HomeMy WebLinkAbout06/12/2008 - Regular Minutes City CouncilMayor
Ben White
City Manager
Glenn Brown
CITY OF COLLEGE STATION
Councilmembers
John Crompton
James Massey
Dennis Maloney
Lynn McIlhaney
Lawrence Stewart
David Ruesink
MINUTES
COLLEGE STATION CITY COUNCIL
REGULAR MEETING
Thursday, June 12, 2008 at 7:00 pm
City Hall Council Chambers
COUNCIL PRESENT: Mayor White, Council members McIlhaney, Massey, Maloney,
Crompton, Ruesink, Stewart
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, First Assistant City
Attorney Robinson, City Secretary Hooks, Management Team
Regular Item No. 1 -- Mayor White opened the meeting at 7:00 pm with all Council members
present. He led the audience in the pledge of allegiance. Fire Chief R.B. Alley provided the
invocation.
Representatives from American Electric Power presented an award to Mayor White in
appreciation of the City's efforts to move forward with wind power as an alternative utility for its
customers.
Hear Visitors: Erika Ervin, 4422 Pickering Place came forward to announce the establishment of
a new non profit organization called GoGreenBCS. She hoped to provide assistance to staff with
"green" programs within the City.
Jason Walker, 4212 Alexandria Avenue addressed the Council about the trash, debris, parking
and noise associated with home construction in Shenandoah subdivision. Cy Terral, of
Alexandra Avenue also made comments about this problem in the same subdivision.
Regular Item No. 2 — Consent Agenda
Council member McIlhaney moved to approve Consent Agenda Items 2a — 2j. Motion seconded
by Council member Massey. Motion carried unanimously, 7 -0
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Thursday, June 12, 2008
a.Approved minutes for May 19, 2008 special meeting and workshop and regular meetings May
22, 2008.
b.Approved second reading of Ordinance No. 3077 amending the current gas franchise with
Atmos Energy Corporation to increase the franchise fee from four percent (4 %) to five percent
(5 %).
c.Approved renewal of the contract for delinquent account collections for utilities, municipal
court fines /fees, ambulance services and other miscellaneous revenue for an estimated annual
expenditure of $100,000 to McCreary, Veselka, Bragg & Allen, P.C.
d.Approved Interlocal Purchasing Agreement between the City of College Station and the
Purchasing Solutions Alliance (PSA) (a program of the Brazos Valley Council of Governments)
for the purpose of fulfilling the respective public and governmental purposes, needs, objectives
and programs in the purchasing of supplies, equipment, and services.
e.Approved Service Contract with Payment Processing, Inc. for Electronic Credit Card
Processing and Merchant Account Services for an initial three (3) year term with estimated
banking fees and service charges not to exceed $1,000,000 annually; and authorization for the
City Manager to approve related Billing Schedules as needed from time to time.
f.Approved renewal agreement with Wesco Electrical Distribution for the estimated annual
expenditures of $78,660 for annual purchases of electric meters.
g.Approved renewal of the services contract for Outsourcing the Printing and Mailing of Utility
Bills, late notices, postage and inserts for an estimated annual expenditure of $200,000 to
Sungard EXP- Mailing.
h.Approved the expenditure of funds for the purchase of office supplies and equipment by all
City Departments with OfficeMax for an annual estimated expenditure of $150,000.
i.Approved renewal agreement with Stresscrete, Inc., for the estimated annual expenditures of
$209,534.00 for pre- stressed spun cast concrete poles.
j.Approved Advanced Funding Agreement Amendment No. 2 with the Texas Department of
Transportation to finalize the costs for the City of College Station Texas Avenue Utilities
Relocation Project that was incorporated into the Texas Department of Transportation Texas
Avenue Widening Project. The final cost for the City of College Station is $2,488,660.90.
Regular Item No. 1 — Public hearing, presentation, possible action, and discussion
regarding the annual review of the Unified Development Ordinance and the
Comprehensive Plan, including recent UDO amendments, proposed UDO amendments,
and recent Comp Plan amendments.
Director of Planning and Development Services Bob Cowell presented the staff report outlining
the pending amendments to the UDO and approved amendments and pending amendments to the
Comprehensive Plan since June 28, 2007.
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Thursday, June 12, 2008
Mayor White opened the public hearing. No one spoke. He closed the public hearing. Council
concurred with the staff report. Council member Crompton requested two features of an overlay
ordinance be brought back to Council for discussion. The $500.00 fee and 60% majority vote.
Council unanimously agreed.
Regular Item No. 2 -- Public hearing, presentation, possible action, and discussion of an
ordinance rezoning 14.15 acres from A -O Agricultural -Open to A -P Administrative
Professional for the property located at 3690 and 3695 Longmire Drive, generally located
on both the east and west sides of Longmire Drive, south of its intersection with Bridle
Gate Drive.
Staff Planner Jennifer Prochaska presented the staff report. Staff and Planning and Zoning
Commission recommended approval.
Mayor opened the public hearing.
Ron Lagrone, 4603 Caddie Ct. addressed the audience in support of the rezoning application.
Mike Gentry, 1515 Emerald Plaza representing owner of the property emphasized the property
owner's willingness to collaborate with neighborhood.
Mayor White closed the public hearing.
Council member Maloney moved to approve Ordinance No. 3078 rezoning 14.15 acres from A-
O Agricultural Open to A -P Administrative Professional for the property located at 3690 and
3695 Longmire Drive.
Council member Massey seconded the motion which carried unanimously, 7 -0.
FOR: White, Maloney, Massey, Crompton, Ruesink, Mcllhaney, Stewart
AGAINST: None
Regular Item No. 3 -- Public hearing, presentation, possible action, and discussion on an
ordinance rezoning 293.233 acres from A -O, Agricultural Open to PDD, Planned
Development District for the Creek Meadows Subdivision located on Greens Prairie Trail.
Staff Planner Lindsay Boyer presented the staff report. Planning and Zoning Commission
recommended approval.
Mayor White opened the public hearing.
Raborn Metcalf, engineer for the project stated the subdivision includes a community center and
an extensive amount of landscaping and green space.
Mayor White closed the public hearing.
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Thursday, June 12, 2008
Council member Massey moved to approve Ordinance No. 3079 rezoning 293.233 acres from
A -O Agricultural Open to PDD Planned Development District for Creek Meadows Subdivision
located on Greens Prairie Trail.
Motion seconded by Council member Maloney. Motion carried unanimously, 7 -0.
FOR: White, Maloney, Massey, Crompton, McIlhaney, Ruesink, Stewart
AGAINST: None
Regular Item No. 4 -- Public hearing, presentation, possible action, and discussion on a
resolution that establishes the City Council determination that the use of parkland is
allowable and that no other feasible or prudent alternative for a Sanitary Sewer Easement
within Veterans Park and Athletic Complex exists, and that all reasonable planning
measures have been taken to minimize the harm to such parkland.
Tony Cisneros, Parks and Recreation Director made a brief report.
Mayor White opened the public hearing. No one spoke. He closed the public hearing.
Council member Crompton moved approval of Resolution No. 6 -12- 2008 -04. Council
member Stewart seconded the motion which carried unanimously. 7 -0.
FOR: White, Crompton, Stewart, Massey, Maloney, McIlhaney, Ruesink
AGAINST: None
Regular Item No. 5 -- Presentation, possible action, and discussion regarding a petition for
annexation of 1.02 acres in the 3200 block of Rock Prairie Road West, generally located
west of the intersection of Wellborn Road and Rock Prairie Road.
Assistant Director of Planning and Development Services Lance Simms explained the item. Joe
and Dottie Mikeska, property owners, submitted petition for 1.02 acres. The Local Government
Code Section 43.028 requires the governing body to hear the petition and arguments for and
against the annexation.
Council member Massey made a motion to accept the petition and direct staff to initiate the
annexation process. Motion seconded by Council member Ruesink, which carried unanimously,
7 -0.
FOR: Mayor White, Massey, Crompton, Ruesink, Maloney, McIlhaney, Stewart
AGAINST: None
Regular Item No. 6 -- Presentation, possible action, and discussion regarding an ordinance
directing staff to prepare a service plan and setting out public hearing dates and times for
the annexation of 1.02 acres on Rock Prairie Road West.
City Council Regular Meeting
Thursday, June 12, 2008
Page 5
Lance Simms presented this item. He explained the purpose of the proposed ordinance.
Motion made by Council member Massey to approve the ordinance directing staff to prepare a
service plan for areas identified for annexation and setting a public hearing for annexation of the
1.02 acres on Rock Prairie Road West.
Motion seconded by Council member Maloney which carried unanimously, 7 -0.
FOR: Mayor White, Massey, Crompton, Maloney, Ruesink, Mcllhaney, Stewart
AGAINST: None
Regular Item No. 7 -- Presentation, possible action and discussion regarding rejecting bid
proposals received for annual purchases of oils, lubricants and antifreeze, Bid Number 08-
33; and, approving one of two resolutions for an award for annual purchases of oils,
lubricants and antifreeze, Bid Number 08 -61.
Purchasing Buyer Alan Degelman stated that the City received five bid proposals for annual
purchases of oils, lubricants and antifreeze. The low bid from Kolkhorst Petroleum was $63,794
and the bid from Brazos Valley Lubricants was $66,261.72, a difference of $2,467.72 or 3.9 %.
Current Policy stated that Council requested to be informed of local preference opportunities, on
a case -by -case basis, when local bidders may be given local preference pursuant to LGC
271.9051.
Council member Maloney moved to reject the bid proposals and to approve Resolution No. 6-
12- 2008 -07 to award low bidder Kolkhorst Petroleum for annual purchase of oils, lubricants and
antifreeze, Bid No. 08 -61. Motion seconded by Council member Massey which carried
unanimously, 7 -0.
FOR: Mayor White, Massey, Crompton, Maloney, McIlhaney, Stewart, Ruesink
AGAINST: None
Regular Item No. 8 -- Presentation, possible action, and discussion regarding CPAC
appointments and replacement of members.
Council directed staff to solicit applications for these positions and bring back to Council for
future consideration.
At this time, Council returned to the Workshop Agenda to complete the items of business.
Workshop Agenda Item No. 8 -- Council Calendar.
Council reviewed upcoming meetings and events.
Workshop Item No. 9 — Future Agenda items
The following issues were added to future council agendas:
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Thursday, June 12, 2008
Crompton made the motion to have "coffee with the mayor" with residential builders. Motion
seconded by Ruesink, which carried unanimously, 7 -0.
Crompton made the motion to begin the process of reviewing the current smoking ordinance and
engage the appropriate stakeholders with procedures to extend "non smoking" laws to bars. He
noted that the elimination of smoking in bars is a common theme in major cities.
The suggestion was made to refer this topic to the Intergovernmental Committee. This
committee coordinated the effort of creating an ordinance on current smoking ban ordinance.
Council member Crompton asked for a future workshop item on ways to improve the tools
utilized by developer and staff related to planned development districts. Seconded by Council
member Ruesink. Motion carried unanimously, 7 -0.
Council member Maloney made a motion for a future workshop item to look at development
standards in the Wolf Pen Creek Corridor. Council member Massey seconded the motion which
carried unanimously, 7 -0.
Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the
following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos
County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area
Communications Task Force, Cemetery Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning
Organization, National League of Cities, Outside Agency Funding Review, Parks and
Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU
Student Senate, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen
Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments
Council member McIlhaney asked staff to add an agency to the list of Committees listed on the
agenda template, the Arts Council of the Brazos Valley and eliminate the Arts Council
subcommittee from the list.
Workshop Item No. 11— Executive Session.
Council concluded executive session prior to the regular meeting. No action was taken.
Council member Maloney made the motion to adjourn the meetings at 8:45 pm. Motion
seconded by Council member Massey. Motion carried unanimously, 7 -0.
PASSED AND APPROVED this 26` day of June 2008.
City Council Regular Meeting
Thursday, June 12, 2008
ATTEST:
City Secretary Connie Hooks
Page 7
APPROVED
Mayor Ben White