HomeMy WebLinkAbout03/27/2008 - Regular Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
(*. 41 " �
CITY OF COLLEGE STATION
Councilmembers
John Crompton
James Massey
Lynn Mcllhaney
Chris Scotti
David Ruesink
Minutes
City Council Regular Meeting
Thursday, March 27, 2008 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton,
Massey, Scotti, McIlhaney
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Deputy City
Secretary McNutt, Management Team
Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation Hear visitors.
Mayor White called the meeting to order at 7:00 p.m. He led the audience in the Pledge of Allegiance.
Chief R.B. Alley provided the invocation.
A motion was made by Mayor Pro Tem Gay to approve the absence request by Council Ruesink and
seconded by Council member McIlhaney 6 -0.
FOR: Mayor White, Gay, McIlhaney, Scotti, Massey and Crompton
AGAINST: None
Anne Boykin and Colleen Risinger, member of the Historic Preservation Committee presented Doxie
Wootan with the Historic marker # 82, 1205 Walton Drive.
Mayor White presented a Proclamation proclaiming April 5, 2008 as "Don't Mess with Texas Trash -Off
Day" to Keep Brazos Beautiful Executive Director Laura Tankserley.
Hear Visitors
Tom Woodfin, 3215 Innsbruck Cir., thanked Council on the pedestrian project at Welsh/Harvey Mitchell
intersection.
Tyler Koch, 505 Lansing, thanked the Council for listening to the students about the. neighborhood integrity
plans.
Darrek Farrow, 400 Marion Pugh, thanked the Council for working with the students.
Jonathan Coopersmith, 1811 Shadowwood, thanked the Council for the sidewalks on Southwest Parkway
next to Texas.
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Regular Minutes 03 -27 -08 Page 2
Layne Westover 3000 Welsh, thanked Council for the improvements of the bicycle lanes on Welsh / Harvey
Mitchell.
Brian Karl Alg, 3905 Dartmouth, expressed concerns about changing the ordinance related to number of
unrelated individuals in one household.
Mike Newman, 211 Lee, representing the Oakwood Neighborhood Association, submitted a petition to City
Manager Glenn Brown for the Council to consider using their neighborhood as a prototype for situations
related to unrelated individuals in as unrelated residence in a single family dwelling.
Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items
which consists of ministerial or "housekeeping" items required by law. Items may be removed from
the consent agenda by majority vote of the Council.
a. Approval of minutes for workshop and regular meetings, Thursday, March 13, 2008, and special meeting
retreat, Tuesday, March 5, 2008. Council member McIlhaney corrected the minutes of regular meeting
March 13, 2008 to show her attendance at the meeting.
b. Approval of renewing an annual price agreement for Janitorial Supplies, Bid #06 -44, with Pro Star
Industries in an amount not to exceed $57,174.18.
c. Approval of renewing Bid #07 -03 to Brazos Valley Services as a secondary vendor to provide Type D Hot
Mix Asphalt for the maintenance of streets, in an amount not to exceed $66,000.00.
d. Approval of an Interlocal Agreement for cooperative purchasing activities between the City of College
Station and City of San Marcos, Texas.
e. Approval of a purchase order exceeding $50,000 to First Texas Group for Interim Police Chief Services.
f. Approval of furniture purchases for the newly renovated Police Department. Furniture purchases will be
made through the TxMAS contract (state contract) to Wilton's Office Works in the amount of $200,000.
g. Approval of Change Order No. 1 to Contract 06 -277 with LAN Walton for the Corsair Drive (AMS
Road) extension project and the expenditure of funds in the amount of $4,930.00.
h. Approval of an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TX
DOT) to construct, as part of the Texas Avenue widening project, capacity improvements to Harvey Road
(SH 30) between Texas Avenue and George Bush Drive East in an amount not to exceed $84,174.
i. Approval of an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TX
DOT) to install, as part of the Texas Avenue widening project, an opticom system and enforcement lights at
the signalized intersections of Texas Avenue for an amount not to exceed $8,717.
j. Approval of a settlement agreement in the total amount of $333,749 to satisfy the court ordered mediation
between City of College Station and Machine Works, Inc.
k. Approval of Change Order #1, in the amount of $310,749 to satisfy the court ordered mediation between
City of College Station and Machine Works, Inc.
1. Approval of Resolution No. 3- 27 -08 -2L expressing condolences to Congressman Chet Edwards on the
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Regular Minutes 03 -27 -08
passing of his father.
Page 3
A motion was made by Mayor Pro Tem Gay to approve consent agenda items 2a thru 21 and seconded by
Council member Massey which carried 6 -0.
FOR: Mayor White, Gay, Massey, Scotti, Crompton and McIlhaney
AGAINST: None
ABSENT: Ruesink
Regular Agenda Item No. 1 -- Presentation, possible action, and discussion of a resolution of the City
Council of College Station, Texas, establishing the sale price of grave spaces in the College Station
municipal cemeteries.
Introduced by Warren Struss, Interim Director Parks and Recreation Department.
Ross Albrecht, Forestry/Urban Landscape Manager presented the Council a resolution establishing the sale
price of grave spaces for the College Station Cemetery and the Memorial Cemetery of College Station.
A motion was made by Mayor Pro Tem Gay to approve Resolution No. 3- 27 -08 -01 on the sale prices of
grave spaces for the College Station Cemetery and the Memorial Cemetery and seconded by Council
member Crompton which carried 6 -0.
FOR: Mayor White, Gay, Massey, Scotti, Crompton and McIlhaney
AGAINST: None
ABSENT: Ruesink
Regular Agenda Item No. 2 -- Presentation, possible action, and discussion regarding a resolution
awarding the bid and approval of a construction contract (Contract Number #08 -116) with Acklam
Construction Company in the amount of $7,072,579.00 (Base bid plus Alternate #11) for the
construction of Phase I of the Memorial Cemetery of College Station; approval of a resolution
declaring intention to reimburse certain expenditures with proceeds from debt; and approval of a
contingency transfer in the Water Capital Improvement Projects Fund to pay for the Water portion of
the project.
Introduced by Warren Struss, Interim Director Parks and Recreation Department.
Ross Albrecht, Forestry/Urban Landscape Manager presented the Council a brief overview of how the
construction contract will construct Phase I of the Memorial Cemetery of College Station. He also presented
a resolution awarding the bid with Acklam Construction Company in the amount of $7,072,579.00 for the
construction of Phase I and a resolution declaring intention to reimburse certain expenditures with proceeds
from debt.
A motion was made by Mayor Pro Tem Gay to approve Resolution No's 3- 27 -08 -02 and 3- 27- 08 -02a on
awarding the bid with Acklam Construction Company and declaring intention to reimburse certain
expenditures with proceeds form debt. Seconded by Council member Scotti which carried 5 -1.
FOR: Mayor White, Gay, Scotti, Crompton and McIlhaney
AGAINST: Council member Massey
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Regular Minutes 03 -27 -08
ABSENT: Ruesink
Page 4
Regular Agenda Item No. 3 -- Public hearing, presentation, discussion, and possible action regarding
an Oil and Gas Operations Permit for the Terry -Terry Unit, Well #2 as requested by the operator,
EnerVest Operating, LLC. of Houston, Texas.
Introduced by Mark Smith, Director of Public Works.
Alan Gibbs, City Engineer presented an overview of the Terry -Terry Unit Well #2 a 600 acre unit well
located within the city limits. Staff recommended approval of the permit as drafted with a minimum of
$25,000 security provided by the applicant. The applicant has complied with the permitting requirements as
outlined in Ordinance #1916.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
A motion was made by Council member Crompton to approve Resolution No. 3- 27 -08 -03 on the 6 foot
solid fence with red tip and seconded by Mayor Pro Tern Gay which carried 6 -0.
FOR: Mayor White, Gay, Crompton, Massey, Scotti and McIlhaney
AGAINST: None
ABSENT: Ruesink
Regular Agenda Item No. 4 -- Public hearing, presentation, possible action, and discussion on
consideration of an ordinance amending Chapter 15, "Impact Fees," amending the land use
assumptions and capital improvements plan and the imposition of updated water and wastewater
impact fees in Service Areas 92 -01, 97 -01, 97 -02B, and 99 -01.
Introduced by Mark Smith, Director of Public Works.
Alan Gibbs, City Engineer presented the Council an overview of this item to amend Chapter 15 "Impact
fees," by replacing Chapter 15 of the Code of Ordinances in its entirety. The affected impact fees are 92 -01
(Graham Road Sewer), 97- 01 (Spring Creek — Sewer), 97 -02B (Alum Creek Sewer), and 99 -01 (Harley
Water). The "Water and Wastewater Impact Fees" report was prepared by our consultant Rimrock
Consulting Company.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
A motion was made by Council member Crompton to approve Ordinance No. 3060 on the amending of
Chapter 15 "Impact Fees." Seconded by Mayor Pro Tern Gay which carried 5 -0.
Council member Massey abstained from item due to the proximity of his residence to the affected area
FOR: Mayor White, Crompton, Scotti, Gay and McIlhaney
AGAINST: None
AGAINST: Ruesink
Regular Agenda Item No. 5 -- Public hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning 0.35 acre of public sanitary sewer easement, which is located
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Regular Minutes 03 -27 -08 Page 5
on Lot One, Block One of River Oaks Subdivision according to the plat recorded in Volume 8194,
Page 181 of the Deed Records of Brazos County, Texas.
Introduced by Mark Smith, Director of Public Works.
Alan Gibbs, City Engineer briefly presented a staff report describing the request to abandon a 0.35 acre
public sanitary sewer easement, located on Lot One, Block One of River Oaks Subdivision. He explained
there is currently no public infrastructure in this easement to be abandoned, as this development was
completed and accepted December 21, 2007, and the referenced plat dedicated a separate Public Utility
Easement for the sewer re- alignment.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
A motion was made by Mayor Pro Tern Gay to approve Ordinance No. 3061 to vacate and abandon 0.35
acre of public sanitary sewer easement and seconded by Council member Scotti which carried 6 -0.
FOR: Mayor White, Gay, Massey, McIlhaney, Scotti and Crompton
AGAINST: None
ABSENT: Ruesink
Regular Agenda Item No. 6 -- Public hearing, presentation, possible action, and discussion concerning
consideration of an ordinance amending Chapter 10, "Traffic Code," to remove parking on certain
sections of Longmire Drive north of Airline Drive and Longmire Court.
Chuck Gilliam, Capital Improvement Projects Director, presented an ordinance requesting the amendment of
Chapter 10, "Traffic Code," on certain sections of Longmire Drive between Airline Drive, Valley View
Drive, and Longmire Court as "No Parking Zone."
Mayor White opened the public hearing.
Jean Marie Linhart, 3011 Durango St., spoke in support of the no parking.
Mayor White closed the public hearing.
A motion was made by Mayor Pro Tern Gay to approve Ordinance No. 3062 on the no parking zone for
certain sections of Longmire Drive between Airline Drive, Valley View Drive, and Longmire Court.
Seconded by Council member McIlhaney which carried 6 -0.
FOR: Mayor White, Gay, Massey, Crompton, McIlhaney, and Scotti
AGAINST: None
ABSENT: Ruesink
Regular Agenda Item No. 7 -- Presentation, possible action and discussion on appointments to Outside
Agency Funding Review Committee.
Janet Duffy, Assistant Director of Fiscal Services presented five (5) applicants to the Council for Places 3
and 4 of the Outside Agency Funding Review Committee.
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Regular Minutes 03 -27 -08 Page 6
A motion was made by Council member Crompton to appoint Gregg Baird and Susan Irza to the Outside
Agency Funding Review Committee for a three (3) year term and seconded by Council member Massey
which carried 6 -0.
FOR: Mayor White, Gay, Massey, Crompton, Mcllhaney, Gay and Scotti
AGAINST: None
ABSENT: Ruesink
Regular Agenda Item No. 8 -- Adjourn.
Hearing no objections, Mayor White adjourned the meetings at 8:10 p.m. on Thursday, March, 27, 2008.
PASSED and APPROVED this 10th day of April 2008.
APPROVED:
Mayor Ben White
ATT
City Secretary Connie Hooks