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HomeMy WebLinkAbout04/08/1987 - Workshop Minutes City Council MINUTES CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 8, 1987 5:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: VISITORS PRESENT: Mayor Ringer, Councilman Jones, Haddox, Boughton, Brown, Tongco, Bond None City Manager Cole, City Secretary Jones, City Attorney Locke, City Engineer Pullen, Director of Capital Improvements Ash, Interim Director of Planning Callaway, Purchasing Agent McCartney, Public Information Officer Calliham, Council Coordinator Hooks See guest register. Agenda Item No. 1 - Signing of a proclamation designating April 19-25, 1987 as "Professional Secretaries Week" in College Station, Texas. Sylvia Garza representing Professional Secretaries International came forward to accept the proclamation signed by Mayor Ringer. She noted that "Professional Secretaries Day" is April 22, 1987; the Bryan/College Station Hilton will be hosting the Annual Pro- fessional Secretaries Luncheon on April 23rd. AGenda Item No. 2 - Council Concerns. Councilman Tongco reported that the Energy Committee met and in- formation from Dr. David Claridge on the Energy Study was pre- sented at that meeting. The committee discussed procedures to simplify the codes, in order for the builders and inspectors to follow the codes easier. Councilman Tongco suggested that the general public be invited to submit an application for service to the Lone Star Municipal Power Agency and the Economic Development Foundation. CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 8, 1987 Page 2 Councilman Tongco thanked the city staff for their dedication and noted that it was a pleasure to work with everyone. Councilman Haddox reported that the Adopt-A-Highway program is being initiated by the Highway Department. He was informed by the Highway Department that it was in the City's hands to clean the highways inside the City limits. He asked for Council's di- rection in seeking supporters for cleaning the areas along the highways in the city, such as FM 60 and Highway 30. He noted that he has confronted individuals and organizations and they seem to be in support of this project. He added that the Com- munity Appearance Committee could possibly be the organizer for this project. Councilman Haddox noted that the Adopt-A-Highway program would involve picking up trash and keeping the spot clean. Mayor Rin- ger suggested that the committed organizations be identified by a small sign at each spot. Councilman Haddox agreed and suggested asking the highway department if they could furnish the signs. The Council directed Councilman Haddox to begin working further with this project. Councilman Haddox thanked Terri Tongco for her great work as a Councilmember. Councilman Bond thanked the city staff for their friendship and thanked Mayor Ringer for his tremendous amount of goodwill in forming a "solid" Council. Councilman Brown commented that he wishes Terri Tongco and James Bond the best of luck. Mayor Ringer reminded the Council and audience that there will be a receDtion on Thursday night to honor the outgoing council- members and the duly elected council. Agenda Item No. 3 - City Manager Concerns. City Manager Cole stated appreciation on behalf of the staff for the comments from Councilman Tongco and Councilman Bond. Agenda Item No. 4 - Approval of the minutes of the Regular City Council Meeting, March 26, 1987. Councilman Boughton corrected page 5, paragraph 6, last sentence, changing the words "40 mph speed limit" to a "30 mph speed 1 imit." 06114 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 8, 1987 Page 3 Councilman Boughton moved approval of the minutes of March 26, 1987. Councilman Tongco seconded the motion which was approved unanimously, 7-0. Agenda Item No. 5 - Consent Agenda: BIDS: (87-27) - Panel Partition Systems for Police Building PLATS: (87-203) - Resubdivision Plat of Lots 11 & 12, Block 3, Emerald Forest Phase 6 Both items were approved by common consent. Agenda Item No. 6 - Canvass of Election Returns. City Secretary Dian Jones presented this item. She stated that the Election to elect new council officers was duly held on April 4, 1987. The council was presented with a tally of the votes and a proposed resolution listing the number of votes cast in each precinct for each council member. Fred Brown was elected to City Council Place 1, total votes, 1,549; Lynn McIlhaney, City Council Place 3, total votes, 1,017; Jim Gardner, City Council Place 5, total votes, 1,065. She stated that approval of the resolution will authorize the Mayor to sign the Notice of Canvass, making the returns official. City Secretary Jones stated a total of 2,134 votes were cast. The printouts calculated the "no votes" in each particular race. Councilman Boughton moved approval of the resolution authorizing the Mayor to sign a resolution for Canvass of Election Returns. Councilman Haddox seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 7 - Consideration of Chan~e Order $1, Phase I - College Hills Sewer Replacement, C.I.P. No. R-83-83-09. City Engineer David Pullen presented this item. He explained that this item is a reduction change order of $23,428.28. The staff recommended approval. Councilman Brown moved approval of Change Order #1, Phase I - College Hills Sewer Replacement in the amount of $23,428.28. The motion was seconded by Councilman Boughton and approved unan- imously, 7-0. 0611 5 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 8, 1987 Page 4 Agenda Item No. 8 - Consideration of a Budget proposed by the College Station Historic Preservation Committee, for Semi-Cen- tennial activities. Dr. Gary Halter, chairman of the Historic Preservation Committee, came forward to address this item. He introduced other members of the Committee present at the meeting; Peggy Owens, Paul Van Riper, John Paul Abott, and Maggie Mcgraw. Dr. Halter stated that the Committee is asking approval of two major projects: the Calendar of Historic Homes; and, the Pic- torial History of College Station written by Dr. Henry C. Dethloff. Dr. Halter presented an illustration of the homes entered in the contest in which the artists will ink sketch these homes. The Arts Council will choose the judges who will select the final twelve sketches to be illustrated in the Calendar. He added that on September 12th the entries will be displayed at the Community Center and the final selection will be made for the twelve homes. The calendar should be ready for sale by November. The Committee is asking approval to print the calendar, approx- imate costs $2,200-$3,000. Dr. Halter stated that the Dr. Henry Dethloff has proposed a paperback book depicting 50-60 pictures of historical interest. The proposed price for the book is $12.95. The narrative will be written by Debbie Parks, author of the History of College Station. Dr. Halter summarized the proposed budget requesting $6100.00 from the City for funding of these projects. City Attorney Locke noted that she made minor changes to the contract, but there were no significant changes to point out. Councilman Jones moved to approve funding of $6100.00 from the hotel/motel tax fund to the Historic Preservation Committee. Councilman Boughton seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 9 - Consideration of a Request from Superconduc- tin9 Super-Collider Foundation for funding contributions. Mayor Ringer noted that the Council was addressed by the BVSSC at their special meeting Monday. 0611 6 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 8, 1987 Page 5 City Manager Cole stated that he had discussed this topic with the City Manager of Bryan, Ernie Clark, and Mr. Clark noted he had recommended to the Bryan Council that they give an outright contribution of $5,000 and challenge the Bryan Industrial Foun- dation to solicit $10,000 from the private sector, then the City of Bryan would match the figure by $5,000 more dollars. The City of Bryan has not acted on this recommendation. Dennis Goehring, president of the College Station Economic Devel- opment Foundation came forward to present the Council with a check for $10,000.00. He noted that the Foundation feels very strongly about this project. Councilman Bond asked if the Brazos County Industrial Foundation and the Bryan Industrial Foundation had committed to support this effort. Mr. Goehring replied that all of the foundations met and agreed to a contribution of $5,000; he commented that the private sector has not contributed to the project at this time. Mayor Ringer explained to Council- man Bond that the monies not expended will go back to the con- tributors in proportion to their contributions. He also stated that Stone & Webster and other firms are included under Audit Contracts listed in the BVSSC budget. Councilman Haddox commented that the City should be extremely supportive of this project and he feels the City should con- tribute $20,000 such as did the City of Brenham and Brenham In- dustrial Foundation combined. Councilman Boughton agreed with Councilman Haddox's comments. Mayor Ringer added that it is well worth the try; the fact that this site is the central triangle of the research centers in Texas should have a major influence on the decision. Mayor Ringer commented that there should be a commitment by the business community as well; he proposed that the City of College Station pledge $5,000 to the project and pledge an additional dollar amount up to $5,000, that is for every two dollars the business community can raise, the City will contribute one ad- ditional dollar, the total contribution by the City of College Station to be $10,000.00. Councilman Bond responded to Mayor Ringer's proposal by stating that the City should make an upfront contribution. He commented that the business community would not have the time to raise this amount of money. Councilmen Haddox, Brown, and Boughton agreed with Mr. Bond's suggestion. Councilman Jones asked Mr. Cole where the funds will be appropri- ated. Cole responded that the utility fund is the only fund available to allow a $20,000 contribution. '061t7 CITY COUNCIL WORKSHOP MEETING WEDNESDAY, APRIL 8, 1987 Page 6 Councilman Jones stated that the City of College Station should take the leadership in this because the City has so much to gain in the event the super collider comes to the City. Councilman Jones moved that the City should commit $20,000 from the Utility Fund to the Superconducting Super Collider, in addition to the $10,000 contributed by the Economic Development Foundation. Councilman Boughton seconded the motion. The motion passed with a vote of 5-2. FOR: Councilman Brown, Haddox, Boughton, Bond, Jones AGAINST: Mayor Ringer, Councilman Tongco Mayor Ringer asked the Council if they would like for the staff to prepare a proclamation of support from the City Council for this project. The council concurred. Agenda Item No. 10 - Hear Visitors. Ralph Waniska, of 2700 Adrienne Circle, representing the Bahia' Faith, came forward to speak about World Peace. He passed each Council member a booklet written by the International House of Justice on the topic of World Peace. Agenda Item No. 11 - Closed session to discuss land acquisition [6252-17(2)(f)]. Aa Land Acquisition [6252-17 (2)(f)]. 1. Parkland. Agenda Item No. 12 - EMERGENCY ITEM: Closed session to discuss personnel [6252-17(2)(g)]. A. Personnel [6252-17(2)(g)]. 1. Appointments to the Board of Directors of the Lone Star Municipal Power Agency. Councilman Boughton moved to declare this item an emergency item and place this on the agenda. Councilman Jones seconded the motion which was approved unani- mously, 7-0. The council moved to closed session. ' 06118 CITY COUNCIL WORKSHOP MEETING %;EDNESDAY, APRIL 8, 1987 Page 7 Agenda Item No. 13 - Action on closed session. The council returned to open session. Councilman Boughton moved to appoint Larry Ringer and Dick Haddox to the Lone Star Munici- pal Power Agency. Councilman Tongco seconded the motion which was approved unan- imously, 7-0. Agenda Item No. 14 - Adjourn. Mayor Ringer adjourned the meeting. APPROVED: ~'er ATTEST: City Secretary Dian Jones GUEST REGISTER CITY COUNCIL WORKSHOP. MEETING WEDNESDAY, APRIL ~, 1987 17. 18. 19. 20. 21. 22. 23. g 24. 25. 10. 26. 11. 27. 12. 28. 13. 29. 14. 30. 15. 31. 16. 32. 006124