Loading...
HomeMy WebLinkAbout02/26/1987 - Regular Minutes City Council MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: STUDENT GOV'T LIAISON: VISITORS PRESENT: Mayor Ringer, Councilmen Brown, Bond, Haddox, Tongco, Bouqhton Councilman Jones City Manager Cole, Assistant City Manager Ragland, City Secretary Jones, City Attorney Locke, Director of Capital Improvements Ash, Purchasing Agent McCartney, Interim Director of Planning Callaway, Public Information Officer Calliham, Council Coordinator Hooks Mike Hachtman See guest register. AGenda Item No. 1 - Signing of a proclamation designating the week of March 1-7, 1987 as "Health Awareness Week" in College Station, Texas. Mayor Ringer signed the proclamation designating the week of March 1-7, 1987 as "Health Awareness Week" in College Station, Texas. Rhonda Seaton representing the American Red Cross came forward to accept the proclamation. Ms. Seaton announced that a "Health Fair" will be held March 6-7, 1987 at the Post Oak Mall. Agenda Item No. 2 - Signing of a proclamation designating the week of March 2-6, 1987 as "Breast Health Awareness Week" in College Station, Texas. Mayor Ringer signed the proclamation designating the week of March 2-6, 1987 as "Breast Health Awareness Week" in College Station, Texas. Kathy Jenkins representing the American Cancer Society came forward to accept the proclamation. Agenda Item No. 3 - Signing of a proclamation designating the week of March 9-13, 1987 as "Exceptional Children's Week" in College Station. Stephanie Schulz accepted the proclamation which Mayor Ringer signed proclaming the week of March 9-13 as "Exceptional Children's Week". Ms. Schulz noted many activities which will take place during that week. q06054 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 PAGE 2 Agenda Item No. 4 - Signing of a proclamation designating the week of March 1-7, 1987 as "Hospitality Week" in College Station, Texas. Members of the Bryan/College Station Chamber of Commerce were present to distribute buttons and pamphlets describing "Hospital- ity Week" in Bryan/College Station. Mayor Ringer signed the proclamation and presented it to Anne Bell. Agenda Item No. 5 - Council Concerns. Mayor Ringer mentioned that the City Council will have the annual pictures taken on Thursday, March 12th prior to the regular meeting. He also stated that the students involved with the "Big Event" contacted him and asked if the street sweepers could be used on Saturday morninG, March 7th, and also if the garbage trucks could pick up the garbage bags. City Manager Cole stated that arrangements could be made to pick up garbage. Agenda Item No. 6 - City Manager Concerns. City Manager Cole did not express any concerns. AGenda Item No. 7 - Approval of the minutes of the City Council Workshop Meeting, February 11, 1987 and the City Council Regular Meeting, February 12, 1987. Councilman Pat BouGhton noted that a sentence was left incomplete on the bottom of page 8 of the workshop meeting minutes. Council Coordinator Hooks replied that the word "staff" was left out. Councilman BouGhton moved approval of the minutes with the addi- tion to the City Council Workshop Minutes. Councilman Tongco seconded the motion which carried unanimously, 6-0. AGenda Item No. 8 - A public hearing on the question of rezoning a 12.18 acre tract located at 400 Harvey Road from R-6 Apartments High Density to C-1 General Commercial. Interim Director of Planning Jim Callaway described the above tract as located along the south side of Harvey Road, 1200 feet east of Texas Avenue. The tract is surrounded by C-1 zoning and is vacant at this time. The area is reflected as high density q06055 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 PAGE 3 residential and commercial on the land use plan. The staff recommended approval of this request and the Planning and Zoning Commission, by a vote of 3-2, also recommended approval. Councilman Bond inquired about the type of concerns expressed by the Commissioners who voted against the rezoning. Mr. Callaway noted that much concern related to the flood plain in this area; Wolf Pen Creek bisects the tract. Councilman Haddox commented that he did not understand the Commissioners' concerns as stated in the P&Z minutes. Councilman Brown asked if any of this property was addressed in the update of the Plan 2000. Mr. Callaway replied that at this time, no recommendations have been made regarding zoning on prop- erties, although tabulations have been presented; the overall area was addressed as an area which is undergoing change other than anticipated by the Plan. This change has occurred incremen- tally over the past five years. Councilman Bond stated that he is not surprised that this par- ticular corridor has been developed as commercial rather than residential. Councilman Boughton commented that she attended the Planning and Zoning Commission meeting and the Parks and Recreation Board meeting, and she felt the Commissioners' concerns were that they would like to see the land owners develop the flood plain in an aesthetic way, a "park-like" manner. Mr. Callaway stated that recently the Planning Staff, the Parks Department staff and the Engineering Staff met to look further into this area and try to evaluate recommendations for the City Council. Councilman Bond stated that this corridor will give the City a pleasing "feature" in a natural setting such as low water falls. Councilman Haddox stated that the major concern is the tremendous amount of water in this flood plain. Mayor Ringer opened the public hearing. Don Jones, 1901 Holleman Drive, came forward to represent Lacour Investments, owners of the property. He began by clarifing his answers on the rezoning application. He referred to Question No. 1 and noted that the owner should not be burdened to show necessity for a rezoning request. He explained his answer to Question No. 2 by stating that the correctness of the Compre-hen- sive Plan cannot be reduced to fact nor can it be proven wrong. He also presented his reasons for support of this change, 06056 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 PAGE 4 as follows: The zone change was initiated because a national restaurant chain is interested in this property; also, the sub- ject tract is surrounded by commercial zoning. Mr. James Jett spoke in support of the rezoning request. He said that he is the owner of the tract east of the subject tract and that he represents the other owners of tracts which have Highway 30 frontage. Mr. Jett pointed out that the largest retailer is located to the east of the subject tract and the largest employer is located to the west of the tract; he stated that this area could become the city's center of activity. He pointed out that the aesthetic approach may be hard to control, because the city cannot control the upstream flow in Wolf Pen Creek. He referred to the runoff from the development on the A&M campus, and noted that the city has built a 100' wide open ditch approaching the bridge at Holleman/Dartmouth. Mr. Jett asked that the City Council invite the private sector owning property in this area to the discussions and planning ses- sions regarding development in this area. Councilman Haddox stated that the P&Z Commissioners may feel that flooding would occur at the businesses located along this creek. He asked Mr. Jett if water flows outside of the creek banks during heavy rains. Mr. Jett stated that he has not had an op- portunity to test this. He pointed out that this area may not be a "riverwalk" type property, because of the radical nature of the water runoff. Mayor Ringer closed the public hearing. Agenda Item No. 9 - Consideration of an ordinance rezoning a 12.18 acre tract located at 400 Harvey Road from R-6 Apartments High Density to C-1 General Commercial. Councilman Bond moved approval of Ordinance No. 1698 rezoning a 12.18 acre tract located at 400 Harvey Road from R-6 Apartments High Density to C-1 General Commercial. Councilman Boughton seconded the motion which carried unan- imously, 6-0. A~enda Item No. 10 - CONSENT AGENDA: Bids: 987-22 - Substation Maintenance Contract ~87-26 - Pneumatic CPR Device - 3 each Electrical Communications and Security System for new police facility. ,06057 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 PAGE 5 Councilman Bond withdrew the item concerning a Communications and Security System for the Police Building. Bid ~87-22 and Bid #87-26 were approved by common consent. Councilman Bond expressed concern about how the bids were pack- aged, and asked about the status of the bids in regard to the city's competitive bidding requirements. Mr. Cole replied that he had no problem per the competitive bidding regulation, but that the staff has certain concerns about one element of the bidding tabulation. He stated that Elrey Ash would address the issue. Elrey Ash, Director of Capital Improvements, presented a summary of the bid tabulations for the proposed communications and secu- rity system. He explained that the bid specifications were pre- pared by Kenneth Fieler of Fieler & Associates from Sun Valley, California. Councilman Bond asked for a detailed explanation of this item. Mr. Ash began by describing the bidding process. The bids were opened on February 16, 1987; twenty-three items were on the bid and there were two separate packages. The console was "Package A" listed as items one and two on the bid tabulation. "Package B" consisted of Item No. 4-23, the remaining parts of the console and security system. Item No. 3 was the annual main- tenance agreement. Mr. Ash explained that Texas Communications bid on "Package A", the maintenance agreement, and parts of "Package B". Motorola also bid on "Package A", the annual main- tenance agreement, and parts of "Package B". Motorola's bid did not include the instant recorders in their "Package A" bid. Dictaphone bid only the instant recorders and did not bid the console equipment. They also "No Bid" all of the remainder of "Package B". Vanguard Communications "No Bid" the console, "No Bid" the maintenance agreement, but bid all of "Package B". Councilman Brown asked if this type of bidding is normal. Mr. Ash replied that this situation is the first time he has been associated with this type of bidding, and he was surprised there was not a complete bid on the entire system. Console Systems Incorporated bid "Package A", but the bid did not include micro- processor based equipment as specified. Mr. Ash referred to Kenneth Fieler's letter which stated Mr. Feller's recommendation that the bid be awarded to Motorola for the console, to Dictaphone for the instant recorders, and to Vanguard Communications for the remainder of the equipment. He stated that since the bids were opened, the staff has been troubled by an exception in the Vanguard bid; the problem is that Vanguard Communications did not include a performance bond in ,06058 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 PAGE 6 their bid. Mr. Ash noted that staff has been in contact with Vanguard Cor, munications and they will try to secure a performance bond within a week. Councilman Bond asked about the availability of the consultant, Mr. Fieler. Mr. Ash explained that the city was made aware of Mr. Fieler by the International Chief of Police Association, and that he lives in Buena Vista, California. Councilman Brown asked if Mr. Fieler may know of someone who would bid on the entire system. Mr. Ash replied that Mr. Fieler assumed two or three bidders from the California area would bid a complete package. The companies responding never explained why they bid only specific Darts of the packages and not the complete list. Councilman Bond expressed his concern about the arrangement of the bid packages. He asked about the initial cost estimate. Mr. Ash replied that Mr. Fieler's estimate was approximately $200,000 and the bids were slightly lower. Councilman Haddox commented about the difficulty in trying to compare the bids. Councilman Bond asked if the city has statutory requirements for a performance bond. City Attorney Locke confirmed that the bond is required. She pointed out that the Vice President of Vanguard Communications indicated that an additional charge would be in- cluded for a performance bond. Mr. Ash noted that no complete bid was received by the city; all bids for the job contained exceptions. Councilman Haddox asked how much time would be needed for a re-bidding process. Mr. Ash replied that re-bidding would take approximately 30 days. Councilman Bond moved to reject all bids for the communication and security systems for the police facility. Councilman Brown seconded the motion; he asked that the staff report back with a detailed input sheet for all items enclosed in the bid specifi- cations. The motion to reject all bids was approved unanimously, 6-0, with Councilman Jones absent. Agenda Item No. 11 - Consideration of a resolution authorizin~ the Mayor to execute a lease agreement with the City of Bryan for the lease of a tract of land for the location of a water well. City Attorney Locke stated that the water well site is located adjacent to the City of Bryan Utilities Lake. Mr. Ash described the area and pointed out the specific location on a diagram. The particular site includes .890 acres and is located near the north 06059 CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 PAGE 7 corner of the Bryan Utilities Lake. He stated that the trans- mission line was designed for eight wells and this well is the fourth one to be constructed. Councilman Bond moved approval of Resolution No. 02-26-87-11 authorizing the Mayor to execute a lease agreement with the City of Bryan for the lease of a tract of land for the location of a water well. Councilman Boughton seconded the motion which was approved unan- imously, 6-0. Agenda Item No. 12 - Hear Visitors. No one came forward to speak. Agenda Item No. 13 - Closed session to discuss pending litigation [6252-17(2)(e)] and personnel [6252-17(2)(g)]. The council moved to closed session. Agenda Item No. 14 - Action on closed session. No action was taken on closed session. Agenda Item No. 15 - Adjourn. Mayor Ringer adjourned the meeting. ATTEST: ' ' retary APPROVE D: 06060 GUEST REGISTER e CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 26, 1987 7:00 P.M. 17. 18. 10. 13. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 14. 30. 15. 31. 16. 32. 006066