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HomeMy WebLinkAbout04/24/2014 - Workshop Minutes City Council0 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION APRIL 24, 2014 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, via remote City Staff: Irirr Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 6:03 p.m. on Thursday, April 24, 2014 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session There was no Executive Session. 3. Take action, if any, on Executive Session. There was no Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. 2h and 2i: Dave Coleman, Director of Water Services, noted that the City has done an excellent WKSHP042414Minutes Page 1 t job with water conservation due to the efforts of Jennifer Nation. Jennifer Nations, Water Conservation Coordinator, provided some clarification on the Water Conservation Plan and the amendments to Section 9 of the Code of Ordinances, Drought Contingency and Water /Emergency Plan. These may be viewed on the website. 2c: Ben Roper, Director of Technology Services, clarified what this item was really about and how much it would save the City through the transition. 2j: Ben Roper, Director of Technology Services, said this is not specifically related to the ERP project. This will address centralization of electronic storage. 21: Jeff Kersten, Assistant City Manager, noted the total budget for the project is $1.5 million, with College Station providing $225,000 from HOT funds. City Attorney Carla Robinson noted that the Funding Agreement and budget were not in the packet and are now on the dais. 2m: Carla Robinson, City Attorney, noted that a new resolution is on the dais for their consideration tonight. 2n: Carla Robinson, City Attorney, noted that if the Council approves the BVWACS budget tonight, it will be conditioned on the approval of the governing board's approval. 5. Presentation, possible action and discussion regarding the Play for All Inclusive Park/Playground to be located within Stephen C. Beachy Central Park. David Schmitz, Director of Parks and Recreation, noted this is a destination playground designed for full inclusion of special needs children. The park project is a joint effort of the College Station Rotary Club, the College Station Noontime Lions Club, and the City of College Station. Staff recommended support of this project. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to enthusiastically endorse the project. The motion carried unanimously. 6. Presentation, possible action and discussion regarding the installation of radio repeaters in the front line Fire response vehicles. Eric Hurt, Fire Chief, outlined the current problems with the radio system and the steps being taken to improve radio communications. Staff recommended the continuation of the plan as outlined in the presentation. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to WKSHP042414Minutes Page 2 proceed with the purchase and installation of the radio repeaters in the front line Fire response Cre vehicles. The motion carried unanimously. 7. Presentation, possible action, and discussion on the upcoming FY 15 Budget process. Jeff Kersten, Assistant City Manager, updated the Council on the FY15 budget process and reviewed some of the key budget policies. The proposed budget review calendar for FY was also discussed. 8. Council Calendar • April28 Frank Simpson Children's Education Fund Celebrity Golf Tournament & Dinner at Houston Oaks Country Club - Hockley, Texas, 10:30 a.m. • April 29 Proclamation Presentation Community Foundation of the Brazos Valley: Caroline and Tom McDonald for the 2014 Tribute Luncheon at CS Hilton, 11:30 a.m. • April 30 Groundbreaking -Veterinary & Biomedical Education Complex and Grand Opening Thomas G. Hildebrand, DVM '56 Equine Complex at Equine Complex Parking Lot - Shuttle Service, 1:30 p.m. • May 1 P & Z Workshop/Regular Meeting in Council Chambers, 6:00 p.m. (Liaison, Karl Mooney) • May 2 Keep Brazos Beautiful 2014 Annual Awards Gala at CS Hilton, 6:00 p.m. • May 3 11th Anniversary of Derby Day 2014 at CS Hilton, 4:00 p.m. • May 5 Bicycle, Pedestrian & Greenways Advisory Board Meeting in Council Chambers, 3:00 p.m. • May 12 Executive Session/Workshop/Regular Meeting at 4:00, 6:00 & 7:00 p.m. Council reviewed the calendar. 9. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no future agenda items. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub -committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio -Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research WKSHP042414Minutes Page 3 Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Schultz reported on the RVP tour of the Port of Houston. Councilmember Brick reported on the Transportation Committee and the BCS Chamber of Commerce Transportation Committee. Councilmember Aldrich reported on the Arts Council. Mayor Berry reported on the RVP. 11. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:38 p.m. on Thursday, April 24, 2014. Nancy Berr ,Mayor 1:1?f-j-cr ATTEST: ime C Sherry Mashburn, City Secretary WKSHP042414Minutes Page 4