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HomeMy WebLinkAbout06/08/2000 - Regular Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Madott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen MINUTES College Station City Council Workshop and Regular Meetings Thursday, June 8, 2000 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT: Mayor Lynn Mcllhaney, Mayor Pro Tem Mariott, Councillmembers Massey, Maloney, Silvia, Hazen and Garner STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Director of Development Services Callaway, Director of Fiscal Services Cryan, Budget Director Kersten, OTIS Director Piwonka, Assistant to the City Manager Brandenburg, Assistant City Secretary Casares Mayor McIlhaney called the workshop meeting to order at 3:10 p.m. with all councilmembers present except Councilman Hazen. Agenda Item No. 1 - Discussion of consent agenda items. 11.8 City Manager Brymer referred to the staff'recommendation to approve payment of $403,101.44 to BTU with funds escrowed for $56,243.87. Mr. Brymer stated due to BTU not refunding Steeplechase and Shenandoah deposits for underground electrical service, staff proposes to pay the reimbursement directly to the subdivisions and deduct that amount from the payment to BTU. Assistant Parks Director Ploeger explained the bid tabulation for Thomas Park and Lemon Tree Park site improvements. Councilman Hazen arrived to the meeting at 3:15 p.m. Agenda Item No. 2 - Discussion and possible action on a plan to request a proposal for a marketing and management study for the Convention and Visitors Bureau. City Manager Brymer stated that staff is working with the Chamber of Commerce to develop a request for proposals (RFP) for a marketing and management study for the Convention and Visitors Bureau. He added that a review has not been conducted for a number of years. He explained the primary focus of the audit in terms of tourism marketing for College Station. The Council Meeting 6/8/00 Page cost of the study is approximately $50,000. Based on the estimated cost, College Station will allocate approximately $44,300 and the City of Bryan shall be responsible for $5,700. Bryan agreed to pay for its share of the project. The funds shall be appropriated from Hotel/Motel Fund and any additional monies would be allocated from Hotel Motel Contingency Fund. Mr. Brymer introduced Mr. Cai McNeil from the Chamber of Commerce Review Committee. Mr. McNeil answered questions from councilmembers about the project scope. He listened to their concerns regarding the Chamber of Commerce interaction with local hotels and the comparison of our city to other communities in terms of marketing tourism. Council urged the Chamber of Commerce to expedite this process in order that the council may have data during upcoming budget discussions. 2 Agenda Item No. 3 - Continuation of interviews with committee applicants. Discussion and possible action on appointments to various citizens committees. The Mayor and Councilmembers interviewed applicants for the Parks and Recreation Board. Glen Davis Larry Farnsworth Myron Gantt Chuck Krull Robert McGee Glenn Schroeder Thomas Taylor Jon Turton Councilman Silvia departed from the meeting at 4:20 p.m. Agenda Item No. 4 - Presentatiom discussion and possible action on pendin~ neighborhood preservation overlay rezoning: Director of Development Services Jim Callaway made a presentation on the neighborhood preservation overlay rezoning. In January 2000, Council amended the zoning ordinance creating the neighborhood Conservation Overlay District. This overlay established an 8,500 square foot minimum lot size for single family lots platted after the overlay may be applied to an area. The purpose is to prevent inappropriate infill development and to ensure that infill development that does occur is at densities compatible with established neighborhoods. Mr. Callaway presented an overview of the Council actions to date and a schedule and logistics for upcoming rezoning hearings. Notification materials were mailed to property owners inside or within 200 feet of the proposed overlay areas. The Planning and Zoning Commission has scheduled a public heating on Thursday, June 15, 2000. The City Council will also hold a public hearing to consider the rezoning request and the Commission's recommendations on Thursday, July 13, 2000. On August 15, 2000 the moratorium ordinance expires. Council directed staff.to prepare an ordinance to extend the Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 6/8/00 Page moratorium for 30 days if the report of Planning and Zoning Commission is not available to council in the appropriate time frame. Agenda Item No. 5 - Committee Reports Councilman Massey reported the Wolf Pen Creek Oversight Committee held a workshop meeting on Friday, June 2, 2000. This workshop meeting provided input on the WPC design charette that the A&M students will begin this fall. He also announced that an Open Space Symposium will be held on August 9 at the Conference Center, 10:30 a.m. Councilman Garner reported the airport study is proceeding forward. City Manager Brymer agreed to serve on the Regional Airport Committee. The BVCOG Legislative Forum will be held on October 11, 2000 at 10:00 a.m., Brazos Center. Mayor McIlhaney reported the College Station ISD offered the use of their school buses for transporting Senior Citizens within the community. City Manager Brymer discussed a potential special meeting date for July 31 at 5:00 p.m. to discuss budget related items. Agenda Item No. 6 -Council Calendars Joint Meeting with City of Bryan Council & County Commissioners to include dinner with spouses, 6/14, Brazos Center Council Workshop and Regular Meeting, 6/22 Texas Transportation Summit, 6/21-6/23, Irving Joint Council Retreat with City of Bryan, 7/14 & 7/15 AMCC Conference, 7/27-7/30, Corpus Christi State of the Cities Symposium, 9/21-9/22, Austin Annual Texas Municipal League Conference, 11/23-11/18, Austin Agenda Item No. 7 - Hear Visitors (5:45 o.m.} At 5:45 p.m., Mayor Mcllhaney opened the floor for public comment. June Cooper, 900 Val Verde Drive, presented a map to council showing a detention pond and about 1200 feet of West Ridge Drive filled with trash. Ms. Cooper asked the council to consider stronger code enforcement ordinances. Dick Birdwell, #3 Forest, presented a letter proposing Economic Development Incentives for Retirees that are moving into College Station. Many professional people are retiring at the age 60 or less and moving from larger cities to communities with a quality living environment. Mike McMichen, 1405 Bayou Woods presented several pictures of a fraternity house at the corner of Dominik and Munson. These pictures depicted trash problems following a late night party. He also questioned the validity of a fraternity house in the same area as sorority houses. Providing Customer Service Excellence Office of the CiO~ Secretary College Station, Texas Council Meeting 6/8/00 Page 4 Norma Miller, 504 Guernsey stated that she met with the consultant developing new city codes and was pleased with his comments. She referred to a residence adjacent to her property that the owner is receiving residential rates for a commercial entity. Benito Flores-Meath, 901 Val Verde also concurred with Ms. Miller's comments about a commercial rate charge. Agenda Item No. 8 - Executive Session. At 6:00 p.m. Mayor Mcllhaney announced that the City Council would convene into executive session pursuant to Sections 551.071,551.074 and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the appointment and evaluation of public officers, and to consider economic development negotiations. Pending and Contemplated Litigation {Gov't Code Section 551.071} Cause No. 43,098-85, Brazos County-Bryan v. College Station Cause No. 96-03168, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 98-13391, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Travis County - TMPA v. PUC (intervention) Cause No. 98-11817, Travis County - TMPA v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County - Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Docket Nos. TX96-2-000 and TX96-2-001, FERC - College Station, applicant Cause No. 377-CC, Brazos County - College Station v. Annie Mae Hughes, et al. Cause No. 50,813-85, Brazos County - College Station v. Phillips Swager Associates, Inc.; et al. TXU Gas Distribution Rate Request TXU Gas Pipeline Rate Request Economic Development Negotiations {Gov't Code Section 551.086} Hotel Conference Center Freewing Personnel {Gov't Code Section 551.074 a. Planning and Zoning Commission Zoning Board of Adjustment Council Silvia returned to the meeting at 6:15 p.m. Agenda Item No. 9 - Final action on Executive Session, if necessary, and possible action on appointment to the above posted Boards and Committees and the other Boards and Committees. Providing Customer Service F~ccellence Office of the City Secretary College Station, Texas Council Meeting 6/8/00 No action was taken from executive session. Page 5 Rel~ular Meeting Mayor Mcllhaney opened the regular meeting at 7:05 p.m. with all members present. She led the audience in the pledge of allegiance. Consent A~enda 11.1 Approved by common consent the minutes for City Council workshop and regular meeting on May 25, 2000. 11.2 Bid No. 00-56 - Approved by common consent a resolution approving a construction contract for site improvements at Thomas and Lemon Tree Park. Awarded to R.M. Dudley Construction Company in the amount of $101,000. Funds available and budgeted in the Parks Projects Fund. 11.3 Bid No. 00-70 - Approved by common consent a resolution approving a construction contract to repaint the Greens Prairie Road Water Tank. Awarded to the lowest, responsible bidder meeting specifications, Don L. Owen, Inc. in the amount of $189,000. Funds available and budgeted in the Water Revenue Bond Fund. 11.4 Bid No. 00-77 - Approved by common consent an annual bid for Electric Wire and Cable. Awarded to the lowest, responsible bidder meeting specifications by item as follows: Priester- Mell & Nicholson, $12,020; Priester Supply, $26,613; Techline $77,565; and Temple $237,090 for a total annual estimate of $353,288. Funds available and budgeted in the Electric Fund. 11.5 Bid No. 00-80 - Approved by common consent the purchase of one (1) Mini-Excavator, 3.5 Metric Ton Class. Awarded to the lowest, responsible bidder meeting specifications, Rush Equipment Center in the amount of $41,763. Funds available and budgeted in the Equipment Replacement Fund. 11.6 Approved by common consent a Change Order No. 3 in the amount of $32,000 to Arkitex Studio for additional design services on the Northgate parking Garage Project. Funds available in the Northgate Parking Garage Debt Service Fund. 11.7 Approved by common consent calling a Public Hearing for June 22, 2000 for Budget Amendment # 1 to the City of College Station 1999-2000 Budget authorizing an increase in appropriations of $2,575,900 in various funds. 11.8 Discussion and possible action on payment for electric facilities annexed from Bryan Texas Utilities (BTU). Mayor Pro Tem Mariott made a motion to approve with staff recommendations to withhold $56,243.87 from the payment until the utility issues with the property owners has been resolved. Motion seconded by Silvia carried unanimously, 7-0. Providing Customer Service Excellence OJfice of the City Secretary College Station, Texas Council Meeting 6/8/00 Page 6 11.9 Approved by common consent a resolution approving a Texas Natural Resource Conservation Commission Grant Application in the amount of $13,300 to fund Household Hazardous Waste Collection in FY 2001 for the Brazos Valley Solid Waste Management Agency. 11.10 Approved by common consent a resolution approving a Texas Natural Resource Conservation Commission Grant Application in the amount of $14,800 to fund a Compost Bin Sale in conjunction with the City of Bryan. 11.11 Approved by common consent a resolution authorizing a grant for oversize participation in the amount of $31,500 to Viatel Development Company, to construct drainage improvements on and through Viatel Development Company facility. Also, approved by common consent a grant agreement between the City of College Station and Viatel Development Company. Funds available in the Drainage Capital Project fund. 11.12 Approved by common consent Ordinance No. 2451 naming a street located in College Station behind the current businesses of Furrows, Sam's and Hollywood Theater as Associates Avenue. 11.13 Discussion and possible action regarding Freewing Aerial Robotics Corporation including possible termination of leases and/or agreement. Mayor Pro Tem Mariott made a motion to approve the agreement with revisions made by the City Attorney. Motion seconded by Councilman Silvia carried 7-0. 11.14 Approved by common consent a resolution to acquire by condemnation the fee simple interest to two 0.051 acre tracts located on West Luther Street owned by Stanley Roderick Mitchell. Regular Agenda, Agenda Item No. 12.1 -- Public hearing~ discussion and possible action on an ordinance rezoning Regency South Subdivision from P.U.D. #2~ Planned Unit Development (a residential district)~ to P.U.D. #3 (a residential district) and related Final Plat located off of Brothers between Texas Avenue and Longmire Drive. This item was removed from the agenda at the request of the applicant, Glenn Thomas. Aeenda Item No. 12.2 -- Presentation~ discussion and possible action on pending neighborhood preservation overlay rezoning. Refer to Workshop Item no. 4. No action was taken. Providing Custonter Service Excellence Office of the City Secretary College Station, Texas Council Meeting 6/8/00 Page 7 Agenda Item No. 13 - Council Monitorine Revort Mayor Pro Tem Mariott provided a satisfactory monitoring report. Workshop Agenda Item No. 3 - Continuation of interviews with committee applicants. Discussion and possible action on appointments to various citizens committees. Interviews were concluded at the workshop meeting. Council made appointments to various committees as follows: Cemetery Committee Councilman Maloney made a motion to appoint the following applicants to Cemetery Committee. Motion seconded by Councilman Massey, which carried unanimously, 7-0. Ed Burns David Chester Joe Wallace Greg Anderson, Alternate Councilman Hazen made a motion to appoint Mary Bingham as an alternate to the Cemetery Committee. Motion seconded by Mayor Pro Tem Mariott, which carded unanimously, 7-0. Mary Bingham, Alternate Construction Board of Adjustments and Appeals/Building Standards Commission Mayor ProTem Mariott made a motion to appoint the following applicants to the Construction board of Adjustments and Appeals/Building Standards Commission. Motion seconded by Councilman Hazen, which carried unanimously, 7-0. Dan Sears, Chairman George McLean, Vice Chair Kevin Kuddes Mayor Pro Tem Mariott made a motion to appoint Mary Lind Bryan as a regular member and Mark Clayton as an alternate to the Construction Board of Adjustments and Appeals Building Standards Commission. Motion seconded by Councilman Maloney, which carried unanimously, 7-0. Fafade Improvement Committee Councilman Massey made a motion to appoint Rick Lemons to the Facade Improvement Committee. Motion seconded by Mayor ProTem Mariott, which carried unanimously, 7-0. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 6/8/00 Page 8 Wolf Pen Creek Design Review Board Mayor Pro Tem Mariott made a motion to appoint the following applicants to the Wolf Pen Creek Design Review Board. Motion seconded by Councilman Garner carded unanimously, 7-0. Phillip Kelby Judy Holt Parks and Recreation Board Mayor Pro Tem Mariott made a motion to appoint the following applicants to the Parks and Recreation Board. Motion seconded by Councilman Garner carded unanimously, 7-0. Glenn Schroeder Glen Davis John Nichols Jon Turton Councilman Garner amended the motion to include an alternate position. Motion seconded by Councilman Maloney, which carded unanimously, 7-0. Laura Woods, Alternate Historic Preservation Committee Councilman Maloney made a motion to appoint the following applicants to the Historic Preservation Committee. Motion seconded by Councilman Hazen carded unanimously, 7-0. Margaret Griffith Shawn Carlson Thomas Taylor Robert McGee Myron Gantt Graham Sheffy, Alternate Councilman Silvia made a motion to request that the new Planning and Zoning Commissioners attend the regular meeting on Thursday, June 15, 2000 and that they also be sworn in at this meeting. Motion seconded by Councilman Maloney. Motion carded by a vote of 7-0. At council direction, all new appointments to the remaining boards and committees will begin their appointments immediately. The council directed staff to include on the committee application that citizens must reside within the city limits of College Station. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 6/8/00 Page 9 Agenda Item No. 13 - Adjourn The workshop, executive, and regular meetings were adjourned at 8:10 p.m. PASSED AND APPROVED this 22~ day of June., 2000. APPROVED: may~ Lymi mcllhaney ATTEST: City Secretary Connie Hooks O:group/council/min6-8.doc Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Workshop Meeting JUNE 8, 2000 Sign In Sheet City of College Station 14. 15. 16. 17. 9. --,./c~ /c//ez'o,~ 18. 19. 20. City of College Station Council Regular Meeting JUNE 8, 2000 Sign In Sheet City of College Station 12. 13. 14. 15. 16. 17. 18. 19. 20.