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HomeMy WebLinkAbout07/09/1987 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, JULY 9, 1987 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Ringer, Councilman Jones, Boughton, Brown, Gardner, Haddox COUNCIL MEMBERS ABSENT: Councilman McIlhaney STAFF PRESENT: Assistant City Manager Ragland, City Secretary Jones, Director of Capital Improvements Ash, City Engineer Pullen, City Attorney Locke, Community Develop- ment Director Fette, Public Information Officer Calliham, Council Coordinator Hooks STUDENT GOV'T LIAISON: Kevin Buchman VISITORS PRESENT: See guest register. Agenda Item No. 1 - Signing of a proclamation designating July 11, 1987 as "Just Say No" to Alcohol and Drug Abuse Day in College Station, Texas. Mary Mattingly, representing the Brazos Valley Council on Drug Abuse, and College Station Police Officer David Luedke came forward to accept the proclamation signed by Mayor Ringer. Agenda Item No. 2 - Council Concerns. Councilman Haddox reported that the Adopt-A-Highway Program inside the city limits has been initiated by the Community Appearance Committee and approved by the Highway Department. Mayor Ringer reminded the Council that the Texas Municipal League Conference will be held October 8-10 in Fort Worth and hotel reservations should be made as soon as possible. Agenda Item No. 3 - City Manager Concerns. Assistant City Manager Ragland stated that Mr. Cole expressed concern regarding the Brazos County Central Appraisal District's proposed budget. He pointed out that Bryan objected to the proposed budget and the Bryan City Council has gone on record to protest to the Appraisal District. . 0626 . CITY COUNCIL REGULAR MEETING THURSDAY, JULY 9, 1987 Page 2 Notice was called to the restrictions placed on the new budget for the City of College Station and how the city budget differs from the proposed budget for the District. Mayor Ringer stated that he will write a letter to the Brazos County Central Appraisal District, to indicate the city's objection to their proposed budget. Agenda Item No. 4 - Approval of the minutes of the City Council Workshop meeting, June 24, 1987, the (Emergency Meeting), June 25, 1987 and the Regular Meeting, June 25, 1987. Councilman Gardner changed the word "made" to "expressed" in the first sentence of the first paragraph under Council Concerns, minutes of June 24. Councilman Haddox moved approval of the minutes as corrected. Councilman Jones seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 5 - Consideration of authorization the Mayor to sign Memorandum of Agreement with TAMU regarding Easterwooa Airport. Assistant City Manager Ragland explained that the proposed agree- ment is a follow-up on the council action budgeting an amount for the airport. Councilman Brown moved approval authorizing the Mayor to sign a memorandum of agreement with TAMU regarding Easterwood Airport. Councilman Jones seconded the motion which carried unanimously, 6-0. Agenda Item No. 6 - Consideration of bids for Parkland Dedication Project - C~; Miller Park. Pete Vanacek of the Parks Department explained the bids presented for consideration. He noted that other parts of the Droject were also bid, but the jobs were less than $10,000 and did not require approval by Council. Councilman Brown moved approval for landscape construction to low bidder, Brazos Valley Nursery in the amount of $14,728.00 and grading construction to low bidder, Young & Sons in the amount of $17,450.00. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. ~06265 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 9, 1987 Page 3 Agenda Item No. 7 - Consideration of approval of 1987 Statement of Community Development Objectives and Projected Use of Funds. Community Development Director Dan Fette described this item. He noted that HUD has notified the City that, under a new policy, allocations for contingency will not be permissible. The only change in the proposed statement includes the transfer of $15,000 previously proposed for contingency funds, to housing assis- tance, $5,000, and street construction, $10,000. Councilman Jones moved approval of the 1987 Statement of Commun- ity Objectives and Projected Use of Funds. Councilman Boughton seconded the motion which passed unanimously, 6-0. Agenda Item No. 8 - Consideration of approval to terminate Rental Rehabilitation Contract between Texas Department of Community Affairs and the City of College Station. Mr. Fette explained that the city currently has unobligated state rental rehabilitation funds amounting to $198,340.19. He stated that HUD has requested the Texas Department of Con~unity Affairs to relinquish fund balances from participants. Mayor Ringer asked what problems are associated with this program. Mr. Fette replied that the major problem is locating financial assistance, with which the owners of the respective properties would pay for their costs of repairs on the projects. Mr. Fette noted that the city is very active in the Section 8 Moderate Rehabilitation Program. He explained that Section 8 is more attractive and is usually chosen by participants investi- gating the two programs. Councilman Haddox asked if the Rental Rehabilitation can be made more attractive. Mr. Fetter replied that it can be a viable program; he stated that in the future, the city might advertise it more effectively. Mayor Ringer pointed out that by voluntarily returning the unused fund balance at this time, the city will be able to ask for additional funds later. Councilman Brown asked if this is a matching fund project. Mr. Fette replied that the Federal government contribution is a grant stating that the property owner contribute at least as much money as the city allocates to the project. Also, the property owners~ ^06266 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 9, 1987 Page 4 agree to have their property leased to low or moderate income families for a period of one year which guarantees a cash flow for one year; whereas, the Section 8 program guarantees a cash flow program for 15 years. The council concurred to direct Mr. Fette to prepare a letter for the mayor's signature, stating reasons why the program has not been successful and including suggestions which may make it more successful. Councilman Brown moved approval to terminate the rental rehab- ilitation contract between Texas Department of Community Affairs and the City of College Station. Councilman Boughton seconded the motion which carried unanimous- ly, 6-0. A~enda Item No. 9 - Consideration of a resolution authorizing the Ma~or to execute a license a~reement pertainin~ to the encroach- ment of a structure located at 8100 Butler Ridge Drive into a utilit~ easement. City Enginer David Pullen described the utility easement. He noted that the staff recommended approval of the license to encroach. Councilman Haddox moved approval of Resolution No. 07-09-87-09 authorizing the Mayor to execute a license to encroach at 8100 Butler Ridge Drive. Councilman Jones seconded the motion which was approved unanimously, 6-0. A~enda Item No. 10 - Hear Visitors. Mr. Gib Sawtelle of 1211 Boswell came forward to express his concern about the distribution of handbills on vehicles. He described a recent experience and pointed out problems that can be caused by the placement of handbills on vehicles. He asked that the Council review regulations for this practice. City Attorney Locke noted that the city has an ordinance regulating this activity within the authority of the city to do so; she stated that she will research this item further and provide the Council with an update. A~enda Item No. 11 - Closed session to discuss pending litigation [6252-17(2)(e)] and personnel [6252-17(2)(~)]. The council moved to closed session. , 06267 CITY COUNCIL REGULAR MEETING THURSDAY, JULY 9, 1987 Page 5 Agenda Item No. 12 - Action on closed session. No action was taken. Agenda Item No. 13 - Adjourn. Mayor Ringer declared the meeting adjourned at 8:25 p.m. ATTEST: Dian Jones, C~y, ecretary APPROVE D: La r r~-~.) R~ 06268 GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, JULY 9, 1987 7:00 P.M. 12. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 13. Z8. 14. 29. 15. 30. 006276