HomeMy WebLinkAbout03/27/2003 - Regular Minutes City Council ce Mayor City Council
Ron Silvia John Hopp
Mayor Pro Tempore Winnie Gamer
James Massey Scott Mears
COLLEGE STATION City Manager Dennis Maloney
Tom Brymer Anne Hazen
College Station, Embracing the Past,
Exploring the Future
Minutes
College Station City Council
Workshop Meeting and Regular Meeting
Thursday, March 27, 2003 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Massey, Council members
Maloney, Hazen, Mears, Happ
COUNCIL MEMBER ABSENT: Garner
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney
Cargill, Jr., City Secretary Hooks, Budget and Strategic Planning Director Kersten, Director of
Fiscal Services Cryan, Director of Public Works Smith, City Engineer Mosley, Assistant Chief
4110 McCollum, Public Communications & Marketing Assistant Manager Jett and Assistant City
Secretary Casares
Mayor Silvia called the workshop session to order at 3:00 p.m.
Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular
Council Meeting.
Consent Agenda Item No. 10.03
Housing Development Coordinator Roach provided a brief explanation of the conveyance of two
single - family undeveloped properties related to the development and cost of affordable housing.
Workshop Agenda Item No. 2 -- Presentation, discussion and possible action regarding
Arts Council services including the public art programs and the status of the new Arts
Council building including the funding plan for that facility.
Executive Director Dr. P. David Romei provided a brief presentation regarding various programs
of the Arts Council. He also noted that the Arts Council of the Brazos Valley would have a new
facility located in Wolf Pen Creek. He described a brief overview of the funding plan. Dr.
Romei asked the council to consider funding $200,000 for the new arts facility.
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Council member Hazen moved to approve $200,000 to the Arts Council of the Brazos Valley for
the new Arts Council building. Motion seconded by Council member Maloney, which carried by
4 1110 a vote of 6 -0.
FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen
AGAINST: None
ABSENT: Garner
Mayor Silvia read a letter from the Robert T. Bisor III, President of the Arts Council of the
Brazos Valley regarding the name of the new Art Council building. In his letter he explained the
Board's Executive Committee's recommendation on naming the new facility, P. David Romei at
Wolf Pen Creek.
Council member Happ moved to endorse the Boards Executive Committee recommendations in
naming the new Arts Council facility the P. David Romei at Wolf Pen Creek. Motion seconded
by Council member Maloney, which carried by a vote of 6 -0.
FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen
AGAINST: None
ABSENT: Garner
Council took a short break to attend a reception for Dr. P. David Romei and returned to the
meeting at 4:15 p.m.
Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on college
Station Police Department's 2002 Racial Profile report.
Assistant Police Chief Scott McCollum introduced Dr. Alex del Carmen, Criminologist with the
University of Texas at Arlington. He came forward to make a brief presentation regarding the
College Station Police Department's 2002 Racial Profile report. He assured the City Council
that the Police Department has taken all measures to ban racial profiling and respond to any
concerns.
No formal action was taken.
Workshop Agenda Item No. 4 -- Presentation, discussion and possible action on plans for
celebrating the 65 Birthday of the City of College Station.
The City Council discussed plans for a 65 Birthday celebration and numerous ideas were
identified. Council suggested a committee consisting of a combination of staff, Historical
Preservation Committee members, and other agencies along with local clubs to plan the
celebration. Also suggested was a one -day community event, a series of celebration activities,
and celebrating the birthday in conjunction with other planned events.
Workshop Agenda Item No. 5 -- Council Calendars
City Council Workshop and Regular Meetings, 4/10, 4/24
Press Conference for the 2003 Starlight Music Series, 3/25 Utility Services Center, 3:00
4 10 CIP Committee Meeting, 3/25, 6:30 p.m. Wastewater Treatment Plant
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Health For All Luncheon, 3/28, 11:30 a.m. -1:00 p.m., Hilton
Battle of the Bands, 3/29, 4:00 p.m. — 8:00 p.m., Palace Theatre
400 Citizens University, 3/31, 5:30 p.m., Council Chambers
Celebrate Diversity Luncheon, 3/31, 11:30 a.m., Memorial Student Center
Making Cities Livable Conference, 4/13 -4/18, Santa Fe, New Mexico
Intergovernmental Committee Meeting, 4/21, 12:00 p.m., CS Administrative Conference Room
Intergovernmental Committee Meeting/ CSISD, 4/25 12:00 p.m.
Brazos Valley Transportation Summit, 5/2, George Bush Presidential Library and Conference
Center
Chamber of Commerce trip to Washington D.C., 5/4 -8
Council reviewed upcoming calendar of events.
Workshop Agenda Item No. 6 -- Executive Session
At 4:58 p.m., Mayor Silvia announced that the Council would convene into executive session
pursuant to Sections 551.071, 551.086 and 551.087 of the Open Meetings Act, to seek the advice
of the city attorney with respect to pending and contemplated litigation, Competitive Matters and
to consider economic development negotiations.
Economic Incentive Negotiations {Gov't Code Section 551.087 }: possible action
The City Council may deliberate on commercial or financial information that the City Council
has received from a business prospect that the City Council seeks to have locate, stay or expand
in or near the city with which the City Council in conducting economic development
410 negotiations may deliberate on an offer of financial or other incentives for a business prospect.
After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
a. The proposed city conference center and associated privately developed hotel.
Competitive Matter {Gov't Code Section 551.086 }: possible action
The City Council may deliberate, vote, or take final action on a competitive matter in closed
session. The City Council must make a good faith determination, by majority vote of the City
Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility- related
matter that the City Council determines is related to the City of College Station's Electric Utility
Competitive Activity, including commercial information, which if disclosed would give
advantage to competitors or prospective competitors. The following is a general representation
of the subject(s) to be considered as a competitive matter.
a. Marketing Plans and Strategy for College Station Electric Utilities
Workshop Agenda Item No. 7 -- Final action on Executive Session, if necessary.
Council recessed from executive session at 6:58 p.m. and returned to the regular meeting. No
action was taken.
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Council Minutes 3/27/03 Page 4
Regular Meeting: Item No. 8
Mayor Silvia called the regular meeting to order at 7:05 p.m. He led the audience in the pledge
of allegiance. Laura Fladten of Peace Lutheran Church provided the invocation.
Council member Maloney moved to approve the absence request from Council member Winnie
Garner. Motion seconded by Council member Hazen, which carried unanimously, 6 -0.
Item No. 9.1: Hear Visitors:
Roemer Visser, 703 Cherry Street, informed the Council regarding the Uni- Diversity Day on
April 10, 2003. Mr. Visser asked the Mayor to consider signing a proclamation endorsing the
event.
Osei Bonsu, MSC TAMU, informed the Council regarding the MSC Wiley Lecture Series on
Friday, April 4, 2003.
Debie Van Alstyne, 920 Sun Meadow Street, expressed comments pertaining to a major parking
problem on Sun Meadow Street. She noted that the street is too narrow for cars to park on both
sides, therefore making it next to impossible for the Fire Department to pass through. Ms. Van
Alstyne asked the Council to help resolve the parking problem.
Mathew Van Alstyne, 920 Sun Meadow Street, discussed concerns about parking problems on
Sun Meadow Street. He informed the Council about a meeting he had with Assistant City
Manager Glenn Brown.
Consent Agenda
10.1 Approved by common consent the minutes for City Council workshop and regular
meeting, March 13, 2003.
10.2 Bid No. 03 -46 - Approved by common consent Resolution No. 3 -27- 2003 -10.02
awarding the annual contract for janitorial services for all city offices for an annual
expenditure of $178,753.
10.3 Approved by common consent the execution of a conveyance agreement to accomplish
the transfer of ownership to the Brazos Valley Community Action Agency of two single -
family undeveloped properties located 1203 and 1205 Arizona, and authorization for the
Mayor to execute necessary documents.
10.4 Approved by common consent Resolution No. 3 -27- 2003 -10.04 authorizing the Mayor
to sign a Quitclaim Deed to release easements within TxDOT right -of -way and to obtain
state reimbursement for relocation costs for City of College Station Utility facilities
located along FM 158 in Brazos County, Texas from FM 60 to SH 30.
10.5 Approved by common consent Resolution No. 3 -27- 2003 - 10.05 -A authorizing the plans
and specifications for the improvement of Longmire Drive, from Graham Road to its
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current termination at the Eagle Road intersection, just north of Barron Road. Approved
by common consent Resolution No. 3 -27- 2003 - 10.05 -B providing for assessment of a
40 portion of the cost of improvements thereof against abutting property owners and
approving plans and specifications.
10.6 Approved by common consent Resolution No. 3 -27- 2003 -10.06 a license to encroach
into portions of a utility easement at 2305 Kendal Green Circle.
10.7 Approved by common consent the second reading of a franchise agreement with
Stericycle, Inc. for the collection and disposal services for treated and untreated medical
waste.
10.8 Approved by common consent Resolution No. 3 -27- 2003 -10.08 approving a
construction contract for the George Bush Drive East Widening project.
Council member Hazen moved to approve the consent agenda items as presented. Motion
seconded by Council member Happ, which carried unanimously, 6 -0.
Regular Meeting
Regular Agenda item No. 11.1 -- Public hearing, discussion and possible action on an
ordinance levying assessments against various persons and their property for the payment
of a part of the cost of Longmire Drive from Birmingham Road to Graham Road.
City Engineer Bob Mosely testified briefly as to the nature of the improvements to be
constructed, and explained the method of apportioning the costs. Jo Anne Sette, a licensed real
estate broker and appraiser, testified that the improvements to be placed abutting the properties
involved would, in each instance, increase the value of such property by more than the cost of
such improvements to the property owners.
Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing.
Council member Maloney moved to approve Ordinance No. 2620 levying assessments against
various persons and their property for the payment of a part of the cost of Longmire Drive from
Birmingham Road to Graham Road. Motion seconded by Council member Hazen, which carried
unanimously, 6 -0.
FOR: Silvia, Massey, Happ, Mears, Maloney, Hazen
AGAIST: None
ABSENT: Garner
Regular Agenda Item No. 12 -- Discussion, review and possible action regarding the
following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos
Valley Council of Governments, Bryan /College Station Economic Development
Corporation, Capital Improvement Program Citizen Advisory Committee, Cemetery
Committee, College Station Business Development Corporation, Facade Improvement
Program Advisory Committee, Historic Preservation Committee, Intergovernmental
Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan
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Planning Organization, Parks and Recreation Board, Planning and Zoning Commission,
Sister City Association, TAMU Student Senate, Transportation Committee, Wolf Pen
410 Creek Oversight Committee, and Zoning Board of Adjustments. (See attached posted
notices for subject matters)
Council member Maloney reported on the Brazos County Board of Health meeting. He
announced the appointment of Dr. Williams to the Board. He also reported on the EDC Board
Meeting. The Board approved the GRI Corporation incentive packet, and approved $10,000 for
an architect to complete preliminary research and drawings for the proposed Welcoming Center
for the Research Valley. He also mentioned that the board has discussed the voting process.
Another topic of discussion by the EDC was the internal audit and he noted that the due
diligence processes were acceptable. He also presented highlights of the HTRI tour.
Council member Happ reported that the City of Waco is considering the relocation of the Waco
Airport to TSTC.
Mayor Silvia stated that the Brazos Animal Shelter Board appointed an interim director. The
City of Bryan, Human Resources Department, will accept applications for the director's position.
Mayor Pro Tem Massey presented highlights of the Intergovernmental Committee pertaining to
health insurance, water planning, and the welcome center.
Council member Mears presented a brief report on the CIP Committee pertaining to streets,
Parks and Recreation, Police and a new City Hall.
t iO Regular Agenda Item No. 13 -- The City Council may convene the executive session
following the regular meeting to discuss matters posted on the executive session agenda for
9/26/02.
At 8:03 p.m., Mayor Silvia announced that the Council would reconvene into executive session
pursuant to Sections 551.071, 551.086 and 551.087 of the Open Meetings Act, to seek the advice
of the city attorney with respect to pending and contemplated litigation, Competitive Matters and
to consider economic development negotiations.
Regular Agenda Item No. 14 -- Final action on executive session, if necessary.
Council concluded its executive session at 8:50 p.m. They returned to open session. No action
was taken.
Regular Agenda Item No. 15 — Adjourn.
Hearing no objections, the meeting adjourned at 8:52 p.m. Thursday, March 27, 2003.
41110
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Council Minutes 3/27/03 Page 7
PASSED AND APPROVED this 10 day of April, §ikiv
APPROVED:
_6 17, L 4/ ,
Mayor Ron Silvia
ATTEST:
Ci y Secretary Connie Hooks
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ef Cit y of College Station Council Regular Meeting
MARCH 27, 2003
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