HomeMy WebLinkAbout05/23/2002 - Regular Minutes City Council Mayor City Council
iakre Ron Silvia John Happ
Mayor Pro Tempore Winnie Garner
James Massey Scott Mears
COLLEGE STATION City Manager Dennis Maloney
Thomas E. Brymer Anne Hazen
College Station, Embracing the Past,
Exploring the Future
MINUTES
College Station City Council
Workshop and Regular Meetings
Thursday, May 23, 2002 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCILMEMBERS PRESENT: Mayor Silvia, Councilmembers Massey, Maloney,
Garner, Happ, Mears
COUNCIL MEMBER ABSENT: Hazen
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Secretary
Hooks, City Attorney Cargill, Jr., Budget and Strategic Planning Manager Kersten, Parks and
Recreation Director Beachy, Director of Public Works Smith, Director of Economic
4110, Development Foutz, Project Coordinator Balmain, City Planner Kee, Assistant City Secretary
Casares and Assistant to the City Manager Rapaleye
Mayor Silvia called the workshop meeting to order at 3:05 p.m.
Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular
Council Meeting.
No items were removed for discussion.
Workshop Agenda Item No. 2 -- Tour of the Veterans Park and Athletic Complex (VPAC)
Phase I project site. Council Vision Statement 4, Strategy 4.b, Complete Development of
Veterans Park and Athletic Complex.
At 3:10 p.m., Councilmembers left City Hall for a tour of the Veterans Park facility. Members
of the Parks Department presented a design of the master plan. It was noted that the project was
ahead of schedule and plans were underway for the dedication celebration on November 11.
Council returned to City Hall at 4:00 p.m.
Workshop Agenda Item No. 3 -- Presentation, discussion and possible action for approval
of Community Development Block Grant public service funding for City Departments for
the 2002 -2003 fiscal year.
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Project Coordinator Gary Balmain presented the amount of funding for City Department
4i0 administered programs as well as the balance of funds to be allocated to the Joint Relief Funding
Review Committee process. The maximum percentage available for Public Service programs is
15% or $183,000. These programs are eligible to receive CDBG "Public Services" funding
because of the benefit to low /moderate income citizens. The amount of funds requested,
$69,222, are available with the 15% cap limit ($183,000). The remaining funds within the 15%
limit or $113,778 are combined with the City of Bryan's Public Services funds and made
available to external non - profit organizations that provide health and human services. These
external agencies submitted applications that are currently being reviewed by the Joint Relief
Funding Review Committee and a recommendation will be brought to the City Council for
approval in July 2002.
The five programs are:
The Kids Klub $23,500
Lincoln Center, Summer Program $ 9,000
Barbara Bush Center $17,576
Safety Camp $ 2,882
Human Resources Teen Apprenticeship $16,264
Total $69,222
Councilmember Maloney inquired about the Kids Klub funds. City Manager Brymer explained that
the CDBG funds are used to offset the costs of scholarships for low and moderate - income families.
Also, Mr. Maloney asked if $9,000 was sufficient for the Lincoln Center programs. Lincoln Center
Supervisor Lance Jackson remarked that the additional funds are to enrich the "Summer Fun"
programs and the Enrichment Academy. Mr. Jackson noted that they have adequate resources for
staff.
Councilmember Maloney suggested, that if additional funds are needed for these programs, staff
should consider allocating additional funds for the external non - profit organizations. He emphasized
the importance of assuring there are adequate resources at the Lincoln Center to provide the
necessary programs. Mr. Brymer added that he will look into this during the budget process.
Councilmember Massey made a motion to approve the Community Development Block Grant public
service funding for City Departments for the 2002 -2003 fiscal year. Councilmember Garner
seconded the motion, which carried unanimously, 5 -0.
FOR: Silvia, Massey, Garner, Mears, Maloney
AGAINST: None
ABSENT: Hazen and Happ
Workshop Agenda Item No. 4 -- Presentation, discussion and possible action of upcoming
annexation process and schedule.
City Planner Jane Kee presented an overview of the annexation process and schedule. In 1994, the
City had a three -year annexation program that began to address utility issues. In 1996, annexation
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under the plan was completed with 5,224 acres annexed. She explained that cities have several
reasons for initiating annexation:
Secure tax base, other revenue sources
Provide areas for future growth
Assert regulatory control
Response to perceived threat
Clarify boundaries
Subchapter C of Chapter 43 LGC requires that cities prepare an annexation plan. The COCS plan
calls for no annexations other than those exempt under the law. The areas that are exempted from
the plan requirements are areas with less than 100 -acre tracts with residences and properties owners
that petition for annexation.
Priority One Areas under Consideration are:
Harvey Mitchell /Wellborn 644
Between Greens Prairie and Arrington 1077
Part of Nantucket 47
East of Rock Prairie Road 655
East of Rock Prairie Road 1690
Greens Prairie Road Ext. 445
Total 4558
Ms. Kee explained that a Service Plan is a ten -year contract between the city and the property
410 owner. A service plan has to be completed and available to the public at the time of the first public
hearing. Full municipal services, including water and wastewater facilities must be provided to the
annexed areas within 2 1/2 years of the effective date of annexation; unless the city cannot
reasonably provide services within that period, the City would proposes a schedule no longer than
4 1/2 years. Certain services must be provided immediately such as: Fire, EMS, Police and
maintenance of public facilities.
Ms. Kee proposed an annexation timeline for the City of College Station:
July 11, 2002 Council considers resolution to begin processes to consider annexing certain
areas.
September 11, 2002 First Public Hearing
September 12, 2002 Second Public Hearing
October 2, 2002 Ordinance consideration and possible annexation of none, some or all of the
identified annexation areas
No formal action was taken.
Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on 2002 Strategic
Planning Retreat.
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Budget and Strategic Planning Director Jeff Kersten presented an overview of the Strategic
Planning Retreat schedule and agenda for City Council Retreat on May 28 -29, 2002. He also
reviewed the Strategic Planning notebooks.
No formal action was taken.
Workshop Agenda Item No. 6 -- Council Calendars
Texas Municipal League Legislative Outlook for 2003, 5/17, Hilton Austin Airport Hotel
TMPA Regional Park Meeting, 5/21, 10:00 a.m., TMPA in Carlos
City Workshop and Regular Meetings, 5/23, 6/13 & 6/27
Council Strategic Planning Retreat, 5/28 -5/29, Heartland Inn, Independence, Texas
Summerfest Employee Picnic, 5/31, 6:00 p.m., Adamson Lagoon
TEX -21 trip to Washington D.C., 6/17 -6/19
AMCC Conference, 7/25 -7/27, El Paso
Texas Transportation Summit, 8/14 -8/16, Irvin Texas
Councilmember Massey suggested canceling the workshop and regular meeting for July 25, 2002
due to number of Councilmembers attending the AMCC Conference in El Paso. Council agreed to
change the meeting schedule to Monday, July 22, 2002.
Council recessed at 5:30 p.m. for a break. The meeting reconvened at 5:45 p.m. for hear visitors.
Workshop Agenda Item No. 7 -- Hear Visitors
Sherman Click, 9209 Whitney, addressed the City Council regarding roadwork on Munson Avenue
and Holt Street. He provided Council with photos of the problem areas. He explained that after
completion of roadwork, major cracks appeared on Munson Avenue and the ditch line along Holt is
sinking. He would like staff to assess the problems and have the roadwork repaired properly.
Workshop Agenda Item No. 8 -- Executive Session
At 5:56 p.m., Mayor Silvia announced that the City Council would convene into executive session
pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the open meetings act, to seek the
advice of our attorney, to consider the purchase of real property, the evaluation of a public officer,
and economic development negotiations.
Consultation with Attorney {Gov't Code Section 551.071} ; possible action
Cause No. 43,098 -85, Brazos County -Bryan v. College Station
Cause No. 96- 03168, Travis County - Bryan, et al. v. PUC (intervention)
Cause No. 97- 02587, Travis County - Bryan, et al. v. PUC (intervention)
Cause No. 98- 13391, Travis County - Bryan, et al. v. PUC (intervention)
Cause No. 96- 06940, Travis County - Bryan, et al. v. PUC (intervention)
Cause No. 97- 07000, Travis County -TMPA v. PUC (intervention)
Cause No. 98- 11817, Travis County -TMPA v. PUC (intervention)
410 Cause No.GN002343, Travis County -San Antonio v. PUC (intervention)
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Cause No.GN002513, Travis County -San Antonio v. PUC (intervention)
410 Cause No.GN000152, Travis County -TMPA v. PUC (intervention)
Cause No. 49,367 -CCL2, Brazos County- Wilkerson v. College Station
Cause No. 52,434 -361, Brazos County- College Station v. Wolf Pen Creek, Ltd., et al.
Cause No. 28,765, Grimes County- Harold & Rosealice Trant v. Grimes County, City of College Station
and City of Bryan
Cause No. 54,313 -272; Brazos County- Bradford C. Bindock and Damon K. Bindock v. Thomas J. Brown,
James Richter, Lee Ann Carpenter and Bryan Schwartz
Cause No. GN200090; Travis County- Reliant Energy, Inc. v. Big County Electric Cooperative, Inc., et al.
Cause No. GN200100, Travis County -City of San Antonio, etc. v. Brazos Electric Power Cooperation, et
al.
Cause No. G -02 -108, U.S. District Court- Catherine Lester v. College Station and Sonja Piersall.
Docket Nos. TX96 -2 -000 & Tx96 -2 -001, FERC - College Station, applicant
Docket No. 25197, Public Utility Commission- College Station request to set rates
Docket No. 25395, Public Utility Commission- College Station (intervention)
Seek advice regarding City's legal rights regarding Wellborn Water Contract
Economic Incentive Negotiations {Gov't Code Section 551.087 } ; possible action
The City Council may deliberate on commercial or financial information that the City Council has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near the
city with which the City Council in conducting economic development negotiations may deliberate on an
offer of financial or other incentives for a business prospect. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
1. Big Box Retail
Real Estate {Gov't Code Section 551.072}; possible action
The City council may deliberate the purchase, exchange, lease or value of real property if deliberation in
an open meeting would have a detrimental effect on the position of the City in negotiations with a third
person. After executive session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed.
1. Kapchinski Property
Personnel {Gov't Code Section551.074 } ; possible action
The City Council may deliberate the appointment, evaluation and duties of public officers. After
executive session, any final action or vote taken will be in public. The officers on the following boards
may be discussed:
1. Planning and Zoning Commission
2. Zoning Board of Adjustments
3. Parks and Recreation Board
4. Construction Board of Adjustments and Appeals /Building and Standards Commission
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Workshop Agenda Item No. 9 -- Final action on Executive Session, if necessary.
Council recessed from executive session at 7:00 p.m. and reconvened the executive session
following the regular agenda.
Regular Meeting
Item No. 10:
Mayor Silvia opened the regular meeting at 7:03 p.m. He led the audience in the pledge of
allegiance. Rev. Craig Borchardt from Peace Lutheran Church provided the invocation.
Mayor Silvia presented a plaque to Tripp Walter for his outstanding service to the City of
College Station.
City Secretary Connie Hooks administered the oath of office to the newly appointed Municipal
Judge, Ed Spillane.
Consent Agenda
Councilmember Maloney made a motion approving the consent items. Councilmember Garner
seconded the motion, which carried unanimously, 6 -0.
FOR: Silvia, Massey, Garner, Happ, Mears, Maloney
AGAINST: None
ABSENT: Hazen
11.1 Approved by common consent the minutes for City Council workshop and regular
meeting, May 9, 2002.
11.2 Bid No. 02 -26 — Approved by common consent Resolution No. 5 -23- 2002 -11.02
approving a construction contract for a Municipal Court facility located at 300 Krenek
Tap Road. Awarded to lowest responsible bidder, JaCody, Inc. for a total bid of
$2,903,283. Funding available from multiple sources, including water and wastewater
funds, and certificates of obligation issued in 2002. An additional $35,448 shall be
funded from Municipal Court Security Funds. Another $40,000 is funded from Electric
fund. BVSWMA will fund $37,621 for storage building.
11.3 Bid No. 02 -26 — Approved by common consent Resolution No. 5 -23- 2002 -11.03
approving change order number one for the construction of a new Municipal Court
facility located at 300 Krenek Tap Road. The change order was in the amount of
$90,176.00.
11.4 Bid 02 -63 — Approved by common consent the purchase of an electric relay test set.
Awarded to lowest qualifying bidder, Doble Engineering Company, in the amount of
$57,822. Budgeted in FY 01 -02 electric fund budget.
410
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11.5 Bid No. 02 -68 — Approved by common consent Resolution No. 5 -23 -2002 -11.05
approving a contract for the construction of Canopy Shed Parking Buildings at the Utility
Service Center and the rejection of original bid (02 -53), which were opened on February
26, 2000. Contract awarded to Central Texas Construction in the amount of $149,950.
Project was originally budgeted at $110,000 and funded with Electric Capital Funds. A
budget amendment was approved to reallocate funds to FY 2002. Currently $5,000 has
been expended for engineering services. $22,500 is available and proposed to be used in
current Electric Fund Budget from the appropriation for Utility Center Improvements,
and $22,500 is available and proposed to be used from Wastewater Capital Budget
appropriation from wastewater collection line rehabilitation.
11.6 Approved by common consent the purchase of 6,000 tons of Type A, Number 2, Crushed
Stone to be used for Road Base Material at the Rock Prairie Road Landfill for the amount
of $67,740.00 annually. Bid awarded to Colorado Materials, Inc. of San Marcos, Texas.
Funds available in BVSWMA Fund.
11.7 Approved by common consent the purchase of real property needed for street right of
way and authorizing the Mayor to execute the Real Estate Contract to affect the
conveyance. George Bush Drive Widening Project (ST- 9804). The sales price is
$57,750, plus closing costs. Funds available and budgeted in 1995 General Obligation
Bond Fund.
11.8 Approved by common consent Ordinance No. 2561 changing the name of ROCK
PRAIRIE ROAD to OLD ROCK PRAIRIE ROAD from the location of the Rock Prairie
Road extension to the State Highway 6 East Frontage Road.
11.9 Approved by common consent Resolution No. 5 -23- 2002 -11.09 authorizing the City
Manager to apply for a matching grant from the Texas Parks and Wildlife Department,
for the purchase and installation of interpretive signs on the Wolf Pen Creek Trail
system. The proposed grant request is for $55,000.
Regular Agenda
Regular Agenda Item No. 12.1 -- Discussion and possible action regarding a resolution to
submit a grant application to the Texas Parks and Wildlife Department for Recovery Land
Acquisition funding.
Greenways Coordinator Judy Downs remarked that this proposal involves the cooperation of the
City of College Station, Texas Parks and Wildlife Department, US Fish and Wildlife Department,
Texas A &M University, Brazos Valley Solid Waste Management Agency, Texas Department of
Transportation, the private development community, and the Brazos Greenways Council. The intent
of the project is to acquire approximately 248 acres of greenway and open space for flood plain
protection, stream restoration and Navasota Ladies'- Tresses habitat protection. The Recovery Land
Acquisition program provides funding for acquisition of habitat that supports approved recovery
plans for endangered species. The 1984 Recovery Plan for the Navasota Ladies'tresses specifies the
site acquisition proposed in this application.
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The application for grant funds in the amount of $300,000 is a match by $330,000 in City greenway
400 funds and $240,000 in BVSWMA mitigation funds.
Chuck Ellison, 2092 Camille Drive, represented the developer Smiley Mallard. He noted that
currently there is no development on the property and it is ready for acquisition. The developer
supported the grant application.
Lori Biederman, 2913 Adrienne, spoke in support of the project.
Councilmember Happ made a motion approving Resolution No. 5 -23- 2002 -12.01 to submit a grant
application to the Texas Parks and Wildlife Department for Recovery Land Acquisition funding.
Councilmember Garner seconded the motion, which carried unanimously, 6 -0.
FOR: Silvia, Massey, Garner, Happ, Mears, Maloney
AGAINST: None
ABSENT: Hazen
Regular Agenda Item No. 12.2 -- Presentation, discussion and possible action on appointments
to the Board of Directors of the College Station Business Development Corporation (4 -B
Corporation).
Director of Economic Development Kim Foutz stated that the City Council deferred action on this
item at their April 25, 2002 meeting in order for a subcommittee of the Council to conduct
interviews of the applicants. The Subcommittee completed their interviews and provided
recommendations regarding representatives to the City of College Station Business Development
Corporation. The Subcommittee recommended the following representatives:
Laura Gonzales Paul Kullman
Lawrence Hodges Jerry Fox
Harry Green Jr. George Lea
Councilmember Garner made a motion to appoint Laura Gonzalez to the College Station Business
Development Corporation. Councilmember Massey seconded the motion, which carried
unanimously, 6 -0.
FOR: Silvia, Massey, Happ, Mears, Garner, Maloney
AGAINST: None
ABSENT: Hazen
Councilmember Mears made a motion to appoint Jerry Fox to the College Station Business
Development Corporation. Motion died due to the lack of a second.
Councilmember Massey made a motion to appoint Lawrence Hodges to the College Station Business
Development Corporation. Councilmember Maloney seconded the motion, which carried
unanimously, 6 -0.
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FOR: Silvia, Massey, Happ, Mears, Garner, Maloney
AGAINST: None
ABSENT: Hazen
Councilmember Happ made a motion to appoint Harry Green Jr. to the College Station Business
Development Corporation. Councilmember Massey seconded by motion, which carried
unanimously, 5 -1.
FOR: Silvia, Massey, Happ, Mears, Garner
AGAINST: Maloney
ABSENT: Hazen
Councilmember Maloney made a motion to appoint Alexandra Davis to the College Station Business
Development Corporation. Councilmember Mears seconded the motion, which failed by a vote of
1 -5.
FOR: Maloney
AGAINST: Silvia, Massey, Garner, Happ, Mears
ABSENT: Hazen
Councilmember Massey made a motion to appoint George Lea to the College Station Business
Development Corporation. Councilmember Happ seconded the motion, which carried unanimously,
5 -0 -1.
FOR: Silvia, Massey, Happ, Mears, Maloney
AGAINST: None
ABSENT: Hazen
ABSTAINED: Garner
Regular A2enda Item No. 12.3 -- Presentation, discussion and possible action on the selection
of Mayor Pro Tem.
Councilmember Massey made a motion to table this item for discussion at the Council Retreat held
on May 28 -29, 2002. Councilmember Maloney seconded the motion, which carried unanimously,
6 -0.
FOR: Silvia, Massey, Happ, Mears, Maloney, Garner
AGAINST: None
ABSENT: Hazen
Regular A2enda Item No. 13 -- The City Council may convene the executive session following
the regular meeting to discuss matters posted on the executive session agenda for May 23.,
2002.
At 7:48 p.m., Mayor Silvia announced that the City Council would reconvene into executive session
f ito pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the open meetings act, to seek the
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advice of our attorney, to consider the purchase of real property, the evaluation of a public officer,
and economic development negotiations.
Regular Agenda Item No. 14 -- Final action on executive session, if necessary.
Council concluded its executive session at 9:36 p.m. and returned to open session. Councilmember
Massey made a motion to reappoint Carolyn Williams, appoint Scott Schafer and Craig Hall to the
Planning and Zoning Commission immediately. Motion also included the reappointment of Rick
Floyd as Chairman of the Planning and Zoning Commission for one year. Councilmember Happ
seconded the motion, which carried unanimously, 6 -0.
Regular Agenda Item No. 15 -- Adjourn.
Hearing no objections, the workshop, executive, and regular meetings were adjourned at 9:38 p.m.
PASSED AND APPROVED this 13 day of June, 2002.
APPROVED:
Mayo on Silvia
AT ESL- /
Cr Secre a Connie Hooks
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City of College Station
Regular Council Meeting—May 23, 2002
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