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HomeMy WebLinkAbout09/28/2006 - Regular Minutes City Council vr Mayor Ron Silvia Mayor Pro Tempore Ben White City Manager Glenn Brown Council Members John Happ Ron Gay Lynn McIlhaney Chris Scotti David Ruesink CiTY OF COLLEGE STATION Minutes City Council Workshop and Regular Meetings Thursday, September 28, 2006, 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tern White, Council members Happ, Gay, McIlhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Members of Management Team Mayor Silvia called the meeting to order at 3:00 p.m. Workshop A!!enda Item No.1 -- Presentation, possible action, and discussion on items listed on the consent a!!enda. 13.9 - Presentation. possible action. and discussion requesting approval of a settlement agreement with Ms. Robin Melvin. which is the first of three agreements that will allow the City to pursue approval from TCEO of our application to extend out sewer certificated area into the ETJ. Assistant Director of Water/Wastewater Services David Coleman described the settlement agreement and answered questions of the City Council. 13.12 - Presentation. possible action and discussion on approving the budget of the Arts Council of Brazos Valley; and presentation. possible action and discussion on three (3) funding agreements between the City of College Station and the Arts Council of the Brazos Valley for FY 07 totaling $44.000. Chief Financial Officer Jeff Kersten described the reporting requirement for outside agencies to the City. Workshop A!!enda Item No.2 -- Presentation, possible action, and discussion of recommended proiects to improve safetv for pedestrians crossin!! University Drive in the North!!ate area. Council Meeting 9/28/2006 Page 2 Director of Public Works Mark Smith presented a summary of the plan for prioritized safety enhancement to improve safety for pedestrians crossing and traveling along University Drive in the Northgate area. Mayor Pro Tern White suggested adding an extension to Cherry Street into the proposed plan. Mayor Pro Tern White moved approval of Phase 1 to improve safety for pedestrians crossing University Drive in the Northgate Area. Council member Gay seconded the motion, which carried unanimously, 7-0. FOR: Silvia, White, Happ, Gay, McIlhaney, Scotti, Ruesink AGAINST: None Workshop Al!enda Item No. 3 -- Presentation. possible action. and discussion rel!ardinl! Rebandinl! ofthe City's 800MHz Radio System. Chief Information Officer Olivia Burnside described the program to reband the City of College Station 800 Mz Radio system. No formal action was taken. Council recessed for a short break at 3:58 p.m. and reconvened the workshop meeting at 4:10 p.m. Workshop Al!enda Item No. 4 -- Presentation. possible action and discussion rel!ardinl! Collel!e Station's Mosquito Abatement Prol!ram. Director of Public Works Mark Smith presented an informational report regarding the City of College Station current Mosquito Abatement Program and Policies. Mr. Don Plitt from the Brazos County Health Department presented highlights of the Brazos County Mosquito Abatement Programs. No formal action was taken. Workshop Al!enda Item No.5 -- Presentation. possible action and discussion rel!ardinl! business continuity planninl! for the city. Fire ChiefR.B. Alley and Emergency Management Coordinator Brian Hilton presented a conceptual plan for business continuity regarding day-to-day all-hazard approach, common critical elements, and coordination efforts. No formal action was taken. Council Meeting 9/28/2006 Page 3 Workshop Al!enda Item No.6 -- Presentation. possible action. and discussion on future al!enda items: A Council Member may inauire about a subiect for which notice has not been I!iven. A statement of specific factual information or the recitation of existinl! policy may be I!iven. Any deliberation shall be limited to a proposal to place the subiect on an al!enda for a subseauent meetinl!. Mayor Pro Tern White requested a workshop agenda item on efforts to develop a stronger interaction plan with neighborhoods. Council member McIlhaney seconded the motion, which carried by a vote of 6-1. FOR: Silvia, White, Happ, McIlhaney, Scotti, Ruesink AGAINST: Gay Council member McIlhaney requested a workshop agenda item regarding the National League of Cities Leadership Conference. Council member Scotti seconded the motion, which carried unanimously, 7-0. FOR: Silvia, White, Happ, Gay, McIlhaney, Scotti, Ruesink AGAINST: None Council member Ruesink requested an agenda item regarding a tax freeze for senior citizens and the disabled. Council member Gay seconded the motion, which carried unanimously, 7-0. FOR: Silvia, White, Happ, Gay, McIlhaney, Scotti, Ruesink AGAINST: None Workshop Al!enda Item No.7 -- Council Calendars Sept 28 Council Workshop and Regular Meeting - 3:00 p.m. Oct. 2 Annual Fallen Firefighter Memorial Ceremony - 12:00 noon - Fire Station #2 on Rio Grande 2006 Fall Girls' Fast Pitch Opening Ceremony - Jane Pulley Softball Field #2 - Bee Creek Park - 6:00 p.m. Joint Meeting with Wolf Pen Creek TIP Board and Wolf Pen Creek Oversight Committee - Council Chambers - Noon Annual Management Conference for Local and State Leaders - " Managing Performance '06" - Austin - 3:30 p.m. International Scholars BBQ - Central Park - 5:00 p.m. United Way Cookout - Central Park - 11 :30 a.m. Interfaith Dinner - CS Conference Center - 7:00 p.m. 80th Annual Transportation Short Course Luncheon - Noon - Room 201 of Memorial Student Center Ceremony Designating Breast Cancer Awareness Month - Brazos County Courthouse - 10:00 a.m. Council Workshop and Regular Meeting 3:00 p.m. Oct. 2 Oct. 3 Oct. 4 Oct. 5 Oct. 6 Oct. 9 Oct. 10 Oct. 10 Oct. 12 Council Meeting 9/28/2006 Page 4 Oct. 17 Oct. 19 Oct. 23 Oct. 23 Oct. 25 - 28 William Waldo Cameron Forum featuring Majority Leader, Bill Frist- Annenberg Presidential Center - 5 :00 p.m. Council Transportation Committee Meeting - Admin. Conf. Rm. - 4:30 Junction 505 Harvest Moon Celebration and Fundraiser - 6:00 p.m. Intergovernmental Committee Meeting - Noon - Brazos County Council Workshop and Regular Council Meeting 3:00 p.m. TML Annual Conference - Austin Oct. 16 Council reviewed their upcoming events. Workshop A!!enda Item No.8 -- Discussion. review and possible action re!!ardin!! the followin!! meetin!!s: Brazos County Health Dept.. Brazos Vallev Council of Governments. Cemetery Committee. City Center. CSISD/City Joint Meetin!!. Desi!!n Review Board. Fraternal Partnership. Historic Preservation Committee. Interfaith Dialo!!ue Association. Inter!!overnmental Committee and School District. Joint Relief Fundin!! Review Committee. Library Committee. Makin!! Cities Livable Conference. Metropolitan Plannin!! Or!!anization. Outside A!!encv Fundin!! Review. Parks and Recreation Board. Plannin!! and Zonin!! Commission. Sister Citv Association. TAMU Student Senate. Research Vallev Partnership. Re!!ional Transportation Committee for Council of Governments. Transportation Committee. Wolf Pen Creek Oversi!!ht Committee. Wolf Pen Creek TIF Board. Zonin!! Board of Adiustments. Council member McIlhaney presented highlights of the Brazos County Health Board meeting. Council member Happ reported on deliberations held at the Transportation and Intergovernmental Committee meetings. Mayor Silvia presented a briefreport on the Brazos Valley Council of Governments and Metropolitan Planning Organization meetings. Workshop A!!enda Item No.9 -- Executive Session At 5:34 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072 and 551.087 ofthe Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property and to consider economic development negotiations. Consultation with Attornev (Gov't Code Section 551.071 The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged Council Meeting 9/28/2006 Page 5 information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. TCEQ Docket No. 2002-1147 -UCR, Applications of Brushy Water Supply and College Station (Westside/Highway 60) b. TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd. c. TXU Lone Star Gas Rate Request. d. Cause No. 03-002098-CY -85, Brazos County, College Station v. Wellborn Special Utility District e. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. u.s. Dept. of Agriculture, etc., and Wellborn Special Utility District f. Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station g. GUD No. 9530 - Gas Cost Prudence Review, Almos Energy Corporation h. GUD No. 9560 - Gas Reliability Infrastructure Program (GRIP) rate increases, Almos Energy Corporation 1. Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) J. Cause No. 06-000703-CY-85, Patricia Moore, et al. v. Ross Stores, Inc., City of College Station, et al. k. Possible settlement water CCN with Wellborn 1. Possible settlement of sewer CCN issue rn. Legal Aspects of Cebridge Pole Contract n. Cause No. 484-CC; City of College Station vs. Canyon Creek Partners Ltd., and First Ag Credit, FLCA; in County Court No.2, Brazos County, Texas. o. Davis Watson Claim Economic Incentive Negotiations {Gov't Code Section 551.0871 The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subj ect( s) may be discussed: I. The proposed city convention center and associated privately developed hotel 2. Radakor, LLC - Mixed Use Redevelopment Projects in Northgate 3. Proj ect Good Laboratory 4. Texas A&M University System Health Science Center Real Estate {Gov't Code Section 551.072} The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. ROW for Jones Butler Extension 2. Sale of 65 acres on E. Rock Prairie Council Meeting 9/28/2006 Page 6 Workshop Al!enda Item No. 10 -- Final action on executive session. ifnecessarv. Council returned from executive session at 6:55 p.m. No action was taken Workshop Al!enda Item No. 11 -- Adiourn. The workshop session concluded at 6:56 p.m. Rel!ular Al!enda Item No. 12 - Pledl!e of allel!iance. Invocation. Consider absence requests. Mayor Silvia called the meeting to order at 7:00 p.m. with all council members present. He led the audience in the pledge of allegiance. Council member Gay provided the invocation Hear Visitors Council did not receive any public comments. Consent Al!enda 13.1 Approved by common consent Resolution No. 9-28-2006-13.01 establishing a Community Emergency Operations Center which will be staffed by a collaborative effort between Brazos County, the cities of College Station and Bryan and Texas A&M University for a cost of $58,428 for the first year. This proposal is a 5 year lease with an option for another 5 years. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, REAFFIRMING THE CITY'S COMMITMENT TO COLLABORATE WITH THE CITY OF BRYAN, BRAZOS COUNTY, AND TEXAS A7M UNIVERSITY IN THE OPERATION AND MANAGEMENT OF A COMMUNITY EMERGENCY OPERATIONS CENTER (CEPC). 13.2 Approved by common consent a policy renewal for Excess Liability and Workers Compensation to State National Insurance Company for $246,456; policy renewal for Property/Boiler & Machinery to Affiliated FM for $94, 111; policy renewal for Crime coverage to Federal Insurance Company for $4,522; and policy renewal for EMT Liability to Western World Insurance Company for $5,079. 13.3 Approved by common consent a renewal agreement of Third Party Claims Administration with A S & G Claims Administration, Inc. for an annual expenditure of $50,000. Anticipated workers compensation claims for FY 07 are $340,000 and anticipated liability claims for FY 07 are $339,500. 13.4 Approved by common consent Resolution No. 9-28-2006-13.04 approving an Advanced Funding Agreement (AFA) between the City of College Station and the Council Meeting 9/28/2006 Page 7 State of Texas for the connection of Dartmouth to FM 2818 (Harvey Mitchell Parkway). A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADVANCED FUNDING AGREEMENT WITH THE STATE OF TEXAS FOR THE CONSTRUCTION OF THE DARTMOUTH AND FM 2818 (HARVEY MITCHELL PARKWAY) NORTHERN INTERSECTION, AND PROVIDING FOR AN EFFECTIVE DATE. 13.5 Approved by common consent Ordinance Number 2931 establishing "Street" as the official suffix for Dartmouth. AN ORDINANCE ESTABLISHING "STREET" AS THE OFFICIAL SUFFIX FOR DARTMOUTH. 13.6 Approved by common consent authorization of expenditures for the Brazos Animal Shelter in the amount of$65,334. 13.7 Approved by common consent an Interlocal Agreement with Texas A&M University for the design and construction of the University Drive Sidewalk Improvements project. 13.8 Approved by common consent purchase requests for FY 07, items exempt from competitive bidding as described more fully in Texas Local Government Code, Chapter 252.022; and other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000. The following purchase requests are available from only one source and thereby exempt from competitive bidding in accordance with LGC 252.022 (a)(7) (A) Items that are available from only one source because of patents, copyrights, secret processes, or other natural monopolies: U.S. Postmaster (postage - Utility Billing) FY07 -$11 0,000; FY06-$11 0,000 U.S. Postmaster (postage - PrintlMail) FY07-$110,000; FY06-$110,000 The following purchase requests are available from one source and thereby exempt from competitive bidding in accordance with LGC 252.022 (a)(7) (D) captive replacement parts or components for equipment, computer software and hardware maintenance and equipment lease and maintenance: EnRoute Emergency System LLC (formerly GEAC) (application software upgrade/maintenance - Public Safety System) FY07-$126,500; FY06-$123,775 Ikon Office Solutions (copier maintenancellease) FY07 -$50,000; FY06-$50,000 The following purchase requests are considered professional services and thereby exempt from competitive bidding in accordance with LGC 252.022 (a)(4) procurement for personal, professional, or planning services: Bickerstaff, Heath Attorneys (electric issues including condemnation) FY07-$70,000; FY06-$100,000 Bickerstaff, Heath Attorneys (water issues including condemnation) FY07-$150,000; FY06-$150,000 Mathews & Freeland (CCN/groundwater issues) FY07-$ 1 50,000; FY06-$150,000 Bickerstaff, Heath Attorneys (BVSWMA condemnations) FY07-$75,000 Bruchez, Goss Attorneys (BVSWMA condemnations) FY07-$50,000 CME Testing (geotechnical testing services) FY07-$70,000; FY06-$70,000 Buchanan Soil Mechanics (geotechnical testing services) FY07-$60,000; FY06- $60,000 Council Meeting 9/28/2006 Page 8 Joe Orr Surveying (land surveying) FY07-$65,000; FY06-$65,000 JMP (land agent/acquisition) FY07-$65,000; FY06-$65,000 Jo Ann Mikeska Sette dba J. Mikeska & Co. (real estate appraisal services) FY07- $100,000 Amateur Softball Association (sports official services - state league play) FY07- $54,000; FY06-$54,000 The following purchases are available from one source and thereby exempt from competitive bidding in accordance with LGC 252.022 (a) (7) (c) gas, water, and other utility service. City of Bryan (utilities for Wells 1-6 & Sandy Point Pump Station) FY07-$950,000; FY06-$S50,000 Verizon (local phone services) FY07-$150,000; FY06-$ I 50,000 The following purchases are made pursuant to interlocal agreements with various agencies: ILA with City of Bryan for Library services: Bryan Public Library (operational expenses for CS Public Library) FY07-$SI7 ,SII; FY06-$SlO,744 Bryan Public Library (Bryan and College Station book money) FY07-$SO,000; FY06- $SO,OOO ILA with the Texas Building and Procurement Commission (State Contract): Cingular Wireless (DlR)(wireless phone/data) FY07-$ I 00,000 Office Max (TxMAS)(office supplies) FY07-$100,000 The following purchase requests are for mandated state fees to the Texas Commission on Environmental Quality (TCEQ), and the Brazos Valley Groundwater Conservation District. TCEQ - formerly TNRCC (quarterly disposal and permitting fees - BVSWMA) FY07- $350,000; FY06-$250,000 TCEQ - formerly TNRCC (inspections/assessments, permitting fees - W/WW) FY07- $50,000; FY06-$50,000 BV Groundwater Conservation District FY07-$150,000; FY06-$130,000 13.9 Presentation, possible action, and discussion requesting approval of a settlement agreement with Ms. Robin Melvin, which is the first of three agreements that will allow the City to pursue approval from TCEQ of our application to extend our sewer certificated area into the ETJ. Council member McIlhaney moved to approve a settlement agreement with Ms. Robin Melvin. Mayor Pro Tem White seconded the motion, which carried by a vote of, 6-1 FOR: Silvia, White, Gay, McIlhaney, Scotti, Ruesink AGAINST: Happ 13.10 Approved by common consent an annual renewal of contract #05-251 in an amount not to exceed $179,474 with Clean Harbors to provide Household Hazardous Waste collection services. 13.11 Presentation, possible action and discussion on a funding agreement between the City of College Station and the Keep Brazos Beautiful for FY07 in the amount of $55,000. Council member McIlhaney moved to approve funding agreement between the City of College Station and the Keep Brazos Beautiful for FY 07 in the amount of $55,000. Council member Ruesink seconded the motion, which carried by a vote of 5-2 FOR: Silvia, White, Happ, McIlhaney, Ruesink AGAINST; Gay, Scotti Council Meeting 9/28/2006 Page 9 13.12 Presentation, possible action and discussion on approving the budget of the Arts Council of Brazos Valley; and presentation, possible action and discussion on three (3) funding agreements between the City of College Station and the Arts Council of Brazos Valley for FY07 totaling $440,000. Mayor Pro Tem White moved to approve the budget of the Arts Council of Brazos Valley, three (3) funding agreements between the City of College Station and the Arts Council of Brazos Valley for FY 07 totaling $440,000. Council member Ruesink seconded the motion, which carried by a vote of 5-2. FOR: Silvia, White, Happ, McIlhaney, Ruesink AGAINST: Gay, Scotti 13.13 Approved by common consent the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY07 in the amount of $1 ,060,000. 13.14 Approved by common consent a funding agreement between the City of College Station and the Research Valley Partnership for FY07 in the amount of$293,287. Rel!ular Al!enda Item No. 14.1 -- Presentation. possible action. and discussion on approval of an ordinance adoptinl! the City of Collel!e Station 2006-2007 advertised ad valorem tax rate of $0.4539 per $100 assessed valuation. Chief Financial Officer Jeff Kersten presented a brief summary of the proposed ordinance adopting the City of College Station FY 2006-2007 advertised ad valorem tax rate of $0.4539 per $100 assessed valuation. Mayor Pro Tern White moved to adopt the City of College Station FY 2006-2007 advertised ad valorem tax rate of $0.4394 per $100 assessed valuation. Council member McIlhaney seconded the motion. Council member Gay amended the motion to adopt the City of College Station FY 2006- 2007 ad valorem tax rate of$0.3394 per $100 assessed valuation. Motion failed due to a lack of a second. Council member Happ amended the motion to adopt the City of College Station FY 2006-2007 advertised ad valorem tax rate of $0.4539 per $100 assessed valuation. His motion also included a 4 cent allocation of the tax rate for transportation projects within the City of College Station. Motion failed due to a lack of a second. Council voted on the original motion. Mayor Pro Tern White moved to approve Ordinance No. 2932 adopting the City of College Station FY 2006-2007 advertised ad valorem tax rate of $0.4394 per $100 assessed valuation. Council member McIlhaney seconded the motion, which carried by a vote of 4-3. Council Meeting 9/28/2006 Page 10 FOR: Silvia, White, McIlhaney, Ruesink AGAINST: Happ, Gay, Scotti AN ORDINANCE LEVYING THE AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF COLLEGE STATION, TEXAS, AND PROVIDING FOR THE GENERAL DEBT SERVICES FUND FOR THE YEAR 2006-07 AND APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES. Rel!ular Al!enda Item No. 14.2 -- Public Hearinl!. presentation. possible action. and discussion on approval of an ordinance (Budl!et Amendment #3) amendinl! the City of Collel!e Station 2005-2006 Budl!et authorizinl! an increase in appropriations of $5.921.144. Chief Financial Officer Jeff Kersten summarized the project list included in the proposed ordinance amending the City of College Station 2005-2006 Budget authorizing an increase in appropriations of$5,921,144. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Council member Happ moved to approve Ordinance No. 2933 amending the City of College Station 2005-2006 Budget authorizing an increase in appropriations of $5,921,144. Mayor Pro Tern White seconded the motion, which carried by a vote of6-1. FOR: Silvia, White, Happ, McIlhaney, Scotti, Ruesink AGAINST: Gay AN ORDINANCE (BUDGET AMENDMENT 3) AMENDING ORDINANCE NUMBER 2830 WHICH WILL AMEND THE BUDGET FOR THE 2005-2006 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. The proposed budget amendment is to increase the appropriations for the items listed below by $5,921,144. 1. Purchased Power: $5,500,000 This item will appropriate funds for the unanticipated increase in the cost of purchased power. These funds are available in the balance of the Electric Fund. 2. Council Chambers Audio Visual Upgrade: $16,276 On August 7, 2006, Council approved the awarding of a contract for the installation and upgrade of audio and video presentation equipment in City Hall Council Chambers in the amount of$73,513.75. Of this total, $57,237.75 was transferred from the Fiscal Services operating budget to Information Services operating budget, with the remaining balance of $16,276 to come from the Educational and Governmental (EG) Fee the City receives as part of the franchise agreement with SuddenLink Communications. This item will Council Meeting 9/28/2006 Page II appropriate $16,276 ofthe EG Fee for expenditure in the Information Services Department for the purchase of the Council Chambers upgraded Audio Visual equipment. 3. Senior Center Design: $75,500 Funding for the conceptual design of a new Senior Center was approved by Council on July 27,2006. Funds for this project were not included in the FY06 budget; however, funds in the amount of$75,500 are available in the General Fund contingency balance. This item will authorize the transfer of these funds from the General Fund to the General Government Capital Improvement Projects Fund where the funds will be appropriated for expenditure. 4. Topographical/Aerial Map Project: $224,678 In FY05, funds for the topographical/aerial map project were budgeted in the General Government Capital Improvement Projects Fund. A portion ofthe project budget was to be transferred from the Electric, Water, Wastewater, Drainage, and BVSWMA funds. These transfers did not occur. This item will appropriate these funds so that they can be transferred to the General Government Capital Improvement Projects Fund. The funds will be appropriated as follows: $32,742 in the Electric Fund, $32,742 in the Water Fund, $32,742 in the Wastewater Fund, $49,126 in the Drainage Fund, and $52,905 in BVSWMA. These funds are available in the balance of each Fund. In addition, in FY04, $100,000 of the project budget was transferred from the General Fund to the General Government Capital Improvement Projects Fund. The project is now complete and came in under budget. This item will appropriate $24,421 in the General Government Capital Improvement Projects Fund for transfer back to the General Fund. This amount reflects the General Fund portion of the project not expended. 5. Caterpillar Compactor: $104,690 Included in the budget amendment approved on June 8, 2006 was $750,000 of funds for the replacement of one of the BVSWMA compactor units. The replacement is occurring a year ahead of schedule due to ongoing mechanical problems and equipment fires. The bid for the new compactor came in at $854,690. This item will appropriate the difference of $104,690 in the Equipment Replacement Fund where the expenditure will occur. These funds are available in the Equipment Replacement Fund balance. The additional cost of the new compactor will be offset by the sale of the old compactor through a guaranteed purchase provision. Proceeds from the sale will be placed in the Equipment Replacement Fund upon receipt. Re!!ular A!!enda Item No. 14.3 -- Presentation. possible action. and discussion re!!ardin!! a resolution settin!! rates and fees for the Brazos Vallev Solid Waste Mana!!ement A!!encv (BVSWMA) Rock Prairie Road Landfill. havin!! the effect of raisin!! rates for disposal services bv ei!!ht percent (8%), and settin!! an effective date of October 1. 2006. Director of BVSWMA Pete Caler presented a brief overview of the proposed resolution setting rates and fees for the Brazos Valley Solid Waste Management Agency Rock Council Meeting 9/28/2006 Page 12 Prairie Road Landfill, increasing rates for disposal services by eight percent (8%), and a effective date of October 2, 2006. Council member Happ moved to approve Resolution No. 9-28-2006-14.03 setting rates and fees for the Brazos Valley Solid Waste Management Agency Rock Prairie Road Landfill. Council member Scotti seconded the motion, which carried unanimously, 7-0. FOR: Silvia, White, Happ, Gay, McIlhaney, Scotti, Ruesink AGAINST: None A RESOLUTION ESTABLISHING CHARGES FOR DISPOSAL SERVICES PROVIDED BY THE BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY'S ROCK PRAIRIE ROAD LANDFILL; REVOKING ALL PREVIOUS RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE. Council recessed for a short break at 7:56 p.m. and returned at 8:10 p.m. Rel!ular Al!enda Item No. 14.4 -- Presentation. possible action and discussion of Request for Qualifications (RFQ) solicitinl! submittals for a transportation studv of the east side of Collel!e Station and the appointment of an advisory committee to review the consultant's recommendations. Director of Public Works Mark Smith presented an overview of the Request for Qualifications soliciting submittals for a transportation study of the east side of College Station. Council member Ruesink made a motion directing staff to proceed with the process of soliciting proposals for a transportation study of the areas east with College Station. Council member White seconded the motion. Brian Bochner, 5111 Bellerive Bend Drive of the Texas Transportation Institute (TTI) discussed the project scope, work plan and answered questions ofthe City Council. After a brief discussion, Council member Ruesink amended his motion directing staff to proceed with the process of soliciting proposals for a transportation study of the east side of College Station and soliciting proposals for a transportation study of the entire City of College Station. Mayor Pro Tern White seconded the motion, which carried by a vote of 6-1. An advisory committee will be considered at a future meeting. FOR: Silvia, White, Gay, McIlhaney, Scotti, Ruesink AGAINST: Happ Rel!ular Al!enda Item No. 14.5 -- Presentation. Dossible action. and discussion rel!ardinl! appointinl! two positions on the Historic Preservation Committee which are vacant due to resil!nations. Council Meeting 9/28/2006 Page 13 Council member Scotti moved to appoint Jane Hughey and Meredith Waller to the Historic Preservation Committee for one year terms replacing Sen Dipankar and Thomas Taylor who resigned due to other commitments. Council member Gay seconded the motion, which carried unanimously, 7-0. FOR: Silvia, White, Happ, Gay, McIlhaney, Scotti, Ruesink AGAINST: None Rel!:ular Al!:enda Item No. 14.6 -- Presentation, possible action, and discussion rel!:ardinl!: an update to the comprehensive plan process. Acting Director of Planning and Development Services Lance Simms provided an update of the comprehensive plan process, including schedule of events and meetings for the Advisory Committee and the citizens. No formal action was taken. Rel!:ular Al!:enda Item No. 15 -- The City Council mav convene the executive session followinl!: the rel!:ular meetinl!: to discuss matters posted on the executive session al!:enda for September 28, 2006. At 9:10 p.m., Mayor Silvia announced in open session that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072 and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property and to consider economic development negotiations. Rel!:ular Al!:enda Item No. 16 -- Final action on executive session, if necessarv. Council concluded the executive session at 10:39 pm and returned to the Council Chambers. Mayor Pro Tern Ben White made the motion to send a letter to the TAMU Board of Regents indicating the City's interest in locating the Health Science Center facility in College Station. The letter should emphasize that the City of College Station does not want to compete with the City of Bryan's proposal for its location in the City of Bryan. Councilmember Gay seconded the motion which carried unanimously, 7-0. FOR: Silvia, Gay, White, Ruesink, Happ, Scotti, McIlhaney AGAINST: None Rel!ular Al!enda Item No. 17 -- Adiourn. Hearing no objections, the meeting adjourned at 10:39 p.m. on Thursday, September 28, 2006. Council Meeting 9/28/2006 Page 14 PASSED and APPROVED the 23rd day of October. ~ City Secretary Connie Hooks APPROVED: ~~l,c=-- Mayor on Silvia Mayor Council Members I , " I New Silvia John Happ Mayor Pro Tempore Ron Gay Ben White Lynn Mcllhaney City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown David Ruesink College Station City Council Workshop Meeting Sign In Sheet Thursday, September 28, 2006 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue ollege Station, Texas 1. 1I&_JJ,#4 Add 'd-Z_ 11. 2. • � 12. L �► ��_ L�/L� 3. 13. c 4. C• � 14. 5. VE04-1._ 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. (re