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HomeMy WebLinkAbout02/24/2000 - Workshop Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Madott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen MINUTES College Station City Council Workshop and Regular Meetings Thursday, February 24, 2000 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT:Mayor McIlhaney, Mayor Pro Tem Mariott, Garner, Massey, Silvia, Maloney, Hazen STAFF PRESENT: City Manager Brymer, City Attorney Cargill, Jr., City Secretary Hooks, Director of Fiscal Services Cryan, Assistant to the City Manager Broussard, Budget Manager Kersten, Human Resources Director O'Connell, Water/Wastewater Superintendent Riley, Transportation Planner Hard, Development Services Director Callaway, City Planner Kee, Public Communications and Marketing Mgr. Chapman, Community Development Director Carroll, Housing Programs Coordinator Bramley Mayor McIlhaney opened the workshop meeting at 3:05 p.m. Agenda Item No. 1 -- Discussion of consent agenda items listed for regular council meeting. Council removed the following consent agenda items for discussion. Consent Item No. 12.9, Cooperative Agreement between Twin City Mission and Home Partners and City of College Station Councilman Maloney remarked that he would like to remove this item from the agenda. He expressed concern about the administration of the program in College Station. Mr. Balmain and Ms. Carroll from the Community Development office explained the city's involvement. This is basically a show of support for the programs that Twin City Mission offers. No action was taken. Consent Item No. 12.10, Carter Creek Wastewater Treatment Plant in the amount of $58,763. Councilman Silvia urged staff to accelerate the process regarding the odor control from the Wastewater Treatment Plan. No action was taken. Council Meetings 2/24/00 Page 2 Consent Item No. 12.12, Change Order No. 2 for additional design services on Northgate Parking Garage Project. Councilman Maloney asked that this item be removed from the consent agenda to vote separately. Council asked staff to provide them with a draft picture of the exit and entry accesses. No action was taken. Consent Item No. 12.13, Proposed modifications to the CD Housing Program Guidelines. Randy Brumley, Housing Programs Coordinator, made comments about the impact of the modifications in the guidelines to an applicant. He described the changes in each program. action was taken. No Agenda Item No. 2 -- Presentation~ discussion and possible action on the status of Strategic Issue #7 - Comparison of Compensation to Market. Julie O'Connell and Bruce Lawson from Fox Lawson and Associates presented information about the proposed pay policy document. Ms. O'Connell provided a status report on the pay study to date. Mr. Lawson explained the purpose for recommending a job rate (midpoint) at the 60th percentile of actual salaries paid. Questions were asked by council and comments expressed about the policy statement. It was stressed that College Station has professional and excellent staff. Council was provided with the list of cities and private firms surveyed. Additional presentations were planned for future workshop and regular council agendas. No action was taken. Agenda Item No. 3 -- Presentation, discussion and possible action on the research findim~ for the City's Comprehensive Marketing Communications Campaign and Implementation Plan. Kelley Chapman noted that the city entered into a professional services contract with Shapiro and Company for three different phases of work. Summary of the research was presented by Jeff Wart and Amy Burus from Shapiro and Company. Mr. Warr emphasized the high level of service satisfaction by the respondents. Additional phases of the plan will be brought back to council at a future date. No action was taken. Agenda Item No. 4 -- Presentation, discussion and possible action on the City's Technology Planning as part of the Council Strategic Piannine Process. MIS Director Olivia Burnside and Charlie Shear, Communication Manager presented a review of the technology infrastructure and future technology investments. They also presented the strengths, weaknesses, opportunities and threats. No action was taken. Council Meetings 2/24/00 Page 3 Agenda Item No. 5 -- Committee Reports Councilman Maloney reported on the recent Planning and Zoning Commission meeting in terms on their response to look at other options regarding the zoning plan and permitting process. Councilman Mariott mentioned that the Economic Development Corporation will hold a special meeting in March to discuss the ethics concerns raised by this City Council. Mayor Mcllhaney, Councilman Maloney, and Councilman Garner made a brief report from their recent trip to the Making Cities Livable Conference in South Carolina. Comments related to pedestrian ways, world wide transportation issues, and the concept of regionalism. Council requested a future workshop meeting to discuss the issues that were gained at this conference. Agenda Item No. 6 -- Agenda Request by Councilmembers No requests were made. Agenda Item No. 7 -- Council Calendars Council Workshop and Regular Meetings 3/9 TML Region 10 Meeting, 3/20, George Bush Conference Center Agenda Item No. 8 -- Hear Visitors (5:45 p.m.) Dick Birdwell, 3 Forest Drive made comments about the feasibility analysis on the parking garage, specifically the proposed addition of a fi~h level. He did not agree with the analysis nor the need for an additional floor. Benito Flores-Meath, 901 Val Verde came forward to discuss with council a concern from Mrs. Norma Miller about the condition of her driveway. He asked the council to determine that her gravel driveway be "grandfathered" from city ordinance compliance. Mike McMichen, 1405 Bayou Woods stated the importance of access to city information on the internet. He also commented on "The Tradition" golf course and asked the city to think about becoming a partner in this project. Robert Jefferson, 1728 Purple Martin made comments about the use of the world wide web to provide broadband services. Robert Forest, owner of Sarge's store in Northgate came forward to discuss on street parking issues in Northgate. Council Meetings 2/24/00 Page 4 Helen Pugh, 601 Fairview expressed concern about the gas meters near the curbside along Fairview street. ARenda Item No. 9 -- Executive Session will immediately follow the workshop meetine in the former Utility Billing Offices. Mayor McIlhaney announced that the College Station City Council would convene into executive session pursuant to Sections 551.071,551.074, and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. At 6:18 p.m. Council convened in the former utility billing offices to discuss the following items. Pending and Contemplated Litigation {Gov't Code Section 551.071 }; possible action (refer to Litigation Notice) Cause No. 43,098-85, Brazos County-Bryan v. College Station Cause No. 96-03168, Travis County- Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 98-13391, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County - Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals- Gold v. College Station Docket No. 96-2-000, FERC - College Station, applicant Cause No. 49,989-85-John Lofferelli v. College Station Economic Development Negotiations {Gov't Code Section 551.086}; possible action (refer to Economic Development Notice) a. Hotel Conference Center Personnel {Gov't Code Section 551.074}; possible action (refer to Personnel Notice) a. City Manager Evaluation Agenda Item No. 10 -- Final action on Executive Session~ if necessary. Council recessed from the executive session at 6:54 p.m. Regular Meetin~ Mayor McIlhaney called the regular meeting to order at 7:08 p.m. She lead the audience in the pledge of allegiance. Rev. Melvin Amerson from the First United Methodist Church provided the invocation. Council Meeting 2/24/00 Page 5 Texas Department of Public Safety Trooper Robert Turner received a certificate of achievement for his service in assisting an individual deliver a baby along Highway 6 south. Anne Ganter from the College Station Independent School District came forward to receive recognition by the city for the school's receipt of the "Blue Ribbon Award" awarded by the Expansion Management magazine. Dr. Lisa Ottinger and students from Texas A&M University received recognition from the city for their many efforts on the City's Intranet Project. Mayor Mcllhaney presented a proclamation to Ralph Staplin, the city's Assistant Emergency Management Officer for "Severe Weather Awareness Week". Mayor Mcllhaney read the proclamation for Red Cross Month. Consent A~enda 12.1 Motion made by Councilman Hazen to accept the revised minutes for regular meeting of 2/10/2000 and workshop minutes for 2/10/2000. Motion seconded by Councilman Maloney, which carried unanimously, 7-0. 12.2 Bid No. 99-42 - Approved by common consent the annual contract for Sensus water meters. This is a renewal agreement awarded to U.S. Filter for annual estimated expenditure of $107,893.25. Funds available in the Water Fund and charges are made to projects as meters are placed in service. 12.3 Bid No. 00-10 - Approved by common consent the annual agreement for T-shirts, golf shirts, and denim shirts for all City departments. Awarded to the lowest, responsible bidder by section for an annual estimated expenditure by vendor as follows: C.C. Creations $15,542.50; Career Apparel $1,011.20; K&L Advertising $1,805; NG. Slater, Inc. $3,136.65; and Uniforms Mfg. Inc. $2,598.83. Funds available and budgeted in various funds and departments for city-wide use. 12.4 Bid No. 00-34 - Approved by common consent the contract for asbestos abatement and demolition at 304, 306, & 310 Church Street; 312 & 214 Second Street; and 307 & 313 College Main. Awarded to the lowest, responsible bidder meeting specifications, CST Environmental in the amount of $76,600. Funds available through the Northgate Parking Fund. Council Meetings 2/24/00 Page 6 12.5 Bid No. 00-36 - Approved by common consent the purchase of various electrical distribution materials. Awarded to the lowest, responsible bidder for an annual estimated expenditure by vendor as follows: KBS Electrical $110,300; Priester Supply $170,767.50; Techline $84,497.25; Temple $361,867; and Wesco $49,735. Funds available in Inventory and will be charged to the project as used. 12.6 Bid No. 00-37 - Approved by common consent the purchase of Fiber Optic Termination and Testing Equipment. Awarded to the lowest, responsible bidder meeting specifications as follows: Alcoa-Fujikura Ltd. in the amount of $13,000 and Four S Group in the amount of $27,284.67. Funds available and budgeted in the Electric Capital Improvement Projects Fund. 12.7 Approved by common consent the purchase of one patrol car from the Houston- Galveston Area Council in the amount of $22,840.70. The City of College Station received $16,719.50 from State Farm Insurance and the remaining balance of $6,121.20 is available in the Equipment Replacement Fund. 12.8 Approved by common consent a resolution authorizing the Parks and Recreation Department to submit a grant application to Texas Parks and Wildlife Department Community Outdoor Outreach Program, and designating Lance Jackson as Program Site Coordinator. 12.9 Approved by common consent a cooperative working agreement between Twin City Mission/Home Partners and the City of College Station. 12.10 Approved by common consent the authorization for Black & Veatch to conduct a Biosolids Process Optimization Study Phase I at the Carter Creek Wastewater Treatment Plant in the amount of $58,763. Funds available and budgeted in the FY 1999-2000 Wastewater Utilities Fund. 12.11 Approved by common consent the payment of water usage fee assessment to the Brazos Valley Groundwater Conservation District in the amount of $59,092. 12.12 Discussion and possible action on Change Order No 2 in the amount of $87,750 to Arkitex Studio for additional design services on the Northgate Parking Garage Project. Councilman Maloney made a motion to adopt the original plan for a four tier parking garage without plans for a fifth floor, and that design fees in the amount of $7,000 be paid to Architex Studios for a second entrance and exit mainly due to the safety factors and to the number of special events in the area. Motion seconded by Councilman Silvia, which carried unanimously, 7-0. Council Meetings 2/24/00 Page 7 12.13 12.14 Approved by common consent the proposed modifications to the Community Development's Housing Program Guidelines. Approved by common consent Ordinance No. 2436 amending Chapter 1, Section 27 of the College Station Code of Ordinances, relating to the adoption of the retention schedules issued by the Texas State Library and Archives Commission for use in the City of College Station Records Management Program. 12.15 12.16 Approved by common consent Ordinance No. 2437 for the third and final reading adopting a franchise agreement with Texas Environmental Services for the collection and disposal services for treated and untreated medical waste. Mayor Mcllhaney abstained. Approved by common consent a Memorandum of Understanding (MOU) of the City of College Station's participation in the collaborative formation of the Bryan-College Station Community Health Center. ReRular Aeenda Agenda Item No. 13.1 -Public hearing~ discussion and possible action on an appeal of a Conditional Use Permit granted by the Planning and Zoning Commission on January 6~ 2000 for a nightclub use and site plan at 301 College Main._ Staff Planner Jessica Jimmerson presented the staff report. On January 6, 2000, the Planning and Zoning Commission granted a conditional use permit for a nightclub use and site plan at 301 College Main by a vote of 3-2. The area is zoned NG-1, Historic Northgate, which allows nightclubs with a conditional use permit. The Northgate Revitalization Board subcommittee recommended approval of the use, the aesthetics, and the site plan with the condition that the roof not be used until the parking garage is complete. Mayor McIlhaney opened the public hearing. The following individuals spoke against the conditional use permit for the nightclub due to its proximity to the church and family life center location. Several church members made a formal appeal to the Council based on grounds that the use is detrimental to the health, welfare, and safety of the surrounding neighborhood and that the use may be substantially injurious to the neighboring property. Harry Jones, 1900 Comal Charles Anderson, 9210 Riverstone Ct. Laurinda Kwiatkowski, P.O. Box 235 Mumford Benito Flores-Meath, 901 Val Verde Kirk Edney Council Meetings 2/24/00 Page 8 Katy Bonds, 1401 Caudill Dorcas Moore, 1118 Detroit Dawn Beletka, 600 Benchmark The following individuals spoke in favor of the Conditional Use Permit. Comments by the individuals related to the primary use of the location as a restaurant. Entertainment and serving beer and wine is also a preference due to the nature of other Northgate business establishments. Potential tenant, Christopher Foy of Dallas Chad Grauke, The Architex Studio. Property Owner Robert Forrest, 3011 Westwood Main Chris Foster, Walton Hall, TAMU Spence Gillian, 815 Camellia Ct. Mayor McIlhaney closed the public hearing. Councilman Maloney made a motion to overturn the decision of the Planing and Zoning Commission in its entirety. Motion seconded by Councilman Hazen. Councilmembers expressed comments about developing compatible uses in Northgate and updating ordinances to address the concerns in Northgate. Motion carried unanimously, 7-0. Agenda Item No. 13.2 -Discussion and possible action amending the annual fundin~ contract with the Bryan/College Station Chamber of Commerce-Convention and Visitors Bureau by $26~200 for the implementation of a festivals program. Removed from the agenda by staff. This item was removed by staff. A~enda Item No. 13.3 --Discussion and possible action on a resolution supporting the City of Houston's bid for the 2012 Olympic Games. Susan Bandy, Executive Director of the Houston 2010 Foundation asked the City of College Station to support their bid for the Olympic Games in 2012. Motion made by Mayor Pro Tem Mariott to approve the resolution as submitted. Motion seconded by Councilman Massey, which carried unanimously, 7-0. Agenda Item No. 14 -- Council Monitorine Reoort Mayor Pro Tem Mariott presented a satisfactory report on the council's performance. Council Meetings 2/24/00 Page 9 Agenda Item No. 15 -- Executive Session Mayor Mcllhaney announced that the City Council would reconvene into executive session pursuant to Sections 551.071,551.074, and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. At 9:10 p.m. Council convened into executive session in the former utility billing officers to discuss the following items. Pending and Contemplated Litigation {Gov't Code Section 551.071 }; possible action (refer to Litigation Notice) Cause No. 43,098-85, Brazos County-Bryan v. College Station Cause No. 96-03168, Travis County- Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 98-13391, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County - Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Docket No. 96-2-000, FERC - College Station, applicant Cause No. 49,989-85-John Lofferelli v. College Station Economic Development Negotiations {Gov't Code Section 551.086}; possible action (refer to Economic Development Notice) Hotel Conference Center Personnel {Gov't Code Section 551.074}; possible action (refer to Personnel Notice) City Manager Evaluation Agenda Item No. 16 -- Final action on executive session. Council concluded its executive session at 10:05 p.m. They returned to open session. was taken. No action Agenda Item No. 17 -- Adjourn Councilman Maloney made a motion to adjourn the workshop, executive, and regular meetings at 10:10 p.m. Motion seconded by Councilman Garner, which carried unanimously, 7-0. PASSED AND APPROVED this 9th day of March, 2000. APPROVED: May~ Lynn Mcllhaney O: group, cotmcil/00224, doc City of College Station Workshop February 24, 2000 (3:00 pm) Sign In Sheet o City of College 12. 13. 14. 15. 16. 17. Station o 18. o 19. 10. 20. City of College Station Regular Council Meeting February 24, 2000 (7:00 pm) Sign In Sheet City of Collage Station o 14. tQ 17. City of College Station Regular Council Meeting February 24, 2000 (7:00 pm) Sign In Sheet City of College Station 12. 20. City of College Station Regular Council Meeting February 24, 2000 (7:00 pm) Sign In Sheet City of College Station 2. 11. 12. 13. 14. 15. 16. 17. o 18. 19. 10. 20.