HomeMy WebLinkAbout08/23/2001 - Regular Minutes City CouncilPage 1 of 9
lege Station, Embracing the Past,
~loring the Future
Mayor
Lynn Mcllhaney
Mayor Pro Tempore
Larry Mariott
City Manager
Thomas E. Brymer
City Council
James Massey
Ron Silvia
Winnie Garner
Dennis Maloney
Anne Hazen
MINUTES
College Station City Council
Workshop and Regular Meetings
Thursday, August 23, 2001 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers
COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tem Mariott, Councilmembers
Massey, Maloney, Silvia, Garner and Hazen
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr.,
City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Office of Technology &
Information Services Director Piwonka, Director of Fiscal Services Cryan Development Services
Director Callaway, Parks and Recreation Director Beachy, Fire Chief Giordano and Fire Marshal Mies
Mayor McIlhaney called the workshop meeting to order at 3:06 p.m. with all Councilmembers present.
Workshop Agenda Item No. 1 -- Discussion of consent agenda items.
Councilmember Hazen commented on the removal of Items No. 11.5, 11.6 and 11.13 from the consent
agenda at the regular meeting.
Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on the
Intergovernmental Work Plan.
City Manager Brymer reviewed the intergovernmental work plan that outlined potential joint projects
with the City of Bryan. It was suggested that the projects should benefit both entities. The work plan is
a prioritized list of possible projects that can be accomplished through cooperation with other local
governmental entities. The work plan included:
Utilities
Consolidate water product/transmission system via inter-local agreement
Coordination of franchise agreements and rate cases
Northgate water inter-connect ILA
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Northgate electrical inter-connect
Joint proposal to TAMU regarding electrical power supply
College Avenue Light Rail
West-side sewer service
Transportation
University Drive East improvements (East Bypass to FM 158
Regional Airport
Planning
City/County ETJ plat regulation
Regional Transportation Summit
Joint Planning and Zoning Commission Meetings
Economic Development
Convention and Visitor Bureau/Tourism
Community Facilities
Performing Arts Center
No action was taken.
Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on a resolution
setting development fees.
Development Services Director Jim Callaway stated that on May 24, 2001, the Council considered a
resolution to set development fees based on an 80% cost recovery rate consistent with the current
budgetary and fiscal policy. At that time, Council directed staff to develop fees with a lower percent of
increase over current fees.
Mr. Callaway presented a resolution and schedule of proposed fees based on approximately 68% cost
recovery. The proposed fee increases were:
Amending Plats - 10% increase
ROW/Easement Abandonment - 20% increase
License to Encroach- 30% increase
Minor plats, Oil and Gas Permit Renewal - 50% increase
Site Plans, Master Plans, Plats, Infrastructure Inspections, Rezoning, CUP, ZBA Applications, Drainage
Development Permits, and Zoning Documentation Letters- 100% increase
The proposed new fees were:
Subdivision regulation variance
CUP Appeal
CUP time extension
PIP Permits
Special District Review
PRC Cases
Sign review for Zoning
Prelim plat time extension
Ordinance Amendment Request
Ordinance amendment request
$100.00
$195.00
$ 60.00
$150.00
$200.00
$150.00
$ 25.00
$200.00
$120.00
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with public hearing
$325.00
Staff recommended approval of the proposed list. The resolution provided an effective date of
December 1, 2001.
Following further comments by council, staff was directed to bring this item back within six months to a
year regarding a fiscal policy on cost recovery. In addition, staff was directed to consider the direct and
in-direct cost for recovery of services provided by the department.
Council recessed for a short break. The meeting reconvened at 4:24 p.m.
Workshop Agenda Item No. 4 -- Presentation, discussion and possible action regarding a report
on the cost of services study for the College Station Parks and Recreation Department.
Parks and Recreation Director Steve Beachy presented an overview of a study contracted by DMG-
MAXIMUS. The study reviewed the Parks and Recreation fees charged for various programs and
facilities operated by the Department. The study determined full cost of services, which included direct
and indirect cost. The study also determined fees that do not meet current policy. Currently the
department is recovering 29.6 % overall.
The Parks and Recreation Department currently collects fee in 48 separate accounts for the various
programs, facilities, and services provided. The Department received fee based revenue in the amount
of approximately $889,000.
The current fees are reviewed annually by staff and the Parks and Recreation Board, and approved with
the budget process.
The study recommended retaining current programming level, evaluate the structure for programs,
increase fees with regard to market and approve a department policy statement. The proposed effective
date is January 1, 2002. If the proposed fees are approved it would bring in an estimated amount of
$83,241 additional revenue per year.
This item will be considered at an upcoming meeting in September. No action was taken.
Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on recommendations
by The Randal Travel Marketing, Inc. regarding the Convention and Visitors Bureau.
Director of Fiscal Services Charles Cryan reported that the city received a report from The Randal
Travel Marketing in May 2001. Staff developed an implementation plan included in the Draft Strategic
Plan, Fiscal Year 2001-2002. Included in the plan was an item to meet with
representatives from governmental agencies. Representatives from the governmental agencies met and
reviewed major findings of the report. Items discussed were the possibility of the Convention and
Visitors Bureau becoming a separate entity, and discussion of funding by all participants.
Mr. Cryan stated that the existing contract with the Chamber of Commerce for the operation of the
Convention and Visitors Bureau provides that a one year notice be given to the Chairman of
its intent to fund and participate in the governance of a stand alone Convention and Visitors Bureau.
The deadline to notify the Chamber of Commerce is the end of September, 2001.
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Mr. Cryan requested Council's direction regarding the 1-year notification requirement.
Royce Hickman, Executive Director of the Chamber of Commerce informed council regarding current
changes being implemented within the Convention and Visitors Bureau.
After a brief discussion, Council directed staff to include this strategic issue item on the September
Council Workshop agenda for further deliberation.
Workshop Agenda Item No. 6 -- Council Calendars
Council Workshop and Regular Meetings, 8/23, 9/13
Joint Legislative Retreat-City of College Station, Bryan, Texas A&M, Brazos County, 8/30-8/31, G.
Rollie White Visitor's Center
Trip to Washington D.C., 9/16 - 9/18
Employee Banquet, 10/26, Brazos Center
TML Annual Conference, 11/28 - 11/30, Houston
Congress of Cities, 12/4 - 12/8, Atlanta, Georgia
Workshop Agenda Item No. 7-- Hear Visitors
Marianne Oprisko, 14125 Renee Lane, addressed the council regarding lighting of a parking lot near the
Bennings building in Northgate. She also addressed the traffic flow at the access into the new parking
garage.
Dick Birdwell, 3 Forest Drive, addressed the council regarding the Joint Water Production Transmission
Project, Parking Garage, Drainage Utility Plan and an Economic Development plan to recruit retirees.
Workshop Agenda Item No. 8 -- Executive Session
At 5:52 p.m. Mayor McIlhaney announced that the City Council would convene into executive session
pursuant to Sections 551.071, 551.072, and 551.086 of the open meetings act, to seek the advice of the
City Attorney, with respect to pending and contemplated litigation, to discuss the purchase of real
property, and to consider economic development negotiations.
Cause No. 43,098-85, Brazos County - Bryan v. College Station
Cause No. 96-03168, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 97-02587, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 98-13391, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 96-06940, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 97-07000, Travis County- TMPA v. PUC (intervention)
Cause No. 98-11817, Travis County - TMPA v. PUC (intervention)
Cause No. GN002343, Travis County- San Antonio v. PUC (intervention)
Cause No. GN002513, Travis County- San Antonio v. PUC (intervention)
Cause No. 49,367-CCL2, Brazos County- Wilkerson v. College Station
Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station
Docket Nos. TX96-2-000 and TX96-2-001, FERC- College Station, applicant
Cause No. 50,813-85, Brazos County- College Station v. Phillips Swager Associates, Inc.; et al.
Cause No. 51,822-CC 1, Brazos County - Felder v. College Station
Cause No. 52,434-361, Brazos County - College Station v. Wolf Pen Creek, Ltd., et al.
Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station
and City of Bryan
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Lone Star Gas rate increase filed May 31,2001
Real Estate {Gov't Code Section 551.072}; possible action
The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation
in an open meeting would have a detrimental effect on the position of the City in negotiations with a
third person. After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed.
1. Condemnation of land for City Center Project
2. Marsh Reeves Land Acquisition
Economic Incentive Negotiations {Gov't Code Section 551.086}; possible action
The City Council may deliberate on commercial or financial information that the City Council has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near
the city with which the City Council in conducting economic development negotiations may deliberate
on an offer of financial or other incentives for a business prospect. After executive session discussion,
any final action or vote taken will be in public. The following subject(s) may be discussed:
1. Hotel Conference Center
2. Economic Development Prospects
Agenda Item No. 9 -- Action from Executive Session.
Council returned to the regular meeting at 7'00 p.m. No action was taken.
Regular Meeting
Item No. 10:
Mayor Mcllhaney opened the regular meeting at 7:06 p.m. She led the audience in the pledge of
allegiance.
Consent Agenda
11.1
Approved by common consent the minutes for City Council workshop and regular meeting
August 9, 2001 and special meeting June 21,2001.
11.2
Bid #01-72 - Approved by common consent an annual bid for electric meters. Awarded to
lowest, responsible bidder meeting specifications by item as follows: Priester Mell & Nicholson
$27,261.20; Temple (Utiliserve, Inc.) $3,391.60; and Wesco $38,250.00 for a
11.3
11.4
11.5
total annual estimate of $68,902.80. Funds available and budgeted in the Electric Inventory
Fund and expensed as used.
Bid #01-73 - Approved by common consent an annual bid for various concrete and steel light
poles. Awarded to lowest, responsible bidder meeting specifications by group as follows:
Dealers Electric Supply $33,635.00; Techline, Inc. $146,622.00; and Ward Electric Supply
$15,534.00 for a total annual estimate of $195,791.00. Funds available and budgeted in the
Electric Inventory Fund and expensed to various projects as used.
Approved by common consent Resolution No. 8-23-01-11.04 approving an agreement with The
12th Man Foundation for placement of banners on street light poles within City rights-of-way.
Approved by connon consent Resolution No. 8-23-01-11.05 determining need for real property
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needed for the City Center Project.
11.6
Discussion and possible action on a resolution setting development fees.
Mayor Pro Tem Mariott moved to approve Resolution No. 8-23-01-11.06 as presented.
Councilman Garner seconded the motion, which carried 7-0. Council directed staff to bring this
item forth within six months to a year regarding policy on cost recovery. Also, consider the
direct and in-direct cost of recovery for services provided by the department.
11.7
Approved by connon consent Resolution No 8-23-01-11.07 approving a construction contract
for the Rock Prairie re-alignment project and a portion of the Rock Prairie waterline extension to
Young Contractors Inc, in the amount of $1,087,767.30.
11.8
Approved by connon consent Resolution No. 8-23-01-11.08 authorizing the Mayor to sign a
Landscape Maintenance Agreement with the Texas Department of Transportation.
11.9
Approved by common consent the second reading of a proposed five-year franchise agreement
renewal with Mitchell Gas Services L.P. to gather, collect, receive, transport for collection and
store oil, gas, or other fluids used or production in connection with oil and gas operations in and
around College Station.
11.10 Approved by common consent a request for oversize participation in the amount of $36,625.00
for the extension of a 16-inch water line from its ending point on Luther Street West to near the
intersection of Harvey Mitchell Parkway, approximately 882 feet, and the oversizing of a 12"
water line through the property, approximately 800 feet.
11.11
Approved by common consent Change Order No. 6 to the construction contract with Elliott
Construction, Inc. for the Northgate Water Main Relocation Project, Project No. WT-9805,
reducing the contract amount by $112,214.00.
11.12 A letter agreement with Ingram, Wallis & Company for Professional Auditing Services, for
$72,500.00 for the audit services for the City of College Station for the fiscal year ending
September 30, 2001 and 2002. This item was removed from the agenda with no action.
11.13 Approved by common consent a Real Estate Contract between the City of College Station and
Louise Marsh Reeves, individually and as Trustee of the Marsh-Reeves Trust, John Emory
Marsh, Jr., Robert Emory Reeves, and Marsha Reeves Duemke for property generally located
near the corner of Greens Prairie Road and Highway 6. Councilman Maloney abstained from
this item.
Regular Meeting
Regular Agenda Item No. 12.1 -- Public hearing, discussion and possible action on the City of
College Station 2001-2002 Proposed Budget.
Budget and Strategic Manager Jeff Kersten presented a brief overview of the proposed budget. The
proposed budget FY 2001-2002 totaled $154,835,922 for all funds. Of this amount $119,176,064 was
proposed for operations and maintenance expenditures and $35,659,858 proposed for capital
improvement projects.
Mr. Kersten stated that the budget was presented to Council and a public hearing was held on August 9,
2001. Mayor Mcllhaney opened the public hearing. No one spoke. She closed the public hearing.
No action was taken.
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Regular Agenda Item No. 12.2 -- Presentation, discussion and possible action regarding an
Interlocal Agreement between the City of College Station and Brazos County. The Interlocal
Agreement establishes guidelines whereby the College Station Fire Department will provide
Emergency Medical Services to Brazos County residents and sets a contract fee for which Brazos
County will reimburse the city for emergency medical services provided.
Fire Chief Giordano presented an overview of the Interlocal Agreement between the City of College
Station and Brazos County for emergency services. The proposed Interlocal Agreement established a
new three-year contract fee outlining how Brazos County will reimburse the City of College Station for
services. Under the Interlocal Agreement College Station will continue to bill each patient transported
for specific services rendered.
The Interlocal Agreement required Brazos County to reimburse the City of College Station $60,000 for
the current fiscal year, $75,000 for fiscal year 2001-2002, and $1000,000 for fiscal year 2002-2003. The
agreement would be re-negotiated during the second half of fiscal year 2002-2003.
This agreement did not include an indemnification clause or a hold harmless clause. The County stated
they are content with the language of the agreement and felt the county was covered by governmental
immunity.
Staff recommended approval on the Interlocal Agreement.
Councilman Massey moved to approve the Interlocal Agreement for one year. Councilman Maloney
seconded the motion, which carried by a vote of 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Regular Agenda Item No. 12.3 -- Presentation, discussion and possible action on an amendment to
Chapter 10 of the Code of Ordinances to prohibit parking on certain streets in the Northgate
area. This is one of the final steps in the implementation of the Northgate parking Plan.
Fire Marshal Jon Mies presented the ordinance amendment that is required to complete the removal of
fifty percent of the on-street parking in the Northgate area as recommended by the DeShazo study. Any
parking that remained in the institutional/business area will be metered after the College Main Parking
Garage is opened. The city will install 120 parking meters in the
area bounded by University Drive, Wellborn Road, Boyett, Louise, Cross and Nagle streets. City staff
proposed free parking in all spaces between 7:00 a.m.-2:00 p.m. on Sundays to accommodate members
of the area churches.
By removing on-street parking and the installation of parking meters, it will improve safety and increase
mobility in the area as well as make enforcement easier. Additional revenue will be generated as well.
The following citizens addressed the council with concerns regarding the proposed ordinance.
Glenn Schroeder, 1304 Autumnwood Drive
Don Ganter, 6108 Pinto Run
Marianne Oprisko, 14125 Renee Lane
Robert Forrest, 109 College Main
Will McCollum, 4317 Maywood
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Councilman Maloney moved to approve Ordinance No. 2515 amending Chapter 10 of the Code of
Ordinances to prohibit parking on certain streets in Northgate area. Motion seconded by Councilman
Garner.
Councilman S ilvia amended the motion to approve the plan with free parking for funeral processions
and all day on Sunday. Councilman Massey seconded the motion.
Mr. Mies reminded the council that this item is to remove the on-street parking, not fees.
Council returned to the original motion.
Councilman Maloney moved to approve Ordinance No. 2515 amending Chapter 10 of the Code of
Ordinances to prohibit parking on certain streets in Northgate area. Motion seconded by Councilman
Garner, which carried by a vote of 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Council directed staff to bring back a revenue analysis based on free parking on Sundays.
Regular Agenda Item No. 12.4 -- Presentation, discussion and possible action on appointments to
the Planning and Zoning Commission.
Mayor Mcllhaney stated that appointments to Planning and Zoning Commission were made at the
Special Budget Workshop Meeting on August 22, 2001.
Regular Agenda Item No. 13 -- The City Council may convene the executive session following the
regular meeting to discuss matters posted on the executive session agenda for 8-23-2001.
At 8:24 p.m., Mayor McIlhaney announced that the City Council would reconvene into executive
session pursuant to Sections 551.071, 551.072, and 551.086 of the open meetings act, to seek the advice
of the City Attorney, with respect to pending and contemplated litigation, to discuss the purchase of real
property, and to consider economic development negotiations.
Regular Agenda Item No. 14 -- Final action on executive session, if necessary.
Council concluded its executive session at 9:15 p.m. They returned to open session. No action was
taken.
Regular Agenda Item No. 15 -- Adjourn
Hearing no objections, the workshop, executive session and regular meetings were adjourned at 9:15
p.m. on Thursday, August 23,2001.
PASSED AND APPROVED this 13th day of September. 2001.
APPROVED
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Mayor Lynn McIlhaney
ATTEST:
City Secretary Connie Hooks
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