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HomeMy WebLinkAbout05/08/1986 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 7:00 P.M. COUNCIL PRESENT: Mayor Ringer, Councilmen Bond, Brown, Haddox, Jones, Tongco, Boughton STAFF PRESENT: STUDENT GOV'T LIAISON: City Manager Cole, Director of Capital Improvements Ash, City Attorney Locke, City Engineer Pullen, Assistant City Manager VanDever, City Planner Mayo, City Secretary Jones, Deputy Finance Director Schroeder, Utilities Manager Piwonka, Personnel Director Dickson, Parks and Recreation Director Beachy, Purchasing Agent McCartney, Assistant Director of Planning Callaway, Fire Chief Landua, Public Utilties Director Ford, Administrative Assistant Barnett, Council Coordinator Garrett Mike Hachtman Agenda Item No. 1 - Signing of a proclamation designating May 15, 1986 as "Teacher Appreciation Day" in College Station, Texas. Mayor Ringer signed a proclamation designating May 15, 1986 as "Teacher Appreciation Day" in College Station. College Station Schools Superintendent Ray Chancellor was present to accept the proclamation. Agenda Item No. 2 - Signing of a proclamation designating the week of May 11-17, 1986 as "Texas Land Heritage Week" in Brazos County. Mayor Ringer signed a proclamation designating the week of May 11-17, 1986 as "Texas Land Heritage Week" in Brazos County. Representatives from various land and abstract title companies were present to accept the proclamation. Agenda Item No. 3 - Signing of a proclamation designating the month of May as "Better Hearing and Speech Month" in College Station, Texas. Mayor Ringer signed a proclamation designating the month of May as "Better Hearing and Speech Month" in College Station. Dr. P.L. Allred, Audiologist was present to accept the proclamation. 005638 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 2 A~enda Item No. 4 - Approval of the minutes of the City Council Workshop Meeting, Aprll 23, 1986, and the City Council Reqular Meeting, April 24, 1986. Councilman Boughton noted that a correction needed to be made on page 8 of the minutes of the regular city council meeting and stated that the votes against the motion to deny the request, were switched with the votes for the rezoning request. Councilman Boughton moved approval of the minutes as corrected for the City Council Workshop Meeting of April 23, 1986 and the City Council Regular Meeting of April 24, 1986. Councilman Haddox seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 5 - A public hearing on the question of rezonin~ a 10.02 acre tract located along the west side of Dartmouth Drive, south of and adjacent to KFO addition, from District R-2 Duplex Residential to District R-5 Medium Density Residential. Applicant: Kelli S. Lewis. Assistant City Planner Callaway presented this item. He noted that this tract is located along the west side of Dartmouth ~-ive, adjacent to and south of the KFO subdivison; 140' north of the Brentwood subdivision. He explained that area zoning includes R-4 to the north, R-1 to the east, R-2, R-1 to the south, and R-5 to the west. The subject tract is vacant with apartments to the north and Brentwood Subdivison to the south. Also, this area is reflected as medium density residential on the land use plan. Mr. Callaway stated that this tract is part of a larger 913.65 acre) tract. The applicant has not included all of the tract in this request in order to leave a buffer of R-2 zoning adjacent to the single family residential area to the south (Brentwood). The staff recommends approval of the R-5 zoning request and the applicant has provided an appropriate buffer to minimize conflicts with low density residential uses. Mr. Callaway pointed out that the applicant proposes to develop fraternity houses on this tract. He stated that any proposal for 005639 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 3 fraternity use will be reviewed by the staff and the Project Review Committee, then forwarded to the Commission. The Planning and Zoning Commission voted to deny this request from R-2 to R-5. He noted that area residents presented a petition opposing the request to the Planning and Zoning Commission and the staff. Councilman Haddox asked the staff what the width of the R-2 property is. Mr. Callaway replied that it is approximately 140 feet. Councilman Bond asked where the petitioners reside. Mr. Callaway replied that they live in the R-2 area to the south in the Brentwood subdivision. He also stated that the entire tract of 13.65 acres is zoned R-2. Mayor Ringer opened the public hearing. David Lewis of 2902 Broadmoor, owners of the subject tract, spoke in favor of the rezoning request. He stated that he also owns the R-5 tract on the west side of the property, where he intends to accommodate fraternities. Since that time of purchase of the R-5 tract, other fraternities have also expressed interest so Mr. Lewis needed an additional amount of land. The owner acquired the 13.65 acre tract proposing to construct a fraternity row with houses similar to sorority houses on Athens Street. He noted that he is responsible for paying $75,000.00 of the construction costs for Dartmouth extension. He stated this proposed development will help raise the monies for the Dartmouth project costs. Councilman Haddox asked staff for the original zoning of the R-5 property. Mr. Lewis replied that the property was zoned R-4. Councilman Brown asked what would the buffer be zoned. Mr. Lewis replied that the zoning would be R-1 single family homes or R-2 duplexes. Councilman Brown also asked if any development would take place at this time. Mr. Lewis replied negatively. Mr. Lewis stated that if the rezoning request was approved, he would return to the Planning and Zoning Commission with a preliminary plat for the development of the fraternity houses. Councilman Brown asked how many students would reside in the fraternity houses. Mr. Lewis replied that 50 people could live in the housing unit. 005640 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 4 Councilman Tongco asked Mr. Lewis if he considered Planning and Zoning Commission's idea of zoning the entire tract R-5. Mr. Lewis stated he had no opposition to that type of zoning. He stated that the Council had three options to base their decision. 1) The Council may choose to rezone the property as requested, 2) or table the decision and send the request back to Planning and Zoning Commission for consideration of a rezoning request of R-5 for the entire tract, (3) or deny the request without prejudice. Mr. Lewis stated that he is fully prepared to develop the tract. Mayor Ringer asked if contracts have been made with fraternities. Mr. Lewis explained that he would not receive contracts until the area is ready for development. Mr. Aylmer Thompson of 2305 Auburn Court spoke in opposition to the rezoning request. He noted that he is representing the25 families who live in the R-1 area. He pointed out that the families of this area do not feel that the request for rezoning should be granted. One reason is that the R-2 buffer is extremely narrow between R-1 and R-5. Another reason is the difficulty to re-sell the property in the R-1 district. He stated that the residents would like to see this area remain R-2 as originally stated in the Plan 2000. Councilman Brown asked if the fraternity houses would change the complexion of the area. Mr. Thompson replied that some of the residents agree that the fraternity houses might be better built and maintained than apartment houses. Councilman Haddox referred to the minutes of a P&Z meeting where Mr. Thompson mentioned that the buffer should require a minimum of 150 feet. Mr. Thompson pointed out that he did not state the buffer should be 150 feet, but rather 500 feet. Scott Sigle, a resident of 401 Princeton Court, spoke in opposition to the rezoning request. He noted that his main concern is privacy; he could build a fence but it would not give him enough privacy. Another concern is that fraternities do not belong in a residential neighborhood. Councilman Haddox asked Mr. Sigle if duplexes would help cut the view of window accessibility into the area homes. Mr. Sigle replied that any type of two-story residential building would make things worse because the view into his windows would 005641 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 5 increase. Also, at this time, a fraternity row would hinder development of the R-1 section. Mayor Ringer closed the public hearing. A~enda Item No. 6 - Consideration of an ordinance rezoning the above tract. Councilman Haddox reiterated that the staff said the rezoninG would conform with the land use plan. Mr. Thompson stated that the request did not comply with the land use plan according to the Plan 2000. Assistant City Planner Callaway responded by saying that this area is reflected as medium density on the land use plan. This reflection was patterned after a study was taken in a larger area referred to as the "the Golden triangle" area. A detail study was made prior to the adoption of the Plan 2000. The staff feels this area is a medium density residential area combined with the area which remains R-2. Mr. Callaway pointed out that a former resident of the "golden triangle" area and former PlanninG and ZoninG Commissioner spoke in opposition to this request. Councilman Brown asked staff to bring the Council up-to-date on the planned unit development. Mr. Callaway responded by saying that the residential planned unit development consists of three P.U.D. zones with varyinG degrees of density. The highest density allows 56 units per acre. He noted that the difference between the higher density P.U.D. and this zoning district is that this district will allow any of the permitted uses if zoned, and any conditional uses would require consideration by the Planning and ZoninG Commision. He also noted that the only prerequisite for approval of building permits, would be to ob- tain site plans and landscaping plans. The P.U.D. would require that development plans be approved as part of the rezoninG request. Councilman TonGco asked if this tract is large enough for a residential planned unit development. Mr. Callaway responded affirmatively. Councilman Haddox stated that if the area were rezoned R-5 there would be more control over the landscaping. Mr. Thompson replied affirmatively. 005642 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 6 Councilman TonGco pointed out that once the zoninG request is Granted, the owner can legally develop anything that concurs with the zoninG· In other words, the owner may say he wants to develop a particular item, but it does not mean the owner will follow through with the proposal. Councilman Bond stated that the P.U.D. may control this from happening. Mayor Ringer reiterated Councilman TonGco's point that the Council could not Guarantee that this area will be developed as fraternity houses. Councilman Brown moved for denial of this rezoninG request with- out prejudice and to ask the applicant to come back with a request for a P.U.D., with a waiver of 180 days. Councilman BouGhton seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 7 - A public hearing on Revenue Sharing and the Operating Budget for FY 86-87. Mayor Ringer opened the public hearinG· ~-. Ann Shively, a representative of the Brazos Valley MHMR, presented Council with a budget request. She pointed out that MHMR has been placed in a crisis resultinG from two class action suits against the Texas Department of Mental Health and Mental Retardation. She noted that a federal judge found TDMHMR out of compliance, and ordered the TDMHMR to establish staff/patient ratio of 5 patients per 1 staff member in the state hospitals durinG the day shift and no more than 10 patients per staff member during the night shift. Another alternative was to send the patients back into the communities. Ms. Shively noted her concern about the crisis center on Mary Lake Drive which is an eight bed facility with eighteen or nineteen patients at any Given time. She stated that MHMR is requestinG $54,549.00 this year which is $19,949 increase from last year. Also, MHMR is hoping to obtain a mental health deputy program for $5,000.00 from the $19,000.00 difference in funding and the remaindinG $14,000.00 could be used for one emergency medical staff to be employed in the crisis unit on Mary Lake Drive. 005643 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 7 She pointed out other problems and explained that there was an 18% increase of staff from 1980 to 1986 and the increase in patients during this period was 45%. Ms. Shively introduced Ms. Mary Alice Pasani, President of the League of Women Voters in Brazos County. Ms. Pasani explained that a survey has been prepared of all mental health providers in Brazos County. The survey showed the following lists is the needs of the con~nunity health care providers. 1) the costs of care; 2) alternatives for emergency care are limited; 3) need for in-patient for low-income population; 4) need for legal aid services; and 5) need for alcohol and drug abuse services. As a result, the League of Women Voters composed a consensus statement regarding mental health services. She read the following services which should be available. 1) crisis intervention, 2) supportive and rehabilitative services, 3) preventive and integrated therapeutic services, and 4) community education. Councilman Bond asked what is the MHMR authority of Brazos Valley. Ms. Shively explained that the organization is regional mental health-mental retardation center and also a political sub- division. This organization serves the seven area counties. She further explained that 66% of funding comes from state grant and aid and about 3% comes from federal aid. She also stated the remainder of the budget comes from local support. Councilman Bond asked if this authority was created by an en- abling legislation. Ms. Shively replied that this authority was created by House Bill 3 of 1965 and the Community Health Center Acts of 1965. Councilman Haddox asked for a percentage of the breakdown between the county and city funding. She replied that 3% of the total budget is funded from the seven cities and counties. Councilman Brown asked who funds the 97% of the budget. She replied that the state funds 66%, federal aid consists of 12%; other monies include an an alcohol grant, drug abuse grant, and 005644 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 8 infant grants. Also, other income generated includes sheltered workshops, a Highway contract that entails picking up litter, and a Dept. of Human Services contract. Ms. Shively noted that TDMHMR must match the state grant monies by 16% which is $217,000.00. Allan Hanson of the Bryan/College Station Chamber of Commerce presented the Council with objectives for use of the hotel/motel tax funding for the next year. He stated that in 1986 a 30% increase in visitors is projected, and there are 32,000 confirmed room nights for the next four years. As proposed, this tax money will be used for five projects of the Chamber of Commerce: 1) involved in the acquisition and maintenance of convention center facilities, furnishing of facilities, personnel, and materials for the registration of convention delegates, 2) advertising for general promotion, promotional and tourist business, 3) conduct the solicitation and operating program to attract conventions and visitors, 4) the encouragement, promotion, and improvement of the Arts, and 5) for the historic preservation and restoration of the local area. Mr. Hanson noted that the funding request is for $187,000.00, which is an $87,000.00 increase from last year's budget. There will be no increases in salary expenses. Also proposed is a minimal increase of $29,700 in the advertising program and an increase of $30,000 of travel and convention expenditures for direct sales. Mr. Hanson introduced Jean Calhoun, President of the Brazos Valley Hotel/Motel Association and Mary Newton of the local chapter of the Texas Restaurant Association. Mrs. Jean Calhoun expressed the need for additional funds to the the Chamber of Commerce. She pointed out that the Chamber of Commerce is the backbone in bringing dollars into the area. Councilman Bond asked if the Chamber received additional funding from the hotel/motel association. Ms. Calhoun replied that contributions including part of the dues are applied to the fund. Mr. Mark Arnold spoke on behalf of the Brazos Valley Hotel/Motel Association. He explained that the best way to attract new businesses is through direct personal solicitation; yet all hotels do not have the ability to attract new businesses. Therefore, it is necessary for the visitor's and convention bureau to have the ability to go out consistently and contact, solicit, and book new groups and conventions that come into the 005645 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 9 area. He noted that all hotels will benefit and occupancies will increase during the Texas Games '88. He also noted that a committee has been formed to study the expenditures of the visitor's and convention bureau and what needs to be asked from the Council. Ms. Mary Newton also spoke in favor of the request for funds for the Bryan/College Station Chamber of Commerce. She stated that the "Taste" was successful and the restaurant association gained a profit of $4,200.00. Two projects will be underway from the use of this money. 1) 30% of this money will be used as a scholarship and 2) 70% will be used by Brazos Beautiful to spread bluebonnet seeds to create trails leading to this area. JoAnn Powell, Director of the Retired Senior Volunteer Program, was present to address the council on their funding request. This program is a federal, state, and locally funded program for the talented older senior citizens in volunteer programs through- out the city. She pointed out that during the first quarter of 1986, 15,000 hours of volunteer service were contributed. The goal of the organization is to provide quality volunteers doing quality service within the community. Projections for 1986 include increased volunteers in the school system, with literacy as a primary objective. Also, they would like to expand the Oasis program into the homes, clinics, and other medical facilities, and to have a project in conjunction with the Brazos County Cooperative and Extension and Crime Prevention, utiltizing senior citizens as trainers. Councilman Brown asked about the $2,500 requested from College Station. Ms. Powell replied that this request totals 5% of the budget, and the total local funding equals 16-17% of the budget. Anne Hazen, public relations director of the Brazos Maternal and Child Health Clinic, was present to answer any questions the Council had concerning the funding request. Jody Bates, a representative of the Brazos County Sesquicenten- nial Commission, addressed Council and asked for a small funding request to finish the year. She stated that any monies remaining at the end of the year would be divided among the three funding entities. Mayor Ringer closed the public hearing. 005646 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 10 Mayor Ringer reminded citizens that on May 22, 1986 council consideration will be given to the decision packages for the general fund; on June 12, 1986, consideration of the decision packages for the hotel/motel tax fund; and on June 25, 1986, adoption of the budget. A~enda Item No. 8 - Consent Agenda: Ail items were approved by common consent. Agenda Item No. 9 - Consideration of sellin~ a 3000 KVA pad mount transformer to the City of Bryan. City Manager Cole pointed out that the City of College Station was contacted by the City of Bryan who needed a 3000 KVA pad mount transformer. The City of College Station had a transformer in reserve for the Texas Instruments Plant. This plant has closed and the transformer is no longer needed. The City of College Station agreed to sell this transformer to the City of Bryan. Mr. Cole asked the Council to ratify the action made by the staff. He also stated that the price paid by the City of Bryan will be in excess of the original costs. Councilman Haddox moved approval of the selling of the trans- former to the City of Bryan. Councilman Boughton seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 10 - Consideration of a request from the City of Bryan to relinquish electric utility service authority over to the Gifford-Hill Gravel Plant. City Attorney Cathy Locke presented this item. She noted that this request was made from Public Utilities Director, George Ford. City Manager Cole stated that staff recommends approval and anticipates no need for utility service to this area. Councilman Bond moved approval to relinquish electric utility service authority to the Gifford-Hill Gravel Plant. Councilman Brown seconded the motion which was apDroved unan- imously, 7-0. 005647 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 11 A~enda Item No. 11 - Consideration of an ordinance addinq a Section 7 to Chapter 7 of the Code of Ordinances, prohibitin~ the retail sales of unpasteurized milk and milk products within the city limits of Colleqe Station. Assistant City Attorney, Carol Elmore, presented this item. She stated that the need for this ordinance was brought to the city's attention by Mr. Bill Lewis of the Brazos County Health Board. She explained that the previous ordinance was no longer in compliance with state legislation. The Health Department representatives recommended to the staff that a new ordinance be proposed. Mr. Lewis explained to the Council that a law was passed several years ago to allow cities to continue to prohibit the sale at retail of unpasteurized milk and milk products. Councilman Bond asked if the state also has this requirement on a state-wide level. Mr. Lewis responded by explaining how the state permitting requirements were revised in 1979, requiring companies to have one state permit rather than a permit in each city. Mayor Ringer commented that the city no longer issues permits and that the ordinance is need to prohibit unpasteurized milk in the stores in the city. Assistant City Attorney Elmore explained the purpose of the ordinance and stated that health problems have resulted in other cities because of the sale of products made from unpasteurized milk. She expressed the need for the Council to pass this ordinance prohibiting the sale of unpasteurized milk. Councilman Jones moved approval of Ordinance No. 1650 prohibiting the retail sales of unpasteurized milk and milk products within the city limits of the City of College Station. Councilman Boughton seconded the motion which was approved unan- imously, 7-0. 005648 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 12 Agenda Item No. 12 - Consideration of an Ordinance amending Chapter 4, Section 13, of the Code of Ordnances, re~ulatin~ the exploration, development, production, and transportation of Oil, Gas, and Associated Mineral Hydrocarbons within the City of College Station. City Attorney Cathy Locke presented this item. She stated that this ordinance allows the city to regulate the drilling of minerals and the development of hydrocarbons. This ordinance will take the place of the current conditional use permit process. The ordinance has several features, such as the requirement of drilling site designation upon subdivision of property. It has different procedures for rural areas as compared to urban areas. She noted that the Project Review Committee shall review the nature and locations of the proposed activities, and make recommendations to the Council pertaining to site plan design and construction. Councilman Haddox asked how the oil companies reacted to the new ordinance as compared to the current regulations. Ms. Locke replied that the new ordinance would not have any impact and this ordinance gives a better understanding of the conditional use permits to the industrial tracts. Councilman Bond questioned the regulation of pipelines and the authorization of the Corps of Engineers as described on page 32 of the proposed ordinance. Councilman Bond moved to table this item and for staff to present the council with a new ordinance on May 22, 1986. Councilman Tongco seconded the motion which was approved unan- imously, 7-0. A~enda Item No. 13 - Consideration of apDroval for all funds of the basic budget FY 86-87. Finance Director, Van VanDever, presented this item. Mr. VanDever referred to the "revised packets" which lists the correction of the revenue adjustment. He also discussed the Basic Budget and the relation of trends illustrated each year. 005649 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 13 Mr. VanDever introduced Karen Dickson, Personnel Director. Ms. Dickson addressed the salary proposals and explained trends during previous years. She illustrated with a graph depicting the trends of 1979-1980 thru 1986-1987. She explained that some of the larger increases resulted from years of high inflation rates, and also referred to the former policy of granting percentage increases on anniversary dates. Ms. Dickson explained that the total for salaries as proposed for FY 1986-87 equals $10.8 million. She presented other graphs and displayed a flow chart to illustrate how the salary projections are determined. First, a performance evaluation is given and the score is determined by the mid-point. Secondly, the budget is determined by score distributions. The conclusion of this budget process includes a market survey of various entities, such as Texas Municipal League, Brazos Valley Personnel Association Survey, City of Jasper, and a phone survey. A survey is also prepared on the economic trends of the area, using information from St. Joseph's Hospital, Westinghouse, and the Eagle. Ms. Dickson discussed the cash flow analysis to explain the 3.69% proposed budget increase. Mr. VanDever continued his presentation by discussing the basic budget section including the four funds. He presented a "pie chart" illustrating percentages relating to the proposed basic budget and a "bar chart" showing the basic budget trends from 1980 through 1987. He stated that the utility fund represents an eight year trend beginning in 1980 with a total of $5.1 million, to a proposed request of $18.2 million in 1987. He pointed out that increases are proposed in the water rate - from $1.33 to $1.40, and the sewer rate from $8.00 to $10.00. He also stressed that each area is considered separately and that each should eventually pay its own cost, although both water and sewer lose money at this time. Councilman Bond asked if they will continue to lose money if the increase is approved. Mr. VanDever replied affirmatively, the water $1.9 million and the sewer $1.5 million. FollowinG further discussion, Mr. VanDever reported on the survey made of thirteen cities, with College Station showing llth in cost to the consumer, 13th being the lowest. The proposed increase will move College Station to 10th in residential rates. 0O5650 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 14 Councilman Brown asked how long the city has to recuperate under the present growth pattern. Mr. VanDever replied that he could not determine at this point. Mr. Cole pointed out that the elaborated "loss" was a result of the rapid nature of growth for the needs of the city in the 70's. The city is currently taking steps in increments to conform with the rates from year to year. Mr. VanDever discussed the 16.7% increase in the Sanitation Fund. Councilman Haddox asked for clarification on the summary sheets for the utility and general funds. Mr. Van Dever replied he would return to that item. Mr. VanDever discussed the debt service fund. He referred to the late 1970's when the city issued a general obligation bond for retail purposes. He also discussed the utility fund which reimburses the debt service funds. Councilman Haddox asked where the fund balance available comes from in the general fund. Mr. VanDever reDlied that the amount of fund balance is prudent to take from the total fund balance to operate for the fiscal year. Mr. VanDever stated that a conservative approach is taken in spending the fund balance. Councilman Haddox commented that if decision packages were unfunded and something included in these packages needed to be funded, then the extra monies left from the fund balance are used. Mr. VanDever responded that the source of funds used is the contingency fund and any requirements above that cost would be the fund balance. Mr. Cole stated that there are two difference levels of contingency funds. Contingency funds are for projects which derive during the year and the need cannot be objected to. He explained that the fund balance is an emergency back-up fund. Councilman Hadddox asked for clarification on the utility fund summary sheet and the $18 million shown on the graph. Mr. VanDever stated that the $18 million is exclusive of the cost of power on the graph. The cost of power is found on page 248 of the budget workcopy and division 91 represents the cost of power. Councilman Haddox reiterated that the departmental basic request has the cost of power. Councilman Bond asked which funds could also provide for the groups currently funded by the hotel/motel tax fund. Mr. VanDever explained that there are two possibilities. One is the 005651 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 15 general fund and the utility fund. Councilman Bond asked Cathy Locke about the limitations of municipal funds to different organizations. Ms. Locke stated that the public is receiving something back from the municipality in the use of these funds and the municipality may receive their expenditures back. Councilman Haddox asked for clarification of the terminology in transferring to the General fund administrative segment, and the statement of general fund in lieu of taxes. Mr. VanDever replied that these are two different scenario's. The first states the transfer of services received and the second, as cap- tioned, is an operating transfer. Councilman Haddox asked for clarification on the sanitary fund. Mayor Ringer stated that the bar chart illustrates $1,100,000.00 for disbursements and $561,000.00 for transfers which does not include the supplemental budget. Councilman Haddox also asked what type of accounting system does the city operate. Mr. VanDever replied that the city operates on a modified accrual approach. Agenda Item No. 14 - Hear Visitors. No one spoke. Agenda Item No. 15 - Closed session to discuss pending litigation, [6252-17(2)(e)], personnel [6252-17(2)(g)] and land acquisition, [6252-17(2)(g)]. The council moved to closed session. Agenda Item No. 16 - Action on closed session. Councilman Jones moved approval of the citizens committee appointments. Councilman Tongco seconded the motion which was approved unan- imously, 7-0. Mayor Ringer noted that applicants to the Plumbing Board of Appeals and the Structural Standards/Building Code Board of Adjustments have not been appointed. 005652 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 16 A~BULANCE ADVISORY COMMITTEE Dr. Harry Lipscomb Don Sweeney, Chairman SARA JONES, COUNCIL LIAISON CEMETERY COMMITTEE Mrs. Peggy Owens Mrs. Mary Eckles Mrs. Virginia Abbott Mrs. Eileen Kramer TERRI TONGCO, COUNCIL LIAISON COMMUNITY APPEARANCE COMMITTEE Jelena Dj uric, Chairman Joyce DiBacco, Secretary Leslie Cox Pamela Bryson Shirley LiGhtfoot Rudolf Freund DICK HADDOX, COUNCIL LIAISON COMMUNITY CENTER ADVISORY COMMITTEE Rita KinG, Chairman John Richards Judy LeUnes N.K. WagGoner Alternate: Pamela Bryson JAMES BOND, COUNCIL LIAISON ELECTRICAL EXAMINING BOARD Coy Perry Charles Freeman COUNCIL LIAISON, LARRY RINGER ENERGY MANAGEMENT COMMITTEE Mrs. Jean Hall Robbert Middleton Dennis O'Neal G.A. (Andy) White COUNCIL LIAISON, TERRI TONGCO FRANCHISE ADVISORY COMMITTEE Dwight Scott Miller 005653 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 17 HISTORIC PRESERVATION COMMITTEE 2 year terms: Gary Halter, Chairman Lois Beach Paul Van Riper Peggy Owens 1 ~ear term: Norma Teets John Paul Abbott Maggie McGraw COUNCIL LIAISON, PATRICIA BOUGHTON EMERGENCY MANAGEMENT COORDINATOR Steve Beachy ECONOMIC DEVELOPMENT FOUNDATION Bill Cooley Dick Haddox PARKS AND RECREATION BOARD Kay Parker Judith Arnold Willard Worley Michael Walterscheidt Shannon Bray, Chairman COUNCIL LIAISON, PATRICIA BOUGHTON PLANNING AND ZONING COMMISSION David Brochu Dan MacGilvray Nancy Hawkins Sawtelle Steven P. Stewart Ron Kaiser, Chairman 005654 CITY COUNCIL REGULAR MEETING THURSDAY, MAY 8, 1986 PAGE 18 ZONING BOARD OF ADJUSTMENTS David Ruesink John Evans Robert Gilmore Archie Julien (Alternate) Dorothy Meyer, Chairman COUNCIL LIAISON - ROTATING COUNCIL MEMBERS Agenda Item No. 17 - Ad3ourn. Mayor Ringer adjourned the meeting at 12:57 a.m. ATTEST: lan JoT_s. City Secretary APPROVE D: Larr~ J~ ~ir~, ~r 005655 GUEST REGISTER Regular City Council Meeting Thursday, May 8, 1986 7:00 P.M. 28. 005656