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HomeMy WebLinkAbout07/12/2001 - Regular Minutes City CouncilCollege Station, Embracing the Past, Exploring the Future Mayor Lynn Mcllhaney Mayor Pro Tempore Larry Mariott City Manager Thomas E. Brymer City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen MINUTES College Station City Council Workshop and Regular Meetings Thursday, July 12, 2001 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers COUNCILMEMBERS PRESENT: Mayor McIlhaney, Councilmembers Massey, Maloney, Silvia and Hazen COUNCILMEMBERS ABSENT: Councilmembers Mariott and Garner STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Community Development Administrator Brumley, Project Coordinator Balmain, Budget and Strategic Planning Manager Kersten, Office of Technology & Information Services Director Piwonka, Fire Chief Giordano, Director of Fiscal Services Cryan Mayor Mcllhaney called the Workshop meeting to order at 3:04 p.m. with all Councilmembers present except Mayor Pro Tem Mariott and Councilman Garner. Agenda Item No. l -- Discussion of consent agenda items. No items were removed for discussion. A~enda Item No. 2 - Discussion and possible action on the Community Development Division's Fiscal Year 2001-02 Action Plan and proposed annual budget; continued authorization for expenditure of estimated remaining carryover balances, and:. authorization for the City Manager to execute necessary documents for submission of related items to HUD. Community Development Administrator Randy Brumley and Project Coordinator Gary Balmain presented a summary of the Community Development proposed 5-year Consolidation Plan, one year Action Plan and the 2001-2002 Budget. Mr. Brumley stated the amount to be received by the City for FY 2001 was $1,227,000 in Community Development Block Grant Funds, $598,000 in HOME Investment Partnership Grant (HOME) Funds and $20,000 in programmed revenue. Additionally, $198,127 of Cedar Creek Proceeds was available for an affordable housing activity. Council Meeting 7/12/01 Page 2 The proposed Fiscal Year 2001-2002 Action Plan and financial summary were developed with public input received from a series of public hearings; Community Development program committees; needs assessment studies; and individual citizen survey results. The action plan for 2001-2002 was to follow the 5-year plan format with one-year action plan that demonstrated goals and objectives addressed by the CDBG and HOME funds. Councilmembers asked staff to bring back a budget that shows the encumbered and unencumbered monies in order to facilitate their decision making in the types of activities to fund this fiscal year. No action was taken. A~,enda Item No. 3 -- Presentation~ discussion and possible action on the Strategic Plan: Budget and Strategic Planning Manager Kersten presented an overview for the proposed Strategic Plan by vision statement. At the Council's retreat in May, the Council identified strategies and implementation plans by vision statement, ranked the strategies by vision statement, and identified implementation plans for the strategies. The plan should guide the budget process and correspond with the city's five-year financial forecast. Mr. Kersten reviewed Vision Statements No. 1, 2, 3, 4, 5, and 6, the strategies and resources required to implement them. The key themes identified were Resource Protection, Intergenerational Corporation, Neighborhood Integrity, Long Term Planning, Economic Development, Transportation, and High Value on Customer Focused Services. The conclusion of this presentation was scheduled for the July 26, 2001 workshop meeting. A~enda Item No. 4 -- Council Calendars Citizen Committee Orientation, 7/30, 6:30 p.m., Council Chambers Special Joint Meeting with Planning and Zoning Commission 7/11, 8:00 a.m.-5:00 p.m., Council Workshop and Regular Meetings, 7/12, 7/26 AMCC Institute, 7/19 - 7/22, Wichita Falls Texas Transportation Summit, 8/15 - 8/17, Irving Joint Legislative Retreat-City of College Station, Bryan, Texas A&M, Brazos County, 8/30-8/31, G. Rollie White Visitor's Center Trip to Washington D.C., 9/16 - 9/18 Employee Banquet, 10/26, Brazos Center TML Annual Conference, 11/28 - 11/30, Houston Congress of Cities, 12/4 - 12/8, Atlanta, Georgia Auenda Item No. 5 -- Hear Visitors Council did not receive any public comments. Providing Customer Service Excellence Office of the CiO' Secretary College Station, Texas Council Meeting 7/12/01 Page 3 A~,enda Item No. 6 -- Executive Session At 6:00 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072 and 551.086 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations. Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. Cause No. 43,098-85, Brazos County - Bryan v. 96-03168, Travis County - Bryan, et 97-02587, Travis County - Bryan, et 98-13391, Travis County - Bryan, et 96-06940, Travis County - Bryan, et 97-07000, Travis County - TMPA v. College Station al. v. PUC (intervention) al. v. PUC (intervention) al. v. PUC (intervention) al. v. PUC (intervention) PUC (intervention) 98-11817, Travis County - TMPA v. PUC (intervention) GN002343, Travis County - San Antonio v. PUC (intervention) GN002513, Travis County - San Antonio v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County - Wilkerson v. College Station Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station Docket Nos. TX96-2-000 and TX96-2-001, FERC - College Station, applicant Cause No. 50,813-85, Brazos County - College Station v. Phillips Swager Associates, Inc.; et al. Cause No. 51,822-CC1, Brazos County - Felder v. College Station Cause No. 52,434-361, Brazos County - College Station v. Wolf Pen Creek, Ltd., et al. Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan Lone Star Gas rate increase filed May 31,2001 Aeenda Item No. 7 - Action from Executive Session_- Council returned to the regular meeting at 7:00 p.m. No action was taken. Reeular Meetine Item No. 8: Mayor McIlhaney opened the regular meeting at 7:07 p.m. She led the audience in the pledge of allegiance. Laurinda Kwiatkowski, Youth Director from A&M United Methodist Church provided the invocation. Councilman Maloney made a motion to approve the absence requests from Mayor Pro Tem Mariott and Councilman Garner. Motion seconded by Councilman Massey, which carded unanimously, 5-0. Consent Agenda 9.1 9.2 Approved by common consent the minutes for City Council workshop and regular meeting June 28, 2001, and minutes from retreat May 14 - 15, 2001. Bid No. 00-46 - Approved by common consent a renewal agreement for Electrical System Construction and Maintenance. Awarded renewal with Finway Incorporated for Providing Customer Service Excellence Office of the City Secretary College Station, Texas Council Meeting 7/12/01 Page 4 an estimated annual expenditure of $850,000.00. Funds available and budgeted in the Electric Fund, Operations Division. 9.3 Bid No. 00-73 - Approved by common consent a renewal agreement for the purchase of coverstone material. Awarded renewal with Vulcan Construction Materials for an annual estimated expenditure of $52,280.00. Funds available and budgeted in the General Fund, Streets Division. 9.4 Approved by common consent modification of a subordination agreement for Heat Transfer Research Inc. 9.5 9.6 Approved by common consent revisions to City Council's Meeting Procedures. Approved by common consent a professional services contract for the Wolf Pen Creek Lower Trail, Phase I (Project # WP-0101) to Mitchell and Morgan, LLP in an amount not to exceed $147,050.00. ReRular Meetinn Aeenda Item No. 10.1 -- Public hearing~ discussion and possible action to obtain citizen customer feedback regarding customer service issues reeardinll TXU Gas services in College Station. Office of Technology & Information Services Director Piwonka summarized five letters the city received from citizens regarding TXU Gas services issues. One citizen complimented TXU for their outstanding service. The following citizens provided written comments regarding TXU services. Steve Arden, 311 Cecilia Loop Chuck Sanders, 2904 Coronado Frank J. Sosolik, 1101 East 29th Street. Vicki Carter, 3202 Callie Circle Julie & Pete Caler, 405 Live Oak Street Mayor Mcllhaney opened the public hearing. The following citizens addressed issues regarding TXU Gas services. Ms. Hagerty, 1404 Caudill Shirley Volk, 1215 Langford Duncan Covington, 1810 Hondo Mr. Joe Philabaum, TXU's Director of Customer Operations stated the company has worked to improve customer services and will continue to correct any issues that citizens may have. He would like to see TXU and the City of College Station form a parmership to ensure that all citizen concerns were addressed. Providing Customer Seth, ice Excellence Office of the City Secretary College Station. Texas Council Meeting 7/12/01 Page 5 Bryan TXU Regional Manager Don Fazzino stated the company was launching a new program that will allow homebuilders to acquire gas for new homes in their name. The builders could then transfer the account to the new homeowners. Additionally, the local operating hours have been extended to complete work orders the same day the company received them. The new hours are 6:30 a.m. to 10:00 p.m. Mayor McIlhaney closed the public hearing. Councilmembers appreciated the representatives from Dallas for attending the public hearing and listening to the citizen's concerns. No action was taken. A~enda Item No. 10.2 -- Public Hearing~ discussion and possible action on the Community Development Division's Fiscal Year 2001-2002 Action Plan and proposed annual budget and authorization for the City Manager to execute necessary, documents for submlasion of related items to HUD. Community Development Administrator Randy Brumley presented a summary of the Community Development budget during the workshop meeting. He restated his presentation. Mayor McIlhaney opened the public hearing. Benito Flores-Meath, 901 Val Verde Drive, came forward and stated that citizens with the most need should have the highest priority. Mayor Mcllhaney closed the public hearing. No action was taken. Aeenda Item No. 10.3 - Presentation~ discussion and possible action to authorize publication of notice of the intention to issue certificates of obligation on August 9~ 2001 and presentation by Drew Masterson~ First Southwest Company. Director of Fiscal Services Charles Cryan introduced Drew Masterson with First Southwest Company. Mr. Masterson presented an overview of the upcoming bond procedures for issuing debt. Councilman Silvia made a motion authorizing staff to publish the notice of the intention to issue certificates of obligation for an issuance date of August 9, 2001. Motion seconded by Councilman Massey, which carried unanimously, 5-0. FOR: McIlhaney, Silvia, Massey, Maloney, Hazen AGAINST: None ABSENT: Mariott, Garner Providing Customer Service Excellence Office of the CiO' Secretary College Station. Teras Council Meeting 7/12/01 A~,enda Item No. 11 -- Executive Session Refer to next item. Aeenda Item No. 12 -- Final action on executive session~ if necessary.. Council concluded their execution session prior to 7:00 p.m. No action was taken. Aeenda Item No. 13- Adiourn Hearing no objections, the Workshop, Executive and Regular meetings were adjourned at 8:28 p.m. Page 6 PASSED AND APPROVED this 26th day of July, 2001. APPROVED: ATTEST: City Secretary Connie Hooks May~r Lynn McIlhaney~ Providing Customer Service Excellence O~ce of the City Secretary College Station. Teras City of College Station Council Regular Meeting .IIILY 12, 2001 Sign In Sheet City of College Stat Io n 11, l}'I c~/' ~- ~'a ~.~]l~L 12. 13. 14. 15. 16. 17. 18. 19. 20.