HomeMy WebLinkAbout09/25/2008 - Regular Minutes City CouncilMayor
Ben White
Mayor ProTem
Lynn McIlhaney
City Manager
Glenn Brown
(*-, 41
CITY OF COLLEGE STATION
Council members
John Crompton
James Massey
Dennis Maloney
Lawrence Stewart
David Ruesink
Minutes
City Council Workshop & Regular Meetings
Thursday, September 25, 2008 at 2:00 PM & 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
COUNCIL PRESENT: Mayor White, Mayor ProTem McIlhaney, Council members Maloney Crompton, Massey,
Ruesink and Stewart
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, City Attorney Cargill Jr., City
Secretary Hooks, Deputy City Secretary McNutt, Management Team
Mayor White called meeting to order at 2:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent
agenda.
Mary Ann Powell, First Assistant City Attorney discussed Consent Agenda Item 2d, contract with Polaris Library
Systems. Staff recommended no changes to the contract.
Council member Crompton inquired about Consent Agenda Items 2g & 2h.
2g: Bid from JAMAL Building Systems for construction of new affordable residence at 1123 Phoenix
2h: Bid from JAMAL Building Systems for construction of new affordable residence at 1208 Phoenix
David Gwin, Director of Economic Development explained that two bids were received for each project and
JAMAL Building Systems was the lowest responsible bidder meeting City of College Station Bid Documents and
Contract Requirements.
Consent Item No. 2j, joint election contract with Brazos County for conduct of November 4, 2008. Council
member Crompton expressed disappointment toward the decision of Brazos County officials to hold early voting at
the Memorial Student Center on TAMU campus rather than City Hall.
Council member Maloney inquired about Consent Agenda Item 2m related to terms of the animal control services
agreement.
City Council Minutes Page 2
Thursday, September 25, 2008
V - kshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding crime issues and
trends impacting the community as well as the organizational transformation and the implementation of a
new policing vision and strategy.
Police Chief Michael Ikner presented Council with both a mid -year and annual summary of trends and issues
impacting public safety which affords them a situational awareness related to the police department's operations.
Council concurred with his direction and supported the future plans for the College Station Police Dept.
No formal action was taken.
Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion on the implementation of the
strong and sustainable neighborhoods program including enhanced development services, enhanced
neighborhood services, and enhanced code enforcement.
Bob Cowell, ACIP, Director of Planning and Development Services presented an update on the actions taken to
date and to further discuss the implementation of this program.
Strong & Sustainable Neighborhood Programs includes the enhancement of development services, neighborhood
services, and code enforcement.
Strong & Sustainable Neighborhood Initiatives include community discussions, staff recommendations, Council
action, Community Discussions, City Manager and Immediate Actions, Neighborhood Services
Initiate transition plan for Code of Enforcement, Noise issue intervention, TAMU relationship, Increased code
o` , ers, Improved CDBG reporting, Mid -term Actions, Long -term Actions.
Mr. Cowell stated that a number of these initiatives are ready to be implemented January 2009. He reiterated
comments by Council about the importance of public information campaign including involvement of HOA and
consider other ways for penalties of noise violations.
Cindy Dillard, Code Enforcement Supervisor discussed Code Enforcement Department objectives.
Barbara Moore, Neighborhood Services Coordinator highlighted programs forthcoming, such as "Aggie Up, Walk
and Talk ", a new refreshed version of long standing program Bee a Good Neighbor. Mrs. Moore acknowledged
that Hayden Migl, Assistant to City Manager was the City's liaison to the Student Senate.
No formal action was taken.
Workshop Aizenda Item No. 4 -- Presentation, possible action, and discussion regarding the UDO
requirements related to single - family dwelling units.
City Manager Glenn Brown presented staff's viewpoint and inquired if Council wanted to work with TAMU on the
best approach on residents. Recommended on asking P &Z to look at this and make a recommendation by
sometime this fall.
Mayor ProTem McIlhaney moved to accept staff recommendation on asking P &Z to look into the UDO
requirements related to single - family dwelling units. Council member Massey seconded the motion which carried
7 -n
City Council Minutes Page 3
Thursday, September 25, 2008
F Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AuAINST: None
At 4:00 pm, Mayor White announced that the City Council would convene into executive session pursuant
to Sections 551.071, 551.072, and 551.087 of the Open Meetings Act to seek the advice of our attorney, to
discuss real estate matters, and discuss economic development negotiations.
Workshop Agenda Item No. 5 -- Presentation, possible action and discussion regarding possible revisions to
the Park Land Dedication Ordinance.
Item moved to October 9, 2008 agenda.
Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion regarding a proposed wireless
plan for the City.
Item moved to October 9, 2008 agenda.
Workshop Agenda Item No. 7 -- Council Calendar
No discussion.
Workshop Agenda Item No. 8 -- Presentation, possible action, and discussion on future agenda items: A
Council Member may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a
proposal to place the subject on an agenda for a subsequent meeting.
Y discussion.
Workshop Agenda Item No. 9 -- Discussion, review and possible action regarding the following meetings:
Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Design Review
Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, National
League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional
Transportation Committee for Council of Governments, Texas Municipal League, Transportation
Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of
Adjustments (Notice of Agendas posted on City Hall bulletin board).
No discussion.
Workshop Agenda Item No. 10 -- Executive Session will immediately follow the workshop meeting in the
Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.0711 possible action The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated litigation
subject or settlement offer or attorney - client privileged information. After executive session discussion, any
fir -1 action or vote taken will be in public. The following subject(s) may be discussed:
City Council Minutes
Thursday, September 25, 2008
Page 4
a, Application with TCEQ for permits in Westside/Highway 60 area, near Brushy Water Supply
Corporation.
b. Sewer CCN permit requests.
C. Water CCN permit requests.
d. Water service application with regard to Wellborn Special Utility District.
e. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
f. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites.
g. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the
Brazos Valley Groundwater Conservation District.
h. JK Development v. College Station.
i. Taylor Kingsley v. College Station.
j. State Farm Lloyds as Subrogee of Mikal Klumpp v. College Station.
k. TMPA v. PUC (College Station filed Intervention).
1. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley
Solid Waste Management Agency contract, on proposed methane gas contract. Update on legal
proceedings for Grimes County Landfill site and contracts for development of Grimes County site.
Real Estate {Gov't Code Section 551.0721, possible action The City Council may deliberate the purchase,
exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect
on the position of the City in negotiations with a third person. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
a. Hotel /Conference Center
E,..,nomic Incentive Negotiations {Gov't Code Section 551.0871= possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will be
in public. The following subject(s) may be discussed:
a. Proposed Development generally located southeast of the Intersection of Earl Rudder Freeway and
Southwest Parkway.
Workshop Agenda Item No. 11 -- Action on executive session, or any workshop agenda item not
completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if
necessary.
No formal action was taken.
Workshop Agenda Item No. 12 — Adiourned.
The workshop meeting adjourned at 6:58 p.m.
Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation, Hear visitors.
Mayor White called the meeting to order at 7:00 pm. Mayor White led the audience in the Pledge of
A" °giance. Council member Ruesink provided the invocation.
City Council Minutes
Thursday, September 25, 2008
F - Visitors
No one spoke.
Page 5
Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items
which consists of ministerial or "housekeeping" items required by law. Items may be removed from
the consent agenda by maiority vote of the Council.
a. Approved minutes for City Council workshop and regular meetings, September 11, 2008; City Council
Special Meeting, August 25, 2008.
b. Approved Resolution No. 9- 25 -08 -2b on the Semi - Annual Report on Impact Fees 92 -01, 97 -01, 97-
02B, 99 -01, 03 -02, and consideration for a Resolution to support and execute a Compliance
Certification Letter to the Attorney General.
C. Approved the authorization of payment from the Brazos Valley Solid Waste Management Agency
(BVSWMA) Fund for a City of Bryan Compost Operations Invoice in the amount of $80,000.00.
d. Approved contract with Polaris Library Systems, in an amount not to exceed $75,000 for the City of
College Station's portion of the Polaris Library Systems contract, to provide an integrated library
computerized system consisting of hardware, software and related services for the Bryan College
Station Public Library System using Doak Estate Charitable Trust funds.
e Approved Resolution No. 9- 25 -08 -2e of a contract #08 -284 in an amount not to exceed $229,510.00
with Envirosolve, Inc. to provide Household Hazardous Waste Collection Services.
f. Approved an agreement with the Carter Lake Water Supply Corp. for the City to own and operate the
Carter Lake Wastewater treatment plant and wastewater collection system, at no cost.
g. Approved Resolution No. 9- 25 -08 -2g of a contract with JAMAL Building Systems, Inc. in an amount
not to exceed $78,000, for the construction of a new, affordable single - family residence at 1123
Phoenix Street using federal HOME Investment Partnership Grant (HOME) funds.
h. Approved Resolution No. 9- 25 -08 -2h of a contract with JAMAL Building Systems, Inc. in an amount
not to exceed $85,000, for the construction of a new, affordable, single - family residence at 1208
Phoenix Street using federal HOME Investment Partnership Grant (HOME) funds.
Approved Change Order No. 1 to the professional services contract with Mitchell & Morgan, LLP
(Contract No. 07 -201) in the amount of $5,400.00.
Approved Resolution No. 9- 25 -08 -2i on adopting the interlocal government agreement with Brazos
County for the conduct and management of a joint election to be held on November 4, 2008.
k. Approved the purchase requests for FY'09, items exempt from competitive bidding as described more
fully in Texas Local Government Code, Chapter 252.022; and other expenditures for interlocal
contracts or fees mandated by state law that are greater than $50,000.
City Council Minutes Page 6
Thursday, September 25, 2008
Approved an animal housing agreement with the Brazos Animal Shelter.
m. Approved an animal control agreement with Texas A &M University.
Mayor Pro Tern McIlhaney made a motion to approve consent agenda items 2a thru 2m with the motion reflecting
that the City of College Station approve the City of Bryan enter into the Polaris contract and to invoice College
Station for College Station's share of cost and that College Station will not be a party to the agreement. Council
member Massey seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 1 -- Public hearing, presentation, possible action, and discussion on an
ordinance amending the Comprehensive Land Use Plan from Single- Family Residential, Medium
Density to Planned Development for 3.31 acres located 510 Chimney Hill, generally located west of
the intersection of Arguello Drive and Chimney Hill Drive.
Lindsay Boyer, Senior Staff Planner presented an ordinance amending the Comprehensive Land Use Plan
from Single - Family Residential, Medium Density to Planned Development for 3.31 acres located 510
Chimney Hill. Staff and P &Z commission recommended approval.
Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing.
C -icil member Maloney made a motion to approve Ordinance No. 3113 to amend the Comprehensive
L,....d Use Plan for 3.31 acres at 510 Chimney Hill from Single Family Residential Medium Density to
Planned Development. . Council member Massey seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
ReLlular Agenda Item No. 2 -- Presentation, possible action, and discussion on an ordinance adoptin
the City of College Station 2008 -2009 Budget; and presentation, possible action and discussion
ratifying the property tax increase reflected in the budget.
Jeff Kersten, Chief Financial Officer presented an ordinance for adopting the 2008 -2009 Budget with the
changes specified by the City Council to the City staff during the City Council budget workshop meetings.
Council member Crompton made a motion to approve Ordinance No. 3114 on the FY 2008 -09 Budget
including in the new budget changes recommended by staff in the following funds and agencies. General
Fund, Research Valley Partnership, Water Fund, Wastewater Fund, Hotel Motel Tax Fund, BVSWMA Fund
and Minor Budget Revisions & Corrections. Council member Massey seconded the motion, which carried
7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
Mayor ProTem McIlhaney abstained from voting on the section of the budget related to health care benefits.
City Council Minutes
Thursday, September 25, 2008
Page 7
C icil member Crompton moved to approve ratifying the property tax increase reflected in the budget.
Council member Massey seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 3 -- Presentation, possible action, and discussion on approval of an
ordinance adopting the City of College Station 2008 -2009 advertised ad valorem tax rate of $0.450000
per $100 assessed valuation.
Jeff Kersten, Chief Financial Officer presented Council an ordinance adopting the 2008 -09 advertised as
valorem tax rate.
Council member Ruesink moved that property taxes be increased by the adoption of a tax rate of 0.439400.
( Ordinance No. 3115) Mayor ProTem McIlhaney seconded the motion, which carried 7 -0.
Debt Service Component 0.246048
Operations and Maintenance Component 0.193352
Total 0.439400
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
P flar Agenda Item No. 4 -- Presentation, possible action, and discussion regarding an ordinance
a,...mding Chapter 11, "Utilities" Section 2, "Water and Sewer Services," of the Code of Ordinances
of the City of College Station, Texas having the effect of raising rates for water service by
implementing a conservation rate system for residential customers and a 10% rate increase for
commercial customers.
David Coleman, Director of Water Services presented an ordinance increasing the water rates for a rate
increase that is required to keep up with the increased cost of operating the water system. In addition to
general inflation, operating costs have risen due to increased security requirements, fuel and material cost
increases, and regulations created by the new Brazos Valley Groundwater Conservation District. Capital
costs have risen dramatically, to increase the capacity of the water system to meet increasing daily demand
during irrigation season. Staff recommended the approval of an ordinance increasing the water rates at
10 %.
Council member Crompton made a motion to approve Ordinance No. 3116 on amending Chapter 11, for
water service by implementing a conservation rate system for residential customers and 10% rate increase
for Commercial customers. Council member Ruesink seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 5 -- Presentation, possible action. and discussion regarding an ordinance
amending Chapter 11, "Utilities" Section 4, "Electric Service" of the Code of Ordinances of the City
of lolleae Station. Texas having the effect of raising rates for electric services an average of nine
_ent (9 %) and adding renewable wind rates.
City Council Minutes
Thursday, September 25, 2008
Page 8
I Massey, Director of Electric Utilities presented an ordinance that authorized the implementation of a
(9`io) increase in electric rates along with adding renewable wind rates to the ordinance. Also, this rate
covered increased wholesale power cost resulting from higher fuel, transmission and administrative fees in
the Electric Reliability Council of Texas (ERCOT) market. Staff recommended approval.
Council member Crompton made a motion to approve Ordinance No. 3117 to amend Chapter 11 on raising
rates for electric services an average of 9% and adding renewable wind rates. Council member Stewart
seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 6 -- Presentation, possible action, and discussion regarding an ordinance
annexing 1.02 acres on Rock Prairie Road West under the exempt status.
Lance Simms, Assistant Director of Planning and Development Services presented an ordinance annexing
1.02 acres on Rock Prairie Road West under the exempt status.
Council member Massey made a motion to approve Ordinance No. 3118 to annex 1.02 acres on Rock
Prairie Road West. Council member Maloney seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem McIlhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
R.,,, Agenda Item No. 7 -- Presentation, possible action and discussion of the City's new Facebook
page.
Wayne Larson, Communications Director presented Council an overview of new communication tools, one
of which was the implementation of a world wide popular web communication too, "Facebook" on the
city's webpage. Public relations interns Holly and Lasie demonstrated the interaction that could occur with
Facebook product.
No formal action was taken.
Regular Agenda Item No. 8 -- Presentation, possible action and discussion regarding the acceptance of
the final report from Quimby McCoy Preservation Architecture, LLP (Contract #07 -89) regarding an
inventory and survey of historical structures and places within the older neighborhoods to the south
and east of the Texas A &M University campus, and identification of potential landmarks and historic
districts in these areas.
Bob Cowell introduced Nancy McCoy and David Woodcock of Quimby McCoy Preservation Architecture,
LLP. Ms. McCoy and Mr. Woodcock presented the final report on Historic Preservation Survey. They
described a video featuring the historical structures and landmarks within the older neighborhoods to the
south and east of the TAMU Campus.
Staff recommended acceptance of the final report from Quimby McCoy Preservation Architecture, LLP.
C- - ncil accepted the final report and the allocation of $50,000 for the contract with Quimby McCoy
F_ ,,rvation Architecture.
City Council Minutes
Thursday, September 25, 2008
Page 9
Regular Agenda Item No. 9 -- Presentation, possible action, and discussion regarding the City's
appointments to the Brazos Animal Shelter's Board of Directors..
Hayden Migl presented the recommendation from staff to reappoint Mrs. Judy LeUnes to a two -year term
and Assistant Police Chief Larry Johnson for a two year term replacing Assistant Chief Scott McCollum.
Council member Ruesink made a motion to approve the reappointment of Mrs. Judy LeUnes and the new
appointment of Assistant Police Chief Larry Johnson to the Brazos Animal Shelter's Board of Directors.
Council member Maloney seconded the motion, which carried 7 -0.
FOR: Mayor White, Mayor ProTem Mcllhaney, Crompton, Maloney, Massey, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 10 -- Adjourn.
Hearing no objections, Mayor White adjourned the meetings at 9:08 p.m. on Thursday, September 25, 2008.
PASSED AND APPROVED this 9` day of October 2008,
LV7
City 5 eeretary Connie Hooks
APPROVED
Mayor Ben White