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HomeMy WebLinkAbout2014-3562 - Ordinance - 03/27/20140 ORDINANCE NO. 20/4 3540Z AN ORDINANCE (BUDGET AMENDMENT 2) AMENDING ORDINANCE NO. 2013- 3523 WHICH WILL AMEND THE BUDGET FOR THE 2013-2014 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 12, 2013, the City Council of the City of College Station, Texas, adopted Ordinance No. 2013-3523 approving its Budget for the 2013-2014 Fiscal Year; and WHEREAS, on February 13, 2014, the City Council of the City of College Station, Texas, adopted Budget Amendment 1 amending the 2013-2014 Budget; and WHEREAS, the City Council of the City of College Station, Texas, finds it necessary to amend the 2013-2014 Budget, as amended by Budget Amendment 1; and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2013-3523 is hereby amended by amending the 2013-2014 Budget adopted thereto by a net amount of $565,396 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment 2 shall be attached to and made a part of the 2013-2014 Budget. PART 3: That except as amended hereby, Ordinance No, 2013-3523 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this Ooh" day of I ' IUCIJ ATTEST: APPROVED: '141(44Zity Secreta APPROVED: 6zzAkiLig City Attorney 2014. CrIC:1•4&rr640i)-JeirLat Mayor 0 Exhibit A - FY14 Budget Amendment #2 Detail Listing The proposed budget amendment is to increase the FY14 revised net budget for the items listed below by $565,396. This amendment also includes the addition of three FTE positions, interfund transfers, and a contingency transfer. Increases to personnel, contingency transfers greater than $15,000, and interfund transfers require Council approval and are therefore included as part of this Budget Amendment. 1. 75th Anniversary Expenditures — $43,079 (Budget Amendment) Donations in the amount of $51,751 were received in FY13 and FY14 to be used toward the City of College Station's 75th Anniversary celebration. Funds were expended in FY13 and FY14 for a variety of items related to the exhibit and anniversary. This item will appropriate in the General Fund the budget that is needed for the FY14 expenditures (the budget for the FY13 expenditures was appropriated in FY13). In addition, the item will appropriate budget for the portion of the donations that have been not expended to date ($5,974). This portion of the budget will be appropriated to the Heritage Programs budget within the Parks and Recreation Department for future use. 2. Municipal Management District Consulting Services - $50,000 (Budget Amendment) At the start of FY14, the City entered a contract with Allen, Boone, Humphries and Robinson for consulting services related to the creation of Municipal Management Districts (MMD's) in the City of College Station. This item will establish budget in the amount of $50,000 for these services. The funds will be budgeted in the Economic Development Fund and it is anticipated that they will be repaid after the MMD's are established. 3. Fire Department Restructuring - $51,115 (Budget Amendment) The Fire Department recently underwent organizational restructuring. Prior to the restructuring, the department had two Assistant Chief level positions, one of which served as a Fire Marshal. A component of the organizational restructuring was to move forward with two dedicated Assistant Chief level positions and one dedicated Fire Marshal position. The Fire Marshal position will report to an Assistant Chief. The restructuring resulted in the need for the addition of one Firefighter!!! level position in order to maintain shift requirements. This item will add budget in the amount of $33,351 for the addition of one Firefighter III position. This amount is for an estimated six months of salaries and benefits plus $4,921 for related equipment. The estimated on-going annual cost for the position is $56,860. In addition, budget is included in this item for the additional salary and benefits related to the restructuring of the Assistant Chief and Fire Marshal positions. The amount estimated for six months of salaries and benefits is $10,264 (estimated annual cost of $20,528). Also included is $7,500 for other costs associated with the restructuring such as the purchase of a radio and additional training budget. The funds for this position are available in the General Fund balance. 4. Economic Development Position — $53,500 (Budget Amendment) This item is for the addition of a position in the City Manager's Office that will focus on economic development activities of the City. Currently there is one existing position that focuses primarily on Economic Development. This item will provide an additional position and these 2 positions will work on economic development activities under the direction of the City Manager. The amount included on this budget amendment item is for an estimated six months of salaries and benefits for the new position as well additional salary and benefits related to an upgrade of the existing position. The estimated on-going annual cost associated with these changes is $107,000. The funds for this budget amendment item are available in the General Fund balance. 1 0 Exhibit A - FY14 Budget Amendment #2 Detail Listing 5. HOT Funded Public Communications Staffing - $42,933 (Budget Amendment and Interfund Transfer) This item is for the addition of one Full -Time Equivalent (FTE) position in the Public Communications (PC) Department. This position, along with other Public Communications staff members, will be responsible for strategically creating marketing materials that help increase tourism to College Station and its many amenities. In addition, PC staff will introduce College Station to other markets through the development of brochures, promotional videos, and marketing and advertising materials. It is anticipated that these responsibilities will be shared among PC staff members resulting in the time spent on the activities equating to one FTE position. As the primary focus will be to create high-quality collaterals needed to bring tourism dollars to College Station, it is recommended that the equivalent of one PC FTE be funded with Hotel Tax Funds. The amount included on this budget amendment item is for an estimated six months of salaries and benefits plus $4,000 for materials. The estimated on-going annual cost for the position is $77,866. This position will be budgeted in the General Fund and Hotel Tax funds will be transferred to the General Fund to cover the expenditures related to eligible activities. The funds for the FTE are available in the Hotel Tax Fund balance. 6. Convention and Visitors Bureau (CVB) Relocation - $46,313 (Budget Amendment) With the anticipated sale of the Chimney Hill property, the CVB will be vacating their current location on the property. The CVB has identified a new location on University Drive. The CVB has requested $46,312.50 for the City of College Station's portion of the anticipated FY14 cost of the relocation. This includes rent, moving expenses, storage expenses, new signage and stationary, and expenses for minor construction. These funds are available in the Hotel Tax Fund balance. If approved, this item will require revision of the FY14 funding agreement, which will be brought to Council in the near future. 7. Proceeds from the Sale of the First Street Property - $80,000 (Budget Amendment), $170,000 (Budget Amendment and Interfund Transfer), and $658,522 (Interfund Transfer) As part of FY14 Budget Amendment #1, budget was included for projects identified for use of the first street property sale proceeds. This included $200,000 for the assessment of transportation and facility capital needs for the proposed 2015 capital bond authorization. This amount was originally intended to be a total of $280,000. This item will amend the budget for an additional $80,000 that will be used for the needs assessment. Also as part of FY14 Budget Amendment #1, budget in the amount of $521,300 from the first street property sale proceeds was added for the purchase of a Fire Department Hazmat Truck. An additional $170,000 is needed and it is recommended that the funds be transferred from the Facilities Capital Projects Fund and appropriated in the General Fund to be used toward the purchase of the Hazmat Truck. These funds reflect the remaining balance from the Fire Station #6 project. As part of FY14 Budget Amendment #1, budget in the amount of $658,522 from the first street property sale proceeds was added for the design of the rehabilitation of Francis Drive and Graham Road and for the addition of sidewalks along Normand Drive. This item will provide for the transfer of these funds from the General Fund to the Streets Capital Improvement Projects Fund where the budget will be appropriated and where the expenditures will occur. L 0 Exhibit A - FY14 Budget Amendment #2 Detail Listing 8. Northgate Parking Garage Elevator Repairs - $28,456 (Budget Amendment) Water damage has recently been identified in one of the elevators in the Northgate Parking Garage and repairs estimated in the amount of $28,456 are needed. Repairs include replacing the car sill, the door operator, subflooring and the traveling cable. Funds for the elevator repairs are available in the Northgate Parking Fund balance. 9. Game Day Traffic Study - $35,000 (Contingency Transfer) The Texas A&M University System, in partnership with the City of College Station, City of Bryan, Texas A&M Transportation Institute (TTI), the 12th Man Foundation and the BCS CVB has developed a study scope of work to improve Aggie football gameday travel and attendee experience. TTI will work with agency and community stakeholders to develop an implementable plan for the 2014 football season, monitor and evaluate the plan during the 2014 season, and develop recommendations for the following seasons. This project is in addition to the work currently being completed for the City of College Station's Game Day Traffic Study by Freese and Nichols and will utilize the data and analyses included in the Freese and Nichols' study. The Texas A&M University System has contracted with TTI to complete the project. The City's portion of the cost is $35,000 and, if approved, the budget will be transferred from General Fund contingency.