HomeMy WebLinkAbout08/12/1993 - Regular Minutes City CouncilMAYOR
Larry J. Ringer
MAYOR PRO-TEM
Fred Brown
CITY MANAGER
Ron Ragland
COLLEGE STATION
COUNCILMEMBERS
Hub Kcnnady
Lynn McIIhaney
Vernon Schneider
David Hickson
Nancy Crouch
MINUTES
CITY COUNCIL REGULAR MEETING
THURSDAY, AUGUST 12, 1993
7:00 P.M.
COUNCILMEMBEFIS PRESENT: Mayor Ringer, Councilmembers Schneider, Mcllhaney,
Crouch, Hickson, Kennady
COUNCILMEMBEFIS ABSENT: Councilman Brown
STAFF PRESENT:
City Manager Ragland, City Secretary Hooks, City Attorney
Locke, Executive Director Management Services Piwonka,
Assistant City Manager Brymer, Public Information Officer
Calliham, City Engineer Pullen, Community Development
Director Jo Carroll, Assistant Director of Development
Services Callaway, Development Services Director Ash, City
Planner Jane Kee
VISITORS PRESENT:
See guest register
Aqenda Item No. 1 - CONSENT AGENDA
(1.1) Approval of minutes for Regular Meeting, July 21, 1993
(1.2) Approval of award of contract for delinquent accounts receivable and returned check
collection
(1.3) Approval to select Perryman Consultants, Incorporated to perform an analysis of a co-
generation project between the City of College Station and Texas A&M University. Funds
available in FY 92-93 budget not to exceed $25,000.
(1.4) Approval of an ordinance amendment regarding the College Station Historic Preservation
Committee (Ordinance No. 2025)
(1.5) Approval of proposed changes to the program guidelines for the Community
Development General Administrative Guidelines and the HOPE III Homeownership Program.
BIDS
(1.6) Purchase approval of one intermediate Sedan, Fiscal & Human Resources, Municipal
Court Division. Funds available in FY 92-93 General Fund. Staff recommended award to Tom
Light Chevrolet as Iow bidder, total expenditure $13,000.
(1.7) Purchase approval of one 1/2 ton pickup, Public Services Sanitation Division. Funds
available in FY 92-93 Sanitation Fund. Staff recommended award to Varsity Ford as Iow bidder,
total expenditure $10,224.
(1.8) Purchase approval of one front end loader, Public Utilities Division. Funds available in FY
92-93 Vehicle Replacement Fund. Staff recommended award to Case Power & Equipment as
Iow bidder, total expenditure $29,104.
City Council Regular Meeting
Thursday, August 12, 1993
Page 2
AGREEMENTS
(1.9) Authorization to enter into a Lease Agreement for Community Development office space.
All expenses funded through the CDBG Administrative funds. This item was removed from the
consent agenda to be placed on the next regular council meeting agenda.
(1.10) Authorization for City Manager to execute agreement with Twin City Properties to provide
a rehabilitation loan through the City's Rental Rehabilitation Program to subsidize the rehab cost
of 11 units on Richards and Sterling streets.
(1.11) Authorization for City Manager to enter into a settlement agreement between the City of
College Station and Ray Mart, Inc.
PLATS
(1.12) (93-219) Approval of Final Plat for Emerald Forest Phase 9, located east of State
Highway 6 adjacent to proposed North Forest Parkway and existing Emerald Forest Phase 8.
Applicant Allen Swoboda.
(1.13) (93-220 - 93-221) Approval of Final Plats for Emerald Forest Phases 2A and 6A,
respectively, located adjacent to existing phases in Emerald Forest, namely Phase 2 and Phase
6, respectively. These plats corrected an existing subdivision that was not platted at the time it
was subdivided. Applicant Allen Swoboda.
(1.14) (93-222) Approval of Final Plat (Replat) for Cooner Addition, located on Cooner Street
just east of Texas Avenue. Applicant Ben and Nancy Crouch.
(1.15) (93.223) Approval of Final Plat (Replat) for Eastmark Subdivision, located east of
Cypress Drive and north of Southwest Parkway. Applicant Real Alchemy, Inc.
Mayor Ringer removed Consent Agenda Item No. 1.12.
Councilman Crouch removed Consent Agenda Item No. 1.14.
Councilman Kennady removed Consent Agenda Item No. 1.2.
Councilman Mcllhaney removed Consent Agenda Item No. 1.13.
The remaining agenda items were approved by common consent.
Item No. 1.2 - Approval of award of contract for delinquent accounts receivable and returned
check collection services to Financial Control Services in the amount of $14.885.
In response to Councilman Kennady's question, Virginia Kettler indicated the staff researched
the idea of referring the "outstanding" checks to the County Attorney. Linda Piwonka responded
the checks are primarily for utility bills and ambulance service. Ms. Kettler added that this
, company has an acceptable collection success rating.
Councilman Crouch made a motion to approve the award of contract for delinquent accounts
receivable and returned check collection services to Financial Control Services in the amount of
$14,885.
The motion was seconded by Councilman Hickson which carried unanimously, 6-0.
City Council Regular Meeting
Thursday, August 12, 1993
Page 3
Agenda Item No. 1.12 - Final Plat Emerald Forest Phase ~).
City Engineer David Pullen stated that staff recommended approval of the plat. In addition to
submission of the final plat, the applicant requested a variance from the sidewalk requirements
of the subdivision ordinance. Staff reviewed the variance request and recommended denial.
Deborah Keating of Urban Design Group came forward. She explained that the application felt
it was unnecessary to build a sidewalk on Crystal Oaks because there will be minimal
pedestrian traffic on Crystal Oaks.
Councilman Mcllhaney asked Ms. Keating if she was aware of the school bus stop locations.
Ms. Keating responded that she was not sure of the proper locations. She added sidewalks are
proposed for both sides of North Forest Parkway and a sidewalk does not exist on Wildewood
Circle. Furthermore, a sidewalk is planned to connect Spring Creek and continue along North
Forest Parkway.
Councilman Crouch made a motion to approve the final plat and deny the variance request.
The motion was seconded by Councilman Hickson which carried unanimously, 6-0.
Agenda Item No. 1.13 - Final Plats for Emerald Forest Phases 2A and 6A.
City Engineer Pullen informed the council that the PRC report in the council packet was
complete.
Councilman Mcllhaney made a motion to approve the Final Plat for Emerald Forest Phases 2A
and 6A. Councilman Crouch seconded the motion which carried unanimously, 6-0.
Agenda Item No. 1.14 - Final Plat (Replat) for Cooner Addition.
Councilman Kennady moved approval of the Final Plat (Replat) for Cooner Addition. The
motion was seconded by Councilman Mcllhaney which carried 5-1, Councilman Crouch
abstained.
Agenda Item No. 2 - Cormidera'don of the 11~1{),3-~ CDBG Final Statement and Flesolu'don
authorizing the Mayor to execute documents regarding its submission to HUD; also,
authorization for allocation of remalnin 1 DB funds.
Community Development Director Jo Carroll presented the 1993-94 Community Development
Block Grant Final Statement. She indicated the staff met with the Council City Affairs Committee
and suggestions were made by the committee and incorporated into the document. Ms. Carroll
presented an overhead visual which depicted the proposed budget.
Councilman Kennady made a motion to approve the Final Statement and a resolution
authorizing the Mayor to execute the documents regarding its submission to HUD. The motion
was seconded by Councilman Crouch which carried unanimously, 6-0.
Aaenda Item No. ~1 - Considsraaon of a policy regarding the intent and use of Development
~reem®nts.
Assistant City Manager Tom Brymer described three objectives of the policy listed below:
1) To clearly define the circumstances under which the development agreements are utilized.
City Council Regular Meeting
Thursday, August 12, 1993
Page 4
2) To avoid using development agreements when certain mechanisms exist under various
policies and ordinances exist.
3) To utilize development agreements to achieve an exchange of items that both parties
consider of mutual benefit and value.
Mr. Brymer noted the development agreement policy was reviewed by the Council Development
Policies committee.
Councilman Crouch made a motion to approve the development agreement policy as
presented. The motion was seconded by Councilman Mcllhaney.
Discussion was held on the cost associated with the development agreement. City Attorney
Locke mentioned that the developers will be charged on a per hour cost basis.
The motion to approve the development agreement policy carried unanimously, 6-0.
A~enda Item No. 4 - Di _ac~___!on and direction ~ regard to amending the Development
Ag_-reernent with College ._~tafion Venture I, LI u., College Staton lSD, and People~ Mort~_ag_ e to
e~t__end the time for completion of Rock Prairie Road consl~u~on.
City Engineer Pullen requested council direction pertaining to an existing development
: agreement. Mr. Pullen described the purpose of the existing development agreement between
the City of College Station, CSISD, Peoples Mortgage, and College Venture I. Staff recently held
discussions with the perspective parties, and staff initiated a revision which called for a change
in the completion date of Rock Prairie Road from September 1, 1993 to September 1, 1994. The
main purpose for the date change was to allow for joint coordination of the Rock Prairie Road
construction project and the Victoria street construction project.
Councilman Crouch made a motion to authorize staff to extend the date of completion of Rock
Prairie Road to September 1, 1994, revise the development agreement as such, and waive the
fee based on this city initiated agreement.
The motion was seconded by Councilman Mcllhaney which carried unanimously, 6-0.
A~ienda Item No. 5 - Approval of member to the Electrical Examining Board.
Councilman Kennady made a motion to appoint Stan Stover as a member to the Electrical
Examining Board for a two year term. The motion was seconded by Councilman Crouch which
carried unanimously, 6-0.
Agenda Item No. 6 - Discussion and consideration of College Station City Council'e commitment
to the Community Wide V'Bionary Planning Process.
Councilman Crouch approached the podium to address the Council on a recent visionary
planning session between members of several entities throughout Bryan-College Station.
Mrs. Crouch presented an overview of the sessions conducted by Burt Nanus on July 9-10.
She requested council's acceptance of the future plans established by the community wide
visionary committee.
Councilman Kennady moved approval of College Station's commitment to the visionary process
and funding of $10,000 a year for the next two years. The motion was seconded by Councilman
City Council Regular Meeting Page 5
Thursday, August 12, 1993
Hickson. The motion carried by a vote of 6-0.
The council thanked Councilman Crouch for her efforts as a participant of this committee.
A~_ enda Item No. 7 - Hear V'mitom.
No one spoke.
Ag_enda Item No. 8 - A:lioum.
Mayor Ringer adjourned the meeting at 8:15 p.m.
APPROVED:
ATTEST:
~'ty Secretary Connie Hooks