HomeMy WebLinkAbout06/26/1997 - Workshop Minutes City CouncilMayor
LYNN MCILHANEY
Mayor Pro Tempore
HUB KENNADY
City Manager
GEORGE K. NOE
COLLEGE STATION
Council Members
STEVE ESMOND
LARRY MARlO'Iq'
DAVID HICKSON
DICK BIRDWELL
SWIKI ANDERSON
MINUTES
COLLEGE STATION CITY COUNCIL
Workshop Meeting in Training Room
Thursday, June 26, '1997 at 3:00 p.m.
COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Protem Kennady,
Councilmembers Mariott, Anderson, Esmond
COUNClLMEMBERS ABSENT: Councilmembers Birdwell and Hickson
STAFF PRESENT: City Manager Noe, Assistant City Manager Brymer, City
Secretary Hooks, City Attorney Cargill, PARD Director Beachy, Director of Tech
and Information Services Piwonka, Communications Manager Shear, MIS
Director Bauer, Public Relations Manager Calliham
Agenda Item No. I -- Discuss consent and statutory agenda items listed for
the regular council meeting of Thursday, June 26~ 1997.
Councilmembers Mariott and Esmond removed Consent Agenda Item No. 4e:
Staff member Jim Callaway explained the alignment strategy for Kyle Avenue at
the intersection of Harvey Road.
Agenda Item No. 2 -- Present Annual Report and review Brazos Animal
Shelter Masterplan.
Kathy Bice, Executive Director of the Animal Shelter presented the annual report
that depicted the long range goals of the Shelter. She highlighted the future
building expansion plans for the Shelter.
Providing Customer Service Excellence
Council Workshop 6~26~97
Page 2
A.qenda Item No. 3 -- Present Creative Tourism Strategies report with the
project management team, appointment of an interim task force and
direction to staff re.qarding the report.
Carson Watt and Ron Blatchley presented the findings of the tourism report.
This project was initiated by the City Council of College Station in 1996 to
involve individuals with an interest in the future of tourism in College Station in a
process that would provide creative tourism strategies. The report contained
nine top priority objectives and twelve opportunity objectives.
Members of the Project Management Team were present at the meeting and
acknowledged for their efforts.
Councilmembers accepted the report and directed the task force to move
forward with the recommendations outlined in the report.
Agenda Item No. 4 -- Present TelePath Automated/Interactive Voice
Response System to allow citizens access to a 24 hour City Hall.
Communications Manager Charlie Shear presented a demonstration of the
proposed addition to the telephone system throughout the city. This is the first
phase of a two phase project with funding appropriated in FY 97 in the amount of
$55,000 for the Automated Voice Response System.
Councilmembers expressed concern about the necessity for this system.
Questions were raised regarding its savings in terms of personnel reductions.
Mr. Noe mentioned that this system will not reduce staff, but it is hoped that staff
will not be added to respond to the numerous phone calls, event registration,
and other information that citizens require on a daily basis. No action was
taken.
Agenda Item No. 5 -- Present proposed four year technology plan for City
of College Station to obtain council approval or direction prior to budget
inclusion.
Linda Piwonka, Director of Technology and Information Services presented this
item. She covered a four year plan which addressed the projected needs for
networks, data base systems, records management, and connectivity. She
discussed the use of employee teams entitled "Questt". These teams reviewed
current deployment of technology in order to recommend this comprehensive
and cost effective communications and information management systems plan
for the future.
Council Workshop 6~26~97 Page 3
MIS Director Nancy Bauer explained the five year time frame for funding and
implementation of these projects.
Councilmembers asked questions about new costs for personnel, cost savings of
the new programs, and funding sources.
Agenda Item No. 6 -- Committee Report-~
Mayor Mcllhaney reported on a letter she received from the School Board of
Trustees regarding future meetings with the council subcommittee. The School
Board preferred that the two entities meet on a bi-monthly basis. Mayor
Mcllhaney will visit with councilmembers interested in serving on this committee.
Agenda Item No. 7 -- Agenda requests by Councilmembers.
City Manager Noe that agenda requests from Councilmember Esmond and
Councilmember Anderson will be placed on future agendas. Special meetings
for budget discussions will be scheduled.
Agenda Item No. 8 -- Council Calendars.
July 17 - Joint meeting with Brazos County and City of Bryan on mental health
care in the community, Brazos Center
July 27 -- Host Breakfast at AMCC in Waco
Agenda Item No. 9 -- Executive Session.
Council moved to executive session at 5:30 p.m.
Staff and Legal Reports {LGC 551.075}
Teen Center Site
Pending and Contemplated Litigation {LGC 551.071}
Bryan v. College Station:
Cause No. 40,381-85
Docket No. 15020
Docket No. 16157
Cause No. H-95-5627
Cause No. 43,098-85
Docket No. TX-96-2000
Docket No. 15296
Cause No. 96-03168
Cause No. 97-02587
Council Workshop 6/26/97 Page 4
Neal v. College Station
George & Tara Sopasakis v. College Station
Personnel {LGC 551.074}
These meetings will adjourn following the regular meeting scheduled for
7:00 p.m.
PASSED AND APPROVED this 25th day of September, 1997.
APPROVED:
May&( Lynn Mcllhaney
AT~'I'EST:
City Secretary Connie Hooks