HomeMy WebLinkAbout05/24/2007 - Regular Minutes City Council (1111J11114111 Mayor Council Members
Ben White James Massey
Ron Gay
City Manager Lynn Mcllhaney
Glenn Brown Chris Scotti
CITY OF COLLEGE STATION David Ruesink
Minutes
City Council Regular Meeting
Thursday, May 24, 2007, 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Council members Massey, Gay, Mcllhaney,
Scotti, Ruesink
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks,
Assistant City Secretary Casares, Management Team.
Regular Agenda Item No. 1 — Pledge of Allegiance, Invocation, consider absence request,
presentation by Fire Department.
Mayor White called the meeting to order at 7:00 p.m. with all Council members present. Assistant
lbw Police Chief Larry Johnson provided the invocation.
Fire Chief Robert Alley presented the Local Hero Award to employees from the Texas A &M
University Forestry Service. Chief Alley received a proclamation for "Emergency Medical Services
Week." He recognized Dr. Joe Jones for his services to the College Station Fire Department as
Medical Director.
Hear Visitors
Charles Brooks, 3001 Pierre Place, expressed concerns pertaining to the College Station Police
Department rewriting the College Station Animal Control Ordinance.
Rick Young, 5250 Hidden Acres Drive, expressed flooding concerns adjacent to the Meadow Creek
Subdivision. He provided a video illustrating the flood water disbursing through the homeowner's
property and up to their homes.
Larry Young 5205 Hidden Acres Drive, expressed flooding concerns adjacent to the Meadow Creek
Subdivision. He requested assistance form the City of College Station to help correct the flooding
dilemma.
L
City Council Regular Meeting 5/24/07 Page 2
Consent Agenda
2a. Approved by common consent a renewal agreement to Stresscrete, Inc., for pre- stressed
spun cast concrete poles. The estimated annual expenditure of $209,534.00 is a five percent
increase over last year.
2b. Approved by common consent the renewal of a consulting contract with First Southwest
Company in an amount not to exceed $200,000 for financial advisory services.
2c. Approved by common consent Resolution No. 5 -24- 2007 -2c award of contract 07 -171 to
Bryan Construction in the amount of $284,066 for improvements at the Carter Creek
Wastewater Treatment Plant.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING A CONSTRUCTION CONTRACT FOR THE REPLACEMENT OF SCREW LIFT
PUMP # 4 PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS.
2d. Approved by common consent the issuance of a purchase order in the amount of $612,102
with Ultra -Tech Inc. for a new Ultra Violet Disinfection System at the Carter Creek
Wastewater Treatment Plant.
2e. Approved by common consent Resolution No. 5 -24- 2007 -2e approving a construction
contract with Bayer Construction Inc., in the amount of $207,510.56 for the construction and
installation of underground electric conduit and conductor for Underground Feeder Routes
for Spring Creek Substation.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING A CONSTRUCTION CONTRACT FOR THE INSTALLATION OF UNDERGROUND
ELECTRIC CONDUIT AND CONDUCTOR FOR UNDERGROUND FEEDER ROUTES FOR SPRING
CREEK SUBSTATION PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS.
2f Approved by common consent an annual agreement for Temporary Employment Services
with Human Resource Connection for $50,000 and Express Personnel Services for $25,000
for annual estimated expenditures of $75,000.
2g. Approved by common consent an Advance Funding Agreement (AFA) with the Texas
Department of Transportation (TxDOT) in an amount not to exceed $100,000 to construct
medians on Southwest Parkway between Anderson Street and Ashford Drive.
2h. Approved by common consent Resolution No. 5 -24- 2007 -2h awarding the professional
services contract (Contract No. 07 -201) to Mitchell & Morgan in the amount not to exceed
$73,120 for an engineering study and submittal of a Letter of Map Revision (LOMR) for
Bee Creek from Southwest Parkway to Carter Creek and a portion of Bee Creek Tributary A
and Tributary B.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
L SELECTING A PROFESSIONAL CONTRACTOR, APPROVING A PROFESSIONAL
City Council Regular Meeting 5/24/07 Page 3
L SERVICES CONTRACT AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE
BEE CREEK LOMR PROJECT (SD- 0703).
2i. Presentation, possible action, and discussion regarding the exterior painting of City
buildings with a HGAC Contract price agreement with Jamail /Smith, in the amount of
$97,796.10. Council member Gay moved to approve with an amendment that HGAC be
replaced with BuyBoard. Council member Massey seconded the motion, which carried
unanimously, 6 -0.
FOR: White, Massey, Gay, McIlhaney, Scotti, Ruesink
AGAINST: None
2j. Approved by common consent a revised Gateway Grant Policy.
2k. Approved by common consent an annual price agreement with Deery American Corporation
to provide crack sealant material and de -tack sealant material for the maintenance of streets
in an amount not to exceed $58,401.75.
21. Approved by common consent Resolution No. 5 -24- 2007 -21 awarding a construction
contract to Jamail & Smith Construction, in the amount of $86,447.05, for the installation of
three emergency power generators.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
L APPROVING A CONSTRUCTION CONTRACT FOR THE INSTALLATION OF THREE
EMERGENCY POWER GENERATORS PROJECT AND AUTHORIZING THE EXPENDITURE
OF FUNDS.
2m. Presentation, possible action, and discussion on the resolution approving construction
contract with Knife River Corporation in the amount of $1,079,289.65 for pedestrian safety
improvements at the intersection of Welsh and FM 2818. Council member McIlhaney
moved to approve Resolution No. 5 -24- 2007 -5m approving a construction contract with
Knife River Corporation in the amount of 1,079,289.65 for pedestrian safety improvements
at the intersection of Welsh and FM 2818, contingent of the City of College Station
obtaining all of the right -of -way. Council member Scotti seconded the motion which carried
unanimously, 6 -0.
FOR: White, Massey, Gay, McIlhaney, Scotti, Ruesink
AGAINST: None
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING A CONSTRUCTION CONTRACT FOR THE FM 2818 /WELSH PEDESTRIAN
IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS.
2n. Approved by common consent Resolution No. 5 -24- 2007 -2n approving a grant application
for the Oakwood Intermediate School / A &M Consolidated Middle School Pedestrian
Improvement Project as the City of College Station's candidate project for the Safe Routes to
School Program.
City Council Regular Meeting 5/24/07 Page 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING A GRANT APPLICATION FOR THE OAKWOOD INTERMEDIATE SCHOOL
AND A &M CONSOLIDATED MIDDLE SCHOOL PEDESTRIAN IMPROVEMENTS PROJECT
AS THE CITY OF COLLEGE STATION CANDIDATE PROJECT FOR THE SAFE ROUTES
TO SCHOOL PROGRAM.
2o. Approved by common consent a bid award for the purchase of PVC pipe and fittings
maintained in inventory to Stuart C. Irby for $40,595.65; H. D. Supply for $32,810.00 and
KBS for $40,090.00 for total annual estimated expenditures of $113,495.65. Bid #07 -65.
2p. Approved by common consent a bid award for the purchase of water meters and registers
maintained in inventory to Badger Meter Inc., for $125,600.98 and Aqua- Metric Sales Co.,
for $29,501.50 for total annual estimated expenditures of $155,102.48. Bid #07 -74.
2q. Presentation, possible action, and discussion regarding approval of minutes for the April 26,
2007 Workshop Meeting and Regular Meeting. This item was removed from the consent
agenda by staff.
2r. Presentation, possible action, and discussion authorizing the Mayor to sign the notice of
election designating the hours and polling place locations for the runoff election to be held
on June 23, 2007 for the purpose of electing a council member to fill an unexpired term for
Place 1. Council member Gay moved to approve Resolution No. 5 -24- 2007 -2r and adding
a second polling place at the College Station Utilities, Information Services Training Room
11111
at 310 Krenek Tap Road. Council member Scotti seconded the motion, which carried
unanimously, 6 -0.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF ELECTION FOR
THE RUNOFF ELECTION TO BE HELD ON JUNE 23, 2007 IN THE CITY OF COLLEGE
STATION, TEXAS, FOR THE PURPOSE OF ELECTING ONE CITY OF COLLEGE STATION
COUNCILMEMBER, PLACE 1 TO FILL AN UNEXPIRED TERM; DESIGNATING
ELECTION PRECINCTS; APPOINTING ELECTION OFFICIALS. ESTABLISHING PAY
RATES FOR ELECTION WORKERS; PROVIDING FOR THE USE OF VOTING MACHINES;
PROVIDING FOR EARLY VOTING; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
2s. Approved by common consent Resolution No. 5 -24- 2007 -2s authorizing a banner for Scott
& White Clinic in recognition of their 20th anniversary.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS
APPROVING A BANNER DISPLAY THAT HONORS SCOTT & WHITE CLINIC'S 20
ANNIVERSARY.
• 2t. Approved by common consent Resolution No. 5 -24- 2007 -2t awarding contract number 07-
184, a construction contract with JaCody Inc. Construction in the amount of $779,152 for
City Council Regular Meeting 5/24/07 Page 5
the construction of a Forestry shop; and a resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING A CONSTRUCTION CONTRACT FOR THE FORESTRY SHOP PROJECT AND
AUTHORIZING THE EXPENDITURES OF FUNDS.
Regular Agenda Item No. 1 -- Public hearing, presentation, possible action, discussion on an
ordinance rezoning 3.331 acres from A -O Agricultural Open to R -1 Single Family Residential
at 14125 Lane, generally located at the intersection of Barron Road and Renee Lane.
Planning Administrator Molly Hitchcock described the proposed rezoning and noted that the
Planning and Zoning Commission and staff recommended approval.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
Council member Massey moved to approve Ordinance No. 2976 rezoning 3.331 acres from A -O
Agricultural Open to R -1 Single Family Residential at 14125 Lane generally located at the
intersection of Barron Road and Renee Lane. Council member Gay seconded the motion which
carried unanimously, 6 -0.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
c AGAINST: None
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 4.2, "OFFICIAL ZONING MAP,: OF THE CODE OF ORDINANCES OF THE CITY
OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES
AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; DECLARING A PENALTY,
AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda Item No. 2 -- Public hearing, presentation, possible action, and discussion on
an ordinance rezoning 3.611 acres from PDD (Planned Development District) to A -P
(Administrative Professional) at 525 William D. Fitch Parkway, generally located on the north
side of William D. Fitch Parkway across from Castlegate Subdivision.
Planning Administrator Molly Hitchcock presented a brief overview of the proposed ordinance
rezoning 3.611 acres from PDD Planned Development District to A -P Administrative Professional
at 525 William D. Fitch Parkway, generally located on the north side of William D. Fitch Parkway
across from Castlegate Subdivision. The Planning and Zoning and staff recommended approval.
Mayor White opened the public meeting.
Wallace Phillips, 4490 Castlegate Drive, offered to answer questions of the City Council.
Mayor White closed the public meeting.
City Council Regular Meeting 5/24/07 Page 6
Council member Gay moved to approve Ordinance No. 2977 rezoning 3.611 acres from PDD
(Planned Development District) to A -P (Administrative Professional) at 525 William D. Fitch
Parkway, generally located on the north side of William D. Fitch Parkway across from Castlegate
Subdivision. Council member Scotti seconded the motion, which carried unanimously, 6 -0.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 4.2, "OFFICIAL ZONING MAP,: OF THE CODE OF ORDINANCES OF THE CITY
OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES
AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; DECLARING A PENALTY,
AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda Item No. 3 -- Presentation, discussion, and possible action on consideration of
an ordinance amending Chapter 10, "Traffic Code," to restrict parking on portions of
Mortier Avenue, Valley View Drive, and selected streets in the South Side area.
This item was removed from the regular agenda by staff.
Regular Agenda Item No. 4 -- Public hearing, presentation, possible action, and discussion on
an ordinance amending Chapter 12, City of College Station Code of Ordinances, Section 5.2 of
the Unified Development Ordinance, regarding Residential Dimension Standards.
• Acting Director of Planning and Development Services Lance Simms presented an overview of the
proposed ordinance amending Chapter 12, City of College Station Code of Ordinances, Section 5.2
of the Unified Development Ordinance, regarding Residential Dimension Standards. Mr. Simms
remarked that the Planning and Zoning Commission and staff recommended approval.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
Council member Massey moved to approve Ordinance No. 2978 amending Chapter 12, City of
College Station Code of Ordinances, Section 5.2 of the Unified Development Ordinance, regarding
Residential Dimension Standards. Council member Gay seconded the motion, which carried
unanimously, 6 -0.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 5.2, "RESIDENTIAL DIMENSIONAL STANDARDS," OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN
SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING
A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda Item No. 5 -- Public hearing, presentation, possible action, and discussion on
C an ordinance amending Chapter 12, City of College Station Code of Ordinances, Section 6.4.E
of the Unified Development Ordinance, regarding Portable Storage Structures.
City Council Regular Meeting 5/24/07 Page 7
Acting Director of Planning and Development Services Lance Simms illustrated factors pertaining
to the amendment of Chapter 12, Section 6.4.E of the Unified Development Ordinance, regarding
Portable Storage Structures. Mr. Simms noted that the Planning and Zoning Commission and staff
recommended approval.
Mayor White opened the public hearing.
The following citizen addressed the City Council regarding Portable Storage Structures.
Arleen Tishler, 5585 Rio Visa Drive, Coral Gables, Florida; representing PODS Storage Systems
Corporate Office.
Mayor White closed the public hearing.
Council member Massey supported the public's need for the storage structures, but objected to
developing the ordinance without more input from other vendors.
Council member Scotti moved to approve Ordinance No. 2979 amending Chapter 12, City of
College Station Code of Ordinances, Section 6.4.E of the Unified Development Ordinance,
regarding Portable Storage Structures; with an amendment, of an application for permit of a storage
container shall be accompanied by a fee of $40.00 for a 28 day period for residential. Council
c or member Gay seconded the motion, which carried by a vote of 5 -1.
FOR: White, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: Massey
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 6.4.E, "PORTABLE STORAGE STRUCTURES," OF THE CODE OF ORDINANCES
OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS
SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY;
AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda Item No. 6 -- Public hearing, presentation, possible action, and discussion on
an ordinance amending Chapter 12, City of College Station Code of Ordinances, Section 7.6 of
the Unified Development Ordinance, regarding buffers.
Acting Director of Planning and Development Services Lance Simms presented a brief summary of
the proposed ordinance amending Chapter 12, City of College Station Code of Ordinances, Section
7.6 of the Unified Development Ordinance, regarding buffers. He noted that the Planning and
Zoning Commission and staff recommended approval.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
Council member Gay moved to approve Ordinance No. 2980 amen ding Chapter 12, City of
L College Station Code of Ordinances, Section 7.6 of the Unified Development Ordinance, regarding
buffers. Council member Massey seconded the motion, which carried unanimously, 6 -0.
City Council Regular Meeting 5/24/07 Page 8
FOR: White, Massey, Gay, Mcllhaney, Scotti Ruesink
AGAINST: None
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 7.6.F, `BUFFER REQUIREMENTS, MINIMUM BUFFER STANDARDS," OF THE
CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING
CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE;
DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda Item No. 7 -- Public hearing, presentation, possible action, and discussion on
an ordinance amending Chapter 12, City of College Station Code of Ordinances, Article 2
Development Review Bodies, Article 3 Development Review Procedures and Article 5 Design
District Purpose Statements and Supplemental Standards regarding Concept Plans.
Acting Director of Planning and Development Services Lance Simms summarized the proposed
ordinance amending Chapter 12, City of College Station Code of Ordinances, Article 2
Development Review Bodies, Article 3 Development Review Procedures and Article 5 Design
District Purpose Statements and Supplemental Standards regarding Concept Plans. Mr. Simms
remarked that the planning and Zoning Commission and staff recommended approval.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
Council member Mcllhaney moved to approve Ordinance No. 2981 amending Chapter 12, City of
College Station Code of Ordinances, Article 2 Development Review Bodies, Article 3 Development
Review Procedures and Article 5 Design District Purpose Statements and Supplemental Standards
regarding Concept Plans.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
ARTICLE 2 "DEVELOPMENT REVIEW BODIES ", ARTICLE 3 "DEVELOPMENT REVIEW
PROCEDURES, AND SECTION 5.5 "PLANNED DISTRICTS OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STAITON, TEXAS, BY AMENDING CERTAIN
ARTICLES AND SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY
CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
Regular Agenda Item No. 8 -- Presentation, possible action and discussion on a bid award for
the purchase of electrical wire and cable maintained in inventory as follows: HD Supply for
$661,270.00 ($80,800 to be decided in a tie - breaker); Techline for $134,960.00 ($80,800 to be
decided in a tie - breaker); and WESCO for $159,375.00. Total estimated semi - annual
expenditure is $1,036,405.00. Bid #07 -64.
Buyer for the Purchasing Dept Alan Degelman remarked that the bid tabulation has resulted in two
(2) bidders furnishing identical bids for one (1) of the electrical wire items, i.e. Line #21 (477 MCM
AAC) both bid $01.01 per foot. Local Government Code 271.901 "Procedure for Awarding
Contract if Municipality or District Receives Identical Bids" requires the governing body of the
• municipality to enter into a contract with only one of the bidders, rejecting all other bids. If only one
of the bidders submitting identical bids is a resident of the municipality, the City must select that
City Council Regular Meeting 5/24/07 Page 9
c bidder; however, neither bidder in this case is a local resident. The City must select from the
identical bids by the casting of lots. The casting of lots must be in a manner prescribed by the
Mayor and must be conducted in the presence of the Council. Line #21 has an identical bid between
HD Supply and Techline. The casting of lots is necessary for this one (1) wire item only. All other
items have a single apparent low bidder that staff is recommending award to.
Mr. Degelman prepared a bag to be used as the casting of lots necessary to award Line #21 between
Techline and HD Supply. He pointed out that two index cards with the vendor name and bid price
were placed in the bag. He asked a member of the audience to draw a card from the bag. Mr.
Degelman announced that Line #21 was awarded to Techline with the bid price of $1.01 per foot.
Council member Mcllhaney moved to approve a bid award for the purchase of electrical wire and
cable maintained in inventory and the tie - breaker was awarded to Techline. Council member
Massey seconded the motion, which carried unanimously, 6 -0.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
Regular Agenda Item No. 9 -- The City Council may convene the executive session following
the regular meeting to discuss matters posted on the executive session agenda for May 24
2007.
C ie Council concluded the executive session prior to the regular meeting.
Regular Agenda Item No. 10 -- Final action on executive session, if necessary.
No action taken.
Regular Agenda Item No. 11— Adjourn.
Hearing no objections, Mayor White adjourned the meeting at 8:34 p.m. on Thursday, May 24,
2007.
PASSED and APPROVED this 1 4`h day of June, 2007.
APPROVED:
Mayor Ben White
T-;1":
Cr' City Secretary Connie Hooks
Mayor Council Members
Ben White James Massey
Ron Gay
City Manager Lynn Mcllhaney
Glenn Brown Chris Scotti
CITY OF COLLEGE STATION David Ruesink
College Station City Council
Regular Meeting
Sign In Sheet
Thursday, May 24, 2007 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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Mayor Council Members
NO"' Ben White James Massey
Ron Gay
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City Manager Lynn Mcllhaney
Glenn Brown Chris Scotti
CITY OF COLLEGE STATION David Ruesink
College Station City Council
Regular Meeting
Sign In Sheet
Thursday, May 24, 2007 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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