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HomeMy WebLinkAboutRegular and Workshop - Resolution - 06/22/2000Mayor Lynn Mcllhaney Mayor Pro Tempore Larry Madott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen Minutes College Station City Council Workshop and Regular Meetings Thursday, June 22, 2000 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT: Mayor Pro Tem Mariott, Councilmembers Massey, Maloney, Hazen and Garner COUNCILMEMBERS ABSENT: Mayor Mcllhaney and Ron Silvia STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., Public Relations & Marketing Manager Cole, OTIS Director Piwonka, Director of Development Services Callaway, Director of Fiscal Services Cryan, Budget Director Kersten, Assistant to the City Manager Brandenburg, Assistant City Secretary Casares, Staff Planner Kuenzel Agenda Item No. 1 - Discussion of consent agenda items. No items were removed for discussion. Agenda Item No. 2 - Presentation~ discussion and possible action on the City's Marketin~ Plan. {Strategic Issue #9: Communications with Citizens) Public Communications and Marketin~ Manager Kelley Cole presented a proposal toward adoption of a Marketing Plan. Cole stated that the marketing plan would serve as a tool to achieve the communication goals for the next three years. The plan would enable the city to use the plan as a guide for communication and marketing efforts. The goals of the marketing plan are as follows: · To build a stronger partnership between City government and residents by enhancing two-way communication · Increase citizen's interest and participation in local government and foster community pride. Ms. Cole outlined five communication tactics preferred by the citizens of College Station. Option 1 - Monthly four-page newsletter mailed with utility bill statement. Total annual cost $82,269. Option 2 - Quarterly four-page newsletter mailed with utility bill statement. Total annual cost $31,730. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 2 Option 3 - Four pages in CSISD quarterly newsletter. Total annual cost to 1,600 College Station households, $22,382 and for all 25,000 College Station households, $27,222. Option 4 - Cable Channel 19, needs a programming schedule to give the channel structure and Utilization of CSISD's satellite downlink and video editing equipment. Total cost $9,880. Option 5 - Consistently Schedule Media - Newspaper. Yearly cost: The Eagle - $7,573 and The Battalion - $2,457 Total Annual Cost $10,030. Cole stated that communication efforts would be more effective using a unified theme or message. The theme proposed is College Station Building a Strong Tomorrow, Home of Texas A&M University. She presented an analysis of the plan in terms of strengths, weakness, opportunities, and threats. The budget for the marketing plan includes seven SLA's for year one implementation in the amount of $198,728. The plan also implements the completion of departmental inventories, redirects any existing funds, and investigates outside sponsorship opportunities. The Councilmembers discussed various locations to distribute the newsletter. Councilman Garner suggested using Aggie Hotline as a way to communicate with the students. No action was taken. A~enda Item No. 3 - Presentation~ discussion and possible action on a report by the Brazos Valley Sports Foundation. Tiffani Drake of the Brazos Valley Sports Foundation made a presentation on a revised plan for the Sports Foundation. Drake stated that the Foundation's mission is to develop, promote and facilitate the interest, participation and acquisition of sport related activities in Bryan, College Station and the Brazos Valley. The Brazos Valley Sports Foundation is positioning itself to be the leader in "tourism" through increased sport tourism in Bryan, College Station and Brazos County by developing, promoting and facilitating overnight stays, creating opportunities to attract new visitors, and maintaining relationships with sports, lodging and restaurant entities. Ms. Drake reviewed communication strategies, packaging & fulfillment, customer needs, creative programs, advertising and promotion. The City of College Station, City of Bryan, Events and Memberships of the Chamber of Commerce allocates funds to the Foundation. Council recessed for a short break Council reconvened the meeting. No action was taken. Agenda Item No. 4 - Presentation~ discussion and possible action on the results of the 2000 Citizen Survey Providing Customer Service K~cellence OJfice of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 3 Budget Director JeffKersten presented the results of the Citizen Survey. In April 2000, the annual citizen survey was conducted by the Survey Research Center at the University of North Texas. 500 citizens were contacted. A major issue expressed by respondents related to streets, traffic, public transportation, parking and pedestrian/biking paths. No action was taken. Agenda Item No. 5 - Agenda Request by Councilmembers a. Northgate On-Street Parking Removal - Mcllhaney Council agreed to place this item on the July 13, 2000 agenda as a workshop item. Agenda Item No. 6 - Committee Reports Mayor Pro Tem Mariott reported that the Economic Development Corporation approved a budget that will be presented to the council in the near future. He added that the Board also agreed to review their operating procedures and pay plan. Councilman Maloney stated that the Histo,ric Preservation Committee noted locations in the Southside area where historic lighting will be installed. Councilman Garner reported the Regional Planning Committee to study airport needs has a task force ready to move forward. Agenda Item No. 7 - Council Calendars Texas Transportation Summit, 6/21-6/23, Irving Council Workshop and Regular Meeting 7/13 Joint Council Retreat with City of Bryan, 7/14 & 7/15 AMCC Conference, 7/27-7/30, Corpus Christi State of the Cities Symposium, 9/21-9/22, Austin Annual Texas Municipal League Conference, 11/13-11/18, Austin Agenda Item No. 9 - Executive Session At 5:15 p.m. Mayor Pro Tem Mariott announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Pending and Contemplated Litigation {Gov't Code Section 551.071} Cause No. 43,098-85, Brazos County-Bryan v. College Station Cause No. 96-03168, Travis County- Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Travis County - Bryan, et al. v. PUC (intervention) Providing Customer Service Excellence Oj~ce of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 4 Cause No. 98-13391, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Travis County - Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Travis County - TMPA v. PUC (intervention) Cause No. 98-11817, Travis County - TMPA v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County - Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals - Gold v. College Station Docket Nos. TX96-2-000 and TX96-2-001, FERC - College Station, applicant Cause No. 377-CC, Brazos County - College Station v. Annie Mae Hughes, et al. Cause No. 50,813-85, Brazos County - College Station v. Phillips Swager Associates, Inc.; et al. TXU Gas Distribution Rate Request TXU Gas Pipeline Rate Request Real Estate {Gov't Code Section 551.072} College Station Business Center property sale New Business Park Land Acquisition Freeman Tract New BVSWMA Landfill site Carter Creek Greenway Acquisition Economic Development Negotiations {Gov't Code Section 551.086} a. Hotel Conference Center Council recessed from executive session at 5:42 p.m. and returned to open session. Agenda Item No. 8 - Hear Visitors At 5:45 p.m., Mayor Pro Tem Mariott opened the floor for public comment. Glenn Schroeder of 1304 Autumnwood and St. Mary's Catholic Church expressed concerns regarding the city's proposed restrictions of on-street parking along Church Avenue. Executive Session At 5:51 p.m. Mayor Pro Tem Mariott announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072 and 551.086 of the Open Meetings Act to seek the advice of the City Attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Refer to executive session list previously mentioned. Council recessed from executive session at 6:55 p.m. and returned to open session. Regular Meetin~ Mayor Pro Tem Mariott opened the regular meeting at 7:02 p.m. He led the audience in the pledge of allegiance. Councilman Massey made a motion to accept the absence requests from Mayor McIlhaney and Councilman Silvia. Motion seconded by Councilman Garner and carried 5-0. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 5 Mayor Pro Tem Mariott presented the proclamation for Literacy Volunteers of America-Brazos Valley to Patty Groff, Jody Bates and Mary Elam. Mayor Pro Tem Mariott presented the Texas City Management Association (TCMA) Website Award to Linda Piwonka and Charlie Shear. Consent Agenda 12.1 Approved by common consent minutes for City Council special meeting, June 7, 2000, workshop and regular meeting on June 8, 2000 and minutes from retreat May 22-23, 2000. 12.2 Bid No. 00-74 - Approved by common consent a resolution approving a construction contract for the West District Maintenance Facility. Awarded to lowest, responsible bidder meeting specifications, JaCody, Inc. in the amount of $409,323. Also, approved an amendment to the construction contract to remove all AIA General and Supplementary conditions, and cause them to be without force and effect. Funds available and budgeted in the Parks Project Fund. 12.3 Contract No. 00-168 - Approved by common consent a resolution approving a professional consulting contract with Mitchell & Morgan L.L.P. to provide design and construction document preparation services for the Rock Prairie Road East Realignment Project in the amount of $79,000. Funds available in the 1998 General Obligation Bond Fund. 12.4 Approved by common consent a real estate contract for the purchase of a. 1929 acre tract parcel of land lying and being situated in Brazos County, Texas, and being a portion of Lot Two (2), Block A, Culpepper Plaza, College Station, Brazos County, Texas in the amount of $36,129. Funds available in the General Obligation Bond Fund. 12.5 Approved by common consent a real estate contract for the purchase of Lot Seven (7), Block Twenty-One (21), Fourth Installment of College Hills Estate, an addition to the City of College Station, Brazos County, Texas, improved with a single family residence which is more commonly known as 113 George Bush Drive East in the amount of $44,000. Funds available in the General Obligation Bond fund for the George Bush East Widening Project. 12.6 Approved by common consent a real estate contract for the purchase of Lot Five (5), Block Twenty-One (21), Fourth Installment of College Hills Estates, an addition to the City of College Station, Brazos County, Texas improved with a single family residence which is more commonly known as 109 George Bush Drive East in the amount of $48,000. Funds available in the General Obligation Bond Fund for the George Bush East Widening Project. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 6 12.7 12.8 12.9 12.10 12.11 12.12 12.13 12.14 12.15 Approved by common consent a real estate contract for the purchase of forty-one (41) ft. of Lot Nineteen (19) and part of Lot Eighteen (18), Block Eighteen (18), Fourth installment of College Hills Estates, an addition to the City of College Station, Brazos County, Texas, improved with a single family residence which is more commonly known as 314 Kyle in the amount of $55,000. Funds available in the General Obligation Bond Fund for the George Bush East Widening Project. Approved by common consent Ordinance No. 2452 amending Chapter 10 of the Code of Ordinances to prohibit parking on Church Avenue from Wellborn Road to University Drive as outlined in the Northgate Parking Plan. Approved by common consent Ordinance No. 2453 amending Chapter 10 of the Code of Ordinances allowing citizens to park free for one (1) hour in designated spaces within the Northgate Promenade Parking lot between the hours of 7:00 a.m. and 6:00 p.m., except when special event parking rules are in effect. Approved by common consent a Memorandum of Understanding (MOU) between the City of College Station and the Brazos Valley Community Action Agency (BVCAA) for the use of $174,375 on federal HOME Program CHDO Set-Aside funding. Approved by common consent modifications to the City's housing assistance programs - The Down Payment Assistance Program (DAP) and Optional Relocation Program (ORP). Approved by common consent Amendment No. 1, a professional service contract authorizing recommended changes to the Scope of Services provided by Malcolm Pimie, Inc. in the amount of $397,100. Funds available in the Water Revenue Bond fund. Bid No. 00-79 - Approved by common consent a resolution approving a construction contract for Dowling Road Pump Station improvements. Awarded to the lowest, responsible bidder meeting specifications, Bryan Construction in the amount of $797,900. Funds available in the Water Capital Project Fund. Approved by common consent Amendment No. 1, for Engineering Services Retainer contract authorizing McCord Engineering to provide professional services for the acquisition of public utility easements in the amount not to exceed $773,380. Funds available in the Water Revenue Bond Fund. Approved by common consent an Interlocal Agreement between the City of College Station and the College Station Independent School District (CSISD) for the construction of tennis courts at the Willowbranch Campus. Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 7 12.16 Approved by common consent a request for oversize participation for a 133 fi extension of a 15-inch sewer line west through the proposed Ramsey Twins subdivision at 1726 Harvey Mitchell Parkway South in the amount of $4,000. This line is to be constructed with the final plat of the Ramsey Twins Subdivision. Funds available in the Wastewater Capital Project Fund. Reeular Agenda A~enda Item No. 13.1 -- Public hearing~ discussion and possible action on an ordinance rezonine 101 Mile Drive from R-1 single Family to C-1 General Commercial. The applicant removed this item from the agenda. A~enda Item No. 13.2 - Public hearing~ discussion and possible action on an ordinance rezoning 111 Rock Prairie Road~ located on the Northwest corner of Rock Prairie Road and Rio Grande~ from C-N Neighborhood Commercial to PDD-B Planned Development District-Business. Senior Planner Sabine Kuenzel presented this item. She stated that the request is to develop the site into three medical and other professional office buildings at 5,000 square ft. each. The existing C-N zoning would permit these uses, but it would limit the size of each business to 2000 square ft. The size restriction does not accommodate the applicant's needs. Due to the fact that the property adjoins developed single family residential, staff recommended the applicant submit a PDD-B request so the conceptual plan and uses would be tied to the rezoning. The concept plan shows the three single story building oriented away from the residential area with a minimum rear setback of 30 fL The applicant proposes a 2 ft. planted strip adjacent to an 8 t~. screened fence to buffer the single family from the office uses. Access will be solely from Rock Prairie Road with an internal access easement on the western end of the site. The Planning and Zoning Commission recommended approval by a unanimous vote with conditions. Staff recommended approval of the rezoning with any conditions that the P&Z or Council may find reasonable to mitigate any potential negative impacts. Mayor Pro Tem Mariott opened the public hearing. No one spoke. He closed the public hearing. Councilman Garner made a motion to approve Ordinance No. 2454 rezoning 1111 Rock Prairie Road at the northwest comer of Rock Prairie Road and Rio Grande, from C-N Neighborhood Commercial to PDD-B Planned Development District - Business. Motion seconded by Councilman Massey and carried 5-0. Providing Customer Service Excellence Office of the City Secretary College Station. Texas Council Meetings 6/22/00 Page 8 Agenda Item No. 13.3 - Public hearing, discussion and possible action on adopting an ordinance amending the City of College Station 1999-2000 Budget by $2,575~900 in various funds. Director of Budget JeffKersten presented this item. He stated that this Budget Amendment is to increase appropriations for the items listed below by a total of $2,575,900 in the City of College Station FY 1999-2000 budget. 1. Pay Plan Adjustments - $437,300 2. FM 2818 Crepe Myrtle Project $120,000 3. BVSWMA Projects $960,000 4. FY 1999 projects deferred to FY 2000 - $466,000 5. Northgate Promenade and parking Lot Cleanup - $20,400 6. Brazos Valley Groundwater Conservation District Fees - $59,100 7. Sanitation disposal Fees - $110,000 8. Electric Facilities payment - $403,100 The Charter of the City of College Station provides for the City Council to amend the annual budget in the event there are revenues available to cover increased expenditures and after calling and holding a public hearing on such budget amendment. Staff recommended adoption of the ordinance amending the City of College Station budget appropriations by $2,575,900. Mayor Pro Tem Mariott opened the public hearing. No one spoke. He closed the public hearing. Councilman Massey made a motion to approve Ordinance No. 2455 adopting the Budget Amendment Ordinance. Motion seconded by Councilman Garner. Motion carried 5-0. Aeenda Item No. 13.4 -- Public hearing~ discussion and possible action on a rezonin? ordinance for Beniamin Knox Gallery to be located on Lots lA, 17 and 18 of the College Heiehts subdivision, on the north side of University between Nimitz Street and MacArthur Street. Senior Planner Sabine Kuenzel presented this item. She stated that the property is currently zoned A-P Administrative/Professional, which would allow an art gallery but would not permit a retail framing shop or restaurants on the site. Benjamin Knox proposed to relocate his gallery to the site and also proposed a framing shop and on-premise consumption of food and beverage, most likely in the form of an ice cream and/or coffee shop. In order to assure that other more intense commercial uses would not be located in the future on these lots that were originally designed for residential uses, staff recommended that the applicant submit a request for a PDD instead of a standard commercial district. Two driveways, one on MacArthur and one on Nimitz, will serve as access to the property. The main building will be fashioned as a replica of the Original College Station train depot and the applicant intends to place a locomotive and boxcars on tracks in front of the site. The uses proposed would be consistent with other area uses along Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 9 University Drive, which include office, restaurant, financial institutions, and general retail. On smaller sites such as the one included in this request, the City allowed only limited commercial uses. The requested proposal would be consistent with this policy. The Planning and Zoning Commission recommended approval with three conditions. The conditions are landscaping between the parking and the residential homes, lighting oriented to University Drive and commercial areas, and Building C and D coordinate with the style with the depot. Staff'also recommended approval of the rezoning. Mayor Pro Tem Mariott opened the public hearing. Benjamin Knox addressed the council. He stated that his plans are to create a replica of the depot as a gallery. The purpose of the College Station Depot will be to serve the community and Texas A&M University as a cultural landmark. It will permanently house the Benjamin Knox Gallery and International Headquarters and also promote fine art in the Brazos Valley. A small old- fashioned ice cream parlor and visitor center would compliment the function of the gallery. Construction is scheduled for August 1, 2000 and the completion and dedication of the project is October 2004. Discussion was held about the parking requirements. Ms. Kuenzel stated that Mr. Knox met all of the ordinance requirements for minimum parking. Benito Flores-Meath of 901 Val Verde Drive stated that he agreed with the project. His concern related to the surrounding rental homes and how long they would remain as rentals before the next phase is implemented. Mayor Pro Tem Mariott closed the public hearing. Councilman Maloney made a motion to approve Ordinance No. 2456 rezoning Lots lA, 17 and 18 Block D College Heights subdivision being 405 University Drive East, College Station, Brazos County, Texas from A-P Administrative Professional to PDD-B Planned Development District- Business to include the Planning and Zoning Commission conditions and limit the seating of the restaurant. Councilman Garner seconded the motion. Councilman Maloney amended his motion to approve Ordinance No. 2456 rezoning Lots IA, 17 and 18 Block D College Heights subdivision being 405 University Drive East, College Station, Brazos County, Texas from A-P Administrative Professional to PDD-B Planned Development District, including the Planning and Zoning Commission conditions and any on-premise consumption of food and beverage serving area shall be restricted in size to no more than 25% of the floor area of Building C. Councilman Hazen seconded the motion. Motion carried by 5-0. Providing Customer Service Ercellence OJfice of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 10 Aeenda Item No. 13.5 - Discussion and possible action on an ordinance amending Chapter 3~ "Building Regulations"~ of the City Code of Ordinances to provide for management of the City's right-of-way. CIS Manager Charlie Shear presented this item. He stated House Bill 1777 adopted by last year's state legislation changed the way telecommunication providers are governed by Cities. In essence, HB 1777 voided the franchise agreement with GTE effective June 1, 2000. To insure the health, safety, and welfare of its citizens the City needs an ordinance to manage its rights-of-way for existing and future telecommunication providers. Staff drafted the proposed right-of-way ordinance based on ordinances recently adopted by other Texas cities. A meeting was held on May 9, 2000 that allowed all fight-of-way users to have input in the drafting of this ordinance. Items covered in the ordinance include: civil and criminal penalties permit requirements, construction standards, restoration requirements and insurance and bonding requirements. GTE expressed concerns with the right-of-way ordinance. Their concerns related to non- residential traffic land closures, electronic mapping of facilities and miscellaneous items. Staff recommended the adoption of the ordinance with non-residential land closure section changed. Mayor Pro Tem Mariott opened the floor for public comment. Mr. Joe Williams of 300 Holleman addressed the Council. Mr. Williams area manager for GTE expressed significant concern regarding information provided to the city to manage the right of ways and the ability to protect this information. Mr. Williams requested the city modify the ordinance to address these issues. Councilman Massey made a motion to approve Ordinance No. 2457 amending Chapter 3, "Building Regulations", of the City's Code of Ordinances to provide for management of the City's right-of-way. Councilman Maloney seconded the motion. Motion carried 5-0. Al~enda Item No. 13.6 - Discussion and possible action on the first reading ofa prooosed franchise agreement with Texas Commercial Waste for the collection and disposal services for recyclable materials. Councilman Maloney made a motion to approve the first reading of a proposed franchise agreement with Texas Commercial Waste for the collection and disposal services for recyclable materials. Councilman Massey seconded the motion. Motion carded 5-0. Providing Customer Service F~rcellence OJfice of the City Secretary College Station, Texas Council Meetings 6/22/00 Page 11 Agenda Item No. 13.7 - Discussion and possible action to fill unexpired term on Cemetery Committee. Councilman Maloney made a motion to appoint Mary Lind Bryan to the Cemetery Committee to fill the vacancy of Thomas Franklin. Councilman Garner seconded the motion. Motion carried 5-0. Agenda Item No. 14 - Council Monitoring Report Councilman Maloney stated that the meeting was productive. Workshop Agenda Item No. 9 - Executive Session At 8:14 p.m. Mayor Pro Tem Mariott announced that the Council would reconvene into executive session pursuant to Section 551.071,551.072 and 551.086 of the Open Meetings Act to seek the advice of the City Attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Refer to executive session list previously mentioned. Agenda Item No. 16 -- Final Action on executive session~ if necessary. The Council concluded its executive session at 9:05 p.m. They returned to open session. No action was taken. Aeenda item No.17- Adiourn Hearing no objections, the workshop, regular and executive sessions were adjourned at 9:09 p.m. PASSED AND APPROVED THIS 13th day of July 2000. APPROVED: Mayo{/Lynn'McIlhaney '/ ATTEST: y Secretary Conme Hooks Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Regular Council Meeting June 22, 2000 (7:00 pm) Sign In Sheet City of College Station 11. 16. (_./','- 18. 19. 20.