action, and discussion regarding approval of a contract with Verizon Business Network Services, Inc. for the purchase of their city long distance phone services in an amount estimated to be no more than $70,000.00 over two years. MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public hearing, presentation, possible action, and discussion regarding Ordinance 2014- 3572, amending Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by rezoning approximately 2 acres for Whitley Subdivision, Lots 3A & 3B at 1806 Welsh Avenue from GC General Commercial to CI Commercial Industrial. Morgan Hester, Planning and Development Services, reported this request is to rezone the property from General Commercial to Commercial Industrial. The Planning and Zoning Commission considered this item at their May 1, 2014 meeting and voted 5-0 to recommend approval of the rezoning. At approximately 7:37 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:37 p.m. RM052214 Minutes Page 4 MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014- 3572, amending Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by rezoning approximately 2 acres for Whitley Subdivision, Lots 3A & 3B at 1806 Welsh Avenue from GC General Commercial to CI Commercial Industrial. The motion carried unanimously. 2. Public Hearing, presentation, possible action and discussion regarding Standard of Care Ordinance 2014-3573 for the City's youth programs. David Schmitz, Director of Parks and Recreation, reported that the Department of Human Services and Department of Protective and Regulatory Services exempts youth programs operated by a municipality from child-care licensing requirements, provided the governing body of the municipality annually adopts standards of care by ordinance after a public hearing. At approximately 7:45 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:45 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council seven (7) for and none (0) opposed, to move adopt Ordinance 2014- 3573, establishing a Standard of Care. The motion carried unanimously. 3. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 7:45 p.m. on Thursday, May 22, 2014. ATTEST: herry Mas urn, City Secretary Nancy Berry, ayor RM052214 Minutes Page 5 (*. ��