HomeMy WebLinkAbout08/28/2008 - Regular Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Lynn McIlhaney
City Manager
Glenn Brown
(*., 41 q "
CITY OF COLLEGE STATION
Councilmembers
John Crompton
James Massey
Dennis Maloney
Lawrence Stewart
David Ruesink
Minutes
City Council Workshop & Regular Meetings
Thursday, August 28, 2008 at 2:00 PM & 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
COUNCIL PRESENT: Mayor White, Mayor ProTem McIlhaney, Council members Maloney Crompton,
Massey, Ruesink and Stewart
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, City Attorney Cargill Jr., City
Secretary Hooks, Deputy City Secretary McNutt, Management Team
Mayor White called meeting to order at 2:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the
consent agenda.
Mayor Pro Tern McIlhaney inquired about consent agenda item 2h on the second change order of the
Memorial Cemetery construction contract.
Chuck Gilman, Director of Capital Projects, spoke on the contract for the Memorial Cemetery.
Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion regarding past and
current sign and banner standards.
Introduced by Bob Cowell, AICP, Director of Planning and Development Services.
Jason Schubert, Staff planner, presented Council an overview of the Non - residential Architecture Standards.
Non - residential architecture standards include:
Fayade design, materials and colors
Screening
Building mass and design
Pedestrian/Bike facilities
Traffic impact analysis
Parking lots
Staff requested direction from Council on any revisions to the current policies, practices and standards
contained in the UDO regarding Non - Residential Architectural Standards.
Council made no changes but requested staff to review sign regulations that may apply to the ETJ.
City Council Workshop and Regular Minutes Page 2
Thursday, August 28, 2008
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding trends for
next year's legislative session and drafting resolutions to be considered by the Texas Municipal
League.
Assistant to the City Manager Hayden Migl introduced Dan Shelley and Jennifer Rodriguez, the city's state
legislative lobbyists.
Dan Shelley presented an update on the expected legislative trends for the 2009 legislative session. He
answered questions of the Council.
Council directed staff to prepare resolutions in support of specific topics and conveyed to Texas Municipal
League.
Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion regarding changes to the
Single- Family Overlay ownership signature requirement and fees.
Bob Cowell, AICP, Director of Planning and Development Services presented changes to the Single - Family
Overlay ownership signature requirements and fees. Staff requested direction from Council on the
percentage requirements for the Single- Family Overlay ordinance and on an appropriate fee for a Single -
Family Overlay ordinance and on an appropriate fee for a Single- Family Overlay rezoning application.
Council member Crompton moved to approve the change to fifty percent plus one on the petition
requirement and expand the grant program to assist those eligible to apply for gateway grant program or
other grant programs they may be eligible. Council member Maloney seconded the motion, motion passed
(7 -0).
Workshop Agenda Item No. 5 -- Presentation, possible action and discussion regarding the Streetscape
Plan and current streetscape standards and practices in College Station.
Bob Cowell, AICP, Planning and Development Services, presented the Streetscape plan and current
streetscape standards and practices in College Station.
Capital Improvements Project Director Chuck Gilman highlighted current projects: William D. Fitch
widening, Dartmouth Street Extension, Eagle Avenue Extension, Church Avenue rehabilitation, Tauber and
Stasney Street rehabilitation and Arrington /Decatur Road Extension. Future projects include: Landscape
budget on future capital projects is 10% of construction cost, Comprehensive plan developing context
sensitive design process and standards and CIP projects will be based on context and meet Council guidance.
Tony Cisneros, Park and Recreation Director presented Council an overview of the Urban Landscapes,
which are: Design and Budget considerations, Construction details, Maintenance considerations, Ongoing
costs, Changing Landscape Standards, Capital construction cost 1/8 mile, Landscape maintenance cost 1/8
mile,
Staff recommended Council provide direction on any revisions to the current policies, practices and
standards related to streetscape.
Council's recommendation included: landscape current projects as presented, design guidelines for future
projects, and to deliver final design presentation for landscape projects.
Workshop Agenda Item No. 6 -- Presentation, possible action and discussion regarding the production
and hosting of a signature community event in the City of College Station.
City Council Workshop and Regular Minutes Page 3
Thursday, August 28, 2008
David Gwin, Director of Economic and Community Development presented a request for proposals to recruit
firms that are experienced in producing events similar to the signature event envisioned for College Station.
Staff requested Council's direction on the City's plans for producing and hosting a signature event and to
provide general input on the direction of this effort. Council directed staff to prepare a request for proposal
package.
No formal action was taken.
At 4:45 pm, Mayor White announced that the City Council would convene into executive session pursuant to
Sections 551.071, 551.072, and 551.087 of the Open Meetings Act to seek the advice of our attorney, to
discuss real estate matters, and discuss economic development negotiations.
Workshop Agenda Item No. 8 -- Executive Session will immediately follow the workshop meeting in
the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.0711; action The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated litigation
subject or settlement offer or attorney- client privileged information. After executive session discussion, any
final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside/I-iighway 60 area, near Brushy Water Supply
Corporation.
b. Sewer CCN permits requests.
C. Water CCN permits requests.
d. Water service application with regard to Wellborn Special Utility District.
e. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
f. Legal aspects of Water Well and possible purchase of or lease of water well sites.
g. JK Development v. College Station.
h. Taylor Kingsley v. College Station.
i. State Farm Lloyds as Subrogee of 1Vlikal Klumpp v. College Station.
j. TMPA v. PUC (College Station filed Intervention).
k. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract. Update on legal
proceedings for Grimes County Landfill site and contracts for development of Grimes County site.
Real Estate {Gov't Code Section 551.0721; possible action The City Council may deliberate the purchase,
exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect
on the position of the City in negotiations with a third person. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
a. Wolf Pen Creek — Targeted Mixed Used Project.
Economic Incentive Negotiations (Gov't Code Section 551.0871; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will be
in public. The following subject(s) may be discussed:
City Council Workshop and Regular Minutes
Thursday, August 28, 2008
a. Hotel and Convention Center.
Page 4
b. Proposed Development generally located North and East of the Intersection of William D Fitch and
State Hwy 6.
C. Proposed Development generally located Southeast of the Intersection of Earl Rudder Freeway and
Southwest Parkway.
Workshop Agenda Item No. 11 -- Action on executive session, or any workshop agenda item not
completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if
necessary.
No formal action was taken.
Workshop Agenda Item No. 12 -- Adjourn.
The workshop meeting concluded following the regular meeting. See regular meeting minutes for
discussion of remaining workshop items.
Regular Minutes
Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation, Hear visitors.
Mayor White called the meeting to order at 7:00 p.m. Mayor White led the audience in the Pledge of
Allegiance. Council member Ruesink provided the invocation.
Hear Visitors
No one spoke.
Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items
which consists of ministerial or "housekeeping" items required by law. Items may be removed from
the consent agenda by maiority vote of the Council.
a. Approved minutes for City Council Workshop and Regular Meetings August 18, 2008.
b.Approved Ordinance No 3101 on the amendment to Chapter 10 of the Code of Ordinances adopting
new Traffic Control Device Inventory Schedules XI, XII, and XIII.
c. Approved bid award for the semi - annual purchase of electrical wire and cable maintained in inventory
as follows: KBS Electrical $119,710; Techline $216,610; TEC $12,465; Stuart C. Irby $3,060 and
Priester, Mell & Nicholson $5,925.00. Total estimated semi - annual expenditure $357,770.
d.Approved bid award for the purchase of various electrical items maintained in inventory to Stuart C.
Irby, Co., for $50,430; HD Supply for $18,074; KBS Electric for $217,928; Techline for $473,943; TEC
for $17,250; and Wesco for $9,600 for a total annual estimated expenditures of $787,225.
e. Approved the renewal of annual price agreement for the installation of roadway traffic markings with
Highway Technologies in an amount of not to exceed $364,209.25.
f. Approved Ordinance No. 3102 on the third and final reading of a Franchise Agreement Amendment to
the Texas Commercial Waste, Recycling Franchise Agreement, regarding a cost increase of $0.25 per
household per month. The amendment will result in an increase from $2.15 to $2.40 to the City for
curbside recycling collection services.
City Council Workshop and Regular Minutes Page 5
Thursday, August 28, 2008
g.Approved Ordinance No. 3103 ordering a charter amendment election to be held on November 4,
2008.
h.Approved Change Order No. 2 to the construction contract (Contract No. 08 -116) with Acklam
Construction Company, Ltd., in the amount of $86,160.50 for the Memorial Cemetery of College Station
(Project No. GG- 9905).
i. Approved Resolution No. 8- 28 -08 -2i on awarding Bid #08 -73, Contract #08 -260 for Electric System
Right -of -Way Clearing and Tree Trimming Contract award to Rios Tree Services, Inc. in the total amount
of $1,082,286.25 for a three year contract.
A motion was made by Council member Massey to approve consent agenda items 2a thru 2i, which the
changes to item 2a. Council member Stewart seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor Pro Tern McIlhaney, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 1 -- Public hearing, presentation, possible action, and discussion regarding
the service plan for 1.02 acres in the 3200 block of Rock Prairie Road West identified for annexation
under the exempt status.
Introduced by Bob Cowell, AICP, Director of Planning and Development Services.
Lance Simms, Assistant Director of Planning and Development Services presented the last public hearing
required by Texas Local Government Code prior to initiating annexation proceedings for a service plan of
1.02 acres in the 3200 block of Rock Prairie Road West identified for annexation under the exempt status.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
No formal action was taken.
Regular Agenda Item No. 2 -- Public hearing, presentation, possible action, and discussion approving
two ordinances. One vacating and abandoning a 1.04 acre variable width utility easement and another
vacating a 0.326 acre variable width electrical easement. Both easements being located on Lot 1 & 2 of
Block 1 of the Merker - Strawn Subdivision according to the plat recorded in Volume 1275, Page 15 of
the Deed Records of Brazos County, Texas.
Introduced by Mark Smith, Director of Public Works.
Alan Gibbs, City Engineer presented two ordinances to vacate and abandon an easement of 1.04 acres and
.326 acres located on Lot 1 & 2 of Block 1 of the Merker - Strawn Subdivision. (West of Wellborn and
adjacent to Rock Prairie Road).
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
A motion was made by Council member Maloney to approve Ordinance 3104 & 3105 vacating and
abandoning the easements of 1.04 acres and .326 acres located on Lot 1 & 2 of Block 1 of the Merker-
Strawn Subdivision. Council member Massey seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor Pro Tern McIlhaney, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
City Council Workshop and Regular Minutes Page 6
Thursday, August 28, 2008
Regular Agenda Item No. 3 -- Public hearing, presentation, possible action, and discussion regarding
an amendment to the Comprehensive Land Use Plan from Industrial / R & D, Single Family
Residential Low Density, and Floodplain & Streams to Planned Development for 120.76 acres located
at 1430 Harvev Mitchell Parkway generally located opposite the intersection with Holleman Drive.
Introduced by Bob Cowell, AICP, Director of Planning and Development Services.
Jason Schubert, Staff Planner presented an overview of how the Planning and Zoning Commission voted 4 -0
and recommended approval as presented by Staff at their August 14 meeting. Staff recommended approval
with the exception that the existing Floodplain & Streams area remains as designated. Approval is also
recommended with the condition that the following purpose statement be included in the ordinance to
provide guidance to development of the property: "The purpose of this Planned Development designation is
for a multi- family development that may consist of single detached units, duplexes, and attached units
associated with small -scale neighborhood commercial uses placed along the realigned Jones Butler Road and
in relative proximity to Harvey Mitchell Parkway that support the development and surrounding
neighborhoods. Residential uses are to be scaled, oriented, and buffered so as not to be intrusive to the
surrounding single family developments. Natural areas are to be preserved and large open space green areas
are to be provided for the efficient use of land and to serve as an amenity to the development, provide
recreational opportunities, and preserve existing vegetation, floodplain, and drainage features."
Mayor White opened the public hearing.
Veronica Morgan, Managing Partner of Mitchell and Morgan group spoke on behalf of the applicant on
issues related to thoroughfare plan.
Mayor White closed the public hearing.
A motion was made by Council member Massey to approve Ordinance No. 3106 on the amendment to the
Comprehensive Land Use Plan from Industrial / R &D, Single Family Residential Low Density, and
Floodplain & Streams to Planned Development for 120.76 acres located at 1430 Harvey Mitchell Parkway.
Council member Maloney seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor Pro Tern Mcllhaney, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 4 -- Public hearing, presentation, possible action, and discussion on an
ordinance amending Chapter 12 of the City of College Station Code of Ordinances, Unified
Development Ordinance Section 7.9.B.6 (Traffic Impact Analysis), Section 7.9.H (Submittal
Requirements) and adding Section 7.12 (Traffic Impact Analysis).
Bob Cowell, AICP, Director of Planning and Development Services presented an ordinance to amend the trip
generation table for Single Family Residential Developments to be based on prevailing development
densities versus zoning based densities. The Planning and Zoning Commission approved 6 -0 on the
recommendation to the City Council and Staff as well recommended approval of this ordinance.
Mayor White opened the public hearing.
Sherry Ellison 2705 Brookway Dr. stated her support of Traffic Impact Analysis.
William Lowery 1314 Angelina Crt., stated his support of Traffic Impact Analysis but felt ordinance needed
to be strengthened.
Ed Theriot Mitchell Planning Group, stated that he was representing the Home Builders Association. He
expressed concern about the cost, timing and discretion in the ordinance.
City Council Workshop and Regular Minutes Page 7
Thursday, August 28, 2008
Council expressed their concerns on the 250 vehicle trips in the peak hours. Council directed staff to refine
the trip rates.
A motion was made by Council member Crompton to table this item for further research and discussion with
key stakeholders that presented information at this meeting. Council member Maloney seconded the
motion, which carried 7 -0.
FOR: Mayor White, Mayor Pro Tern McIlhaney, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 5 -- Public hearing, presentation, possible action and discussion concerning
approval to prepare bid documents and landscape construction drawings and advertise for the
Dartmouth Street Extension Landscape and Irrigation Project construction bid.
Tony Cisneros, Parks and Recreation Director presented Council the final production of the bid package and
advertisement for the construction bid for the Dartmouth Street Extension Landscape and Irrigation Project.
Staff recommended proceeding to prepare bid documents and advertisement.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
A motion was made by Council member Maloney to approve the final production of the bid package and
advertisement. Council member Massey seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem Mcllhaney, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
Council returned to the workshop agenda for completion.
Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion regarding an update
from representatives on committees that Council members are appointed to as well as providing
direction to those committees.
Deferred to September 11, 2008 meeting.
Workshop Agenda Item No. 8 — Council Calendar.
Wednesday, September 17 -- Public hearing on Tax rate.
Workshop Agenda Item No. 9 -- Presentation, possible action, and discussion on future agenda items:
A Council Member may inquire about a subject for which notice has not been given. A statement of
specific factual information or the recitation of existing policy may be given. Any deliberation shall be
limited to a proposal to place the subiect on an agenda for a subsequent meeting.
Council member Massey made a motion to have a discussion on the developments in Northwest College
Station to a future agenda. Council member Maloney seconded the motion, which carried 7 -0.
Council member Massey inquired on updates on Neighborhood Integrity Strategies.
Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the following
meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos
Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery
Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association,
City Council Workshop and Regular Minutes Page 8
Thursday, August 28, 2008
Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee,
Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review,
Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU
Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight
Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments (Notice of Agendas posted on
City Hall bulletin board).
No discussion was held.
Hearing no objections, Mayor White adjourned the meetings at 9:08 p.m. on Thursday, August 28, 2008.
PASSED AND APPROVED this I I` day of September 2008.
A EST; It Z
City Secretary Connie Hooks
APPRO ED
Mayor Ben White