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HomeMy WebLinkAbout07/24/1986 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: STUDENT GOV'T LIAISON: VISITORS PRESENT: Mayor Ringer, Councilmen Bond, Brown, Haddox Councilmen Tongco, Boughton, Jones City Manager Cole, City Attorney Locke, City Secretary Jones, Director of Capital Improvements Ash, Director of Planning Mayo, Director of Parks and Recreation Beachy, City Engineer Pullen, Community Development Director Stevens, Asst. Personnel Director Lucas, Purchasing Agent McCartney, Administrative Assistant Magoon, Council Coordinator Hooks Mike Hachtman See guest register. Agenda Item No. 1 - Council Concerns. No one spoke. Agenda Item No. 2- City Manager Concerns. City Manager Cole mentioned that the proposals for the liability insurance should be discussed at a special meeting and asked council for a suggested date. The council concurred that the special meeting would be held on Wednesday, July 30, 1986 at 6:00 p.m. Mr. Cole stated that Bryan City Manager Ernest Clark would like to set up a joint social session between the College Station Council and the Bryan City Council for Tuesday, August 19, 1986. The council concurred. Mr. Cole noted that he received a request from the Highway Department for the city's consideration of a suggested park-and- ride lot to be situated in College Station. Many park- and-ride users who carpool or use bus transportation are leaving their cars in the shopping center parking lots. The Highway Department states that funds are available through the Urban-Mass 905779 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 2 Transit Authority Program to fund a park-and-ride lot. The Highway Department owns undeveloped property at the intersection of Texas Avenue and 2818. The Highway Department suggested that if the City would submit the grant application, the land available from the Highway Department would become the City's contribution toward the grant. The staff feels that this area is a highly visible location and a Dark-and-ride lot would not be an adequate addition to this important intersection. Mr. Cole stated that he will notify the Highway Department that the City will try to locate another site for a park-and-ride lot. He noted that Steve Beachy, Director of Parks and Recreation, had suggested that a possible location might be the parking area in a city park. Councilman Bond commented about the park-and-ride lot concept, and suggested that if the concept proves feasible here, perhaps a study should be conducted to find a better location. Councilman Brown asked if the intersection at Texas Avenue and FM2818 was the only location offered by the Highway Department. Mr. Cole replied affirmatively. Councilman Haddox noted that he agreed with the staff about the corner; if a park-and-ride lot is needed, a study should be conducted to establish a good location. Mayor Ringer commented that he agreed with Councilman Bond and asked where most residents are parking. City Manager Cole re- plied that many people are parking in Post Oak Mall to carpool to the Texas Municipal Power Agency Plant in Carlos, Texas and to Blinn College in Brenham. Agenda Item No. 3 - Approval of the minutes of the City Council Special Meeting, July 10, 1986 and the City Council Regular Meeting, July l0w 1986. The minutes were approved by common consent. Agenda Item No. 4 - A public hearing to consider a petition to annex a 13.247 acre tract in Southwood Valley near Rio Grande Drive and Rock Prairie Road. The petitioner is W.D. Fitch (86-602). A1 Mayo, City Planner, explained this item. He showed Council a map of the area petitioned, located adjacent to the inter- 905780 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 3 section of Rio Grande and Rock Prairie Road across from the Southwood Athletic Complex. This annexation would close one of the "donut holes"; the petitioner is the owner of this property and of the adjoining tract for which annexation is also asked, per the next item on this agenda. No residences are located on either tract. Mayor Ringer opened the public hearing. No one spoke. Mayor Ringer closed the public hearing. Agenda Item No. 5 - A public hearing to consider a petition to annex a 49.089 acre tract of land at the northwest corner of Rio Grande Drive and Rock Prairie Road. The petitioner is W.D. Fitch, Area Progress Corporation. (86-603). Mayor Ringer opened the public hearing and no one spoke. Mayor Ringer closed the public hearing. Agenda Item No. 6 - A public hearing to consider a 1986 Community Development Block Grant Statement. Community Development Director Mike Stevens, presented this item. He explained that this statement is prepared on an annual basis submitted to the Department of Housing and Urban Develop- ment for funding conm~unity development programs. The total activity summary is $742,000.00 which includes $537,000.00 of new allocations as well as transfers of obligated funds. Councilman Bond asked if Twin City Mission was included in the preparation of the budget for FY 86-87. Mr. Stevens replied that Twin City Mission's request was for the installation of play- ground equipment and was not included in the budget process. Mayor Ringer opened the public hearing. Anne Hazen of the Brazos Prenatal Clinic expressed appreciation for the City's support for the clinic. Mayor Ringer closed the public hearing. Mayor Ringer mentioned that he has talked to Mr. Cole and asks that comunity development objective statements be considered for MHMR and the Pre-Natal Clinic along with items relating to housing renovations. 905781 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 4 Mr. Stevens replied that the statements will be included the final copy of the Block Grant Statement. AGenda Item No. 7 - Consideration of approval of the 1986 Com- munity Development Block Grant Statement. Councilman Brown moved approval of the 1986 Community Development Block Grant Statement. Councilman Haddox seconded the motion which was approved unan- imously, 4-0. AGenda Item No. 8 - Consent Agenda: Bids: Replacement of a 1986 Plymouth Gran Fury patrol car "totaled" in an accident on June 3, 1986. This item was approved by common consent. AGenda Item No. 9 - Consideration of proposals relating to a liability insurance program for the City of College Station. This item was removed from the agenda. Agenda Item No. 10 - Consideration of. a resolution authorizing the City Manager to execute an agreement implementing a Long- Term Disability Policy for employees. City Manager Cole noted that the council approved a supplemental package for new benefits through a Long-Term Disability Insurance Program for city employees. The stipulations were included in the budget process, but the staff felt a resolution should be ap- proved by Council since the city is entering into consideration of the policy. Councilman Haddox corrected page 5 which lists David Atkinson as the account executive. This name should be changed to Joseph Michael Whitworth, Jr. Councilman Bond moved approval of Resolution No. 07-24-86-10 authorizing the City Manager to execute an agreement implementing a Long-Term Disability Policy for employees. 905782 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 5 Councilman Brown seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 11 - Consideration of adopting an Emergency Management Plan for the City of College Station. City Manager Cole noted that in February 1986 the City of College Station participated in a statewide emergency management exercise known as "Twister II". The staff reviewed the existing emergency management plan and found many areas for improvement. This resulted in the appointment of Steve Beachy as Emergency Manage- ment Coordinator; and, Mr. Beachy, along with other Department Directors, completely updated the emergency management plan. Councilman Haddox complimented the staff for their work and for the comprehensive document they produced. City Manager Cole commented on his experience when the City of Bellaire suffered considerable damage from Hurricane Alisa. He explained the need for a city to have an emergency management plan such as this. Councilman Brown moved approval of the City of College Station Emergency Management Plan. Councilman Bond seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 12 - Consideration of an ordinance abandoning a public utility easement on Lots 11 and 12, Block Ir Quail Run Estates, Phase I (ETJ). City Manager Cole explained that this request is for the abandon- ment of an easement through the process established by council two or three months ago. The easement is not within the city limits, but in the city's ETJ. According to the City Attorney, the city is required to abandon the easement to free encumbrances on it to the owners. Councilman Bond moved approval of Ordinance No. 1665 abandoning a public utility easement on Lots 11 and 12, Block I, Quail Run Estates, Phase I. Councilman Brown seconded the motion which was approved unan- imously, 4-0. 005783 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 6 Agenda Item No. 13 - Consideration of award of bid for Holleman Drive Rail Crossing~ CIP No. G83-84-09. City Manager Cole stated that staff received bids for roadway construction at the intersection of Holleman Drive and Wellborn Road which when complete will connect two existing sections of Holleman Drive and allow closure of the crossing at Wellborn Road and Luther Street. Mr. Cole pointed out that the second lowest bidder has indicated the ability to finish the job in 45 calendar days as opposed to 100 calendar days by the lowest bidder. He noted that the city will pay a cost of approximately $770.00 for improving the quickness of building the crossing and said that the staff feels this penalty is worth paying in order to begin construction as soon as possible. The scheduled completion date is late September and at that time, the dangerous intersection at Luther Street and Wellborn will be closed. Councilman Brown moved approval of award of bid for Holleman Drive Rail Crossing to the second lowest bidder, Young Brothers, Inc. for $27,779.60. Councilman Haddox seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 14 - Consideration of Change Order ~6 for the Dartmouth/Holleman Street Improvement Pro~ect G-81-81-11/17. City Manager Cole explained that previous procedures enabled city staff authorization to prepare change orders of certain amounts. This change order was prepared prior to the installation of a new procedure adopted four months ago. He noted that if a future change order of this size is necessary, it will be brought to the City Council in advance. Mr. Cole stated that this change order is the last major financial consideration for the Dartmouth/Holleman Project. Change Order #6 totals $48,213.50 for channelization which includes drainage work going through at the Wolf Pen Creek bridge. Initially, the staff did not plan for the drainage work 005784 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 7 on both sides of the bridge to be included within the project; this project was planned for a later date using the drainage bond funds. Mr. Cole further explained that results derived from negotiations between the landowners; significant improvements in the drainage work include channel excavation and concrete channel lining. The staff agreed with the landowners in a "give and take" situation, and the work was awarded to the existing contractor, Young Brother's Inc. for $48,213.50. Councilman Bond asked Mr. Cole if he was satisfied with the change order. Mr. Cole replied that he was satisfied with the change order but not with the procedure. Councilman Brown asked if all the work has been completed. Mr. Ash replied affirmatively. Councilman Brown stated that men were working to remove the dirt from the creek. Mr. Ash explained that the men are cleaning up the silt from the area. Mayor Ringer asked if anything has been done to discourage erosion if rain occurs. Mr. Ash replied that the area has been seeded, and sod placed where needed. Councilman Bond stated that the citizens are pleased with the work performed by staff and Young Brothers, Inc., and with having the Dartmouth/Holleman Project completed. Councilman Bond moved approval of Change Order ~6 to Young Brothers, Inc. for the construction of Dartmouth/Holleman Street Improvement Project. Councilman Brown seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 15 - Consideration of a Resolution authorizinq the Mayor to execute a lease aqreement with Ron Cruse for the rental of space at Shiloh Place ShoDpin~ Center. City Attorney Cathy Locke presented the lease agreement for the library at Shiloh Place. The lease will be for a period of three years with the option to refrain from the lease in two years. The monthly rent will be approximately $2600.00 and $99.00 for the maintenance fee. Electricity will be paid directly, and all other utilities will be pro rated. She stated she edited the lease agreement and explained to Shiloh owners the changes made. 905785 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 8 Mayor Ringer asked for the date of completion of the finish-out work. Mr. David Alexander of Shiloh Place replied September 1st. Councilman Bond noted his concern of the provision stating this leased space may only be used for a public library; he felt that in two years or so, this space may be used for something else. Ms. Locke replied that the owners would allow only administrative offices to be located in the building. Councilman Haddox moved approval of Resolution No. 07-24-86-15 authorizing the execution of the lease agreement at the Shiloh Place Shopping Center. Councilman Brown seconded the motion which was approved unan- imously, 4-0. Councilman Bond asked when the proposed project would be com- pleted and the library opened to the public. Administrative Assistant Cindy Magoon replied approximately October 1st. Councilman Bond asked for staff to begin working on developing a very nice dedication ceremony to capture community spirit and support. Agenda Item No. 16 - Consideration of an ordinance amending Chapter 4~ Section 10D of the Code of Ordinances of the City dealinq with the proper equipment to be carried on automobile wreckers operatinq within the city limits. City Attorney Cathy Locke pointed out that David Luedke of the College Station Police Department requested this item be placed on the agenda. Cpl. Luedke is in charge of inspecting wreckers under the current wrecker ordinance and he felt a few areas should be amended. Cpl. Luedke found that flares were difficult to acquire and asked they be deleted because overhead beacons are available. Ms. Locke added two items which Cpl. Luedke felt were needed: 1) overhead beacons and; 2) title number provided with the inspec- tion. Mayor Ringer asked what type of equipment would take the place of the flares to alert on-coming traffic. The police felt that the emergency overhead flashing beacons would be sufficient along with the load lights. 005786 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 9 Frank Kalinec of A-1 Wrecker, spoke in favor of the amendments to the Code and supported the need for using overhead beacons in place of flares. Councilman Brown moved approval of Ordinance No. 1666 amending Chapter 4, Section 10D of the Code dealing with proper equipment to be carried on automobile wreckers operating within the city limits. Councilman Bond seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 17 - Consideration of an ordinance amending Chapter 1 of the Code of Ordinances by adding a Section estab- lishing fines, feesr and charqes to be charged and collected by the College Station Branch Library. City Attorney Locke explained that this ordinance was requested by the City of Bryan to set fines for adult materials, books, and pictures available through the library. Children's books are not included. Mayor Ringer asked if there is a fine for children's overdue books. Ms. Locke replied negatively. Councilman Brown asked if these charges are used by the Bryan Public Library. Ms. Locke replied affirmatively. Councilman Bond asked for a definition of non-resident. Ms. Locke replied this means non-county residents who are issued cards for annual fees. Councilman Bond moved approval of Ordinance No. 1667 adding a section establishing fines, fees, and charges to be charged and collected by the College Station Branch of the Bryan Public Library. Councilman Haddox seconded the motion which was approved unan- imously, 4-0. Agenda Item No. 18 - Hear Visitors. Lyle Stickleberg of Balloon Bonanza came forward to request an amendment to a provision in the Sign Ordinance prohibiting balloons or gas filled objects to be displayed in College Station city limits. He would like to see this provision deleted from 905787 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 10 the prohibited sign section, and possibly moved to a temporary sign section. Councilman Haddox asked staff if the directional sign ordinance would comply with a new business wanting to display balloons for a temporary period of time. Ms. Locke replied that this would be a political decision instead of a legal decision. Councilman Bond asked Mr. Stickleberg if he has been issued a penalty or given a restriction. Mr. Stickleberg replied that he had an arch of helium balloons fifteen feet long in front of his business and staff notified him to remove the balloons or be fined. Councilman Haddox noted the difference in allowing a display of balloons every day for a permanent sign versus balloons shown outside a new business temporarily for a day or two. Mr. Stickleberg mentioned that the spring and fall rush days for sororities include decorating contests and this ordinance prohibits their using balloons. Councilman Bond asked for clarification of the section that prohibits balloons for sorority houses. Mr. Stickleberg replied that the zoning ordinance specifically states that balloons or gas-filled objects attached to any premise or permanent structure is prohibited. Mayor Ringer stated that this ordinance was derived from an incident that occurred when a business flew a balloon twenty-four hours a day, seven days a week, advertising their name. The es- tablishment was avoiding the sign ordinance prohibiting permanent signs. Mayor Ringer directed staff to prepare a memorandum with recom- mendations relating to this matter and asked that this item be placed on the next agenda. Agenda Item No. 19 - Closed session to discuss pending litigation. [6252-17(2)(e)] . The council moved to closed session. 905788 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 24, 1986 PAGE 11 Agenda Item No. 20 - Action on closed session. No action was taken. Agenda Item No. 21 - Adjourn. Mayor Ringer adjourned the meeting. APPROVED: ~r ATTEST-. lan on~ ~r~ Secretary 005789 GUEST REGISTER Regular City Council Meeting Thursday, July 24, 1986 7:00 P.M. ,_. (~ , ,,',~ ¢,,,,'.a - .~¥~. ,,,,,. m 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 005792