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HomeMy WebLinkAbout12/11/1997 - Regular Minutes City CouncilMayor LYNN MCILHANEY Mayor Pro Tempore HUB KENNADY City Manager GEORGE K. NOE COLLEGE STATION Council Members STEVE ESMOND LARRY MARIOTT DAVid HICKSON DICK BIRDWELL SWlKI ANDERSON MINUTES COLLEGE STATION CITY COUNCIL THURSDAY, DECEMBER 11, 1997 AT 7:00 P.M. COLLEGE STATION CITY HALL COUNCILMEMBERS PRESENT: Mayor McIlhaney, Mayor Protem Kennady, Councilmembers Hickson, Anderson, Birdwell, Mariott, Esmond STAFF PRESENT: City Manager Noe, Assistant City Manager Brymer, Assistant City Secretary Casares, Staff Planner Sabine McCully, Development Services Director Callaway, Staff Planner Gus Roman, Transportation Planner Hard, Staff Planner Battle Agenda Item No. 1 -- Pledge of Allegiance Councilmembers and audience members cited the pledge of allegiance. Agenda Item No. 2 -- Invocation Rev. James Heflin from College Station Baptist Church in College Station provided the invocation. Agenda Item No. 3 -- Consider request for absence from meeting. Mayor Protem Kennady made a motion to approve the request by Councilman Esmond Motion seconded by Councilman Mariott which carried 6-0. Agenda Item No. 4 -- Presentations Proclamation -- Brazos Valley Troupe Recognition Week, Dec. 8-12, 1997 Proclamation -- Food for Families Food Drive, Dec. 17, 1997 Agenda Item No. 5 -- Consent Agenda 5a. Approved minutes for special meeting August 1, 1997, workshop meeting August 28, 1997, and workshop meeting September 25, 1997. Providing Customer Service Excel/ence Council Regular 12/11/97 Page 2 5b. Approved resolution consenting to Wellborn Water Supply Corporations' conversion to a special utility district within the extraterritorial jurisdiction of College Station. 5c. Approved purchase agreement in the amount of $1,250,000 for purchase of Greens Prairie Elevated water tower. Funds available in Water Fund. 5d. Approved rehab contract for one single family structure located at 300 Poplar to Etheridge Construction as lowest responsible bidder in the amount of $21,450. Funds available in Community Development Block Grant and/or Home Program Grant. 5f. Approved Ordinance No. 2282 to change street name Gemstone to Emerald Plaza. 51. Approved professional services contract with Urban Design Group in the amount of $56,000 to provide project management and inspection services for Bee Creek Phase II sewer and drainage improvement project. Councilmember Birdwell removed Consent Agenda Item No. 5h and 5n. Councilmember Anderson removed Consent Agenda Item No. 5e, 5g, 5k, 5i, 5j, and 5m Consent Agenda Items No. 5a, 5b, 5c, 5d, 5f, 51 were approved by common consent. 5e. Approved change in annual maintenance contracts for HTE from $40,500 to $31,19; and IBM from $36,500 to $52,000. Funds available from annual maintenance and blankel purchase order contract renewals approved September 25, 1997. Councilman Mariott made a motion to approve the item. Seconded by Councilman Hickson which carried unanimously, 6-0, with Councilman Esmond absent. 5g. Approved emergency construction contract with Elliott Construction, Inc., in amount of $138,928.50 to replace a section of sewer line along Bee Creek behind the Police Station. Funds available from Wastewater Collection system rehab in Capital ~rovements Bu_~d et. Mayor Protem Kennady made a motion to approve the item. Seconded by Councilman Mariott. Councilman Anderson encouraged the city staffto set aside funds in the future for expenditures such as this. Motion carried unanimously, 6-0, with Councilman Esmond absent. Council Regular 12/11/97 Page 3 5h. Award contract for construction of Facilities Maintenance Building to Matrix Construction as lowest responsible bidder in the amount of $215,700 plus a $20,000 project contingency. (Project No. GG9302) Councilman Mariott made a motion to approve the award of contract. Motion seconded by Mayor Protem Kennady. Councilman Birdwell noted that the city should contract for Facilities Maintenance work and there is no funds allocated in the budget for this project. Councilman Anderson made a motion to table this item until the first meeting in January. Motion failed due to no second. Motion to approve carried by a vote of 4-2, with Councilman Esmond absent. FOR: Mayor Mcllhaney, Mayor Protem Kennady, Councilmembers Mariott, Hickson AGA1NST: Councilmembers Birdwell and Anderson 5i. Approved insurance rate renewals for the self insured medical and prescription stop loss coverage, life, AD&D, long term disability and employee assistance program for an annual estimated expense of $258,760. Councilman Birdwell made a motion to approve as recommended by staff Motion seconded by Councilman Mariott which carried unanimously, 6-0, Councilman Esmond absent. 5j. Approved professional services agreement with Texas Municipal League Group Benefits Risk Pool for third party administration of our self insured medical, dental and prescription plan and for preferred provider arrangements and utilization review services for an annual estimated expense of $86,346. Councilman Mariott made a motion to approve as recommended by staff. Motion seconded by Councilman Hickson which carried unanimously, 6-0, Councilman Esmond absent. 5k. Approved selection of consulting firm to produce a detailed report of the condition of Adamson Pool. Recommended award to Waterscape Consultants, Inc. of Houston, Texas. Mayor Protem Kennady made a motion to approve the item. Seconded by Councilman Mafiott. Councilman Anderson expressed concern that the local engineering community did not respond to the city on this project. He encouraged the staff to solicit local firms. Council Regular 12/11/97 Page 4 Motion carried unanimously, 6-0, with Councilman Esmond absent. 5m Awarded contract for Bee Creek Phase II Sewer and Drainage Project to Brazos Valley Utilities as lowest responsible bidder. The contract amount is $1,032,968.50 plus $50,000 project contingency for replacement of sewer lines and making drainage improvements. Funds available from Utility Revenue Bonds, GO Bonds, and Drainage Utility Funds. Recommended award to Brazos Valley Utilities as lowest responsible bidder. Councilman Mariott made a motion to approve the item. The motion was seconded by Councilman Hickson which carried unanimously, 6-0, with Councilman Esmond absent. 5n. Approved acquisition of four single family lots (Lots 1-4, Block 1 Churchill Estates) for a total of $56,000 to be used for single family home sites. Ratification of previously executed earnest money contract. Funds available in Community Development Block Grant. Councilman Birdwell made a motion to not approve this item. Motion seconded by Councilman Anderson. Motion failed by a vote of 2-4. Councilman Esmond absent. FOR: Councilmembers Birdwell and Anderson AGA1NST: Mayor Mcllhaney, Mayor Protem Kennady, Councilmembers Mariott, Hickson Mayor Protem Kennady made a motion to approve the item as recommended by staff. Motion seconded by Councilman Madott. Motion carried by a 4-2 vote. Councilman Esmond absent FOR: Mayor Mcllhaney, Mayor Protem Kennady, Councilmembers Mafiott and Hickson AGAINST: Councilmembers Birdwell and Anderson Reuular A~enda Agenda Item No. 6a -- Discuss and possible action on a request by A&M United Methodist Church to perform a temporary closure of Lodge Street located between Lots 11 and 12 of Block 2 of Boyett's Subdivision~ more easily identified as the northern half of Lodge street in Northgate~ with the desire to abandon the right of way at a future date. Applicant desires to sign Patricia Street as one way from east to west as part of the temporary closure. Transportation Planner Edwin Hard presented this item Staff recommended approval of the temporary closure at the Church's expense. Councilman Esmond arrived to the meeting. Council Regular 12/11/97 Page 5 The following individuals spoke in support of the request. Mark Hejl, 208 Park Place Charles Anderson, Pastor of A&M United Methodist Church Mark Sicilio William Smith Mayor Protem Kennady made a motion to approve staffrecommendations. Seconded by Councilman Mariott. Councilman Birdwell made an amended motion to limit the test period to thirty days. Motion seconded by Councilman Anderson. Motion carried unanimously, 7-0. Mayor Protem Kennady made a motion to approve staff recommendations as amended. Motion seconded by Councilman Mariott which carded unanimously, 7-0. Agenda Item No. 6b -- Public hearing and possible action on resolution adontin~, land use assumptions~ capital improvements and sanitary sewer impact fees for service areas 97-01. Fees collected in these service areas will recover costs of sewer trunk lines to be constructed in the Pebble Hills/Greens Prairie Road area. Jim Callaway presented the staffreport. This item was discussed by council at their regular meeting of September 25, 1997 and staffwas directed to bring back the final step in the process for consideration at this meeting. The impact fee for service area 97-01 is $349.55, including financial costs. Mayor Mcllhaney opened the public heating. No one spoke. She closed the public hearing. Councilman Hickson made a motion to adopt the resolution as presented. Councilman Anderson seconded the motion which carried unanimously, 7-0. Agenda Item No. 6c -- Public hearing and possible action on resolution adopting land use assumptions, capital improvements and sanitary sewer impact fees for service area 97-02. Fees collected in these service areas will recover costs of sewer trunk lines to be constructed in Lick Creek and Nantucket area. Jim Callaway noted that this item was also discussed by Council at its September 25th meeting. Staffrecommended approval of the impact fee for this service area 97-02 as $211.22, based on the larger service area with financing costs. The maximum fee reflected in the optional service area 97-02B does not include oversize for larger area or highway crossing, $243.38, including financial costs. Mayor McIlhaney opened the public hearing. Council Regular 12/11/97 Page 6 Chris Kling, 1511 Wayfarer in Nantucket Subdivision asked for clarification on the assessment of fees. Mr. Callaway replied that this fee will be applied to new lots as platted. Lots with existing homes will not be assessed unless at some point in the future the homeowner wished to tie onto this sewer system. She closed the public hearing Mayor Protem Kennady made a motion to approve the resolution adopting the land use assumptions, capital improvements and sanitary sewer impact fees for service area 97-02 (Lick Creek/Nantucket area) with oversize participation under the highway. Motion seconded by Councilman Esmond. Motion failed by a 2-5 vote. FOR: Mayor Protem Kennady, Councilman Esmond AGAINST: Mayor Mcllhaney, Councilman Anderson, Birdwell, Mariott, Hickson Councilman Birdwell made a motion to approve the resolution adopting the land use assumptions, capital improvements and sanitary sewer impact fees without oversize participation. Motion seconded by Councilman Anderson. Motion carded 5-2. FOR: Mayor Mcllhaney, Councilmembers Anderson, Birdwell, Mariott, Hickson AGAINST: Mayor Protem Kennady, Councilman Esmond Agenda Item No. 6d -- Public hearing and possible action on a proposed ordinance to rezone 20.2 acres from and to C-N Neighborhood Commercial~ R-5 Medium Densi ,ty Apartments~ and R-2 Duplexes~ located along the south side of Southwest Parkway at the proposed extension of Dartmouth Drive (97-113). Mayor McIlhaney opened the public hearing. No one spoke. She closed the public hearing. Councilman Birdwell made a motion to approve Ordinance No. 2283 as presented. Motion seconded by Councilman Hickson which carded unanimously, 7-0. Agenda Item No. 6e -- Public hearing and possible action on a proposed ordinance to rezone approximately 5.8 acres located along the south side of Southwest Parkway being Lots 2~3~5~6~ and 7 Block C and Lot 6~ Block D Ashford Square Subdivision. Staff Planner Sabine McCully presented the staff report. Mayor Protem Kennady made a motion to approve Ordinance No. 2284 with the conditions recommended by stafi~ Mariott seconded the motion. That the zoning is not effective until a replat has been approved, and that the replat provide the following: Council Regular 12/11/97 Page 7 1. New access drives that meet current City paving standards. 2. That the access drives meet standards for adequate fire lanes and city vehicle turn around/radii. 3. That the access drives have no connection with the commercial access drives that currently exist to the west. 4. That the duplex lots be oriented away from the commercial lots. 5. That there be an impenetrable screen installed along the western boundary of the duplex lots and that the screen is not easily mountable. Councilman Birdwell made an amended motion to add another condition: 6. The access drives be public streets with dedicated public tight-of-way. Amended motion seconded by Councilman Hickson. Motion carded unanimously, 7-0. The original motion as amended carried unanimously, 7-0. Agenda Item No. 6f-- Public hearing and consider rezoning request of approximately 3.7 acres in the proposed Westfield Addition located along the south side of Graham Road near the future extension of Victoria Avenue {97-117~ and consider master plan and preliminar~ plat of entire Westfield Addition~ 52 acres divided into 171 single family Iots~ 1 C-N reserve tract and 3 reserve tracts. This item was removed by the applicant. Agenda Item No. 6g -- Public hearing and consider adopting several ordinance amendments to Ordinance No. 1638 by requiring a licensed engineer present for Zoning Board of Adjustments drainage variance cases~ require that two of the four alternates to the Board be licensed engineers~ and to change the procedure for certified mail notification by United States Mail when notifying property, owners within 200 ft. of the property on which a change is proposed. Staff'Planner Gus Roman presented the staffreport. Mayor McIlhaney opened the public hearing. No one spoke. She closed the public heating. Councilman Esmond made the motion to adopt Ordinance No. 2285 as presented. The motion was seconded by Councilman Birdwell which carried unanimously, 7-0. Councilman Birdwell asked staffto look at increasing the notification area. Agenda Item No. 6h -- Public hearing and consider ordinance establishing a tax increment financing reinvestment zone #4~ located at the southwest corner of the intersection of Jones-Butler Road and West Luther Street. Council Regular 12/11/97 Page 8 Jim Callaway explained that this item is necessary to finance the city's obligations under a development agreement relating to the improvements of existing infrastructure including reconstruction of Jones Butler, portion of West Luther, water and wastewater improvements. These infrastructure improvements will provide capacity to serve the development of Melrose Apartments. The City will pay $200,000 toward the cost of improvements upon completion which will be allocated from oversize participation funds. The TIF revenues will provide a total of $500,000 for these improvements, $150,000 toward the city's obligation and $350,000 from CSISD Mayor Mcllhaney opened the public heating. No one spoke. Mayor McIlhaney closed the public hearing. Councilman Hickson made a motion to approve Ordinance No. 2286 establishing the Tax Increment Financing Reinvestment Zone #4. Motion seconded by Councilman Mariott which carded 5-2. FOR: Mayor McIlhaney, Councilmembers Kennady, Matiott, Hickson, Esmond AGAINST: Councilmembers Anderson and Birdwell Agenda Item No. 6i --Public hearing and action on budget amendment no. 2 to the City of College Station 1997-98 budget authorizing an increase in appropriations in the Water Fund~ $1~250~000 and $200~000 in the general fund and $12~798 in combined internal services fund. Councilman Hickson made a motion to approve Ordinance No. 2287 as presented. Motion seconded by Councilman Mariott which carried unanimously, 7-0. Agenda Item No. 6.i -- Public hearing and consideration of Zoning Ordinance amendment to regulate wireless telecommunication facilities in the City. Staff Planner Lee Battle explained that the purpose of the ordinance is to provide guidelines for the development of wireless telecommunication facilities in College Station and ensure compliance with the Telecommunications Act of 1996. This ordinance will also minimize the negative impacts of the new telecommunication facilities by protecting the health and safety of residents and minimizing visual impacts. Mayor Mcllhaney opened the public heating. No one spoke. She closed the public heating. Mayor Protem Kennady made a motion to approve Ordinance No. 2288. The motion was seconded by Councilman Hickson which carried 6-1, Councilman Birdwell voted against. .. Council Regular 12/11/97 Page 9 Agenda Item No. 6k -- Award contract for professional services to Klotz Associates, Inc. for the design of Bee Creek Channel improvements from Texas Avenue to Southwest Parkway and FM 2818 in the amount of $254,000. Mayor Protem Kennady made a motion to award the contract to Klotz Associates. Motion seconded by Councilman Hickson which carried by a vote of 5-2. FOR: Mayor McIlhaney, Mayor Protem Kennady, Councilmembers Anderson, Mariott, Hickson AGAINST: Councilmembers Birdwell, Esmond Council recessed for a short break. Agenda Item No. 61 -- Possible action on an ordinance to amend the existing Wolf Pen Creek Tax Increment Finance Reinvestment Zone #1. Councilman Mariott made a motion to approve Ordinance No. 2289 as presented. Motion seconded by Councilman Hickson which carried unanimously, 7-0. Agenda Item No. 6m -- Public hearing and possible action on an ordinance establishing the tax increment finance reinvestment zone #7, and appointment of five members to the TIF Board. Assistant City Manager Tom Brymer stated that this item is related to the construction of the new city owned College Station Conference Center. Funding sources for the TIF District will be hotel/motel occupancy tax revenues and TIF Revenues. Councilman Mariott made a motion to approve Ordinance No. 2290. The motion was seconded by Councilman Hickson which carried unanimously, 7-0. Councilman Birdwell made a motion to appoint members to the Board as follows: Councilmembers representing Places 1-5, Councilmember Place 6 and Mayor to serve as Alternates. City Manager Noe stated that the CSISD and County will appoint members to serve. Motion seconded by Councilman Mariott which carried unanimously, 7-0. Agenda Item No. 6n -- Possible action on proposed resolution declaring the necessity for acouiring by condemnation and ordering condemnation for the fee simple title to Lots 21 and 22, Blocks 6-7~ W.C. Boyett Estate Partition for right-of-way purposes for construction of College Main Parking Garage Proiect. Individuals requested to speak on this item: Roxanne Brown, 306B Second Street spoke about the negotiation process between the City and landowners was not conducted fairly. Council Regular 12/11/97 Page 10 Richard Benning and Don Anz, merchants in Northgate supported the parking garage. Mayor Protem Kennady made a motion to approve the resolution as submitted. The motion was seconded by Councilman Mariott which carried by a vote 4-3. FOR: Mayor Mcllhaney, Mayor Protein Kennady, Councilmemhers Hickson, Mariott AGAINST: Councilmemhers Anderson, Birdwell, and Esmond Agenda Item No. 60 -- Consider approval of real estate contract between the City of College Station and Richard and Leticia Benning for purchase of Lot 18~ Blocks 6 and 7~ Boyett Addition Assistant City Manager Tom Brymer addressed the Council on this item. He noted a change to the contract of sale on first page as follows: "SELLER agrees to sell and convey in fee simple title by General Warranty Deed on condition that BUYER use the property for parking and acquire the properties included in City Council Resolution 9-11-97 within three years from the date of closing ....... " Norma Miller, 504 Guernsey addressed the Council about the city's purchase of this property. Mayor Protem Kennady made a motion to approve the real estate contract with the change as recommended by staff. The motion was seconded by Councilman Hickson which carded by a vote of 4-3. FOR: Mayor Mcllhaney, Mayor Protem Kennady, Councilmembers Hickson, Mariott AGA1NST: Councilmembers Anderson, Birdwell, Esmond Agenda Item No. 6p -- Possible action on the nomination of an individual to serve on the Board of Managers of the Brazos County Emergency Communications District. Councilman Birdwell made a motion to defer action on this item until January 7th meeting. Seconded by Councilman Mariott which carried unanimously, 7-0. Agenda Item No. 7 -- Hear Visitors Nancy Harvey, 13981 Renee Lane addressed the Council regarding a proposed highway and extension of Victoria near her property. She also noted the reluctance of the city to provide services since being annexed. Steven Sims, 1100 Arizona addressed the Council regarding street conditions near Banks and Churchill streets. Lucille Young, 720 Churchill addressed the Council about the concern of developers building homes for students. Council Regular 12/11/97 Page 11 Willie Allen of Brazos Valley Cyclists urge council to allow the construction of the Bike Loop to move forward. He asked Council to direct the City Engineer to present a completion schedule for this project. Additionally, portions of the Bike Loop may be implemented more quickly than under facets of the plan. Agenda Item No. 8 -- Adiourn The workshop, executive and regular meetings were adjourned at 10:55 p.m. PASSED AND APPROVED this 12th day of February, 1998. City Secretary Connie Hooks APPROVED: May~' Lynn Mcllhaney GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, DECEMBER 11, 1997 3:00 P.M. 8. 18. 9. 19. 10. 20. GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL THURSDAY, DECEMBER 11, 1997 7:00 P.M. GUEST REGISTER REGULAR MEETING OF THE CITY COUNCIL THURSDAY, DECEMBER 11, 1997 7:00 P.M. 4. 19. 20.