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HomeMy WebLinkAbout05/27/1993 - Regular Minutes City CouncilMAYOR Larry J. Ringer MAYOR PRO-TEM Fred Brown CITY MANAGER Ron Ragland COLLEGE STATION COUNCILMEMBERS Hub Kennady Lynn McIlhaney Vernon Schneider David Hickson Nancy Crouch MINUTES CITY COUNCIL REGULAR MEETING THURSDAY, MAY 27, 1993 7:00 P.M. COUNCILMEMBERS PRESENT: Mayor Ringer, Councilmembers Brown, Mcllhaney, Hickson, Kennady COUNCILMEMBERS ABSENT: Councilmembers Schneider and Crouch STAFF PRESENT: City Manager Ragland, Assistant City Manager Brymer, City Secretary Hooks, City Attorney Locke, Executive Director Management Services Piwonka, Executive Director Fiscal/Human Resources Schroeder, Development Services Director Ash, Assistant City Manager Woody, Assistant City Manager Brymer, City Planner Callaway, Transportation Planner Hard, City Engineer Pullen, PARD Director Beachy, Public Information Officer Calliham, Asst. City Attorney Coates VISITORS PRESENT: See guest register Aqenda Item No. 1 - CONSENT AGENDA. GENERAL BUSINESS (1.1) Approval of minutes for the Workshop Meeting, May 12, 1993, Executive Session May 13, 1993, and Regular Meeting, May 13, 1993. (1.2) Approval of CDBG Citizen Participation Plan and Local Definition of Substantial Change to CDBG Final Statement (1.3) Approval of request to utilize General Obligation Bond funds from Project SW9201, sidewalk improvements for sidewalk and pedestrian improvements in and around the Wolf Pen Creek Park Amphitheater. (1.4) Approval for Ingram, Wallis & Company, P.C. to serve as independent auditors for FY ending September 30, 1993 and 1994. City Council Regular Meeting Thursday, May 27, 1993 Page 2 CONTRAC'I~ AND AGREEMENTS (1.5) Approval of Community Development funded housing projects where contracts were let for more than $10,000. (1.6) Approval of lease agreement extending the city's current lease agreement on Water Well No. 4. (1.7) Approval of sanitary sewer service for Mark and Lisa Westhusin for property owned in Harvey Hillsides Subdivision. (1.8) Approval of purchase approval for electrical facilities in Foxfire Development and approval to authorize Mayor to transfer property to City of Bryan. BIDS (1.9) Bid #93-13 -- Approval of Electric System Underground feeder construction awarded to Iow bid meeting specifications, Boyer, Inc. in the amount of $1,702,412; funds available in Utility Bond Funds. (1.1 0) Bid #93-40 -- Approval of Water/Wastewater SCADA System - End Use Devices awarded to Iow bidder for each item, the total expenditure $33,475.75. (1.11) Bid #93-44 -- Approval of bid for replacement of wallcovering for the Conference Center to Glover Painting in the amount of $15,852. Funds available in the FY 1992-93 Hotel/Motel fund. (1.12) Bid #93-52 -- Approval of bid to Hendrix GMC in the amount of $10,817.05 for one 1/2 ton pickup. Funds available in the FY 1992-93 Sanitation Collection Fund. CONTINGENCY REQUEST (1.13) Approval of emergency request in the amount of $22,950 for repairs to landfill equipment. ORDINANCE (1.1 4) Approval of Ordinance No. 2010 to amend Chapter 6, Section 603.15.5 regarding automatic sprinkler system water flow alarm monitoring. PLATS (1.15) Approval of final plat for Benjamin Graham Subdivision located in the E.T.J. Applicant Wellborn Water Supply Company (93-209) (1.16) Approval of final plat for Windwood Phase Seven. Applicant, Vaughn & Clark, Joint Venture (93-207) (1.17) Approval of final plat for Brentwood 4, Lots 1R-1 & 3R-1, Block Two. Applicant Commerce National Bank (93-208) The consent agenda items were approved by common consent except the following, Item No. 1.1, No. 1.3, No. 1.4 and No. 1.9. City Council Regular Meeting Thursday, May 27, 1993 Page 3 Agenda Item No. 1.1: Mayor Ringer stated changes to the minutes as follows: May 13, 1993 - Page 6: "Mayor Ringer referred to the information received by council on this issue". May 13, 1993 - Page 7: "Councilman Hickson moved to impose a $250,000 security bond to allow a 30 day compliance period..." May 13, 1993 - Page 10: "Mayor Ringer explained the council received a copy of her letter..." Councilman Mcllhaney made a motion to approve the minutes as corrected above. The motion was seconded by Councilman Hickson which carried unanimously, 5-0. Agenda Item No. 1.4: Councilman Kennady directed his question to staff with regard to the selection process of auditors. Mr. Schroeder explained that the standard procedure for selection of an auditing firm is to seek an engagement for the auditing period of three to five years, because the initial cost is substantial to perform an annual audit. After hearing Mr. Schroeder's explanation, Councilman Kennady moved approval of the letter engaging Ingram, Wallis & Company, P.C. to serve as independent auditors for FY 1993 and 1994. The motion was seconded by Councilman Hickson which carried unanimously, 5-0. Agenda Item No. 1.3: Councilman Kennady inquired about the funding allocations toward the sidewalk improvements in and around Wolf Pen Creek Park amphitheater. He expressed his concern about using funds toward a project that was not approved in the last bond election. A specific concern related to the sidewalk along Holleman from the Sears Service Center parking lot to the existing sidewalk entering the park. After further comments, Councilman Brown made a motion to utilize General Obligation Bond funds from Project SW9201, improvements for sidewalk and pedestrian walkways in and around Wolf Pen Creek park amphitheater. Councilman Hickson seconded the motion which carried by a vote of 4-1, Councilman Kennady voted against the motion. Agenda Item No. 1.9: Councilman Mcllhaney asked if the electrical facilities also covered an extension to Highway 30. Virginia Kettler confirmed the project included Highway 30. Councilman Kennady made a motion to approve Bid #93-13, Electric System Underground feeder construction, Public Utilities Electrical Division, funds budgeted in Utility Bond Funds. Award to Boyer, Inc. in the amount of $1,702,412. City Council Regular Meeting Thursday, May 27, 1993 Page 4 The motion was seconded by Councilman Mcllhaney carried unanimously, 5-0. Item No. 2 - D'._~c~___~_!on and co~ideration of issuance of U'dlitv System R~nue Refund!nO bo _r~d~__ in conlunction with new utility revenue bonds.- Mr. Schroeder explained that this item pertained to the advanced refunding of utility revenue bonds from 1985 which involved a substantial savings to the city. The city's financial advisors, David Fetzer and Pete Fisher were present to explain this item in greater detail. Mr. Fetzer stated that June 30 is a date designated as a cutoff date as required by a provision in the Tax Code which allows the city to advance for funds, bonds already advanced for funding without a penalty. He described the bonds proposed for refund. He recommended the negotiations for the issuance of $5,640,000 with a savings of at least $650,000. He emphasized to the Council the interest rates vary daily. Councilman Brown made a motion to direct staff and financial advisors to proceed with Mr. Fetzer's proposal. The motion was seconded by Councilman Hickson which carried unanimously, 5-0. Agenda Item No. 3 - Consideration of a request of $50.000 by_ the B/CS Economic Development Corporation for funding of a revoMng loan fund for economic development. Mr. Lynn Stuart of the Bryan/College Station EDC presented this item. Also present were John Anderson, Treasurer-President-elect, Executive Director Robert Worley, and Economic Developer Frank Murphy. Mr. Stuart presented a new economic development program. The purpose of this program is to provide new jobs and for future capital expansion and capital investment in the community. Furthermore, a policy committee and local loan committee will be established to implement and oversee the program. Mr. Stuart explained the matched funds by the local entities will not be required from the entity until a loan is approved. Mr. Stuart answered questions of the Council. Councilman Kennady moved approval of the request from the Bryan-College Station Economic Development Foundation for $50,000 funding for revolving loan pro. gram for economic development and directed staff to include this money in the upcoming budget. The motion was seconded by Councilman Brown which carried unanimously, 5-0. TAg~enda Item No. 4 - Approval of Priority Us'dng of Projecl~ identified for the MP0's naportation Improvement Program for FY 1994-96. Transportation Planner Edwin Hard presented this item. As a member of the Metropolitan Transportation Organization, the Mayor will have this opportunity to seek Council input and support prior to voting on these issues at the next MPO meeting. Mr. Hard presented FY 94 projects as follows: City Council Regular Meeting Thursday, May 27, 1993 Page 5 Texas Avenue Widening Project Improvement to rehabilitate the frontage road on the East Bypass from Emerald Parkway to Rock Prairie Road Rehabilitation project for FM 2154 from FM 2818 to Wellborn Continuation of existing project on FM 60 Upgrade of Jones Road to FM status connecting FM 60 to the new State Highway 47 Extend FM 1688 (Leonard Road) to the new State Highway 47 Following is the list of projects for FY 95: 2. 3. 4. Widen to a four lane urban highway from SH 6 to FM 1179 Widen to a four lane urban highway from FM 2818 to FM 2154 Rehabilitate FM 2233 from Tabor Road to OSR Preventative maintenance project for the East Bypass Following is the FY 96 project: 1. Widen to a four lane urban highway on SH 21. Mr. Hard stated that staff agreed with the MPO's rankings. A~qenda Item No. 5 - Discussion and consideration to prohibit left turns at the ir~mecfion of Dominik Drive and Texas Avenue in order to improve traffic safety and Transportation Planner Edwin Hard presented a summary of the staff's review of the outside consultant's study and staff's perspective related to the impact of prohibiting left turns. As part of his summary, Mr. Hard referred to a new traffic count on Kyle Street. Staff determined that vehicles on this roadway is approximately 8100 vehicles per day and if Dominik was closed, Kyle street would be affected by a traffic flow of 2,000 more cars a day. Councilman Brown expressed disappointment regarding the staff's logic toward the cul- de-sac on Kyle Street. Mr. Hard explained that Kyle Street is no longer considered a residential street because of its proximity to Texas A&M and its location opposite Texas Avenue. Mr. Hard continued to advocate staff's position. Discussion was held on the peak hours of traffic flow. Mr. Elrey Ash reiterated that the major complication is the fact that this area has geometric problems. Mr. Hard made remarks about the forecast study for traffic on Texas Avenue at this intersection. He concluded his presentation with the recommendation of a median on Texas Avenue at the Dominik location. Councilman Brown expressed his concerns about the traffic on Kyle Avenue. Mayor Ringer suggested the council ask staff and the Planning and Zoning Commission to review the comprehensive plan and the transportation plan for this area and look at City Council Regular Meeting Thursday, May 27, 1993 Page 6 long term solutions. Councilman Mcllhaney emphasized that this particular issue is just one of many issues. The city may have to invest time and money to correct the situation. Furthermore, signalizing Dominik/'rexas or a cul-de-sac on Kyle will not resolve the problems. Councilmembers discussed different scenarios. The safety issue was a primary concern. Mayor Ringer asked the audience for comments at this time. Melba Hecox of 300 Kyle, addressed the Council. She expressed concern about the elderly people living along Kyle and driving amidst the heavy traffic. She agreed with the scenario to connect George Bush Drive and Dominik. Tom Richardson of H&M Wholesale addressed the Council. He expressed concern about the impact to his business and urged Council to vote against staff's recommendations. Cheryl Cook addressed the Council. She emphasized the national businesses locating to the community along Texas Avenue, who are hiring local citizens to work in their establishments. Additionally, the median will adversely impose upon those businesses. Charles Speer, representing Jerry J. Moore, owner of Culpepper Plaza came forward. Mr. Speer addressed statements made by Mr. Hard. Jay Morris, consultant for the business owners addressed the Council. He recaptured the findings of his report. Mr. Speer concluded with comments about the consultant's recommendations. Based on his recommendations, he asked the Council to re-evaluate the consultant's proposal and develop a long term solution. He believed the businesses will not survive if Dominik is restricted to motorists from Texas Avenue. Frank Morrow, owner of Quick As a Flash addressed the Council. He urged the Council not to approve the staff's proposal. He asked Council to consider allowing further study on suggestions introduced at this meeting. He indicated the merchants are willing to donate land if other options are feasible. Bill McGee, 105 Dominik, manager of Whataburger addressed the Council. He asked the Council to review the study prepared by the consultants. Francis E. Savage, II addressed the Council. He opposed the prohibition of left turn lanes onto Dominik. Brian Schultze addressed the Council. He alluded to previous studies of this intersection conducted by undergraduate and graduate classes at Texas A&M. In his opinion, the best solution is to connect George Bush and Dominik. The worst solution derived from these studies was signalization of this intersection. After further comments, a motion was placed on the floor. Councilman Kennady made a motion to prohibit left turns onto Dominik from Texas Avenue with the installation of a median along Texas Avenue. As a part of this motion, City Council Regular Meeting Thursday, May 27, 1993 Page 7 signage to be erected on Texas Avenue for motorists southbound Texas Avenue and eastbound George Bush to inform motorists access via Kyle Avenue. Councilman Mcllhaney seconded the motion. The Mayor and councilmembers expressed their viewpoints on this issue. The motion carried by a vote of 4-1, Councilman Brown voted against. Councilman Kennady made another motion to request staff and Planning and Zoning Commission to review the comprehensive transportation plan and its relation to this area. The motion was seconded by Councilman Mcllhaney which carried unanimously, 5-0. Agande ~m No. 6 - A public hem'ina reaardina proposed franchise agreement with B~van Iron and Metal company, d/b/a Tams Commercial Waste for conduc'dng collec'don of construction/demolition debris with roll-off containers. Assistant City Manager Tom Brymer addressed this item. Mayor Ringer opened the public hearing. No one spoke. Mayor Ringer closed the public hearing. Ag. end*, Item No. 7 - First reading of an ordinance setabli~hing a franchise agreement with Bryan Iron and Metal Company, cl/b/a Texa~ Commercial Wsete. Councilman Brown made a motion to approve the first reading of the ordinance establishing a franchise agreement with Bryan Iron and Metal Company, d/b/a Texas Commercial Waste. The motion was seconded by Councilman Kennady which carried unanimously, 4-0, Councilman Hickson absent from the room. _Agenda Item No. 8 - EMERGENCY FrEM: Appointment of member to re_orseent Collage Station on the Economic Development Board of Directors. Councilman Brown moved to reappoint Mr. Dick Birdwell as a member to the Board until such time the Council pursues the formal appointment or replacement of this committee membership. The motion was seconded by Councilman Kennady which carried unanimously, 4-0. Agenda Item No. 9 - Committee Reports. Councilman Mcllhaney reported on the recent meeting of the Cemetery Committee. The Committee received numerous requests for plantings in the cemetery. The Committee asked for council direction. The council asked the committee to review this issue and bring back recommendations to the Council. The Council scheduled the next workshop meeting for committee appointments. City Council Regular Meeting Thursday, May 27, 1993 Page 8 Ag_enda Item No. 10 - Hear Visitors. No one came forward. Agenda Item No. 11 - Aclioum. There being no further business, Mayor Ringer adjourned the meeting at 9:15 p.m. ~lty ~ecrezary'~Jonnle I-lOOKS Mayor Pro-tern Fred Brown GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY Y~Y 27, ~993 7:00 P.M. 12. 14. 15. 16. 17. 18. 19. 20.