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Home My WebLink About07/26/2007 - Workshop Minutes City Council" (*41W CITY UF COLLEGE STATION Ben White Mayor Pro Tem Ron Gay City Manager Glenn Brown Council members John Crompton James Massey Lynn McIlhaney Chris Scotti David Ruesink Minutes City Council Workshop Meeting Thursday, July 26, 2007 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNEIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton, Massey, McIlhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Mayor White called the meeting to order at 3:00 p.m. Workshop Agenda Item No 1- Presentation, possible action, and discussion on items listed on the consent agenda. Consent Agenda Item 2e - Presentation possible action and discussion on a vearlv Renewal(Bid No 06-62) - Rental of front-end loaders (Contract No. 06-165) of a(5) yPar agreement for the lease of slant-top front-end loading refuse containers. This is the first renewal of this agieement. Sanitation Superintendent Wally Urrutia explained that the purchase option was not cost effective. Workshop Atienda Item No. 2- Presentation, possible action and discussion on an uqdate reizardinti the creation of neighborhood urotection standards. Director of Planning and Development Bob Cowell presented a follow-up to the May 24, 2007 Council workshop meeting regarding Historic Preservation. Mr. Cowell illustrated the proposed neighborhood protection options which included neighborhood issues such as an influx of rental housing, parking, or the environment. The standards include setbacks, floor area ratio to number of unrelated individuals in a household, on-street parking limitations or limits on impervious cover. The protection standards may be in the form of an overlay or of a separate zoning category. He presented examples used in other Council Workshop Meeting Minutes 7-26-2007 Page 2 Texas communities, as well as challenges and opportunities for the City to implement neighborhood protection standards. . After a brief discussion, Council directed staff to develop some possible neighborhood protection standards addressing redevelopment, tree removal and on-street parking. Workshon Agenda Item No. 3- Presentation, qossible action, and discussion regarding regional transportation qlanning items in Brazos Countv. Transportation Planner Ken Fogle presented a brief overview of the regional transportation planning projects which includes the Bryan-College Station Loop, IH- 69/TTC-69 Update and the Gulf Coast Strategic Highway. No formal action was taken. Workshop Agenda Item No. 4- Presentation, nossible action, and discussion regarding approval of the proposed Wide Area Communications Svstem Plan. Director of Information Technology Ben Roper presented a brief update of the proposed plan and introduced Mr. Jim Barron, RCC Consultant. Mr. Barron provided a summary of the proposed Brazos and Washington Counties Wide Area Communications System. He demonstrated issues pertaining to the project funding, RCC Consultant's role, project participants, existing systems, the conceptual design, conceptual system design and budgetary pricing, estimated system maintenance, and the grant program. Staff recommended approval of the conceptual Wide Area Communications System Plan and submission of the grant request. The census of the City Council was to accept the concept and direct staff to move forward with the grant submission. Workshop Agenda Item No. 5- Presentation and discussion regarding an update briefing on the Citv's Technologv Plan. Director of Information Technology Ben Roper introduced this item. Mr. Roper described the statement of purpose, goals and a brief summary of each element of the plan. Staff recommended acceptance of the Technology Plan. No action was taken. Workshop Agenda Item No. 6- Council Calendars Council reviewed their upcoming events. Workshop Agenda Item No. 7- Presentation, nossible action, and discussion on future azenda items: A Council Member mav inquire about a subiect for which notice has not been siven. A statement of specific factual information or the Council Workshop Meeting Minutes 7-26-2007 Page 3 recitation of existing policv mav be given. Anv deliberation shall be limited to a proposal to nlace the subiect on an agenda for a subsequent meeting. This item was postponed until after the regular agenda. Workshon Aaenda Item No. 8- Discussion, review and possible action reizarding the following meetintis: Audit Committee, Brazos County Health Deut., Brazos Vallev Council of Governments, Cemeterv Committee, Citv Center, CSISD/Citv Joint Meeting, Desiizn Review Board, Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Librarv Committee, Metroqolitan Planning Organization, Outside Agencv Fundini! Review, Parks and Recreation Board, Planning and Zoning Commission, Sister Citv Association, TAMU Student Senate, Research Vallev Partnership, Regional Transportation Committee for Council of Governments, Transnortation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adiustments, YMCA Coordinatin~ Board. This item was postponed until after the regular agenda Workshop Agenda Item No. 9- Executive Session. At 5:22 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to sections 551.071, 551.074 and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officer(s) and economic development negotiations. Consultation with Attornev IGov't Code Section 551.071 possible action. The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Traditional Values, Progressive Thinking In the Research Valley Council Workshop Meeting Minutes 7-26-2007 Page 4 Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. Application for sewer package plant in Nantucket area. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. ofAgriculture, etc., and Wellborn Special Utility District. Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/OS) Sewer CCN request. Legal aspects of Lease Agreement for No. 4 Water Well and possible purchase of or lease of another water site. Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. Cause No. 06-002318-CV-272, 272~ Judicial District Court, Brazos County, Texas, Taylor Kingsley v. Ciry of College Station, Texas and Does 1 through 10, inclusive. Cause No. 485, CC, County Court at Law No. l, Brazos County, Texas, City of College Station v. David Allen Weber, et al. Bed & Banks Water Rights Discharge Permits for College Station and Bryan. Cause No. 07-001241-CV-361, 361~ Judicial District Court, Brazos County, Texas Gregory A. & Agnes A. Ricks v. City of College Station Economic Incentive Negotiations {Gov't Code Section 551.0871; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Game Day 2. Special Districts 3. Ramada Inn Mixed Use Development Personnel {Gov't Code Section 551.0741; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. City Council Self Evaluation Council Workshop Meeting Minutes 7-26-2007 Page 5 Workshoq Aizenda Item No. 10 - Final action on executive session, or anv workshop atEenda item not completed or discussed in todav's workshop meeting will be discussed in toniizht's regular meeting if necessarv. Council returned from executive session at 6:58 p.m. No action was taken. Workshoq Atienda Item No. 11- Adiourn. The workshop session concluded at 6:59 p.m. PASSED AND APPROVED on the 23`d day of Augus , 2007. APPROVED: Mayor Ben White ATTEST: Ntyy~y- -Y?z~t~ City Secretary Connie Hooks