HomeMy WebLinkAbout02/28/2002 - Regular Minutes City Council Mayor City Council
Nosy Lynn Mcllhaney James Massey
Mayor Pro Tempore Ron Silvia
Larry Mariott Winnie Garner
COLLEGE STATION City Manager Dennis Maloney
Thomas E. Brymer Anne Hazen
College Station, Embracing the Past,
Exploring the Future
MINUTES
College Station City Council
Workshop and Regular Meetings
Thursday, February 28, 2002 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tem Mariott,
Councilmembers Silvia, Massey, Garner, Maloney, Hazen
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney
Cargill, Jr., Human Resources Director O'Connell, Parks and Recreation Director Beachy, Fire
Chief Giordano, Public Utilities Director Woody, Assistant to the City Manager Rapaleye, City
Secretary Hooks, Assistant City Secretary Casares, Fire Marshal Mies, Public Relations and
Communications Manager Cole
Nor
Mayor McIlhaney called the workshop meeting to order at 3:06 p.m. with all councilmembers
present.
Workshop Agenda Item No 1 -- Discussion of consent agenda items listed for Regular
Council Meeting.
Councilmembers removed Consent Agenda Items No. 10.4, 10.6, and 10.11 for clarification by
staff.
Workshop Agenda Item No. 2 -- Presentation, discussion and possible action regarding a
report related to senior facilities and programs in College Station.
Senior Advisory Committee Members present were: Bill Lay, Chairman; Carol Parzen, Vice
Chairman and Laura Holmes.
Senior Programs Coordinator Marci Rogers presented a summary report completed by two
groups of TAMU students as part of the Eisenhower Leadership Development Program in the
George Bush School of Government and Public Services. This report contained the staff's
proposed plan to implement short-term goals, in addition to examining the medium and long-
term recommendations identified by the Eisenhower group's efforts.
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The following projects were recommended:
Short-term goals:
• Utilize the Existing Facilities
• Increase Marketing and Advertising
• Improve Coordination of Programs
• Enhance Transportation Assistance
Interim goal:
• Rent facility space
Long -term goal:
• Community Center to include Senior Programs
Council accepted the report and directed staff to move forward with the plan as presented.
Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on the City's
FY 03 -FY 07 financial forecast and pay plan update.
Director of Human Resources Julie O'Connell described information regarding the various types
of reasons for employee turnover. She discussed the pay plan policy and the FY 02 financial
impact and goals that have been achieved to reach the 60 percentile pay range. She described
factors regarding the 2001 Salary Survey and the financial impact on the budget for FY 2003.
She also discussed future issues that may impact the FY 03 budget: 1) Future pay benefits and
the potential financial impact of a 7% TMRS contribution; 2) the continued monitoring of health
insurance plan; and 3) and health insurance pooling with other local entities.
Budget and Strategic Planning Manager Jeff Kersten presented the city's financial forecast in
each fund and an overview of assumptions for preparing the proposed FY 03 budget. Mr.
Kersten described significant issues such as the revenue estimates, ongoing expenditures, sales
tax growth, ad valorem tax rate and the parking garage debt service.
Mr. Kersten reviewed the overall forecast assumptions as follows:
• There are no salary market adjustments included in the forecast
• Pay plan is funded through performance and skill pay
• Expenditures, other than salaries and benefits, exhibit budget increases of 1% in FY 03,
1.5% in FY 04, and then 2% through FY 07
• Health insurance expenses forecast to increase
• Capital costs are based on present five year budgets
Mr. Kersten concluded the presentation. No action was taken.
Council recessed at 5:05 p.m. for a short break. Council reconvened in open session at 5:15 p.m.
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Workshop Agenda Item No. 4 -- Presentation, discussion and possible action regarding an
update from Dean International on the City of College Station's transportation agenda in
`'rr; accordance with Dean International's scope of work under their contract with the City of
College Station.
Stan Lynch described the itinerary for the First Annual Regional Transportation Summit to be
held in College Station on April 26, 2002.
The City Council suggested adding the following topics:
• Public Transportation - Commuter Rail Service
• Regionalism, Tourism and Economic Development
• Rural County Needs
Mr. Lynch described the Trans Texas Corridor conceptual plan presented by the Governor. Mr.
Lynch recommended that the City of College Station submit a resolution to the Governor and
legislators expressing the city's acknowledgement of the Conceptual Plan, but with emphasis on
high speed rail service to include the Bryan/College Station area.
Mayor Mcllhaney directed staff to draft a resolution and submit to the Brazos Valley Council of
Governments for their consideration.
Workshop Agenda Item No. 5 -- Council Calendars
Growth & Development in Brazos County, 2/26, Briarcrest Country Club
Pizza with the Mayor, A &M Student Senate & International Student Senate, Conference Center,
2/27, 7:00 p.m. -8:30 p.m.
Council Workshop and Regular Meetings, 3/14, 3/28
Regional Transportation Summit, 4/26, Hilton
Workshop Agenda Item No. 6 -- Hear Visitors
No comments were heard from the public.
Workshop Agenda Item No. 7 -- Executive Session
At 6:04 p.m., Mayor Mcllhaney announced that the City Council would convene into executive
session pursuant to Sections 551.071, 551.074, 551.086 and 551.087 of the Open Meetings Act,
to seek the advice of the city attorney with respect to pending and contemplated litigation, to
consider economic development negotiations, to consider the appointment and evaluation of
public officers and competitive matters.
Pending and Contemplated Litigation {Gov't Code Section 551.071 }; possible action
Cause No. 43,098 -85, Brazos County -Bryan v. College Station
Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention)
Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention)
Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention)
Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention)
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Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention)
Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention)
Cause No. GN002343, Travis County — San Antonio v. PUC (intervention)
Cause No. GN002513, Travis County — San Antonio v. PUC (intervention)
Cause No. GN000152, Travis County — TMPA v. PUC (intervention)
Cause No. 49,367 -CCL2, Brazos County — Wilkerson v. College Station
Cause No. 50,943 -CCL, Brazos County — College Station v. SCC Development, et al (civil)
Docket Nos. TX96 -2 -000 and TX96 -2 -001, FERC — College Station, applicant
Cause No. 52,434 -361, Brazos County— College Station v.Wolf Pen Creek,Ltd., et al.
Cause No. 28,765, Grimes County - Harold & Rosealice Trant v. Grimes County, City of
College Station and City of Bryan.
Docket No. 25197, Public Utility Commission — College Station request to set Rates.
Cause No. 54,313 -272; Brazos County - Bradford C. Bindock and Damon K.
Bindock v. Thomas J. Brown, James Richter, Lee Ann Carpenter and Bryan Schwartz
Cause No. GN200090; Travis County - Reliant Energy, Inc. v. Big Country Electric
Cooperative, Inc., et al.
Cause No. GN200100, Travis County - City of San Antonio, etc. v. Brazos Electric Power
Cooperation, et al.
Competitive Matter {Gov't Code Section 551.086 }; possible action
The City Council may deliberate, vote, or take final action on a competitive matter in closed
session. The City Council must make a good faith determination, by majority vote of the City
Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility- related
matter that the City Council determines is related to the City of College Station's Electric Utility
Competitive Activity, including commercial information, which if disclosed would give
advantage to competitors or prospective competitors. The following is a general representation
of the subject(s) to be considered as a competitive matter.
1. Electric Fund Financial Forecast
Economic Incentive Negotiations {Gov't Code Section 551.087 } ; possible action
The City Council may deliberate on commercial or financial information that the City Council has
received from a business prospect that the City Council seeks to have locate, stay or expand in or
near the city with which the City Council in conducting economic development negotiations may
deliberate on an offer of financial or other incentives for a business prospect. After executive
session discussion, any final action or vote taken will be in public. The following subject(s) may
be discussed:
1. Hotel /Conference Center
2. Universal Computer Services, Inc.
Personnel {Gov't Code Section 551.074 }; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer. After executive session discussion, any final action or
vote taken will be in public. The following public officer(s) may be discussed:
1. Municipal Judge
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Workshop Agenda Item No. 8 -- Final action on Executive Session, if necessary.
Council recessed from executive session at 7:00 p.m. and reconvened back into executive
session following the regular meeting.
Regular Meeting
Item No. 11:
Mayor Mcllhaney opened the regular meeting at 7:09 p.m. She led the audience in the pledge of
allegiance.
Mayor Mcllhaney read the proclamation for National Weather Service Recognition and Severe
Weather Awareness Week. Bill Read and Gene Hafele from the National Weather Service, and
Ralph Staplin, Emergency Management Coordinator accepted the proclamation.
Consent Agenda
10.1 Approved by common consent the minutes for City Council workshop and regular
meeting, February 14, 2002.
10.2 Bid Number 02 -32 — Approved by common consent Resolution No. 2 -28- 2002 -10.2
approving a construction contract for the final phase of odor control improvements at the
Carter Creek WWTP. Awarded to lowest responsible bidder meeting Standard Bid
Documents and Contract Requirements, Power Project Management, Inc., d.b.a. PPM, in
the amount $209,100.00. Funds available and budgeted under Capital Improvement
Project No. SS 9810, Carter Creek WWTP Odor Control.
10.3 Bid No. 02 -44 — Approved by common consent the transportation, internal inspection and
rebuild of one (1) three -phase electrical substation transformer (time and material).
Awarded bid to the lowest qualified bidder, US Transformers in the amount of $466,885.
10.4 Approved by common consent a purchase request for professional legal services that are
exempt from competitive biding/proposal as allowed in LGC 252.022(a)(4). Approved a
Letter Agreement with the law firm of Mathews and Freeland, L.L.P. in an amount not-
to- exceed $50,000.
10.5 Approved by common consent a request for oversize participation in the amount of
$7,950.00 for the extension of an 8 -inch sewer line from a sewer manhole, being the end
point of a public line along Harvey Mitchell Pkwy, through the Townhomes at Canyon
Creek (TCC) property to the north property line. Funds available through the Public
Utilities Sewer Revenue Bond Fund.
10.6 Approved by common consent an amendment to allocate funds between the City of
College Station and the Brazos Valley Community Action Agency (BVCAA) for the use
of an additional $10,050 in federal HOME Program CHDO Set -Aside funding. Funding
available through the City's FY99 Federal HOME Investment Partnership Program
Grant.
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10.7 Approved by common consent the issuance of a sign easement granted to HEB Grocery
i Company, L.P. (HEB), for the installation of a sign on City property currently occupied
by the City's water tower facility.
10.8 Approved by common consent Change Order No. 5 to Contract Number 01 -037 with
Bryan Construction Company for Lick Creek Wastewater Treatment Plant (WWTP)
Expansion/Carter Creek WWTP Improvements. The proposed Change Order provides a
net reduction of $27,651.00 in the contract amount. Funds available and budgeted in the
Project Number SS 9806, Wastewater Revenue Bond Fund, and Capital Outlay.
10.9 Approved by common consent the second reading of a franchise agreement with Texas
Environmental Services for the collection and disposal services for treated and untreated
medical waste.
10.10 Approved by common consent a change order to increase P.O. #01 -0861 by 25 %, or
$93,328.12. This purchase order is with Texcon and allows for the purchase of repair /
replace concrete curb & gutter and repair /replace concrete flatwork services. Funds
available and budgeted in Public Works Streets Division and Public Utilities
Water/Wastewater Division.
10.11 Approved by common consent Resolution No. 2 -28- 2002 -10.11 approving the
application of Chapter 394 (The Texas Housing Finance Corporations Act) of the Texas
Local Government Code, to the City of College Station, Texas, for the purpose of making
property located within the City of College Station, Texas eligible for (I) single family
housing for persons of low and moderate income financed by loans made from the
proceeds of the Brazos County Housing Finance Corporation Single Family Mortgage
Revenue Bonds (GNMA and FNMA Mortgage- Backed securities program) Series 2002,
or (II) in the alternative, or in combination therewith, a Mortgage Credit Certificate
Program.
10.12 Approved by common consent Resolution No 2 -28- 2002 -10.12 providing a grant to the
Bryan College Station Economic Development Corporation for the payment of permit
and tap /meter fees for Universal Computer Services, Inc. for economic development.
10.13 Approved by common consent an exemption from competitive bidding for professional
legal services related to utility litigation as allowed in LGC 252.022(a)(4) to Bickerstaff,
Heath, Smiley, Pollan, Kever & McDaniel for an estimated $100,000.00.
Regular Meeting
Regular Agenda Item No. 11.1 -- Public hearing, discussion and possible action on an
ordinance amendment rezoning approximately one acre located at the southwest corner of
Southwest Parkway and Dartmouth Rd. from C -N, Neighborhood Commercial to C -B
Commercial Business. (01 -273)
Development Review Planner Jessica Jimmerson described the rezoning request. The Planning
and Zoning Commission and staff recommended denial of the rezoning. The applicant requested
the rezoning due to the existing C -N zoning district, which does not allow for a freestanding sign
on the property or seating in the restaurant area The C -N requires no restaurants providing on-
premise consumption or commercial amusement. Ms. Jimmerson summarized the background
i
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Council Meeting 2/28/02 Page 7
of the subject property in regards to zoning district changes and site plan approval. Because the
owner is dissatisfied with the limitations of the zoning district, he pursued a rezoning of the
Sr property to a district that allows on -site food consumption and a freestanding sign.
The applicant, Ray Hanson of 730 N. Rosemary in Bryan, addressed the council regarding the
proposed rezoning change. He explained the status of the retail business and the state of the gas
industry.
Mayor Mcllhaney opened the public hearing.
Benito Flores- Meath, 901 Val Verde, spoke in opposition to the rezoning.
Mayor Mcllhaney closed the public hearing.
Following council deliberation, Mayor Pro Tem Mariott made a motion to approve Ordinance
No. 2547 rezoning approximately one acre located at the southwest corner of Southwest
Parkway and Dartmouth Road from C -N, Neighborhood Commercial to C -B, Commercial
Business. Councilmember Garner seconded the motion, which carried 6 -1.
FOR: Mayor Mcllhaney, Mayor Pro Tem Mariott, Massey, Silvia, Garner, Maloney
AGAINST: Hazen
Regular Agenda Item No. 13.2 -- Public hearing, discussion and possible action on an
ordinance amending the City of College Station 2001 -2002 Budget by $1,706,603 in various
funds.
Staff recommended the FY 01 -02 budget be amended to include the funding for the following
projects:
Gainsharing $217,500
Covered Parking at Public Utilities (Deferred from FY 01) $110,000
Fire Station #4 Repairs $681,000
Veteran's Park Phase I - $198,000
Dean International $90,000
Fire Department NYC Deployment Reimbursement $25,103
Fire Truck Replacement $385,000
Mayor Mcllhaney opened the public hearing. No one spoke. Mayor Mcllhaney closed the
public hearing.
Councilmember Massey moved to approve Ordinance No. 2548 approving the amendment to
the City of College Station 2001 -2002 Budget by $1,706,603 in various funds. Councilmember
Garner seconded the motion, which carried unanimously 7 -0.
FOR: Mayor Mcllhaney, Mayor Pro Tem Mariott, Massey, Silvia, Garner, Maloney, Hazen
AGAINST: None
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Regular Agenda Item No. 13.3 -- Presentation, discussion and possible action to approve an
"Ordinance providing for the issuance of $14,480,000 City of College Station, Texas
certificates of obligation, series 2002' and ordaining other matters relating to the subject,
including immediate effectiveness."
This item was postponed to a future meeting.
Regular Agenda Item No. 14 -- Executive Session
At 8:20 p.m., Mayor Mcllhaney announced that the City Council would reconvene into
executive session pursuant to Sections 551.071, 551.074, 551.086 and 551.087 of the Open
Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated
litigation, to consider economic development negotiations, to consider the appointment and
evaluation of public officers, and competitive matters. Refer to executive session list previously
mentioned.
Regular Agenda Item No. 15 -- Final action on executive session, if necessary.
Council concluded the executive session at 10:00 p.m. They returned to open session.
Councilmember Hazen moved to direct staff to advertise for the position of Municipal Judge for
30 days, appoint Councilmembers Massey, Maloney and Hazen to serve on the subcommittee to
review applications and set interviews in April in order that a Judge could begin by May 1.
Councilmember Garner seconded the motion, which carried unanimously 7 -0.
Regular Agenda Item No. 16 -- Adjourn
Hearing no objection, the workshop, regular and executive sessions were adjourned at 10:02
p.m. on Thursday, February 28, 2002.
PASSED and APPROVED this 14` day of March, 2002.
APPROVED:
Maybir Lynn Mcllhaney 7
ATTEST:
City Secretary Connie Hooks
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