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HomeMy WebLinkAbout02/10/2000 - Regular Minutes City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Madott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen MINUTES COLLEGE STATION CITY COUNCIL Workshop and Regular Meetings Thursday, February 10, 2000 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT: Mayor McIlhaney, Mayor Pro Tem Mariott, Garner, Massey, Silvia, Maloney, Hazen STAFF PRESENT: City Manager Brymer, City Attorney Cargill, Jr., City Secretary Hooks, Assistant City Secretary Casares, Finance Director Cryan, Budget Director Kersten, Public Communications and Marketing Manager Chapman, City Planner Kee, Development Services Director Callaway, Transportation Planner Hard, Water/Wastewater Superintendent Riley Mayor McIlhaney opened the workshop meeting at 3:00 p.m. Workshop Agenda Item No. 1 - Discussion of consent agenda items listed for regular council meeting. Councilmembers asked questions about Consent Agenda Item No. 12.8, Change order for Northgate parking garage. Economic Development Director Klm Foutz stated that another financial analysis has been performed to look at the effectiveness of an additional floor for a total of 917 parking spaces. The item is for council consideration of the design services for another floor that will allow the bid to include this alternate design, if council makes that decision. No action was required. Workshop Agenda Item No. 2 - Presentation~ discussion~ and possible action on drainage maintenance practices and drainage maintenance issues. (Strategic Issue No. 11} Public Works Director Mark Smith presented the current drainage inventory, drainage maintenance resources and activities, and a discussion of needs for enhanced maintenance activities. Council discussed ways to address drainage conditions in older neighborhoods. Mr. Smith stated that his plan includes the submittal of a service level adjustment to address the drainage needs, routine maintenance, and special project needs. This will also include hiring part time employees during peak periods. No action was taken. Council Meetings 2/10/2000 Page 2 Workshop Agenda Item No. 3 - Presentation~ discussion~ and possible action on the city's comprehensive plan as part of the Strategic Planning Process, Development Services Director Jim Callaway, City Planner Jane Kee, and Transportation Planner Edwin Hard discussed the strengths, weaknesses, opportunities, and threats analysis of the current comprehensive plan. Mr. Callaway noted the importance of the council's goals and objectives incorporated within the comprehensive plan. Councilman Mariott suggested the staff meet with the developers on an ongoing basis to educate them about the processes and zoning districts and the city's expectations. Council members and staff agreed that ongoing communication with council, planning and zoning commission, and developers' is critical to the implementation of the plan. Councilmembers asked staffto put on a future agenda a review of current policies on water and sewer extension in relationship to development and activity and roadways. This meeting shall include the Planning and Zoning Commissioners to discuss only this issue. Workshop Item No. 4 - Presentation~ discussion and possible action on the status and operation of the Brazos Valley Groundwater Conservation District that related to Council Vision Statement No. 2 (Citizens will live in a safe~ secure and healthy environment). Water and Wastewater Superintendent and President of the newly formed Brazos Valley Groundwater Conservation District presented an update on the progress of the activities to date. This item continued alter the Emergency Item discussion on the regular meeting agenda. Aeenda Item No. 8 - Hear Visitors At 5:45 p.m. Mayor Mcllhaney opened the floor for public comment. Robert Jefferson, 1728 Purple Martin addressed the council on four matters: He thanked the council for the construction of sidewalks near the Lincoln Center. He inquired about the franchise agreement with TCA. He asked about the potential use for a park site along Longmire at Eagle Drive and Birmingham. Another comment related to the question of establishing a moratorium on construction companies "digging" around underground utilities. Richard Arnold, 2506 Oak Circle in Bryan addressed the council about concerns regarding the development of a residential subdivision in conjunction with "The Traditions" golf course and its proximity to Easterwood Airport. Dick Birdwell, 3 Forest Drive addressed several concerns about the proposed design to add an additional floor to the Northgate parking garage. He encouraged council to save the money proposed for the design services. Greg Gorman, 204 Pershing asked council to consider their request for immediate action on a moving permit to remove a structure from 316 Pershing and moving it to Suffolk street. Councilmembers agreed to discuss this item as an emergency item at the regular meeting due to its unforeseeable circumstance and health and safety issues due to the house being located on a Council Meetings 2/10/00 Page 3 trailer. Staff posted the item two hours prior to consideration of the item. Marianne Oprisko, 14125 Renee Lane discussed the issue of the city becoming proactive toward removing on street parking in Northgate. Discussion of workshop agenda items followed the regular meeting. Agenda Item No. 9 - Executive Session Mayor McIlhaney announced that the College Station City Council would convene into executive session pursuant to Sections 551.071,551.072, 551.074 and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. Councilmembers moved to the former utility billing offices to discuss the following items. Pending and Contemplated Litigation {Gov't Code Section 551.071} Cause No. 43,098-85, Brazos Co.- Bryan, et al v. PUC (intervention) Cause No. 96-03168, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 97-02587, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 98-13391, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 96-06940, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 97-07000, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 49,367-CCL2, Brazos Co. - Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Docket No. 96-2-000, FERC - College Station, applicant Cause No. 49,989-85 - John Lofferelli v. College Station Real Estate {Gov't Code Section 551.072} Carter Creek Greenways Acquisition Economic Development Negotiations {Gov't Code Section 551.086} Hotel Conference Center Rechargeable Battery Personnel {Gov't Code Section 551.074} City Manager Evaluation Aeenda Item No. 10 - Final Action on executive session. Council returned to open session at 7:00 p.m. Executive session continued after the regular meeting. Regular Meeting Mayor Mcllhaney called the meeting to order at 7:05 p.m. She lead the audience in the pledge of allegiance. Charles Cryan and Kathy Hubbard received recognition for excellence in financial reporting. Elrey Ash and Joe Blashke accepted the proclamation for National Engineers Week February 20-26. Council Meetings 2/10/00 Page 4 Lance Jackson, Lincoln Center Supervisor received a proclamation for African American History Month. Coach R.C. Slocum and three members of the Texas A&M University football team, Cedric Curry, Shea Holder, and Chris Cole received a proclamation for their triumphs in the 1999 season. Mr. John Corbelli and three members of the Texas A&M Volleyball team, Jenna Moskovic, Summer Strickland, and Celia House accepted the proclamation for their outstanding 1999-2000 season ranked 9th in the nation. Coach Guerrieri and the Texas A&M Women's Soccer Team received a proclamation for their outstanding season in 1999. TAMU Soccer was ranked fourth nationally for Big 12 home attendance. Mayor McIlhaney presented a certificate of achievement to Connie Hooks, City Secretary for receiving the International Institute for Municipal Clerks' designation as a "certified municipal clerk". Consent Agenda 12.1 Approved by common consent the minutes for council workshop and regular meetings on 1/13/2000, 1/7/2000, and 1/27/2000. 12.2 Approved by common consent the renewal of an agreement for paper products and janitorial supplies. Awarded to lowest, responsible bidder meting specifications, Apollo Paper for an estimated annual expenditure of $31,308. Funds available and budgeted in General Fund, Facility Maintenance Division. BM 99-41 12.3 Approved by common consent the purchase of replacement copiers for various city offices. Awarded to lowest, responsible bidder meeting specifications, Ikon Office Solutions in the amount of $31,306.40. Funds available in the Replacement Fund. Bid 00-28 12.4 Approved by common consent Ordinance No. 2434 ordering the general city/school election to be held on May 6, 2000. 12.5 Approved by common consent the purchase of AFIX Tracker Software from Software House, Inc. in the amount of $20,825 through state contract. Funding available and budgeted in the FY 1999-2000 Capital Improvement Project fund. 12.6 Approved by common consent the award of professional services contract for Longmire Extension Project to Walton & Associates Consulting Engineers, Inc. in the amount not to exceed $55,300. Funding available in the FY 1999-2000 Certificate of Obligation. 12.7 Approved by common consent the second reading of a franchise agreement with Texas Environmental Services for the collection and disposal services for treated and untreated medical waste. Mayor McIlhaney abstained. Council Meetings 2/10/00 Page 5 12.8 Consider Change Order No. 2 in the amount of $87,750 to Arkitex Studios for additional design services on the Northgate Parking Garage Project. Motion made by Mayor Pro Tern Mariott to approve the change order as presented. Motion seconded by Councilman Massey, which carried unanimously, 7-0. Toward the end of the meeting, Council returned to this item to discuss further. City Manager Brymer recommended that this item be tabled to allow staff to research further about the design fees. Mayor Pro Tem Mariott made a motion to rescind the motion previously made on this item and table this item until the staff returned with the appropriate information. Motion seconded by Councilman Hazen, which carried unanimously, 7-0. Regular Agenda 13.1 Public hearing~ discussion and possible action on rezoning approximately 20.58 acres located at the northeast corner of Harvey Mitchell Parkway and Luther Street West from R-1 Single Family to PDD-H Planned Development District - Housing. Director of Development Services Jim Callaway presented the staff report. Staff recommended approval of the PDD-H request with two conditions: 1. The development plan becomes a apart of the zoning ordinance, and 2. No access to Luther until it is upgraded to meet major collector standards connecting the portion of Luther that already meets major collector standards with Harvey Mitchell. Planning and Zoning Commission recommended approval. Mayor McIlhaney opened the public hearing. Paul Johnston, representing the applicant Fairfield Residential asked council for support of the zoning district. Mayor Mcllhaney closed the public hearing. Councilman Maloney made a motion to approve Ordinance No. 2433 with staff recommendations rezoning approximately 20.58 acres located at the northeast corner of Harvey Mitchell Parkway and Luther street west from R-1 Single Family to PDD-H Planned Development District - Housing. Motion seconded by Councilman Silvia, which carded unanimously, 7-0. 13.2 Discussion and possible action on an interlocal agreement between the City of Colleee Station (City) and the College Station Independent School District (C.S.I.S.D.) authorizing the shared utilization of C.S.I.S.D.'s Satellite Downlink System~ Video and Video-Editin~ Eauioment. (Strategic Issue No. 9 and No. 15} Public Communications and Marketing Manager Kelley Chapman explained that the agreement would provide for the city to utilize the school district's satellite system and video editing equipment to place free educational programming on the city's cable access channel. Council Meetings 2/10/00 Page 6 Robert Jefferson, 1728 Purple Martin, addressed the Council about the franchise agreement with the cable company. Mayor Pro Tem Mariott made a motion to approve the agreement as presented. Motion seconded by Councilman Silvia, which carried unanimously, 7-0. 13.3 Discussion and possible action of the Bryan/College Station Economic Development Corporation Bylaws and possible action on Article HI~ Appointment and Qualifications of Directors~ of the Bryan/College Station Economic Development Corporation Bylaws- Ms. Foutz presented this item. At the November 17, 1999 B/CS Economic Development Corporation meeting, the Board unanimously voted to approve the by-laws. Council was asked to consider Article III of the by-laws "Appointment and Qualifications of Directors". Councilmembers emphasized to Robert Worley, President and CEO of the Economic Development Corporation, their concern about Article IX "Conflicts of Interest". From the council's perspective, EDC Board members should not participate in the entire process if the member has any financial interest in prospective business selection and/or recruitment. Mr. Worley stated that he understood the concerns and will convey this message. Councilman Garner made a motion to approve Article III of the By-laws. Motion seconded by Councilman Silvia, which carried unanimously, 7-0. Council members asked the Board to review Article IX. 13.4 Discussion and possible action on a resolution approving the Guidelines and Criteria for Tax Abatement. Ms. Foutz presented the guidelines and criteria for tax abatement. Review of the guidelines occur every two years. Council reviewed the guidelines at its January 27th meeting. Mayor Pro Tem Mariott made a motion to approve the resolution as presented to accept the guidelines and criteria for tax abatement for the Economic Development Corporation. Motion seconded by Councilman Silvia, which carried unanimously, 7-0. 13.5 Discussion and possible action to appoint members of the council to Personnel Committee for review of Associate Municipal Judge al~Olications, Mayor Pro Tem Mariott made a motion to appoint Councilmembers Silvia and Maloney to serve on the Personnel Committee to review the applications for Associate Municipal Judge. Seconded by Councilman Massey, which carried unanimously, 7-0. Council recessed for a break. Council Meetings 2/10/00 Page 7 Emergency Addition to City Council Agenda Whereas, there is an urgent public necessity for the College Station City Council to consider a possible amendment to Ordinance No. 2428. This ordinance created a moratorium on January 13th on certain building applications. A structure exists at 316 Pershing that is an imminent threat to the public health and safety requiring immediate action by this Council. The building is erected on movable equipment and hazards exist within and surrounding the building that causes a public safety hazard that was not foreseen by the City. 13.6 Discussion and possible action regarding an ordinance amendment by adding a new subsection allowing existing structures to be replaced so long as the number of structures per lot or parcel is not increased. Director of Development Services Jim Callaway explained that this amendment shall address the a specific problem at 316 Pershing where a home is sitting on a trailer to be moved. He explained the public safety and health issue associated with this emergency item. City Attorney Cargill, Jr. proposed to the Council, if the ordinance is adopted, that the effective date be changed from ten days to immediately from the date of passage. Mr. Gorman assured the city that in the event the structure is not moved by the weekend, he would place a temporary fence around the structure. Members of the public addressed the Council in support of the ordinance amendment. Benito Flores-Meath, 901 Val Verde Norma Miller, 504 Guernsey Greg Gorman, 204 Pershing Marianne Oprisko, 14125 Renee Lane Councilman Maloney made a motion to approve Ordinance No. 2435 adding a new subsection J(5) allowing existing structures to be replaced so long as the number of structures per lot or parcel is not increased. Motion shall provide that the ordinance become effective immediately and expire on February 11, 2000 at 5:00 p.m. Motion seconded by Councilman Massey, which carried unanimously, 7-0. Motion included the stipulation that a fence be erected around the property if the structure cannot be moved immediately. Workshop Agenda Item No. 4 - Presentation by Bill Riley on the status and operation of the Brazos Valley Groundwater Conservation District. Mr. Riley continued his workshop presentation by updating the council on the status of the District activities. He described the circumstances related to groundwater and surface water. Numerous questions were asked by councilmembers. No action was required. Council Meetings 2/10/00 Page 8 Workshop Agenda Item No. 5 - Committee Reports. Councilman Massey made a report on the recent meeting held by the Wolf Pen Creek Oversight Committee. The committee is developing a charette process for Wolf Pen Creek area. Councilman Hazen mentioned that the Attractions Task Force continues to meet. There are several small groups working on tourism packages, such as "The Welcome Wagon". Mayor Mcllhaney noted that the Regional Planning Committee is receiving more interest from the surrounding counties. Councilman Garner serves as the Chairman of the Transportation Subcommittee and Councilman Massey serves as the Chairman of the Environmental Subcommittee. She also reported that the Brazos Animal Shelter has purchased property for the Shelter's building expansion. Aeenda Item No. 14 -- Council Monitoring Report Councilman Garner provided a satisfactory report on the council's performance. She said the members were visionary and creative. Aeenda Item No. 15 - Executive Session Mayor McIlhaney announced that the College Station City Council would reconvene into executive session pursuant to Sections 551.071,551.072, 551.074 and 551.086 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. At 10:26 p.m. councilmembers returned to the former utility billing offices to discuss the following items. Pending and Contemplated Litigation {Gov't Code Section 551.071 } Cause No. 43,098-85, Brazos Co.- Bryan, et al v. PUC (intervention) Cause No. 96-03168, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 97-02587, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 98-13391, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 96-06940, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 97-07000, Travis Co. - Bryan, et al v. PUC (intervention) Cause No. 49,367-CCL2, Brazos Co. - Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Docket No. 96-2-000, FERC - College Station, applicant Cause No. 49,989-85 - John Lofferelli v. College Station Council Meetings 2/10/2000 Page 9 Real Estate {Gov't Code Section 551.072} Carter Creek Greenways Acquisition Economic Development Negotiations {Gov't Code Section 551.086} Hotel Conference Center Rechargeable Battery Personnel {Gov't Code Section 551.074} City Manager Evaluation A~enda Item No. 16 - Action from executive session. Council returned to open session at 11:45 p.m. on Thursday, February 10, 2000. No action was taken. Aeenda Item No. 17 - Adiourn Councilman Garner made a motion to adjourn the workshop, regular and executive sessions. Motion seconded by Councilman Hazen. Motion carried unanimously, 7-0. PASSED AND APPROVED this 24th day of February, 2000. City Secretary Connie Hooks APPROVED: May6~t Lynn Mcllhaney GUEST REGISTER WORKSHOP MEETING OF THE CITY COUNCIL THURSDAY, FEBRUARY 10, 2000 3:00 P,M. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 10, 2000 7:00 P.M. GUEST REGISTER CITY COUNCIL REGULAR MEETING THURSDAY, FEBRUARY 10, 2000 7:00 P.M.