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HomeMy WebLinkAbout08/13/1998 - Regular Minutes City CouncilCITY OF COLLEGE STATION Mayor Lynn Mcllhaney Mayor Pro Tempore David Hickson City Manager George K. Noe City Council Steve Esrnond non Silvia Swiki Anderson Larry Madott Anne Hazen MINUTES COLLEGE STATION CITY COUNCIL REGULAR MEETING Thursday, August 13, 1998 at 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tern Hickson, Councilmembers Mariott, Silvia, Esmond, Anderson, Hazen COUNCILMEMBERS ABSENT: City Manager Noe, Assistant City Manager Brymer, City Attorney Cargill, Jr., Community Development Director Carroll, Finance Director Cryan, Budget Director Kersten, Assistant City Attorney Nemcik, Budget staff, Public Works Director Smith, Personnel Director Pavlinski, Management Assistant Broussard, Fire Marshal Jon Mies, City Secretary Hooks Mayor Mcllhaney opened the regular meeting at 7:05 p.m. Agenda Item No. 1 -- Pledge of Allegiance. Mayor Mcllhaney lead the audience in the pledge of allegiance. Agenda Item No. 2 -- Invocation The audience took a moment for silent prayer. Agenda Item No. 3 -- Consider Request for absence from meeting. All members were present. Agenda Item No. 4 -- Presentations Mayor Mcllhaney presented Matthew Boening of Eagle Scout Troop 1300 with a certificate of appreciation and a gift for his accomplishments toward his EAGLE award. Mayor Mcllhaney presented Charles Cryan and the Budget staff with the Distinguished Budget Presentation Award for an outstanding policy document for FY 1997-98. This award is given by the Government Finance Officers Association. Agenda Item No. 5 -- Consent Agenda Items 5f and 5n were removed for separate vote. All other items were approved by common consent. Council Regular 8/13/98 Page 2 5a: Approved minutes for City Council workshop and regular meetings, July 23, 1998 and Retreat Minutes, May 31 and June 1, 1998. 5b. Approved annual contract for Police Uniforms in the amount of $36,455.25 to Red the Uniform Tailor as lowest, responsible bidder meeting specifications. Funds available in General Fund. Bid No. 98-66. 5c. Approved annual contract for fiberglass manholes in the amount of $27,356 to Golden Tdangle Pipe as lowest, responsible bidder meeting specifications. Funds available in Sewer Fund and VVastewater Collection Division. Bid No. 98-69. 5d. Approved annual contract for watering Northgate Promenade in the amount of $6,300 to The Greenery as lowest, responsible bidder meeting specifications. Funds available in General Fund, Economic Development Department. Bid No. 98-70. 5e. Approved contract for three phase pad mounted transformers in the amount of $34,704 to Techline, Inc. as lowest responsible bidder meeting specifications. Funds available in Electric Capital Projects. Bid No. 98-71. 5g. Approved Ordinance No. 2340 amending Chapter 10, Traffic Code, regarding parking regulations in Southside/Southgate area. 5h. Approved oversize participation request for an 18 inch waterline being constructed along Barron Road with development of Shenandoah Subdivision, Phase 6 in the amount of $34,876,46. 5i. Approved resolution requesting that portions of Southwest Parkway and Raintree Drive be removed from state highway system and placed under the jurisdiction and maintenance of the City of College Station. 5j. Approved resolution to transfer the cable television franchise agreement from Telecable Associates, Inc. to TCA Holdings II, L.P. 5k. Approved Ordinance No. 2341 amending Chapter 10, Traffic Code to allow the city to charge fees for parking in the Northgate Promenade parking lot. 51. Called a public hearing on the 1998-99 budget for August 27, 1998. 5m. Approved resolutions authorizing the acquisition of four tracts of land as public right-of-way for improvements to Luther Street west. 5L Consider resolution providing a .qrant to college Station Development Group, L.P. for Economic Development. Councilman Madott made a motion to approve the resolution as presented with changes by staff. Motion seconded by Mayor Pro Tern Hickson which carried unanimously, 6-0-1, Councilman Anderson abstained. Council Regular 8/13/98 Page 3 5n. Approval of amendments to Council Meeting Procedures. Councilman Esmond commented that the revised procedures are written to discourage input from the citizens. He opposed limiting the public to speak. Mayor Mcllhaney stated that the change requesting the public to sign in is due to previous comments by the public that the city manager could handle, rather than asking a citizen to wait through a council meeting. She added that it does not discourage the public from speaking to the council. Revisions to the document related to: 1) a change in the process for councilmembers to request an agenda item, and 2) the sign-in request by the public to address the council. Councilman Anderson made motion to table the item and retain the current policy. Motion seconded by Councilman Esmond. FOR: Anderson, Esmond AGAINST: Madott, Hazen, Hickson, Silvia, Mcllhaney Councilman Mariott made a motion to approve the changes as presented. Motion seconded by Mayor Pro Tern Hickson which carried 5-2. FOR: Mcllhaney, Silvia, Mariott, Hazen, Hickson AGAINST: Esmond, Anderson Reqular Agenda 6a. Receive report of the City of College Station Citizens Improvement Review Committee, discuss and take possible action. Chairman of the CIP Committee Bill Fox reviewed the capital projects recommended for a future bond election in the amount of $23,276,000. The following list outlines several recommendations with regard to issues directly related to the Capital Improvements Program: 1) That in the future the city council budget for maintenance and replacement of existing parks infrastructure rather than including with bond authorizations. 2) That in the future the city council budget for maintenance and replacement of thoroughfares rather than including with bond authorizations. 3) That the projects included in the upcoming election may be done with the existing ad valorem tax rate for debt service. 4) That in the future, staff provide for a prioritized listing of projects for streets, drainage, traffic control, public facilities and others not prioritized by another citizens committee. 5) That the city council consider the contributing year end fund surpluses to debt service. Council Regular 8/13/98 Page 4 6) That the city council continue the existing drainage utility fees and use the revenues to pay for at least the two additional projects identified in the Bee Creek Basin. 7) That the city council and city staff begin to develop an approach to transportation with the community that includes alternatives to automobiles, busses and similar motorized transportation. 8) That the city council take the recommended capital projects to the voters in conjunction with the November 3, 1998 election in order to reduce the total cost of the election to the taxpayers. Mayor Mcllhaney thanked the committee members. Mr. Fox recognized and applauded the efforts of the Committee's work. Councilman Esmond complimented Mr. Fox for his leadership as chairman of this diverse group of citizens. Sherry Ellison of 2705 Brookway Drive supported the CIP recommendations, in particular, the development of greenways to control flooding problems in the community. City Secretary Hooks answered questions about the election. Councilman Anderson made a motion to place the CIP Committee report on the next workshop, 8/27 with staff including in its presentation the total indebtedness and the maintenance burden anticipated for these projects, as well as the maintenance cost for the present CIP projects. Motion seconded by Councilman Silvia. Motion carried unanimously, 7-0. 6b. Public hearing and consideration of approval of the FY 1999 Community Development Division annual budget and projects utilizing funds from the Community Development Block Grant, HOME program, and HOPE III program. Community Development Director Jo Carroll presented the proposed budget for FY 1999 in the amount of $4,430,781. She explained the federal program eligibility guidelines and described several proposed projects. The estimated budget contains $2,273,000 of carryover monies from HOPE III, CDBG, and HOME funds. Mayor Mcllhaney open the public hearing. No one spoke. She closed the public hearing. Mayor Pro Tern Hickson made a motion to approve the Community Development Block Grant Budget for FY 98-99 to include the recommendation for funds in the amount of $272,443 allocated toward Meddian Apartments demolition and the Cherry Street construction. Motion seconded by Councilman Madott, which carried 6-1, Anderson voted against. Council Regular 8/13/98 Page 5 6c. Public hearing and consideration of rezonin~l approximately 11.46 acres located 112 mile south of Greens Prairie Road on the west side of the Hiahwa¥ 6 service road, from A-O Agricultural Open to C-1 General Commercial (98-111) Senior Planner Sabine McCully explained that the property is on the market but a specified use has not been determined. She described surrounding zones. Staff recommended denial of the request because it is not in compliance with the development policies as reflected in the city's adopted comprehensive plan and because the requested rezoning would be incompatible with future land uses in the immediate area, Planning and Zoning Commission recommended denial of the request. Councilman Madott asked staff if the landowner has been approached on a possible change in his request. Staff spoke with the landowner and discussed stricter commercial zoning districts, Staff felt that it would be difficult to justify an adjustment to the land use plan at this time. Mayor Mcllhaney opened the public hearing. Maria Polites of 3401 Coastal representing Remax Texas Heritage supported the request. She indicated that the future use of the property as commercial will affect the surrounding properties at a higher property value. She pointed out that the neighboring residents are in favor of rezoning this property commercial as well as a future desire to rezone their property as commercial. Ms, Polites stated that she will visit with the landowner and work with staff on another commercial classification. Dennis Maloney of 803 Welsh spoke on behalf of Planning and Zoning Commissioners' decision to uphold the land use plan. Mayor Mcllhaney closed the public hearing. Councilman Silvia asked staff to clarify whether or not this property could be rezoned, Planned Development District. Ms. McCully responded that this zone is an option in this case because it gives the city and developer the opportunity to negotiate terms of the zoning. Councilman Mariott made a motion to return this item back to staff to give the applicant an opportunity to work with staff on other appropriate classifications. Motion seconded by Councilman Esmond. Councilman Mariott made an amendment to the motion to return to Planning and Zoning Commission as quickly as possible. Motion seconded by Councilman Esmond. Councilman Anderson made an amendment to the motion to set a time frame. No second was made. Council Regular 8/13/98 Page 6 The odginal motion as amended passed unanimously, 7-0. 6d. Consider a contract between the City of College Station and the Bryan College Station Economic Development Corporation. City Manager Noe stated that the proposed contract would extend the agreement with EDC for three years, with funds in the amount of $50,000 be allocated per year for a total of $150,000. Councilman Hickson asked Mr. Worley to descdbe the activities which resulted in funds contributed to the economic development fund. Mr. Wodey provides a monthly status report to the EDC Board on the economic development fund. Mr. Noe noted that he would provide this report to council in the financial quarterly report. Councilman Madott made a motion to approve allocation of monies up to $50,000 a year for three years. The motion seconded by Mayor Pro Tern Hickson. Councilman Anderson made an amended motion to include an annual review. Motion seconded by Councilman Esmond which failed 2-5. FOR: Esmond, Anderson AGAINST: Mcllhaney, Hickson, Silvia, Hazen, Mariott Vote on the odginal motion carded unanimously, 7-0. 6e. Discussion and possible action on an agreement between the cities of College Station and BryanT the City of Huntsville for the acceptance of solid waste at the Rock Prairie Road Landfill, BVSWMA Executive Director Bill Angelo summarized key points in the agreement included in the council packet. Vice President of HDR Consulting Engineers addressed the issues related to the landfill life expectancy due to the impact of Huntsville solid waste at the Rock Prairie site. Questions asked by councilmembers related to the route, impact of truck loads on the city streets, road conditions, as well as noise and trash associated with the trucks and the financial forecast. Following further comments, Mayor Pro Tem Hickson made a motion to approve the contract as presented. Motion seconded by Councilman Mariott passed 4-2, with Councilman Anderson absent from the room. FOR: Mcllhaney, Silvia, Hickson, Mariott AGAINST: Hazen, Esmond Council Regular 8/13/98 Page 7 6f. Presentation of proposed 1998-99 Budget. City Manager Noe presented an overview of the budget highlighting the major funds of the budget with strategic issue related service level adjustments in each area. The proposed budget is $119.5 million compared to FY 98 budget of $118.6. The budget proposed a decrease in the ad valorem tax rate to $.04191 per $100 valuation. Council discussed dates to schedule special workshop meetings to hear budget presentations from department heads. 6g. Appointment to citizen committees. Mayor Pro Tern Hickson made a motion to appoint Karen Witt and Linda DeSalvo to the Facade Improvement Committee. Motion seconded by Councilman Esmond which carded unanimously, 7-0. Councilman Mariott made a motion to appoint John Raney (merchant), Mary Dresser (church rep.) and Tom Williams (TAMU rep) to the Northgate Revitalization Committee. Motion seconded by Councilman Esmond which carried unanimously, 7-0. Councilman Mariott made a motion to appoint Joseph Byme to the Community Appearance Committee. Motion seconded by Mayor Pro Tem Hickson which carried unanimously, 7-0. Councilman Hazen made a motion to appoint Shawn Carlson to the Historic Preservation Committee as an alternate. Motion seconded by Councilman Mariott which carried unanimously, 7-0. Agenda Item No. 7 - Hear Visitors. Kathy Wheeler of 1003 Timm Drive spoke to the council about recent events regarding Councilman Anderson. Mr. Anderson made additional comments. Councilmembers returned to executive session at 10:15 p.m. to receive staff and legal reports {LGC 551.071}; and seek advice from the City Attorney on pending and contemplated litigation {LGC 551.071}. Agenda Item No. 8 -- Action on executive session~ if necessary Councilmembers returned to open session at 10:50 p.m. No action was taken. Agenda Item No. 9 -- Adjourn. The workshop, executive, and regular sessions adjourned at 10:50 p.m. Council Regular 8/13/98 Page 8 PASSED AND APPROVED this 27th day of August, 199._~8. City S~cretary Connie Hooks Mayb? Lynn Mcllhaney j~ GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, AUGUST 13, 1998 3:00 P.M. 2. ~ ~' 12. 8. ~ 18. 9. ~,,¢~j%r,,,( C'~;I&s 19. 10. 20. GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 13, 1998 7:00 P.M. 19. 20. GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, AUGUST 13, 1998 7:00 P.M. 11. 19. 20.