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HomeMy WebLinkAbout05/27/2004 - Regular Minutes City CouncilMayor Ron S]lvm Mayor Pro Tempore Denms Maloney City Manager Thomas E Bvdmer City Council James Massey John Happ Robert Warem8 Susan Lancaster Nanny Berry Minutes College Station City Council Workshop Meeting Thursday May 27, 2004 at 3:00 p.m. City Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Sdvla. Council members Massey, Happ, Warning, Lancaster. Maloney, Berry STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., Director of Budget and Strategic Planmng Kersten, D,rector of Fiscal Services Cryan, Director of Community and Economic Development Foutz, Assistant to the City Manager Curtis, Staff Assistant Cody Mayor Sflvta called the meeting to order at 3 05 p m Workshop Agenda Item No. i -- Discussion of consent agenda items listed for Regular Council Meeting. 12.13 - Presentation. discussion and possible action on a resolution approving a real estnte contract for bid 01-12, the sale of I 11 Luther Street to an eligible first time homebuyer and to orovlde down oayment assistance to facilitate the purchase. Housing Development Coordinator Art Roach explained that the real estate contract has a lien m place that requires the buyer to owner occupy the property for 10 years. Workshop Agenda Item No. 1 - Presentation~ discussion and possible action regardino, the Bryan/College Station Community health Clinic update. Community Development Project Coordinator Debble Eller introduced Mr. Eric Todd, Senior Administrator of Health services of the Brazos Valley Community Action Agency. Mr. Eric Todd presented an overview of the Brazos Valley Community Action Agency history, services, service partners, and their philosophy, for the Bryan/College Station Community Health Center. No action was taken. Providing Customer Service E, rcellenee Office of the Ct.ly Secreta~, College Statton. T~as Council Meeting S/27/04 Page 2 Workshop Agenda Item No. 3 - Presentation~ discussion and possible action on adoptin? an Intenraflon and Facilitation Plan of the "Research Valley" Brand for the City of Collmse Station. Director of Community and Economic Development Klm Foutz remarked that in 2003, the Research Valley Parmershlp adopted a marketing strategy m brand the commumty as the "Research Va[ley". Dunng the February 27, 2003 City Council meeting the Research Valley Parmershlp Board presented their marketing plan and the Research Valley brand. The purpose of the branding lmtiatlve is "to become 'known as a world-class community that revolves around our world-class research institution where residents can enjoy a superb quality ofhfe The goal of the marketing image is for the commumty to speak with one voice: therefore the Research Valley Partnership branding initiative calls for both c~ues, other communities m the region, and Texas A&M University to incorporate the Research Valley brand. The Research Valley branding efforts are supported by the Economic Development Vision of the City of College Station Strategic Plan, Strategy #5: "We will encourage and integrate the City's economic development efforts with the Research Valley Parmersh~p and "Incorporate Research Valley Partnership Branding". No action was taken Workshop Agenda Item No. 4 - Presentation, discussion and possible action regardlno_ the City Center Committee quarterly update. Vice Chairman of the City Center Committee Dr. P. David Romel briefed the City Council of the City Center Committee activities. The City Center Committee assignment was to develop an identity for the City of College Station. It is essential that the City Center become 'known for certain types of activities and purposes such as education, arts, business, and corporate offices At the March 2, 2004 Special Meeting, the City Council charged the City Center Committee with the following Mission' "To development a methodology by which the most beneficial and feasible means can be effected, to establish a time line, to select a design team, including an architect, engineer and landscape designer; to encourage and make possible public involvement and engagement in the process; and, to submit three viable choices of a final product to the City Council for consideration. Said work shall be performed within the scope of the City Councd's instructions, and conunittee is to work at the pleasure of the City Council and the chmrman of said committee shall make quarterly progress reports recommendations made by the Structural Committee as reported to this body by the Mayor in a report dated March 4, 2003." Dr. Romei summarized the City Center Committee's meeting objectives. Providing Customer Service Excellence Office of the C:.tv Secretao, College Statton, Terns Council Meeting 5/27/04 Page 3 The City Center Committee recommended a bridge to be built on Dartmouth between Krenek Tap Road and 2818. Based on the recommendation of the City Center Committee, Dr. Romei asked for Councd approval to begin the process for the des,ga of the bridge Council member Maloney presented highlights of the Scope Subcommittee Meet,ng The City Council discussed the timeliness of the recommended bridge. No formal action was taken. Workshop Agenda Item No. 5 - Presentation~ discussion and possible action reaardina a Ciudad Real committee. Mann Rojo del Busto noted that this item ,s a follow-up of the recent v,s,t by officials from Cmdad Real. Spain to College Stat, on, as well as a follow-up to the Fraternal Partnership agreement adopted and s,gaed by both Cities on March 27, 2004. Mr Busto recommended that a commmee be created: comrmttee members serve a three year term and report to the Mayor. Accordingly. recommendations were made for the following committee members to include: City Manager. Research Valley member. Chamber of Commerce member. Convention and Visitors Bureau member and Council member Maloney. After a brief d,scussion, Council member Berry moved to create the Cludad Real Comm,ttee. Council member Maloney seconded the motion, which earned unanimously, 7-0. FOR: Sllvia. Maloney, Massey. Happ, Ware,ng, Lancaster. Berry AGAINST' None Workshon A~enda Item No. 3 - Discussion and possible action on future agenda items - A Council Member may Inquire about a sublect for which notice has not been given. A statement of specific factual Information or the recitation of existina policy may be eiven. Any deliberation shall be limited to a proposal to place the sublect on an agenda for a subsequent meefinR. Council member Maloney inquired about the cross-walk at 2818 and Longmire. Workshon Auenda Item No. 4 - Council Calendar Agenda Planning Calendar as of May 21, 2004 May 24 May 24 May 25 May 27 May31 June 9 Canvass of Election and Sweanng In Ceremony, 12 00 p.m. TML Region X Meeting, Cameron, TX. Council Retreat C,ty Council Workshop and Regular Meeting Memorial Day - City Offices Closed Fire Station No. 5 Groundbreaklng, 3:00 p.m. Workshon A~enda Item No. S -- Executive Session At 5:59 p.m. Mayor Sdvia announced ,n open session that the City Council would convene into execunve sess,on pursuant to 551.071,551.072, 551.074 and 551.086 of the Open Meetings Act, Providing Customer Set*ice Excellence Office of the O.ty SecretaO, College Statton. Texas Council Meetmg 5/27/04 Page 4 to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the evaluation of a public officer and Competitive Matter. Consultation with Attorney { Gov't Code Section 551 071 }; possible action The C~ty Council may seek adwce from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-chent pnwleged information. Litigation ~s an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the C~ty Council. Upon occasion the C~ty Council may need mformat~on from its attorney as to the status ora pending or contemplated lmgation subject or settlement offer or attorney-chent privileged informat,on. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed' Cause No. 52,434-361, Brazos County - College Station v. Wolf Pen Creek, Ltd, et al. Case No. G-02-108, U S. D~stnct Court - Lester v. College Station and Plersall. Cause No. 02-002445-CV-272, Brazos County - Evelyn L Bruce v College Station, C.D. Henderson, Inc., and Scott Elhott, d/b/a Elliott Construction Cause No. 03-CV-129115, Fort Bend County - College Station v. Contract Land Staff, lnc TCEQ Docket No. 2002-! 147-UCR; Applications of Brushy Water Supply and College Station (Westslde/H~ghway 60) TCEQ Docket No. 2003-0544M W D, Application of Nantucket, Ltd TXU Lone Star Gas Rate Request. Cause No. 03-002098-CV-85, Brazos County - College Station v Wellborn Special Utility D~stnct Cause No. 04-000708-CV-361, Brazos County - College Station v. Westfleld Ad&tlon, Ltd., et al. Real Estate IGov't Code Section 551.072 }; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person After executive session discussion, any final action or vote taken will be in public. The following subJect(si may be discussed: 2. 3 4 Property on Wellborn Road for potential use as a Cemetery Discussion of possible site for city cemetery located at Harvey Mitchell Parkway and Raymond Stotzer Parkway. Purchase of land for Fsre Station #3 relocat~un to serve the southwestern pomon of College Station. Purchase of land for landfill site m Grimes County. Competitive Matter {Gov't Code Section 551.086 }, possible action The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utdity-related matter that the City Council determines ~s related to the City of College Station's Electric Utility Competnive Activity, including commercml information, which if disclosed would g~ve advantage to competitors or prospective competitors. The following ~s a general representation of the subJect(s) to be considered as a competitive matter. Providing Customer Sen, ice Excellence O~ice of the Ct.tv Secretao, College Stanon. Te~:as Council Meeting 5/27/04 Page 5 1. Easemems and right-of-ways. Workshop Agenda Item No. 6 - Final action on Executive Session~ if necessa~. Council recessed from executive session at 6 52 pm. No action was taken. Regular Meeting Mayor Sdvla called the regular meeting to order at 7'00 p.m with all Council members present He led the audtence tn the pledge of allegiance. Mayor Sdvla presented a proclamation for Buddy Poppy Day to members of the VFW Post 4692. Mayor Silvia and Assistant City Manager Glenn Brown presented Certificates of Appreciation to the Neighborhood Ad Hoc Task Force members. Council member Massey and Council member Maloney presented Service Plaques to Mayor S~lwa, Council member Happ and Anne Hazen. I 1. Hear Visitors Jack Rose, 502 Kyle, addressed the City Council on the number of unrelated occupants in a single family dwelling unit and stressed provisions limiting parking on the street. Brian Smgner, 1114 Neal Pickett, expressed concerns regarding h~gh density areas. Consent Agenda 12.1 Btd No. 03-62 - Approved by common consent the renewal agreement for the annual rental of heavy machinery for an annual expenditure of $100,000.00. 12.2 Bid No. 04-44 - Approved by common consent the purchase of water meters mamtmned in ~nventory for an annual expenditure of $ I 01,602.50 12.3 RFP No. 04-46 - Approved by common consent to reject a proposal to provide a comprehensive GPS system for the Rock Prame Road Landfill. 12.4 Approved by common consent the purchase of seven (7) copiers from Ikon Office Solutions through the Texas Assoclatmn of School Boards (BuyBoard} Cooperative Agreement in the amount of $94,250 00 12.5 Approved by common consent the purchase of slreet signs materials for a total of $109,300.50 12.6 Approved by common consent an interlocal agreement w~th Brazos County Emergency Communications D~stnct (91 I) for the purpose of fulfilling and implementing their Prm, iding Customer Service Excellence O~tce of the Ctt~, Secretary College Station. Te~:as Council Meeting 5/27104 Page 6 respecttve public and governmental purposes, needs, objectives, programs and services for all procurement related activities. 12.7 Approved by common consent Resolution No. 5-27-2004-12.07 approving a contract to exercise the option to purchase 20 acres owned by Bobby Tram, Patsy Langford and Robin Johnson m the amount of $65,500.00 12.8 Approved by common consent Resolution No. 5-27=2004=12.08 approwng a contract to exercise the optson to purchase 387.195 acres currently owned by Harold and Roseahce Trant m the amount of $1,268,096.38 12.9 Approved by common consent Ordinance No. 2724 amendtng Chapter 10, "Traffic Code," Secuon 4E(3)(a) and (b) of the Code of Ordinances of the City of College Station prohibiting parking on a section of Ashford Drive extendmg from the intersection of Southwest Parkway and Ashford to a point 190 feet south of the intersection 12.10 Approved by common consent annual agreement for temporary employment services awarding a primary conlractor and a secondary contractor. 12.11 Approved by common consent Resolution No. 5-27-2004-12.11 authorizing acceptance of credit card payments for cemetery sales, park faclhty rentals, program regmtratlon and recreation services. 12.12 Approved by common consent Resolution No. 5-27-2004-12.12 amending Chapter College Station Code of Ordinances, by waiving development related fees for City projects and for other governmental entities. 12.13 Approved by common consent Resolution No. 5-27-2004-12.13 approving a real estate contract for bid 04 12. the sale of ! 11 Luther Street to an ehg~ble first time homebuyer. and to provide down payment assistance to facd,tate the purchase. Renular ARenda Regular Anenda Item No. 13.1 = Presentation~ discussion and possible action regardin~ reuort und recommendations from the Neighborhood Ad Hoc Task Force. Neighborhood Ad Hoc Task Force Members Karen Belter, Doug Peterson and Hays Glover presented the Neighborhood Ad Hoc Task Force final report. Ms. Belter noted that the members of the task force were given the following charge: · Rewew the number of unrelated persons allowed inhabiting single-family dwelhngs and the ~mpact associated with lowering of that number. · Rewew the ~mpacts oflnfill development m older residential areas of College Station including such factors as: set backs, green space, parking, creation of conservation/historic overlay d~stncts, etc. · Review the application of property maintenance codes to smgle-famdy homes, and the need for an effectiveness of a rental property registrat~on and inspection programs. Providing Customer Service E~tcellence O~Ttce of the Cts. Secretary College Statton. T~,cas Council Meeting 5/27/04 · Rewew all ex,stmg City ordinances related to refill development and property Page 7 maintenance issues. Rewew the economic impacts, on all affected parties, of each of the topics listed above. Upon eompletton ofttus evaluation, make recommendations to the City Council as deemed appropriate At,er a number of meetings and discussion the committee members recognized the following as the final outcome. Parking 2. 3. 4. Parking hmited to one side of the street (opposite fire hydrants) Change requirement to one off-street space per bedroom Limit on-street parlang hours Invcsugatc and on-street parking permit system Code Enforcement Power Provide more personnel and resources Provide education (informing and involving the public) Work to speed up the process Noise I 2. 3. 4 Increase fines for violations Prowde more stringent Police and Code enforcement Fine landlords where wolatlons occur Police responsefrABC/Codc Enforcement Overlay Districts The Task Force listed the following hems to be considered in any overlay district at the discretion of the specific neighborhood implementing the overlay. 2. 3. 4. 5. 6. 7 Lot size The number of unrelated people allowed residing in a single family dwelling The percent of green space on individual lots Equal representation m developing any overlay dsstrlct regulations Contextual set backs Archsteetural controls Preservation of building plots The Task Force recommended ~mplementmg a rental registration program; however, the number of unrelated lnd~wdual's defined as a family should remain at four. The Task Force did not recommend a rental inspection program. No formal action was taken. Providing Customer Service Excellence Office of the CtS. Secreta~. College Statton. Texas Council Meeting S/27/04 Page 8 Regular Agenda Item No. 13.2 - Public hearing, discussion and possible action on a City initiated rezoning for 56.05 acres~ generally located east of Arrington Road~ north of the College Station City limits~ and west of State Highway 6. from A-O A~ricultural Ouen to C-i General Commercial. Staff Planner Jennifer Prochazka remarked that at the February 26, 2004 City Council meeting, staff received direction to inmate rezoning the subject property to conform with the Land Use Plan that was amended earher this year, designating this area as Retad Regional The plan acknowledges that both C-I General Commercial and C-2 Commercial Industrial zoning districts may be appropriate for this area. Staffevaluated the potential for both C-I and C-2 zonings on thc individual properties and recommended C-l, as it is the less intense of the two zoning districts. Thc Planning and Zoning Commission and staffrecommended approval of the rezomng. Mayor SiIvla opened the public hcanng. No one spoke Mayor SiIvla closed thc public heanng Council member Massey moved to approve Ordinance 2725 rezoning 56.05 acres, from A-O Agricultural Open to C-I General Commercial. Council member Malnney seconded thc motion, which carried unanimously, 7-0. FOR: Sdvla, Maloney, Massey, Happ, Waremg, Lancaster, Berry AGAINST: None Council recessed at 8:04 p.m. for a short break and returned to the regular meeting at 8'20 p.m. Regular Agenda Item No. 13.3 - Public hearing, discussion and possible action to consider Growth Trends in College Station. Senior Planner, Trey Fletcher presented an overview of the growth trends, impacts and urbanization patterns and projections in College Station. Mayor Sdvia opened the public hcanng. No one spoke. Mayor Sdvla closed thc public hearing. No formal action was taken. Regular Agenda Item No. 13.4 - Bid No. 04-52 - Discussion and possible action on an annual bid for purchase of various electrical material maintained in inventory~ the bid provides for two one year extensions with the mutual consent of the City and bidders. Director of Fiscal Services Charles Ctyan remarked that the bid tabulation has resulted in two b~dders furnishing identical bids for one of the electrical items bid, i.e Group A' Crossarm Braces, Line Item I (8' fiberglass dead-end brace). Local Government Code 271.901 "Procedure for Awarding Contract if Municipality of District Receives Identical Bids" requires the governing body ofthe municipality to enter into a contract with only one of thc bidders, rejecting all other bids. If only one of thc bidders submitting identical bids is a resident of the mnntctpahty, the City must select that bidder; however, neither bidder in this case is a local resident. The City must select from the identical bids by the casting of lots. The casting of lots Providing Customer Service Excellence OJJTce of the Ctn, Secretary College Statton. Texax Councd Meeung 5/27/04 Page 9 must be m a manner prescribed by the mayor and must be conducted in the presence of the Council. Group A, Item I has identical b~ds between Hughes Supply and Techhne. The caatmg of lots Es necessary for this one (1) dead-end brace ~tem only. All other ~tems have a single apparent Iow bidder that staff is recommending award to. Councd member Lancaster drew a card labeled Hughes Supply as the wmmng bidder Councd member Berry moved to approve annual bid for purchase of various electrical material maintained in inventory, the bid provides for two one year extensions w~th the mutual consent of the City. bidders and Hughes Supply aa the w~nnmg b~dder of the (I I dead-end brace item only Councd member Lancaster seconded the motion, whEch earned unammously, 7-0. FOR Sdvla, Maloney, Massey. Happ, Warelng. Lancaster, Berry AGAINST' None Regular Agenda Item No. 13.5 - Discussion and possible Action on a resolution approving a contract for the grant of federal HOME funds to the proposed Terrance Pines apartment Homes senior housing development. Housing Development Coordinator Art Roach noted that the proposed development wdl consist of 100 one and two bedroom residential rental units, and other amenities on 8.98 acres. The proposed development will be located at the northeast comer of Dartmouth and Krenek Tap Roads. The development will serve senior citizens exclusively, and would be developed w~th private developer funds, state Housing Tax Credit funding; also Federal funds from the C,ty's HOME grant ffapproved by councd. Council member Happ moved to approve Resolution No. 5-27-2004-13.05 approving a contract for a grant of federal HOME funds in the amount up to $521.612 for the proposed Terrace PEnes Apartment Homes semor housing development. Council member Waremg seconded the motion, whEch earned unanimously. 7-0. FOR Sdwa, Maloney, Massey, Happ, Waremg, Lancaster, Berry AGAINST: None At 8:45 p.m., Mayor Sdwa announced in open session that the Ctty Council would reconvene into executive session pursuant to 551.071.551 072, 551.074 and 551.086 of the Open Meetings Act, to seek the adwce of the city attorney with respect to pending and contemplated Imgatlon, to conmder the purchase of real property, the evaluation of a pubhc officer and CompetEtave Matter At 9:20 p.m. Counc,I returned to the regular meet,ng. Reuular A~enda Item No. 13.6 - Presentation~ discussion and possible action on appoinflno a CRv Council member as Mayor Pro Tempore. Councd member Warcing move to appotnt Councd member Maloney as Mayor Pro Tempore. Council member Lancaster seconded the motion, which carded unanimously, 7-0. FOR: Sdwa, Maloney, Massey, Happ, Wareing, Lancaster, Berry Providing Customer Service Excellence O~'tce of the Ctn' Secretary College Statton. Council Meeting 5/27/04 AGAINST- None Page I0 Regular Agenda Item No. 13.7 - Presentation, discussion and possible action on appointing a City Council member to the Research Valley Partnership Board of Directors to fill an expired term. Director of Commumty and Economic Development remarked that the appointment would be for a three-year term from June 1, 2004 to May 3 I, 2007. Currently, College Station is represented on the board by Larry ManoR, David Hickson and Council member Maloney. Council member Maloney's term will expire on May 31,2004. Council member Massey moved to appoint Council member Berry to the Research Valley Parmershtp Board of Directors. Council member Happ seconded the motion. Motion failed by a vote of 3-4. FOR: Massey, Happ, Berry AGAINST: Silvia, Maloney, Waremg, Lancaster Council member Maloney moved to appoint Councd member Waremg to the Research Valley Partnership Board of Directors. Council member Lancaster seconded the motion, which earned by a vote of 4-3 FOR: Sdvla, Maloney, Ware~ng Lancaster AGAINST' Massey, Happ, Berry Regular Agenda Item 14 - Discussion~ review and possible action regarding the following meetings: Brazos County Health Department~ Brazos Animal Shelter~ Brazos Valley Council of Governments~ Cemetery Committee~ College Station Business Development Corporation~ Facade Improvement Program Advisory Committee, Historic Preservation Committee~ Intergovernmental Committee and School District~ Joint Relief Funding Review Committee, Library Committee~ Metropolitan Planning Organization~ Parks and Recreation Board, Planning and Zoning Commission~ Sister City Association~ TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversluht Committee. Zoninu Board of Adjustments. International Festivals Committee. Mayor S~lvta presented an overview of the Intergovernmental Committee and Vis~tors Information Center meeting. Council member Happ presented a summary of the Transportation Committee meeting. Council member Maloney presented an outhne of the Brazos County Board of Health meeting and the Research Valley Partnership meeting. Reuular A~enda Item No. I$ - The City Council may convene the executive session followin~ the ret~ular meeting to discuss matters posted on the executive session agenda for May 27, 2004. Prouiding Customer Service Excellence Offtce of the CiO, Secretary College Statton. Texas Council Meet,ng 5/27/04 Page I I At 9-50 p.m., Mayor Salvia announced in open session that the C~ty Council would reconvene tnto executive session pursuant to 551.071, 551 072, 551.074 and 551.086 of the Open Meetings Act, to seek the advice of the c,ty attorney w~th respect to pending and contemplated I,t~gat~on, to consider the purchase of real property, the evaluation ofa pubhc officer and Competit~ve Matter. Regular Agenda Item No. 16 - Final action on executive session~ if necessary. Council returned to the regular meeting at 10'44 p m No action was taken from executive session Regular Agenda Item No. 17 -Ad[ourn. Hearing no objections, the meeting adjourned at 10:45 p.m. Thursday, May 27, 2004 PASSED AND APPROVED this 24th day of June, 2004 APPROVED: City Secretary. Connie Hooks Providing Customer Service Excellence Office of the Cto' Secretao, College Statton. T~vax City of College Station Council Workshop Meeting ~ay 27, 2004 Sign In Sheet City of College Stotlon 11. ~_~_C_~_- j !.~ 17. 18. 19. 20.