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HomeMy WebLinkAbout08/14/1986 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: STUDENT GOV'T LIAISON: VISITORS PRESENT: Mayor Ringer, Councilmen Bond, Brown, Tongco, Boughton, Jones Councilmen Haddox City Manager Cole, City Attorney Locke, City Secretary Jones, Director of Capital Improvements Ash, City Engineer Pullen, Asst. Director of Parks and Recreation Cisneros, Asst. Director of Planning Callaway, Purchasing Agent McCartney, Deputy Finance Director Schroeder, Council Coordinator Hooks Mike Hachtman See guest register. A~enda Item No. 1 - Approval of the minutes of the City Council Regular Meetin~ July 24, 1986 and the City Council Special Meeting, July 30, 1986. Councilman Boughton moved approval of the minutes of the City Council Regular Meeting, July 24, 1986 and the City Council Special Meeting, July 30, 1986. Councilman Brown seconded the motion, which was approved unan- mously, 6-0. Aqenda Item No. 2 - A public hearinq on the question of rezoninq 15.44 acres of land located west of Dartmouth Driver east of Cornell Drive and north of the Brentwood Subdivision from R-2 Duplex Residential to R-5 Apartments Medium Density. Jim Callaway presented this item and described the tract of land as being located between Dartmouth and Cornell streets, and north of and adjacent to the Brentwood subdivision. He identified the current zoning of the tract as R-2 duplex residential, and area zoning to the north as R-4 apartments low density and R-1 single 905818 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 2 family, R-1 single family to the east and south, and R-5 apart- ments medium density to the west. He stated that this area is reflected as medium density on the land use plan. The request for R-5 zoning was previously denied without prejudice by the council. After the denial, the applicant submitted a revised rezoning request for R-5 apartments medium density. The staff recommended approval of this request and the Planning and Zoning Commission voted to deny the request. Councilman Jones asked why the applicant changed their request from PUD #2 to R-5 zoning. Mr. Callaway replied that the applicants were not certain of their preliminary plat, and of the development in the area. Councilman Jones also asked if, when an applicant is approaching the PUD zoning, would a preliminary plat be sufficient for approval. Mr. Callaway replied affirmatively and explained that the PUD rezoning requests should be accom- panied by a preliminary plat and preliminary development plans; the approved changes are valid for 12 months, at which time the applicant must bring back final plats and final development plans. Mayor Ringer opened the public hearing. Bill Scasta, representing the applicants David and Kelli Lewis, came forward to express his support for the rezoning request. Scott Sigle, 401 Princeton, spoke in opposition to this request, stating his opinion that if fraternity houses are built, the traffic flow will be more than necessary in the areas of the Cornell extension or Brentwood Street. He questioned whether a developed R-1 area would be surrounded by medium density housing. Another point he made is that the residents are uncertain of what type of housing the developer may build. Mayor Ringer closed the public hearing. Agenda Item No. 3- Consideration of an ordinance rezoning the above tract. Councilman Brown asked the staff if the PUD were granted instead of R-5, would the applicant be bound to the fraternity houses. Mr. Callaway replied that the applicant would be responsible for building what is submitted in the plans as approved by council and P&Z. Councilman Bond added that the applicant would be bound to the development of those tracts in the configuration as outlined in the plans. 005819 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 3 Councilman Jones noted that the number of people living in the houses and the types of houses are unknown, but this would not be a problem if the applicant submits a preliminary plan and later changes are made in the final plan. Councilman Brown moved to deny the request for R-5 zoning without prejudice and ask the applicant to return to the Planning and Zoning Commission, with a request for PUD zoning. Councilman Tongco seconded the motion which was approved unan- imously, 6-0. Councilman Jones requested that the staff work extremely hard with the applicant to make the applicant's request work. Councilman Bond added that he feels the applicant has attempted to present the request for PUD, but questions where the help was to encourage the applicant to proceed correctly in applying for the PUD. Agenda Item No. 4 - A public hearing on the question of rezoning Lots 23 and 24, Block 4, Prairie View Heights subdivision from C-N Neiqhborhood Business to R-lA Single Family Residential. Mr. Callaway pointed out that these two lots are located at 600 Tarrow Street and each lot is 85' x 50', 100' along Tarrow; 85' along Peyton; current area zoning includes R-1 to the north and west, C-1 to the east, and C-N to the south. This area is reflected as low density residential on the land use plan. The staff and Planning and Zoning Commission recommended approval of this request. Councilman Bond asked if the property could be utilized for R-1 development with C-N zoning. Mr. Callaway replied negatively and explained that the ordinance excludes residential development in C-N zoning. Mayor Ringer opened the public hearing. The applicant, Deborah Owens, spoke in favor of the request and explained her need to obtain a building permit for renovation of her house. Mayor Ringer closed the public hearing. O0582O CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 4 Agenda Item No. 5 - Consideration of an ordinance rezoning the above tract. Councilman Bond moved approval of Ordinance No. 1668 rezoning Lots 23 and 24, Block 4, Prairie View Heights subdivision from C-N Neighborhood Business to R-lA Single Family Residential. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 6 - A public hearing to consider a vacating and resubdivision plat of Block 14C Southwood Valley Section 19 subdivision, Mr. Callaway stated that the staff and Planning and Zoning Com- mission recommend approval. Mayor Ringer opened the public hearing. Dan Sears, 1009 Madera, represented the owners of this tract, and spoke in favor of the vacating and resubdivision plat. He explained that this request relates to the recent purchase of 6.5 acres by the U.S. Postal Service. Mayor Ringer closed the public hearing. Agenda Item No. 7 - Consideration of approval of a vacating and resubdivision plat of Block 14C Southwood Valley Section 19 subdivision. Councilman Boughton moved approval of the vacating and resubdivi- sion plat of Block 14C Southwood Valley Section 19 subdivision. Councilman Brown seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 8 - A public hearing on the question of an appeal of the Planning and Zonin9 Commission denial of a request for a conditional use permit for child care services at 203 Francis Avenue. Mr. Callaway pointed out that this home is located in R-1 Single Family Residential Zoning with R-6 Apartments to the north. The zoning ordinance requires the issuance of a conditional use permit for any facility which houses more than six children at any one point in time. He further stated that the application presented to the Commission included a maximum of 12 children, ,905821 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 5 one full time employee and one part time employee (in addition to members of the occupant family). This application was denied by the Commission by a unanimous vote. The staff has no objections to a permit for additional children at this location. Mayor Ringer opened the public hearing. Randy and Kathy Hudgens were present to speak in favor of the request. Mr. Hudgens passed to council a letter written by their next-door neighbor, Ms. Pearle Tanzer of 201 Francis. Councilman Tongco asked how many children will be in the house at one time. Mr. Hudgens replied that the state law requirement is for no more than 12 children including their own children. Mr. Hudgens stated that they are also requesting a a full time employee. Ms. Hudgens added that a full time employee may have children of her own and this is one reason for the request for additional children. Ms. Hudgens said that she could not under- stand why the permit was denied by the Commission. Councilman Boughton concurred with Ms. Hudgens. Mayor Ringer stated that the P&Z minutes reflect the reasons for denial were substantial noise, additional traffic generated, and that the house is located in the middle of a block on a residential street, rather than on the edge of a residential area. Ms. Hudgens pointed out that this will not be a day care center, rather a home care facility. Councilman Bond asked what times the children arrive and depart from the home. Ms. Hudgens replied that the first child arrives at 7:45 a.m. and the children depart between 5:00 and 5:30 p.m. Monday thru Friday. Councilman Tongco referred to the P&Z minutes and noted that two members stated they felt that 12 children were too many to be placed in a residential area and would constitute a business rather than a home care facility. Ms. Hudgens pointed out that the children are outside approxi- mately 2 hours a day. Mr. Hudgens stated that the state law will require that the status be upgraded to a group day care home for a maximum of twelve; and, the state does not require an assistant with twelve children. Ms. Hudgens commented that she is requesting an assistant in order to limit the ratio of children to supervisor. Councilman Boughton commented that she sees a need for this type of facility. Mayor Ringer closed the public hearing. 905822 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 6 Agenda Item No. 9 - Consideration of the conditional use permit for child care services at 203 Francis Avenue. Councilman Bond moved approval of the conditional use permit for child care services at 203 Francis Avenue. Councilman Boughton seconded the motion which was approved with a vote of 5-1, Councilman Haddox absent. FOR: Mayor Ringer, Councilmen Bond, Boughton, Brown, Jones AGAINST: Councilman Tongco. Agenda Item No. 10 - Consideration of an ordinance annexing a 13.247 acre tract in Southwood Valley near Rio Grande Drive and Rock Prairie Road. Mr. Callaway explained that the required public hearings have been held, and staff and the Planning and Zoning Commission recommend approval. Councilman Brown moved approval of Ordinance No. 1669 annexing a 13.247 acre tract in Southwood Valley near Rio Grande Drive and Rock Prairie Road. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. AGenda Item No. 11- Consideration of an ordinance annexing a 49.089 acre tract of land at the northwest corner of Rio Grande Drive and Rock Prairie Road. Councilman Boughton moved approval of Ordinance No. 1670 annexing a 49.089 acre tract of land located at the northwest corner of Rio Grande Drive and Rock Prairie Road. Councilman Tongco seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 12 - A public hearing on the question of rezoning 38.631 acres of land located at the northwest corner of Rock Prairie Road and Rio Grande Blvd. from A-O Agricultural Open to R-1 Single Family Residential and C-N Neighborhood Business. Mr. Callaway stated that the request includes 36.631 acres zoned R-1 and 2.0 acres zoned C-N. Zoning in the area includes R-1 on all adjacent tracts within the city limits. The tracts are 90582 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 7 currently zoned A-O AGricultural Open. This area is reflected as low density residential on the land use plan. The staff recommends approval. He further stated that the C-N zoning is requested for convenience of service and goods for the adjacent residential area. Mayor Ringer opened the public hearing. Dan Sears, representing Area Progress Corporation, expressed his support for the rezoninG request. Councilman BouGhton asked for the configuration of R-1. Mr. Sears replied that the owners have submitted a preliminary master plat which includes 87 estate lots. Councilman Bond asked for the dimensions of the lots. Mr. Sears replied that the lots are 3/4 and 1/2 of an acre, one acre, and two acres. Mayor Ringer closed the public hearing. Agenda Item No. 13 - Consideration of an ordinance rezoning two tracts of land totalling 36.631 acres R-I, and 2.0 acres C-N. Councilman Bond moved approval of Ordinance No. 1671 rezoninG 36.631 acres to R-l, and 2.0 acres to C-N. Councilman BouGhton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 14 - Consent Agenda: Bids: Annual Supply of Liquid Chlorine for the Water Production, Waste Water Treatment, and Aquatics Division for FY 86-87. Bid ~87-2 - Six automobiles for Detective CID Division Bid #87-4 - Annual contract for tree trimming, for electric lines Bid #87-5 - Mid size conventional pickup for the Electric Dept. Bid #87-7 - One-ton truck, cab/chassis, for the Forestry Division Plats: Final Plat - Lots 32 & 33 Block 1 Southwood Terrace Councilman Brown withdrew Bid Item No. 87-7. were approved by common consent. Ail other items Councilman Brown asked City Attorney Locke if the bidding process could include protection for the city when a vehicle must be 005824 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 8 transported out-of-town for warranty work. Ms. Locke replied that the current bid process requires that work be performed locally even though a vehicle was purchased out-of-town. The bid specifications could be written to outline that warranty work will be done at the dealership where the automobile was purchased. Councilman Brown pointed out that a local dealership will take care of its own customers before working on another's vehicle, thus delaying the vehicle several days. Councilman Bond asked if the city is precluded from receiving only local bids. Ms. Locke replied affirmatively. She commented that a statute allows the city to "give weight" to in-state bids over out-of-state bids and she is concerned about the constitu- tionality of that statute. She further stated that the bid specifications can be written to state distance traveled for warranty work. City Manager Cole pointed out that if an auto- mobile economy were set up in this area, this would dissolve competition because there are not sufficient dealers to provide the competition in many cases. In the long run, the prices of the automobiles may rise. Councilman Brown asked if the city has a history on the service turn-around time for local service work. Mr. Cole replied that he does not have that information available at this time. Councilman Brown asked for staff to look into this further and come back to Council at a later date. Councilman Boughton noted that, in the past, the local dealers are very seldom the lowest bidders. Most contracts have been with out-of-town dealers. Councilman Brown moved approval of low bidder to Knapp Chevrolet, for $11,735.00. Councilman Tongco seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 15 - Discussion of extending hours for the sale of on-premise alcoholic beverages until 2:00 a.m. Tim Crowley, Attorney with Crowle¥ & Waltman, spoke in favor of extending drinking hours. He compared College Station with other metropolitan areas. He stated his opinion that this issue has a substantial impact on the community, in terms of image and revenue, and said that the extension of hours would provide a stimulation for more conventions to this area. 005825 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 9 Mr. Crowley noted that the City of Waco recently passed an or- dinance extending the drinking hours, and it has been easier to place conventions in Waco. He pointed out that the managers of local restaurants such as J.T. McCords, Bennigans, Texas Tumbleweed, Dixie Chicken and others are in support of this proposal. Mr. Crowley stated that the extension of hours will result in a substantial increase in revenue; 1% sales tax, 2% hotel tax, and 15% of all state revenues from the Texas Alcoholic Beverage Com- mission. He noted that Waco doubled its revenue from TABC in their first reporting period. He pointed out two negative issues which may be brought before council from a moral standpoint 1) police manpower, and 2) possible increase in DWI's. He noted that he has received several thousand signatures in support of this proposal. Mayor Ringer asked when the ordinance in Waco became effective. Mr. Crowley replied April 1, 1986. Councilman Tongco stated that drawing more convention business would be an advantage to the City. Mayor Ringer asked city staff to consider the item and provide the council with information on the advantages and disadvantages of the extension of drinking hours. He also placed this item on the agenda for a public hearing on Thursday, August 28, 1986. He asked Cathy Locke to draft an ordinance to extend the hours to 2:00 a.m. every day. He stated that the council would be able to change the draft at the time of its consideration. Aqenda Item No. 16 - Consideration of an ordinance creating the "Adopt-A-Spot" Droqram and setting guidelines for its operation in the City of College Station, Texas. City Attorney Cathy Locke explained that the Community Appearance Committee requested that this item be placed on the a~enda. This program is similar to the Highway Department Program. Jelena Djuric, chairman of the Community Appearance Committee, came forward to speak in favor of the ordinance. She explained that the committee's main goal this year is the beautification of the A&M Consolidated High School campus. The estimated costs are $4,000.00, and the committee's intentions are to attract indi- viduals or groups who will corm~it to beautifyin~ a spot for one year. The committee will then review the area and continue or 005826 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 10 discontinue the adopt-a-spot agreement in accordance with the ordinance. Diane Mills, representing Brazos Beautiful, stated that she has worked with the Community Appearance Committee and has contacted other cities and states who have used Adopt-A-Spot. She explained that the purpose of this program is to enroll individuals or groups to adopt a public right-of-way and landscape the area. The council would give these people recognition for their work, probably by inscribing the person's name on a sign to be placed on the spot. Councilman Brown asked if this program will begin with the school system. Ms. Mills replied that Brazos Beautiful has spoken with the principal at A&M Consolidated and a program would begin at the school; and hopefully, the commercial and service businesses will want to begin adopting-a-spot as soon as possible. Councilman Tongco moved approval of Ordinance No. 1672 creating the "Adopt-A-Spot" program in the City of College Station. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 17 - Consideration of an ordinance abandoning the un-utilized right-of-way for Woodland Parkway. Mayor Ringer removed this item from the agenda. Agenda Item No. 18 - Consideration of date for a public hearinq on the tax rate. City Manager Cole explained the reason for this item. The council is being asked to set a public hearing for the tax rate under the current operating budget. He stated that the city must go through a procedural process called "calculating the effective tax rate" each year to adopt the tax rate. This calculation must be published in the newspaper and a public hearing must be set. The tax rate for this year has been calculated to be approxi- mately $.34. In order to meet the total revenues projected in the adopted budget, the City of College Station is recommending a tax rate of $.38, leaving a discrepancy of $.04 between the effective tax rate and the recommended tax rate. He further explained that this tax rate exceeds 8% which allows a roll back election. Under this law, if 10% of the qualified voters sign a petition, they can force a referendum stating that the taxes should be rolled back to an 8% increase. He further stated that 005827 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 11 the tax rate does not propose an increase over the current tax rate. Councilman Boughton moved approval for the public hearing to be held for Wednesday, August 27, 1986 at 7:00 p.m. Councilman Bond seconded the motion which was approved unan- imously, 6-0, with Councilman Haddox absent. Agenda Item No. 19 - Consideration of a change order to the City's contract with Downing Brothers~ Inc. for construction of Lincoln Street Extension, C.I.P. NO. G-81-81-16. City Manager introduced this item. He explained that this change order is a $57,575.24 increase to the original costs. The change order resulted from the contractor's findings of the stability of soil. Necessary action by the contractor required that dirt be removed from the site and replaced by a more stable soil. This change order will also authorize the use of additional lime. He pointed out that $36,905.99 for dirt removal has been completed by the contractor. The remaining work to be done constitutes the balance of $20,669.25. Councilman Boughton moved approval of the change order in the amount of $57,575.34 to the existing contractor, Downing Bros., Inc. Councilman Tongco seconded the motion. Councilman Brown asked if the correct specifications were used in testing the density. Mr. Pullen replied that the first round of testing was not correct, but the problem has been corrected and does not have a significance with the change order. Mr. Ash reiterated a few points about the specifications. In the past, specifications have required 7% of lime on all street projects. This percentage was included in the original costs. He pointed out that a different approach was taken in calculating this project and the outcome in this case resulted in a shortage of lime. The motion was passed unanimously, 6-0. Agenda Item No. 20 - Consideration of award of contract to the irrigation to the Municipal Complex. City Manager Cole noted that the landscaping plans have been approved by council previously and the landscaping and irrigation bids are within the funds allocated for both contracts. The 005828 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1 PAGE 12 staff recommends low bidder. Mayor Ringer asked that the landscaping contract also be discussed at this time. Councilman Brown stated his concern for accepting an out-of-town bidder for the sprinkler system. He wanted to know what the response time would be to repair the system, if needed. Mr. Cisneros referred to the warranty work as valid for one year. He stated that the Austin firm who bid for the irrigation system has a local representative in College Station. He will be able to make all minor repairs. Councilman Brown asked if a response time was specifically written in the bid specifications. Mr. Cisneros replied negatively, and stated that the specifications allow one year warranty on parts and labor. Councilman Bond asked if the bids were lower than the estimated costs for the irrigation system. Mr. Cisneros replied that the top three bids are within $500.00 of each other and substantially lower than the estimated costs. Councilman Bond also asked if the staff considered bidding the landscaping and irrigation con- tracts together. Mr. Cisneros noted that the staff felt it would be in the city's favor to segment the project to obtain a better price. Councilman Bond asked for a comparison of this project and the horticultural services project. Mr. Cisneros stated that the Horticultural Services contract was $7,000.00 more than the original contract estimate because the bond item was not covered in the city's municipal estimate, and he feels this amount con- tributed to the higher cost. Councilman Brown moved to reject the bid and ask for re-bidding in order to change the specifications, adding a response time for services. Mr. Cisneros explained that both contracts are intertwined; the landscaping construction must go hand-in-hand with the irrigation construction. The irrigation work will be placed first, and the actual planting will begin the middle or end of September, to allow two months of growing period for the plant material before the winter months arrive. Councilman Bond asked if Mr. Cisneros felt one contractor would be a better source for constructing both projects. Mr. Cisneros stated that a poll was taken after receiving only two bids for the landscaping. The response from the landscape contractors indicated a problem from the inability to acquire bonding due to the economic situation. Councilman Tongco asked how long it would take to re-bid this contract. Mr. Cisernos replied approximately three weeks. 905829 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 13 Mayor Ringer noted that no second was made to Councilman Brown's motion. Councilman Boughton moved approval of the low bid, from Grassworks, for $16,500.00 for the irrigation system. Councilman Jones seconded the motion which was approved with a vote of 4-2. FOR: Mayor Ringer, Councilmen Jones, Tongco, Boughton AGAINST: Councilmen Bond and Brown Councilman Brown commented that his vote is based on the feeling that many contractors would probably be able to bid on both projects and obtain bonding; and he would rather see re-bidding as one project. Agenda Item No. 21 - Consideration of award of contract of land- scaDing for the Municipal Complex. Councilman Bond moved to reject the bids and direct staff to asks for re-bids for the landscaping and irrigation contracts. Councilman Brown seconded the motion. The motion was defeated by a vote of 2-4, as follows: FOR: Councilman Bond and Brown AGAINST: Mayor Ringer, Councilmen Jones, Tongco, Boughton Councilman Boughton moved approval of Charles King's Horti- cultural Services bid in the amount of $59,300.00. for the land- scaping construction for the Municipal Complex. Councilman Tongco seconded the motion which was approved by a vote of 4-2, as follows: FOR: Mayor Ringer, Councilmen Jones, Boughton, Tongco AGAINST: Councilmen Bond and Brown Councilman Toncgo commented that she sees a problem with delaying the construction further. Mayor Ringer asked council if a workshop session is in order to discuss the bidding process with staff. The council concurred. 005830 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 14 AGenda Item No. 22 - Consideration to authorize the in-house design and construction of 1500 feet of 12 inch ductile iron water line to replace an 8 inch PVC water line from Krenek Tap Road to Bee Creek. City Manager Cole discussed Items No. 22 and 23 under this topic. He pointed out that the Texas World Speedway Waterline Relocation is necessitated by the proposed widening of State Highway 6 by the State Highway Department. He also stated that a reimbursement for the relocation of the water-line amounts to $54,658.00 to the City of College Station from the Highway Department. The staff recommends approval for both of these projects. Councilman Bond asked if other capital recovery costs are associated with the reimbursement costs. Mr. Cole replied that he is not sure there are additional appropriate capital recovery programs; he stated that this cost is built into the fee schedules. Councilman Brown asked what is being done to the homeowner's front yard on Krenek Tap Road. Mr. Ash replied that a major sewer line is being constructed along the side of the city's warehouse and police station, and is parallel to the resident's yard; the work done in the resident's yard was agreed upon by the contractor and homeowner. Councilman Bond commended Mr. James Freeman, the homeowner, for his cooperation. Councilman Bond moved approval of the in-house design and con- struction of 1500 feet of 12" ductile iron waterline from Krenek Tap Road to Bee Creek. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. AGenda Item No. 23 - Consideration to authorize the in-house design and contract construction of 1600 feet of 18 inch water line along the east side of Highway 6 southerly from Greens Prairie Road. Councilman Bond asked if this project is budgeted in the Capital Improvements Fund. Mr. Ash replied affirmatively. Councilman Tongco moved approval of the in-house design and contract construction of 1600 feet of 18-inch water line along the east side of Highway 6 southerly from Green's Prairie Road. ..905831 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 15 Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 24- Consideration of granting a change order relating to a Contract for the maintenance, repair~ and repainting of the elevated water tank. City Manager Cole noted that this contract was bid with a $5 million liability umbrella insurance policy requirement and the contractor indicated they could receive a $5 million umbrella. However, at this time the contractor is able to receive only a $1 million umbrella policy. The staff recormmends approval of the change order allowing the $1 million umbrella liability. The alternatives available to the Council are: 1) reject all bids and re-bid, (2) approve a change allowing the contractor to do the job with only a $1 million umbrella, or 3) suspend the bid from the low bidder and award the contract to the second low bidder. Mr. Cole pointed out that the second low bidder has indicated his bid is still firm and that he can obtain a $5 million liability. Councilman Boughton asked for an explanation of why the second low bidder could obtain a $5 million umbrella and the lowest bidder could not. Mr. Cole explained that the second low bidder was a general contractor and had access to a wider range of insurance than the lowest bidder. Councilman Brown moved approval of the $1 million umbrella policy change order for the contract with G&S Sand Blasting & Painting. Councilman Tongco seconded the motion which was approved unan- imously, 6-0. Aqenda Item No. 25 - Consideration of depository agreement format. City Manager stated that this agreement is a procedural step and the information presented in the council packet is the bid speci- fication format. This format is different from the one used in the past; the primary difference is that the city is requiring the banks to bid cost specifically to services that they provide to the City. Staff recommends approval of this depository format. Councilman Tongco moved approval of the depository agreement format. Councilman Boughton seconded the motion which was approved un~ imously, 5-0, with Councilman Bond and Haddox absent. 005832 CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 14, 1986 PAGE 16 Agenda Item No. 26 - Hear Visitors. No one spoke. Agenda Item No. 27 - Closed session to discuss pending litigation [6252-17(2)(e)] and personnel [6252-17(2)(g)]. The council moved to closed session. Agenda Item No. 28 - Action on closed session. Councilman Boughton moved approval of appointing Suzy Terral, Mary Johnson, and Mary Alice Beachy to the Co, unity Appearance Committee. Councilman Tongco seconded the motion which was approved unan- imously, 5-0, with Councilman Bond and Councilman Haddox absent. Agenda Item No. 29 - Adjourn. Mayor Ringer adjourned the meeting. APPROVED: Larry J ."~%i~er ,--Mayor ATTEST: Dian Jon ,~i~ Se cretary 005833 GUEST REGISTER REGULAR CITY COUNCIL MEETING Thursday, August 14, 1986 7:00 P.M. 18. 19. 5. ~ 21. 6. 22. 23. 11. 27. 12. 28. 13. 29. 9. 25. 10. 26. 14. 30. 15. 31. 16. 32. 17. 33. 005834