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HomeMy WebLinkAbout10/23/2006 - Regular Minutes City Council v~ Mayor Ron Silvia Mayor Pro Tempore Ben White City Manager Glenn Brown Council Members John Happ Ron Gay Lynn McIlhaney Chris Scotti David Rucsink CiTY OF COLLEGE STATION Minutes City Council Workshop and Regular Meetings Thursday, October 23, 2006, 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tern White, Council members Happ, Gay, McIlhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team Mayor Silvia called the meeting to order at 3:01 p.m. Chief Information Officer Olivia Burnside described the new audio/visual equipment installed in the Council Chambers. Workshop Al!:enda Item No.1 -- Presentation, possible action, and discussion on items listed on the consent al!:enda. No items were removed for discussion. Workshop Al!:enda Item No. 2 -- Presentation, possible action, and discussion rel!:ardinl!: an update on Convention and Visitor Bureau activities and Wavfindinl!:. Chief Executive Officer Barry Biggar from the Convention and Visitors Bureau presented a status update on the Convention and Visitors activities and Wayfinding study for College Station and Bryan. No formal action was taken. Council recessed for a short break at 4:22 p.m. and reconvened the workshop meeting at 4:35 p.m. Workshop Al!:enda Item No. 3 - Presentation, possible action, and discussion approvinl!: a Memorandum of Understandinl!: (MOU) between Brvan/Collel!:e Station Metropolitan Planninl!: Orl!:anization, Brazos County, The City of Brvan, The Citv of Collel!:e Station and Texas A&M University in rel!:ards to a Rel!:ional concept of Transportation Operations for the Brazos Vallev. Council Meeting 10/23/06 Page 2 Director of Public Works Mark Smith made opening remarks regarding the Memorandum of Understanding and introduced Kevin Balke, P.E., PH.D., Director of TransLind Research Center, Texas Transportation Institute. Mr. Balke presented a brief summary of the Regional Concept of Transportation operations priorities. Mr. Smith described the Memorandum of Understanding between Bryan/College Station Metropolitan Planning Organization, Brazos County, The City of Bryan, The City of College Station and Texas A&M University pertaining to regional concept of transportation operations for the Brazos Valley. Council member Scotti moved to approve the Memorandum of Understanding (MOU) between Bryan/College Station Metropolitan Planning Organization, Brazos County, The City of College Station, The City of Bryan, and Texas A&M University. Mayor Pro Tem White seconded the motion. Council member Scotti amended the motion to approve the Memorandum of Understanding (MOU) contingent on all partners involved approve the Memorandum of Understanding (MOD). Mayor Pro Tem White seconded the motion, which carried unanimously, 7-0. FOR: Silvia, White, Happ, Gay, McIlhaney, Scotti, Ruesink AGAINST: None Workshop Al!enda Item No.4 - Presentation. possible action. and discussion rel!ardinl! the implementation of a neil!hborhood forum fosterinl! dialol!ue between citizens. Council members and staff. Chief Information Officer Olivia Burnside described the implementation of a neighborhood forum fostering dialogue between the citizens of College Station, Council members and staff. Economic and Community Development Director David Guinn spoke of his previous experiences on neighborhood forums. After a brief discussion, City Council directed staff to move forward with the implementation of a Neighborhood forum fostering dialogue between citizens of College Station, Council members and staff. Council member Gay noted he was not in support of the implementation of a neighborhood forum because the City has success if communicating with citizens in current programs and the tools to receive feedback from neighborhoods. Workshop Al!enda Item No.5 -- Presentation. possible action. and discussion on future al!enda items: A Council Member may inquire about a subiect for which notice has not been l!iyen. A statement of specific factual information or the recitation of existinl! policy may be l!iyen. Anv deliberation shall be limited to a proposal to place the subject on an al!enda for a subsequent meetinl!. Council Meeting 10/23/06 Page 3 This item was postponed to the regular meeting. WorkshoD A!!enda Item No.6 - Conncil Calendars This item was postponed to the regular meeting. WorkshoD A!!enda Item No.7 -- Discussion. review and possible action re!!ardin!! the followin!! meetin!!s: Brazos Countv Health Dept.. Brazos Vallev Council of Governments. Cemeterv Committee. Citv Center. CSISD/Citv Joint Meetin!!. Desi!!n Review Board. Fraternal Partnership. Historic Preservation Committee. Interfaith Dialo!!ue Association. Inter!!overnmental Committee and School District. Joint Relief Fundin!! Review Committee. Librarv Committee. Makin!! Cities Livable Conference. Metropolitan Plannin!! Or!!anization. Outside A!!encv Fundin!! Review. Parks and Recreation Board. Plannin!! and Zonin!! Commission. Sister Citv Association. TAMU Student Senate. Research Vallev Partnership. Re!!ional Transportation Committee for Council of Governments. Transportation Committee. Wolf Pen Creek Oversi!!ht Committee. Wolf Pen Creek TIF Board. Zonin!! Board of Adiustments. This item was postponed until after the regular meeting. WorkshoD A!!enda Item No. 8 -- Executive Session will immediatelv follow the workshop meetin!! in the Administration Conference Room At 5:58 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation. Consultation with Attornev {Gov't Code Section 551.071): possible action The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. a. TCEQ Docket No. 2002-ll47-UCR, Applications of Brushy Water Supply and College Station (WestsidelHighway 60) TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Cause No. 03-002098-CV -85, Brazos County, College Station v. Wellborn Special Utility District Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. Us. Dept. of Agriculture, etc., and Wellborn Special Utility District Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station GUD No. 9530 - Gas Cost Prudence Review, Atmos Energy Corporation GUD No. 9560 - Gas Reliability Infrastructure Program (GRIP) rate increases, b. c. d. e. f. g. h. Council Meeting 10/23/06 Page 4 i. Atmas Energy Corporation Cause No. GN-5020l2, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Cause No. 06-000703-CV-85, Patricia Moore, et al. v. Ross Stores, Inc., City of College Station, et al. Possible settlement water CCN with Wellborn Possible settlement of sewer CCN issue J. k. 1. Workshop Al!enda Item No.9 -- Final Action on executive session. if necessarv. Council returned from executive session at 6:45 p.m. No action was taken Workshop Al!enda Item No. 10 --Adiourn. The workshop session concluded at 6:46 p.m. Rel!ular Al!enda Item No. 11 - Pledl!e of Allel!iance. Invocation. Consider Absence Request Mayor Silvia called the meeting to order at 7:00 p.m. with all council members present. He led the audience in the pledge of allegiance. Hear Visitors Council did not receive any public comments. Consent Al!enda Vision Statement I - Core Services Professionals providing world-class customer focused services at a competitive cost through innovation and planning. Council member Happ moved to approve Consent Agenda Items 12.1 - 12.9. Mayor Pro Tern White seconded the motion, which carried unanimously, 7-0. 12.1 Approved by common consent the minutes for the College Station City Council meetings of July 20,2006, August 14,2006, August 22, 2006, August 23, 2006, August 31, 2006, September 28,2006, and October 12, 2006. 12.2 Approved by common consent Resolution No. 10-23-2006-12.02 approving the Comprehensive Selective Traffic Enforcement Program grant contract in the amount of $51 ,624 for fiscal year 2007. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS AUTHORIZING THE MAYOR TO SIGN A TEXAS HIGHWAY TRAFFIC SAFETY PROGRAM GRANT AGREEMENT FOR THE COMPREHENSNE Council Meeting 10/23/06 Page 5 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM WITH THE TEXAS DEPARTMENT OF TRANSPORTATION. 12.3 Approved by common consent Bid 06-146 for the purchase of EMS supplies for the Fire Department ambulance service in the amount of$53,738.19. 12.4 Approved by common consent Resolution No. 10-23-2006-12.04 accepting the Governors Division of Emergency Management (GDEM) the 2006 Homeland Security Grant Program Sub-recipient of $80,502.85, approving the Election Regarding State Use of Homeland Security Grant Funding for Statewide Local Projects, and naming a City staff member as manager of those grant funds. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLELGE STATION, TEXAS, ACCEPTING THE 2006 HOMELAND SECURITY GRANT PROGRAM SUB-RECIPIENT AWARD FOR THE PURCHASE OF RESPONSE EQUIPMENT AND AUTHORIZING A CONTACT PERSON FOR THE CITY. 12.5 Approved by common consent project change orders 2 & 3 to contract 06-034 with W.W. Payton Corporation for increased well production capacity. These combined change orders total $32,732 and elevate the project's cumulative value of all change orders to $35,532. 12.6 Approved by common consent a settlement agreement with Ms. Stella Wilkes, second of three agreements that will allow the City to pursue approval from TCEQ of our application to extend our sewer certificated area into the ETJ. 12.7 Approved by common consent Resolution No. 10-23-2006-12.07 awarding a design contract 05-030, Engineering for Carter's Creek Ultra-Violet Disinfection System Improvements to Camp, Dresser, McKee Inc. in the amount of$94,120. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLELGE STATION, TEXAS, SELECTING A PROFESSIONAL CONTRACTOR, APPROVING A PROFESSIONAL SERVICES CONTRACT AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE CARTERS CREEK WASTEWATER TREATMENT PLANT ULTRAVIOLET DISINFECTION SYSTEM IMPROVMENTS PROJECT. 12.8 Approved by common consent Resolution No. 10-23-2006-12.08 adopting an updated Water Conservation Plan, including goals required by TCEQ. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, ADOPTING AN AMENDED CITY OF COLLEGE STATION, WATER CONSERVATION PLAN AS REQUIRED BY THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ). Council Meeting 10/23/06 Page 6 12.9 Approved by common consent Resolution No. 10-23-2006-12.09 awarding a Professional Services Contract to Lockwood, Andrews, & Newnam, Inc. (LAN, Inc.), in the amount of $54,840.00, for the design of the Corsair Drive (AMS Road) Extension project. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A PROFESSIONAL SERVICES CONTRACT FOR THE CONCEPTUAL, PRELIMINARY, AND FINAL DESIGNS OF THE CORSAIR DRIVE (AMS ROAD) EXTENSION PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. Rel!ular Al!enda Item No. 13.1 -- Public hearinl!, presentation. possible action. and discussion rel!ardinl! an ordinance amendinl! the Comprehensive Plan land use desil!nation for approximately 0.44 acres located at 2201 Texas Ayenue South from Sinl!le-Family Residential- Hil!h Density to Rel!ional Retail. This item was removed from the agenda by the applicant. Rel!ular Al!enda Item No. 13.2 -- Public hearinl!. presentation, possible action, and discussion rel!ardinl! an ordinance rezoninl! approximately .44 acres located at 2201 Texas Avenue South from R-l (Sinl!le-Family Residential) to C-l (General Commercial). This item was removed from the agenda by the applicant. Rel!ular Al!enda Item No. 13.3 -- Presentation. possible action. and discussion on approval of expenditures for administrative fees for employee medical and dental insurance with Blue CrosslBlue Shield of Texas. employee prescription drul! plan with Pharmacare. and employee assistance prOl!ram with Interface EAP and the approval of expenditures for proiected claims for a total amount of $4.652,205 for 2007. Director of Human Resources Julie O'Connell presented a brief summary of regular agenda items 13.3, 13.4, 13.5, and 13.6. Council member Happ moved to approve expenditures for administrative fees for employee medical and dental insurance with Blue CrosslBlue Shield of Texas, employee prescription drug plan with Pharmacare, and employee assistance program with Interface EAP and the approval of expenditures for projected claims for a total amount of $4,652,202 for 2007. Mayor Pro Tern White seconded the motion which carried by a vote of, 6-0-1. FOR: Silvia, White, Happ, Gay, Scotti, Ruesink AGAINST: None ABSTAINED: McIlhaney Council Meeting 10/23/06 Page 7 Ree:ular Ae:enda Item No. 13.4 -- Presentation, possible action, and discussion of approval of expenditures of $272,516 for stop-loss insurance with Blue Cross Blue Shield of Texas for our self-funded emplovee medical plan for 2007. Council member Happ moved to approve expenditures of $272,516 for stop-loss insurance with Blue Cross Blue Shield of Texas for self-funded employee medical plan for 2007. Mayor Pro Tern White seconded the motion, which carried by a vote of, 6-0-1. FOR: Silvia, White, Happ, Gay, Scotti, Ruesink AGAINST: None ABSTAINED: McIlhaney Ree:ular Ae:enda Item No. 13.5 -- Presentation, possible action, and discussion on approval of expenditures for emplovee life, accidental death & dismemberment (AD&D), voluntarv life and AD&D, and dependent life insurance in the amount of $89,916 with Standard Insurance Companv for 2007. Council member Happ moved to approve the expenditures for employee life, accidental death & dismemberment (AD&D), voluntary life and AD&D, and dependent life insurance in the amount of $89,916 with Standard Insurance Company for 2007. Mayor Pro Tern White seconded the motion, which carried by a vote of, 6-0-1. FOR: Silvia, White, Happ, Gay, Scotti, Ruesink AGAINST: None ABSTAINED: McIlhaney Ree:ular Ae:enda Item No. 13.6 -- Presentation, possible action, and discussion on approval of expenditures for lone: term disabilitv insurance (LTD) with Standard Insurance Companv in the amount of $55,800 for 2007. Council member Happ moved to approve the expenditures for long term disability insurance (LTD) with Standard Insurance Company in the amount of $55,800 for 2007. Mayor Pro Tern White seconded the motion, which carried by a vote of, 6-0-1. FOR: Silvia, White, Happ, Gay, Scotti, Ruesink AGAINST: None ABSTAINED: McIlhaney Workshop Al!enda Item No.5 -- Presentation, possible action, and discussion on future ae:enda items: A Council Member mav inquire about a sublect for which notice has not been e:iven. A statement of specific factual information or the recitation of existine: policv mav be l!iven. Anv deliberation shall be limited to a proposal to place the subiect on an ae:enda for a subsequent meetine:. Council Meeting 10/23/06 Page 8 Council member Happ inquired about an agenda item that he requested regarding a new City Hall. After a brief discussion, the consensus of the City Council was to bring this item back before the City Council. Mayor Silvia noted that Mr. Hugh Stearns, citizen of College Station, recently requested that the City of College Station post elected officials campaign reports and other election related materials on the City's web-site. No motion was made to approve the request. Workshop A!!enda Item No.6 - Council Caleudars Oct. 23 Oct. 24 Oct. 25 - 28 Oct. 26 Oct. 30 Nov. 2 Nov. 6 - 7-06 Nov. 9 Nov. 12 Nov. 18 Nov. 20 Nov. 20 Nov. 21 Nov. 23-24 Intergovermnental Committee Meeting - Noon - Brazos County Legislative Outlook Forum (Annenberg Presidential Conf. Center) 8:00 a.m. to Noon TML Annual Conference - Austin Walk Our Walk, Talk Our Talk Luncheon - CSISD Sponsored - A&M Consolidated Middle School I 05 Holik Street - II :30 a.m. United Way Cook Out at Central Park -11:00 -1:00 Chamber Annual Banquet 5:30 p.m. - 9:00 p.m. Hilton Tourism Security Conference, 8:00 am Hilton Council Workshop and Regular Meeting 3:00 p.m. Veteran's Day Ceremony at Veteran's Park 2:00 p.m. Employee Banquet 6:00 p.m. - 10:00 p.m. - Brazos Center Intergovermnental Committee Meeting - City of Bryan - Noon Council Workshop and Regular meeting 3:00 pm Transportation Committee Meeting - 4:30 p.m. - Administrative Conference Room City Offices Closed for Thanksgiving Holiday Council reviewed their upcoming events. Workshop A!!enda Item No.7 -- Discussion. review and possible action re!!ardin!! the followin!! meetin!!s: Brazos County Health Dept.. Brazos Vallev Council of Governments. Cemetery Committee. City Center, CSISD/City Joint Meetin!!. Desi!!n Review Board. Fraternal Partnership. Historic Preservation Committee. Interfaith Dialo!!ue Association. Inter!!overnmental Committee and School District. Joint Relief Fundin!! Review Committee. Library Committee, Makin!! Cities Livable Conference, Metropolitan Plannin!! Or!!anization, Outside A!!encv Fundin!! Review, Parks and Recreation Board. Plannin!! and Zonin!! Commission. Sister Citv Association, TAMU Student Senate. Research Vallev Partnership. Re!!ional Transportation Committee for Council of Governments, Transportation Committee. Wolf Pen Creek Oversi!!ht Committee. Wolf Pen Creek TIF Board, Zonin!! Board of Adiustments. Council member Happ made brief comments about the Transportation and Intergovermnental Committee meetings held this month. Council member Scotti presented information about the RVP monthly meeting. Council Meeting 10/23/06 Page 9 Rel!Ular Ae:enda Item No. 14 - The City Council may convene the executive session followine: the ree:ular meetine: to discuss matters posted on the executive session ae:enda for October 23. 2006. Council concluded the executive session prior to the regular meeting. Ree:ular Ae:enda Item No. 15 - Final action on executive session. if necessary. No action was taken. Ree:ular Ae:enda Item No. 16 - Adiourn Hearing no objections, the meeting adjourned at 8:00 p.m. on Thursday, October 23, 2006. PASSED and APPROVED on the 9th day of November. APPROVEDA ' ~ ,'~pr~ Mayor Ro Silvia ATTEST: Mayor Council Members Ron Silvia John Happ Mayor Pro Tempore Ron Gay _ Ben White Lynn Mcllhaney City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown David Ruesink College Station City Council Workshop Meeting Sign In Sheet Monday, October 23, 2006 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. + 'c rf56- •r - 77ne Raft 11. 2. 12. 3. 13. 4. 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. L (ir-K44- Mayor Council Members Ron Silvia John Happ Mayor Pro Tempore Ron Gay Ben White Lynn Mcllhaney City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown David Ruesink College Station City Council Regular Meeting Sign In Sheet Monday, October 23, 2006 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. rim, w.c.s -- 1 - 11. 2 .► - _.��� :_, 12. 3. // � 13. 4. ,41n c\ r- Y" 14. 5. J1t Muffler 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20.