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HomeMy WebLinkAbout12/10/1987 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 10, 1987 7:00 P.M. COUNCIL MEMBERS PRESENT: STAFF PRESENT: VISITORS PRESENT: Mayor Ringer, Councilmen Boughton, Jones, Brown, Gardner, Haddox, McIlhaney Acting City Manager Ragland, City Secretary Jones, Director of Capital Improvements Ash, Assistant Parks and Recreation Director Cisneros, Parks and Recreation Director Beachy, Director of Planning Callaway, Director of Public Utilities Woody, Budget Director Schroeder, Purchasing Agent McCartney, City Engineer Pullen, Utilities Office Manager Piwonka, Finance Director Harrison, Public Information Officer Calliham, Council Coordinator Hooks See guest register. Agenda Item No. 1 - Si~nin~ of a proclamation desiqnatin~ December 13-19, 1987 as "National Drunk and Drugged Driving Awareness Week" in College Station, Texas. Mayor Ringer read the proclamation and presented it to Dr. Kirk Brown, representing the Mothers Against Drunk Driving. Dr. Brown encouraged everyone present to tie a red ribbon on his/her car antenna or outside rear view mirror symbolizing support for the Mothers Against Drunk Driving effort during the holiday season. A~enda Item No. 2 - ADproval of the minutes of the Workshop Meeting, November 11, 1987 and the Regular Meeting, November 12, 1987. Councilman Boughton moved approval of the minutes as presented. Councilman Haddox seconded the motion which carried unanimously, 7-0. CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 10, 1987 Page 2 AGenda Item No. 3 - CONSENT AGENDA. PLATS: #87-218 - Final Plat - Correcting Plat of Southwood Plaza Phase One #87-219 - Final Plat - Woodcreek Section Four BI DS: #88-13 - Street Materials Contract Project No. G-83-84-06 - Repairs and improvements to the parking lot at City Hall The above items were approved by common consent. Agenda Item No. 4 - Consideration of a resolution authorizinq the Mayor to execute a license agreement between the city of ColleGe Station and J.R. Birdwell pertaininq to the encroachment of a proposed structure at 1401 Post Oak Circle into a drainage and utility easement. City Engineer Pullen explained that Mr. John Woody met with Mr. Birdwell prior to the Council meeting and an agreement on this item was reached. Staff has recommended approval of this agree- ment based on the modifications made by Mr. Woody and Mr. Bird- well. Mr. Pullen pointed out that the form provided in the council packet did not contain the appropriate wording for the circumstances of this case; he stated that the staff would work with Mr. Birdwell on the wording for the license, if the council so desired. Councilman Haddox asked if the city received any letters from adjoining neighbors who opposed the encroachment. Mr. Pullen replied that staff received only letters expressing support for Mr. Birdwell's request. The applicant, Mr. J.R. "Dick" Birdwell, addressed the Council and displayed an illustration showing the location of his lot in proportion to the utility easement. He commented that the ZBA had granted him a variance and also stated that he had no objection to granting the city an easement for access purposes outside of the current easement. Councilman Haddox moved approval of the resolution subject to the modifications of an acceptable agreement between Mr. Woody and Mr. Birdwell giving the city access to the easement. Councilman Brown seconded the motion, which carried unanimously, 7-0. Agenda Item No. 5 - Consideration of a resolution authorizing the Mayor to execute an agreement between the City of ColleGe Station and College Station Independent School District. Director of Parks and Recreation Steve Beachy stated that the 06444 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 10, 1987 Page 3 Parks and Recreation Board, City Affairs Committee, School Dis- trict staff, and the legal staff of each entity reviewed the agreement. Mr. Beachy presented the Council with two additional items to be inserted in the draft agreement included in the packet. He explained that the school district and the city have shared facilities and resources but have never had a formalized agreement. This agreement has been set up to help each entity plan jointly in land acquisition and the development of park and school facilities; it will eventually save both entities money and will prevent duplication of facilities. Councilman Gardner asked if this action is retroactive to the present city involvement in planning school facilities. Mr. Beachy replied that the City would participate with the school district in any future plans to build new schools and as the city develops parks, the CSISD would participate likewise. Councilman Haddox commended both groups for their involvement and cooperation with each other. Councilman McIlhaney asked that the additional item concerning liability insurance be inserted after a related statement already in the draft agreement, for continuity and clarity. Mr. Beachy added that the City Attorney reviewed the additional paragraphs and did not see a problem. Councilman Boughton moved approval of the Resolution authorizing the Mayor to execute a joint use agreement with the College Station Independent School District, to include the additional paragraphs added in the order as requested by Councilman McIlhaney. The motion was seconded by Councilman McIlhaney and was approved by a unanimous vote of 7-0. Aqenda Item No. 6 - Consideration of implementation of the Manaqement Information Systems Plan. Acting City Manager Ragland stated that the staff's recommenda- tion for Council action is to 1) appprove the MIS Implementation Plan; 2) authorize amendment of the Fiscal 1987-88 budget as proposed in the plan; and, 3) move to establish the continuing execution of the plan as a top priority for fiscal 1988-89 budget. Councilman Brown moved to approve the MIS Implementation Plan as recommended by staff. Councilman Boughton seconded Councilman Brown's motion, which passed unanimously, 7-0. ',96445 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 10, 1987 Page 4 Councilman Brown requested a report listing the city's funds presently available. Mr. Ragland replied that a report is being prepared and will be presented to the Council in January. Agenda Item No. 7 - Consideration of a resolution authorizing the Mayor to sign an agreement for conversion and operation of an inter-jurisdictional emergency mobile communication and command center vehicle. PARD Director Beachy presented the item. He stated that this agreement will authorize utilization of a bus being provided by the A&M Police Department and conversion of the bus into a communications and command center vehicle for use in emergency situations. The agreement will involve Brazos County, the City of College Station, the City of Bryan, and TAMU. Any of these agencies will be able to use the bus and therefore will share in the costs of maintenance. The Police Chief and the Fire Chief recommended approval of this agreement. Mr. Jake Canglose, Brazos County Civil Defense Coordinator, mentioned that if all governmental entities choose to operate this bus it will be there to provide for their needs during an emergency or disaster situation, and the costs per entity will be less expensive. Mayor Ringer asked how the costs are calculated. Mr. Beachy stated that the costs for each political subdivision will be on a rotational basis, perhaps a six months period, to be agreed upon by the Emergency Coordinators. No exact schedule has been deter- mined at this time. Councilman Boughton moved approval of the resolution authorizing the Mayor to sign an agreement for conversion and operation of an emergency mobile communication and command center vehicle. Councilman Haddox seconded the motion, which carried unanimously, 7-0. Agenda Item No. 8 - Consideration of a resolution authorizing the Mayor to execute an agreement with Brazos County to increase public awareness of the problems associated with drinkinq and driving. Police Chief Strope presented the item. He explained that this is a renewal agreement between the City of College Station and Brazos County to enter into a second year cooperation agreement involving the DWI Task Force. Mayor Ringer clarified that the costs to the city are entirely reimbursable. 06446 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 10, 1987 Page 5 The motion to approve the resolution was made by Councilman Brown. Councilman Jones seconded the motion which carried unan- imously, 7-0. Agenda Item No. 9 - Consideration of approval of award of contract for Sebesta/Woodcreek waterline project, R87-81-03. City Engineer Pullen explained that this project consists of installing a 12" waterline from the Woodcreek Subdivision to Sebesta Road. Staff recommended approval of the low bid in the amount of $64,532.78, from Pate and Pate Enterprises, Inc. Councilman Haddox asked if only two contractors bid on this project. Mr. Pullen replied that there was a low response to the project. Councilman McIlhaney moved approval of award of contract to the low bidder, Pate & Pate Enterprises, Inc. for the amount of $64,532.78, Project R87-81-03. Councilman Boughton seconded the motion, which was approved unan- imously, 7-0. Agenda Item No. 10 - Consideration of a resolution authorizing the Mayor to execute an agreement be{ween the City and an engi- neering firm for a study on the question of future power supply for the City. Councilman Haddox commented that he serves on the Board of the LSMPA and is aware of the importance of this item; he supports the study and hopes it will help with the problems associated with the expensive power costs. Councilman Haddox moved to approve the resolution authorizing the Mayor to execute an agreement between the City of College Station and Burns and McDonald Engineering firm to conduct a study on the future power supply for the City. Councilman Boughton seconded the motion, which was approved unan- imously, 7-0. AGenda Item No. 11 - Consideration of a resolution establishing the fees to be charged for environmental and consumer health services inspections with the City of College Station, and authorizing the Brazos County Health Dept. to provide retail food, day care center(s), and non-residential non-governmental swimming pool(s) inspection services. Councilman Brown explained that the current fee schedule does not '06447 CITY COUNCIL REGULAR MEETING THURSDAY, DECEMBER 10, 1987 Page 6 meet the average for fees statewide and does not cover services being provided. The City of Bryan recently passed a similar resolution to increase fees to the proposed amounts. Councilman Brown moved approval of Resolution No. 12-10-87-11. Councilman Haddox seconded the motion, which was approved unan- imously, 7-0. Agenda Item No. 12 - Hear Visitors. No one spoke. Agenda Item No. 13 - Closed session to discuss legal report .[6252-17(2)(r)] and land acquistion [6252-17(2)(f)]. The council convened in closed session at 7:40 p.m. Agenda Item No. 14 - Action on closed session. At 8:20 p.m., the council reconvened in open session. was taken. Agenda Item No. 15 - Adjourn. Councilman Jones moved to adjourn McIlhaney seconded the motion. meeting adjourned. No action the meeting; Councilman Mayor Ringer declared the ATTEST-. ~'it¥ ~r'e~,~'r~ Dian Jones APPROVED: '06448 ~'~UEST--REGISTER CITY COU}ICIL MEETING THURSDAY, DECEMBER 10, 1987 7:00 P.M. 13. 14. 15. 16. Se 17. e 18. e 19. 20. e 21. 10. 22. 11. 23. 12. 24. 006475