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Home My WebLink About04/10/2008 - Regular Minutes City CouncilMayor Ben White Mayor Pro Tem Ron Gay City Manager Glenn Brown (*., 4� CITY OF COLLEGE STATION Councilmembers John Crompton James Massey Lynn McIlhaney Chris Scotti David Ruesink Minutes City Council Regular Meeting Thursday, April 10, 2008 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, McIlhaney, Massey, Scotti, and Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary McNutt, Management Team Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation Hear visitors. Mayor White called the meeting to order at 7:00 p.m. He led the audience in the Pledge of Allegiance. R.B Alley provided the invocation. A motion was made by Council member Scotti to approve the absence request by Mayor Pro Tem Gay and seconded by Council member Massey which carried 6 -0. FOR: Mayor White, Ruesink, McIlhaney, Scotti, Massey and Crompton AGAINST: None ABSENT: Gay Hear Visitors No one spoke. Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by maiority vote of the Council. a. Approved minutes for City Council workshop and regular meetings, March 27, 2008. b. Approved annual renewal of software maintenance with Sungard Public Sector, Inc. in the amount of $141,180.00. City Council Regular Minutes Page 2 Thursday, April 10, 2008 c. Approved the ratification of Change Order #1 to Contract 08 -098 with Joe Orr, Inc. in the amount of $18,200.00 to perform survey work associated with the recent annexation. d. Approved the 2008 contracts for employee insurance with Caremark, Deer Oaks EAP, The Standard Insurance Company, Minnesota Life, and Blue Cross Blue Shield for the health plan and reinsurance (stop loss). Council member McIlhaney abstained from this item. e. Approved payment of Retention and Expansion and Payroll Grants in the amount of $45,000 to Reynolds and Reynolds, Inc. Funds available in Economic Development Fund. f. Approved Resolution No. 4- 10 -08 -2f approving a modification and extension of the Note for the loan of HOME Investment Partnership (HOME) Program funds for the Santour Court Housing Tax Credit development; and authorizing Mayor to sign the resolution. g. Approved Resolution No. 4- 10 -08 -2g approving a construction contract, including Alternate "A ", with Brazos Valley Services in the amount of $1,065,521.45 for the Church Avenue Phase II project. h. Approved Resolution No. 4- 10 -08 -2h approving an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to install, as part of the Wellborn Road widening project, landscape and hardscape improvements on Wellborn Road (F.M. 2154) from 0.36 miles south of F.M. 2818 to 0.6 miles south of S.H. 40 in an amount not to exceed $92,984.00. i. Approved Resolution No. 4- 10 -08 -2i awarding construction contract #08 -147 for $349,000 to Elliot Construction for installation of new water and wastewater service connection taps. j. Approved Bid 408 -47 for annual price agreement with Vulcan Materials Company in an amount not to exceed $217,500 for cover stone, trap rock for the maintenance of streets. k. Approved Bid 408 -48 for the installation of roadway traffic signs in the amount of $70,590.40 to the lowest responsible bidder, Osburn Associates, Inc. and Allied Tube Conduit in the amount of $27,796.50 for sign posts, total of $98,386.90. 1. Approved renewal of Contract No. 06 -197 (Bid No. 06 -93) for annual janitorial services in an amount not to exceed $200,143.94 to Professional Floor Service and Janitorial. m. Approved Resolution No. 4- 10 -08 -2m appointing citizens to serve as election officials in the May 10, 2008 General and Special Election. A motion was made by Council member Massey to approve consent agenda items 2a thru 2m with 2m as amended and seconded by Council member Scotti which carried 6 -0. Council member McIlhaney abstained from Item 2d. FOR: Mayor White, Crompton, Massey, Scotti, Ruesink AGAINST: None ABSTAINED: Council member McIlhaney from 2d ABSENT: Gay City Council Regular Minutes Page 3 Thursday, April 10, 2008 Regular Agenda Item No. 1 -- Presentation, public hearing, possible action and discussion on the Texas Avenue Streetscape project. Introduced by Mark Smith, Director of Public Works. Troy Rother, Assistant City Engineer introduced consultant Zach Hunter with Land Design Partners. Mr. Hunter presented the status report on plans to landscape Texas Avenue with trees and other vegetation to improve the aesthetics along one of the city's major corridors. Three Design Zones: 1) Limited area due to existing utilities, visibility triangles, available space and topography. 2) Limited area due only to available space and visibility triangles & minimal utilities. 3) Unlimited Landscape Area. "Unlimited" Landscape Areas would include: Area 1) FM 2818 Area 2) Police Station & Adjacent Property Area 3) Wolf Pen Creek Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing. A motion was made by Council member Massey to move forward with the Texas Avenue Streetscape Improvements and seconded by Council member McIlhaney which carried 6 -0. FOR: Mayor White, Massey, McIlhaney, Scotti, Ruesink and Crompton AGAINST. None ABSENT: Gay Regular Agenda Item No. 2 -- Presentation, possible action, and discussion regarding the update to the City of College Station's Comprehensive Plan. Bob Cowell, AICP, Director of Planning & Development Services presented updates on the comprehensive plan process. Comprehensive Plan has two phases: Phase 1- completed visions and goals and Phase 2- existing conditions (staff draft completed), community character (KKC first draft), Urban Design (KKC first draft), Unique Community Assets (KKC — first draft), Neighborhood Integrity (Staff — draft completed). Comprehensive Plan Update - upcoming activities: .Parks, arts & leisure *Economic development *Transportation .Preliminary future land use and saves model results •Council mid -point briefing Council supported the process. No formal action taken. City Council Regular Minutes Page 4 Thursday, April 10, 2008 Regular Agenda Item No. 3 -- Presentation, possible action, and discussion regarding College Station's Greenways Program including discussion of current practices and updating of the Greenways Plan. Bob Cowell, AICP, Director of Planning & Development Services introduced Venessa Garza, Program Manager. Ms. Garza presented an overview of past and current efforts regarding the identification and acquisition of greenways in College Station. She briefly went over the plans, goals and strategies for the greenway program and requested Council's clarification and direction they deemed appropriate based on the information provided. Council supported the staff's recommendations. No formal action taken. Regular Agenda Item No. 4 -- Presentation, possible action and discussion on an update of the city's Red Light Camera Program. Introduced by Mark Smith, Director of Public Works. Troy Rother, Assistant City Engineer presented Council a status report on the newly created Red Light Camera program: (4500 citations issued since cameras were implemented). Justin Gold of American Traffic Solutions explained the system processes. Councilmembers asked staff to bring back a report of citations issued prior to installation of program and the current operation and revenues received. Council directed staff to review sixty -six (66) intersections and bring ten (10) of the problematic intersections back to City Council for further discussion. No formal action taken. Regular Agenda Item No. 5 -- Adjourn. Hearing no objections, Mayor White adjourned the meetings at 8:55 p.m. on Thursday, April 10, 2008. A motion was made by Council member McIlhaney to adjourn and seconded by Council member Massey which carried 6 -0. FOR: Mayor White, McIlhaney, Ruesink, Scotti, Crompton, and Massey AGAI]VST: None ABSENT: Gay PASSED and APPROVED this 24th day of April 2008. City Council Regular Minutes Thursday, April 10, 2008 Page 5 APPROVED: Mayor Ben White ATTEST: c C�� Or e r tary Connie Hooks