Loading...
HomeMy WebLinkAbout02/09/2006 - Regular Minutes City Council L, Mayor Council Members . '*"./11 Ron Silvia Ben White Mayor Pro Tempore Ron Gay John Happ Susan Lancaster Interim City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown Nancy Berry Minutes College Station City Council Workshop and Regular Meetings Thursday, February 9, 2006 at 3:00 and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Council members, Happ, White, Gay, Lancaster, Scotti, Berry STAFF PRESENT: Interim City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares Mayor Silvia called the meeting to order at 3:05 p.m. Chairman Scott Shafer called the Planning and Zoning Commission to order at 3:06 p.m. ‘4411.► Workshop Agenda Item No. 1 -- Presentation, discussion, and possible action on items listed on the consent agenda. 12.2 — Presentation, possible action, discussion on the resolution approving a construction contract (contract #06 -060) with Young Contractors in the amount of $3,544,008.30 for infrastructure rehabilitation in the West Park area. City Engineer Bob Mosley described the funding source for the proposed project. Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion on the Planning and Zoning Commission's adopted Plan of Work, in joint session with the Planning and Zoning Commission. Planning and Zoning Commission members present: Chairman Scott Schafer, Bill Davis, Marsha Sanford, Ken Reynolds and Harold Strong. Director of Planning & Development Services Joey Dunn introduced this item. Assistant Director of Planning & Development Lance Simms described the Plan of Work list, accomplishments for 2005 and active projects. Chairman Schafer presented an update of the joint Sub - Committee meeting that was held with the Parks and Recreation Board. City Council Meeting 2/09/06 Page 2 (kw Commissioner Harold Strong presented highlights of the comprehensive plan sub- committee meeting. No formal action was taken. Chairman Schafer adjourned the Planning and Zoning Commission meeting at 4:01 p.m. Council recessed for a short break at 4:02 p.m. and reconvened the workshop meeting at 4:14 p.m. Workshop Agenda Item No. 3 -- Presentation, possible action and discussion regarding reimbursement of local funds used in State transportation projects using Pass - Through Tolls. Director of Public Works Mark Smith presented a brief overview of the pass - through program and introduced District Engineer Mr. Bryan Wood of TxDOT. Mr. Wood noted that the Pass - Through Toll program is a funding option provided by the State of Texas which allows public or private entities to be reimbursed for the construction, maintenance or operation of a state highway facility. Pass - through tolls involve the public or private entity funding and construction a highway project, and being reimbursed for these expenses at a later time by the Texas Department of Transportation (TxDOT). (r• No formal action was taken. Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion to preview the Council Agenda in the new Agenda Manager software. Director of Office of Technology and Information Services Olivia Burnside noted that the Agenda Manager is software that automates the agenda preparation process for council meetings. Currently this process requires manual linking of supporting documents to their respective coversheets and then manually linking the coversheet to the captions on the agenda itself. The new process will streamline the Council packet process. Ms. Burnside presented a demonstration of the new Agenda Manager software for external access. No formal action was taken. Workshop Agenda item No. 5 -- Presentation, discussion, and possible action on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. City Council Meeting 2/09/06 Page 3 L. Mayor Pro Tem Happ requested an agenda item soliciting the Transportation Committee to make a recommendation on the Transportation Model and bring forth to the City Council. Council member Berry seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Council member Berry requested a joint half day retreat with the Planning and Zoning Commission to continue discussion on their Plan of Work. Council member Scotti seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Workshop Agenda Item No. 6 -- Council Calendars Feb 3 8 Annual Crawfish Boil 5 p.m. — 8 p.m. Kurten Community Ctr. Feb 8 Economic Outlook Conference — Hilton 8 a.m. — 1:30 p.m. Feb 9 Workshop and Regular Council Meeting — 3:00 p.m. Feb 10- 12AMCC Conference — Corpus Christi Feb 16 City Council Special Workshop, Marriott Courtyard 8:00 a.m. to 3:00 p.m. Feb 20 IGC Meeting, City of Bryan Noon Feb 23 Workshop and Regular Council Meeting — 3:00 p.m. Feb 24 20 Anniversary of the MSC Leland T & Jesse W. Jordan Institute for International Awareness — Annenberg Presidential Conference Center — 5:30 p.m. to 7:00 p.m. Feb 27 TxDot Informational Meeting — BVCOG Offices — 9:00 a.m. — noon Mar 2 Groundbreaking at Veterans Park & Athletic Complex (Phase II Project) 5:30 p.m. Workshop Agenda Item No. 7 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Dept., Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, City Center, Design Review Board, Facade Improvement Program Advisory Committee, Fraternal Partnership, Historic Preservation Committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments, (see attached posted notices for subject matters). Council member Gay presented highlights of the Chamber of Commerce Legislative Affairs Committee meeting. Lie Mayor Pro Tem Happ conveyed comments from the Student Senate meeting. City Council Meeting 2/09/06 Page 4 Workshop Agenda Item No. 8 -- Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 5:23 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Section 551.071 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation. Consultation with Attorney {Gov't Code Section 551.071 TCEQ Docket No. 2002 - 1147 -UCR, Applications of Brushy Water Supply and College Station (Westside /Highway 60) TCEQ Docket No. 2003- 0544MWD, Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Cause No. 03- 002098- CV -85, Brazos County, College Station v. Wellborn Special Utility District Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station GUD No. 9530 — Gas Cost Prudence Review, Atmos Energy Corporation GUD No. 9560 — Gas Reliability Infrastructure Program (GRIP) rate increases, Atmos Energy Corporation Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Legal Review and Advice Regarding M.O.U. and Related Documents for City Conference Center and Hotel Claim regarding Autumn Chase plat Workshop Agenda Item No. 9 — Final Action on executive session, if necessary. Council returned from executive session at 6:40 p.m. No action was taken. Regular Meeting Mayor Silvia called the regular meeting to order at 7:00 p.m. He led the audience in the pledge of allegiance. Council member Gay provided the invocation. Hear Visitors Sarah Stratta, 3920 Tranquil Path Drive, requested an amendment to the Animal Control Ordinance defining the violation of barking dogs. Consent Agenda 12.1 Approved by common consent Bid #06 -50, award for the purchase of various transmission poles and materials for the Spring Creek and Brazos Transmission line construction for a total amount of $892,144.38. L City Council Meeting 2/09/06 Page 5 12.2 Approved by common consent Resolution No. 2 -9- 2006 -12.02 approving a construction contract (Contract #06 -060) with Young Contractors in the amount of $3,544,008.30 for infrastructure rehabilitation in the West Park area. 12.3 Approved by common consent a renewal agreement for contract #04 -013, bid #04 -11 traffic marking services to N -Line Traffic Maintenance for an annual expenditure of $148,016.40. 12.4 Approved by common consent an arbitrage rebate payment owed on the 1998 General Obligation Bonds, 1999 General Obligation Bonds, and 1999 Certificates of Obligation. The total amount owed on the 1998 Bonds is $30,925.99 and the total amount owed on the 1999 bonds is $91,821.25. 12.5 Approved by common consent Ordinance No. 2868 amending Chapter 10, Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory, Schedule V (School Zones). 12.6 Approved by common consent a real estate contract for the acquisition of two duplexes located at 1115 -17 and 1119 -21 Georgia Street (Lots 1 and 2, Block Ten, McCulloch's subdivision) in the amount of $110,000. 12.7 Approved by common consent an assignment agreement between the City of College Station, Quorum Equities Group L.L.C., and Corinth Realty L.L.C. 12.8 Approved by common consent an Agreement for Services with the Brazos Valley Softball Association to provide officiating services for City athletic leagues and programs (contract number 06 -115) in amount not to exceed $114,000. Regular Agenda Regular Agenda Item No. 13.1 -- Public hearing, presentation, possible action, and discussion on a text amendment to Article 7.2.11 of the Unified Development Ordinance, Number of Off - Street Parking Spaces Required, for freestanding furniture sales and motor vehicle service areas. Staff Planner Lindsey Boyer remarked that at the January 5, 2006 Planning and Zoning meeting, the Commission expressed a desire to see the proposed changes to off - street parking ratios adopted immediately. Based on surveys of other Texas communities, staff recommended the following changes to the parking ratios. Motor vehicle service area: The ratio for motor vehicle sales was set by the Planning and Zoning Commission in 1984 in response to the development of the Allen Honda dealership at 1 space per 100 square feet of service area. Based on a survey of 23 cities, staff found that College Station's ratio for this use was the most stringent. This amendment would not affect the amount of additional parking that is required for motor vehicle sales areas. City Council Meeting 2/09/06 Page 6 Furniture sales: There currently is no separate item in the parking table for furniture sales. It is currently considered retail sales and parking is calculated based on the zoning district the use is located. For C -1 retail, parking is 1 space per 250 square feet. Retail in C -2 requires 1 space per 350 square feet. Staff conducted a survey of 22 cities for furniture sales parking and found a large range of parking ratios. The average parking ratio was 1 space per 350 square feet. Based on the large amount of floor space required for furniture displays, staff is recommending a decrease in the number of required parking spaces for freestanding furniture retailers. This would not affect furniture sales that are located in shopping centers. It is also important to note that the future conversion of a freestanding furniture store to any other type of retail sales would require additional parking. The Planning and Zoning Commission and staff recommended approval of the proposed amendment. Mayor Silvia opened the public hearing. Natalie Ruiz, IPA Group, spoke in favor or the proposed amendment. Mayor Silvia closed the public hearing. L P' Mayor Pro Tem Happ moved to approve Ordinance No. 2869 amending Article 7.2H of the Unified Development Ordinance, Number of Off - Street parking spaces required, for freestanding furniture sales and motor vehicle service areas. Council member White seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 13.2 -- Public hearing, presentation, possible action, and discussion on a rezoning for 2075 North Forest Parkway consisting of approximately 9.95 acres of the Morgan Rector League generally located on the south side of North Forest Parkway just east of Highway 6 frontage road, from A -O (Agricultural -Open) to R -1 (Single- Family Residential). Director of Planning & Development Services Joey Dunn remarked that the applicant would like to continue the development of single family homes in the Morgan Rector League. The property is shown on the City's Comprehensive Plan as Single Family Medium Density, which would allow for 3 -6 dwelling units per acre. The rezoning request is in compliance with the Comprehensive Plan. The Planning and Zoning Commission and staff recommended approval of the rezoning. Mayor Silvia opened the public hearing. City Council Meeting 2/09/06 Page 7 No one spoke Mayor Silvia closed the public hearing. Council member Gay move to approve Ordinance No. 2870 rezoning 2975 North Forest Parkway consisting of approximately 9.95 acres of the Morgan Rector League generally located on the south side of North Forest Parkway just east of Highway 6 frontage road, from A -O Agricultural -Open to R -1 Single - Family Residential. Council member Scotti seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 13.3 -- Public hearing, presentation, possible action, and discussion on a rezoning for 2407 Rock Prairie Road consisting of 1 lot on 1.787 acres generally located at the intersection of Rock Prairie Road and State Highway 6 South from A -O (Agricultural -Open) to C -1 (General Commercial). Staff Planner Crissy Hartl noted that the applicant is requesting the rezoning in order to develop a commercial project in conjunction with the commercial property to the west. The rezoning request for C -1 General Commercial is in compliance with the City's Comprehensive Plan for Regional Retail. The Planning and Zoning Commission and staff recommended approval of the rezoning request. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Council member Scotti moved to approve Ordinance No. 2871 rezoning 2407 Rock Prairie Road, one lot on 1.787 acres generally located at the intersection of Rock Prairie road and State Highway 6 South from A -O Agricultural -Open to C -1 General Commercial. Council member White seconded the motion, which carried by a vote of 6- 1. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti AGAINST: Berry Regular Agenda Item No. 13.4 -- Presentation, possible action, and discussion on a resolution revising the City's official policy regarding the extension of water and sewer utility services to properties within the Extra - Territorial Jurisdiction (ETJ) of the City of College Station, Texas. City Council Meeting 2/09/06 Page 8 Senior Planner Trey Fletcher commented that the existing City policy for extension of water and wastewater services into the extraterritorial jurisdiction (ETJ) requires landowners to initiate annexation as a condition of the provision of utility services from the City of College Station. However, the City of College Station currently has a pending application with the Texas Commission on Environmental Quality (TCEQ) for a Certificate of Convenience and Necessity (CCN) to be the wastewater provider for approximately 60,000 acres, mostly outside of the existing City limits, within the ETJ. The City Council also granted an exception to the existing utility extension policy for an 8 -acre property along Jones - Butler Road. Revising the existing policy clarifies the City's responsibility to provide water and sewer services into areas in which the City has a duty to provide these services. This would typically apply to areas outside the corporate limits where a Certificate of Convenience and necessity has been granted to the City. The proposed revised policy remains in alignment with the City Council adopted Comprehensive Plan goals and objectives for utility development, but establishes an annexation policy and program to sufficiently address planning and development issues for these utility systems. The policy also outlines a pro rata process for landowners to share costs incurred with privately funded utility line extensions. L Staff recommended approval of the proposed resolution revising the City's official policy regarding the extension of water and sewer utility services to properties within the Extra- territorial Jurisdiction of the City of College Station. Council member White moved to approve Resolution No. 2 -9- 2006 -13.04 revising the City's official policy regarding the extension of water and sewer utility services to properties within the Extra - territorial Jurisdiction (ETJ) of the City of College Station, Texas. Council member Berry seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 13.5 -- Presentation, possible action, and discussion on the appointment of a citizen representative to the Twin Cities Endowment board of directors. Assistant Director of Economic Development Charles Wood presented a brief overview of the history of the Twin Cities Endowment. Mr. Harry Green has served as the City of College Station's representative to the board of Twin Cities Endowment since its change from the Brazos County Industrial Foundation in 2002. He currently serves as Secretary and has expressed his desire for re- appointment. The board appointment is a three year term beginning February 2006 and ending February 2009 and must be filled by a College Station citizen. kr City Council Meeting 2/09/06 Page 9 Mayor Pro Tem Happ moved to re- appoint Harry Green to the Twin Cities Endowment c Board of Directors. Council member Lancaster seconded the motion which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 13.6 -- Presentation, possible action, and discussion approving a contract with Dan Shelley for state legislative and lobbying services for the amount of $48,000 plus expenses and Meyers and Associates for federal legislative and lobbying services for the amount of $96,000 plus expenses. Manager of Special Projects and Legislative Affairs Don Fazzino stated that these contracts are for a full range of legislative and lobbying consulting services that could be used by the City at the state and federal level respectively. The contracts are for twelve months from date of execution. Staff recommended approval of two separate contracts — one for a State Legislative Lobbying Consultant and one for a Federal Legislative Lobbying Consultant. Council member Gay moved to approve contracts with Dan Shelley for state legislative and lobbying services and Meyers & Associates for federal legislative and lobbying services. Council member Scotti seconded the motion, which failed by a vote of 2 -5. k FOR: Scotti, Gay AGAINST: Silvia, Happ, White, Lancaster, Berry Mayor Pro Tem Happ directed staff to schedule Dan Shelley and Meyer & Associates for the February 16, 2006, Special Workshop Meeting, for interviews prior to approval of their contract. Council member Lancaster seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 13.7 -- Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, "Traffic Code," Section 2(K) of the Code of Ordinances of the City of College Station to prohibit left turn maneuvers from Luther Street to FM 2818, and the consideration of the creation of Section 2(N) of the Code of Ordinances of the City of College Station to prohibit u- turns at the end of a median which will extend through the FM 2818 and Luther Street intersection. Assistant City Engineer Troy Rother noted that the amendment would prohibit left turn maneuvers from Luther Street onto FM 2818 as well as prohibit u -turns at the end of the median which extends through the FM 2818 and Luther Street intersection. kor City Council Meeting 2/09/06 Page 10 L City Staff met with representatives from TxDOT to discuss ways to improve safety at this location. In this meeting, it was determined that a median to restrict left turns was the most desirable alternative to improve safety at this time. The u -turns prohibition should prevent motorists from attempting a u -turn maneuver at the ends of the median where it is unsafe. The most effective solution is to install a traffic signal at this intersection. Staff will present an agenda item to signalize this intersection once technical issues have been resolved. Mayor Pro Tem Happ moved to approve Ordinance No. 2872 amending Chapter 10, Traffic Code, Section 2(k) of the Code of Ordinances of the City of College Station to prohibit left turn maneuvers from Luther Street from FM 2818. Also his motion included approval of Ordinance 2873 creating Section 2(N) of the Code of Ordinances of the City of College Station to prohibit u -turns at the ends of a median which will extend through the FM 2818 and Luther Street intersection. Council member Berry seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 14 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for February 9, 411pr Council completed Executive Session prior to the regular meeting. Regular Agenda Item 15 - -Final action on executive session, if necessary. No action was taken. Regular Agenda Item No 16 -- Adjourned. Hearing no objections, the meeting adjourned at 8:22 p.m. Thursday, February 9, 2006. APPROVED: Mayor o ilvia S'8 City Secretary Connie Hooks L "41111104 Mayor Council Members Ron Silvia Ben White Mayor Pro Tempore Ron Gay John Happ Susan Lancaster Interim City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown Nancy Berry College Station City Council Regular Meeting Sign In Sheet Thursday, February 9, 2006 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. .0. t .I.. ,1t/.'ar.[ 11. N\ -V1 M w,. e C Lt C, 2. - 12. J 1(, co' 3 W (J 1 3. Volet s 4. 1 •6 �. r 1 UY -P. 14. 1 i '` 5. fan Y yG. bJ rt 15. 6. Q \nr\ g tv- 16. 7. Ac.Z 17. 8. 18. 9. f\U c CUX 19.